JPS6115276A - Document file device - Google Patents

Abstract

PURPOSE:To attain the filing processes including the retrieval, registration, deletion, etc. of elements by displaying a control system of document in all classes on a display screen and indicating the displayed elements of the control system through an operator. CONSTITUTION:When a document is registered, an operator indicates a finely stored personal computer on a display, for example, through an input device 5. A CPU1 reads the document supplied from scanner 17 as the picture information via a scanner controller 16 and displays it to a display 11 after storing it to a page memory 9. At the same time, the picture display is also stored to an optical disk memory 7. In addition, the contents of both sorting and picture address tables are also renewed. The number of documents that are sorted into a rough group (plan for introduction of machine, an intermedium group (computer system) and a fine group (personal computer) are also counted up. Under such conditions, the results of register processing are displayed to the display 4 for discrimination from other sorting items.

Description

DETAILED DESCRIPTION OF THE INVENTION [Technical Field of the Invention] The present invention relates to a document file device useful for document registration, searching, and the like.

[Technical background of the invention and its problems]

Recently, improvements in office efficiency have been considered in the name of office automation, and within this, emphasis has been placed on the proper management and utilization of documents.

By the way, in order to be able to efficiently utilize documents without storing them in storage, it is necessary to organize them accordingly, and for this reason, document file devices have been considered as a system for efficiently carrying out such office work. There is.

In other words, this device is capable of storing documents that are filed according to purpose of use, searching for the desired document from among the stored documents, reorganizing the searched documents due to changes in file specifications, and disposing of unnecessary documents. These functions are executed by the operator's operations.

However, with this conventional document file device, every time the purpose of use is determined, files are searched according to this purpose, and when document information extracted by this search is registered in a new file, unnecessary documents are discarded. Classification is performed by repeatedly performing the following tasks.

However, with this system, it is necessary to successively enter commands, folder names, etc. according to the purpose of use from the keyboard to execute these tasks, and in particular, specifying a classification system that is a sample for document management is necessary from the upper level to the lower level. This has the disadvantage of increasing the operational burden on the operator since it is necessary to input data in a specified format. In addition, in the case of specification by menu selection, the user specifies the classification of the upper hierarchy, presents the classification menu of the next lower hierarchy, specifies the desired classification from among these, and then presents and specifies the classification of the lower hierarchy. This method also had the disadvantage of being complicated and difficult to handle.

As described above, such conventional devices have the disadvantage that they are extremely difficult to use for those who are not familiar with handling computer systems or who are not experienced in operating the devices, and are prone to erroneous operation. Moreover, if this required the training of operators with a certain degree of specialized knowledge, it would be extremely uneconomical considering the ever-increasing personnel costs.

[Purpose of the invention]

The present invention has been made to eliminate the above-mentioned drawbacks, and an object of the present invention is to provide a document file device that allows operator operations to be easily understood and simple, prevents erroneous operations, and efficiently executes document organization work.

[Summary of the invention]

The document file device according to the present invention displays a document management system for all hierarchies on a display screen for interaction with an operator, and allows the operator to specify any element of this system to search for a document corresponding to the element. , registration, deletion, and other filing processing.

〔Effect of the invention〕

According to this invention, the document management system is displayed for all levels on the display screen, and the operator can perform operations for desired filing processing simply by instructing the elements of the displayed management system. Compared to executing the desired process while changing the hierarchy, the operations for the filing process are easy to understand and easy to understand, and erroneous operations can also be prevented, making it possible to efficiently perform such document organization work in a short time. . Furthermore, since no operator is required to have specialized knowledge for operation, the high labor cost can be reduced and the system can be economically advantageous.

[Embodiments of the invention]

Embodiments of the present invention will be described below with reference to the drawings.

In Fig. 1, 1 is a CPU, and this CPU is a device that controls the entire system, such as executing filing processes such as registering, searching, storing, deleting, reorganizing, and editing documents, and executing interfaces with each device. It is.

Memory 2 is connected to this CPUI. This memory 2 stores information representing commands and classification systems in advance. Information in this case is stored as image information or code information.

Further, a display 4 is connected to the CPU via a display controller 3. This display 4 displays commands and classification systems stored in the memory 2. Reference numeral 5 denotes an instruction input device for instructing the display on the display 4 and obtaining corresponding input, and this device 5 is connected to the CPUI via the instruction input controller 6.

On the other hand, 7 is an optical disk memory for storing document images, etc., and an optical disk controller 8 is connected to this memory 7. This controller 8 is connected to a CPUI and a page memory 9. This page memory 9 has 2 to which the display controller 3 is connected.
Both notifications are sent to the display 11 through the display controller 10. Fax IJ13. via facsimile controller 1-2. A printer 15 is connected through a printer controller 14, and a scanner 17 is connected through a scanner controller 16, respectively.

Next, its operation will be explained.

First, to describe the search process for one document, a predetermined input is given from an input device (not shown). Then the CPU
At step 1, information regarding the name, cloak, and classification system is read from the memory 2 and displayed on the screen of the display 4. In this case, the second figure f is shown on the screen of the display 4.
Assume that the classification system managed by the device and its hierarchical structure are displayed as shown in at. That is, on this screen, "Equipment introduction plan" D is displayed as the major category S1, and "Equipment introduction general" Dll is displayed as the medium category St.
“OA equipment” D, 2 ・Calculator, Ute, ・D18 are displayed respectively, and then a small part 'J! For ll5s, there is ``Equipment introduction general'' D, 1 equipment introduction needle sketch D, corresponding to l.
, , “Introduction Committee Minutes” D1□7, “Equipment Management DI
11. Corresponding to "OA equipment" D1t, 1 electronic file "D■, 'copy machine" D1□, "facsimile" D1□
``Word processor'' D, ,, corresponds to ``computer system'' D13, and ``minicomputer'' D, ,,,'''PC D13! are displayed respectively. Also, the commands displayed on the same screen are “Select” C3, “Register” C7,
“Search” C8, “Delete” C4, “Move” C6, “Next”
C0, "previous C7, and ° display" C8 are displayed, respectively, and further includes a display section E for displaying the number of documents.

In this state, when searching for "Equipment installation plan" of "1 small category", the operator uses the instruction input device 5 to enter "1 equipment installation plan drawing" D, . . . on the screen of the display 4 and 1 search Instruct C1. Then, the command is interpreted by the CPUI, the search process is executed, and the result is shown in Figure 3, 1b+.
It is displayed on the display 4 as shown in +. In this case, CPU 1 refers to the classification table shown in Figure 3, 1b+, extracts documents that satisfy the conditions of major classification: equipment installation plan, medium classification: equipment installation general, and minor classification: equipment installation plan, and The number of items and the number of pages are counted, and the results are set in the search result table as shown in FIG. 4 and displayed on the video display 4. In this case CPU 11
The display section E1 indicates that the number of documents counted is 12. Furthermore, the hierarchy of the classification that is the object of the search from the CPUI 1ζ is displayed using, for example, special symbols, marks, colors, agricultural degrees, blinking, etc. so that it can be distinguished from other classifications.

Next, in order to actually display the searched document on the screen, the instruction input device 5 is used to "display" the document on the screen of the display 4.
Instruct Ca. Then, the CPU refers to the search result table shown in FIG. 4 and the image address table shown in FIG. 3 1b+, and reads out the image address from the document number corresponding to the searched document.

In this case, the image address is 100 from the document number 00001.
0 is read from the image address table. This address information is given to the optical disk controller 8. Then, image information corresponding to the document number QOOO1 is read out from the optical disk memory 7, stored in the page memory 9, and then displayed on the display 11.

Next, when searching for all "minor classification" iζ organized documents belonging to "" OA equipment of "middle classification", the operator uses the instruction input device 5 to display on the screen of the display 4 shown in FIG. "OA equipment" D11 of "Medium classification" St.
Instruct search 'C8. Then, the command is interpreted by the CPU 1, a search process is executed, and the results are displayed on the display 4 as shown in FIG. In this case, "Major classification" S1 = "Equipment introduction plan #D, 1 "Medium classification" S, = "O, A equipment" D□,・Small classification" S, =
・Electronic files "D11", "Copy machine" DI!2%, "Facsimile" H11, "Word processor" D, etc. are displayed so as to be distinguishable from other classifications, and at the same time documents that satisfy the classification conditions are searched. Ru.

Next, when registering a document, for example, when registering an input document from the scanner 17 into the classification 1 small category 1 1 computer, the operator uses the instruction input device 5 to display the screen of the display 4 shown in FIG. Instruct the computer D, j in the small category S above.The document input from the scanner 17 on the CPU 1 is sent to the scanner controller 16.
The image information is read as image information through the page memory 9, is stored in the page memory 9, is displayed on the display 11, and is recorded and accumulated at a predetermined address in the optical disk memory 5.

Furthermore, the contents of the classification address and image address table shown in Figure 3 + 8) (bl) are also updated, and when processing such as subsequent searches is possible, the major classification = equipment introduction plan,
The number of documents classified into medium classification = computer system, small classification 28732 is also counted up. In this state, the result of the bell ringing process is displayed on the display 4# as shown in fd+ in FIG. In this case, 'major category' S, = 'Equipment introduction plan' D, - medium category 'S, = 'OA equipment' D,
,,"Subclassification"S,,='/gusocon"D18. is displayed so that it can be distinguished from other classifications.

Hereinafter, other processes related to document filing, such as deleting and moving documents, can be similarly executed by instructing a predetermined display on the screen of the display 4 shown in FIG. will be done.

In this way, the entire classification system and each command necessary for the filing process will be displayed on the display, and the operator can execute the desired filing process by simply instructing the desired hierarchy of classification and commands while looking at the entire classification system. This allows the user to understand and comprehend the classification system and perform desired operations. This eliminates any erroneous operations and anyone can easily operate the system, making it possible to perform complicated filing processes in a short time and improve the efficiency of such work.

Next, another embodiment of the present invention will be described with reference to FIG. 5 (at fbl).

That is, in this system, the attributes of each document are assigned as keywords, and the keywords and their hierarchical structure are displayed on the display. In this case, the main keyword is set to 1 and “
Related department "L5, 'format" L.

is displayed, and the middle keyword is 1 related department”L
, “General Affairs Department” LIIm” System Technology Department”L
12 also corresponds to “Form #L,” “Report” Ltl
, 5 Minutes''-!, °Order Form''l1ts are displayed respectively, and the minor keywords are ``Human Resources Department''Lllll, ``Accounting Department''I+!, corresponding to the above 1 General Affairs Department''Lll! ,
'Purchasing II' Lus and 1 System Technology Department Ll
In response to tl, “System Design Department” LIlls “Hardware Design Department” Iq1g, “Software Design a” L,! , are displayed respectively, and on the same screen, 1 selection "C8, 1 registration" C7, "Search" C8, "Delete" C4 are displayed as commands.
, "Move C, Secondary C6, 'Previous #C7, 1 display' Ca
is displayed, and further includes a display section E for the number of documents.

However, in order to search for a document with the keyword "1 report" in this state, the operator must select "1 report" on the screen and "
Indicate search "Cs. Then, the CPU in Figure 1
Documents that satisfy the conditions of large keyword = format, medium keyword = report are extracted while referring to the classification table shown in Figure 3+al, and the results are set in the search result table of Figure 4. displayed on display 4.

In this way, it is possible not only to classify and organize the documents described above, but also to add keywords to the documents and organize them independently of the classification system with a simple operation. Of course, it is also possible to organize documents by searching, registering, deleting, etc. by combining the classification system and the keyword system.

In this case, the classification system and the keyword system may be displayed on the same screen, or on separate screens.
It may be displayed in chronological order on the display of the stand.

Next, still another embodiment of the present invention will be described with reference to FIG.

That is, in this case, the classification expression of large, medium, and small is expressed using an image that is easy to grasp as a concrete image. In this case, the main category on the display screen is ``cabinet'' SL, and the middle category is ``1 drawer''.
5. An image of 1 file "S6" is displayed as a subcategory, and the corresponding hierarchy is displayed in the same way as in FIG. 2+al.

In this way, the user can operate the system with the image of everyday use in the office, making it easy for anyone to understand and use. In this case, even if these images are represented graphically, a simple drawing is sufficient;
Since the amount of data and programs for these needs to be small, the memory capacity can be kept to a minimum, and the price can be reduced.

It should be noted that the present invention is not limited to the above-mentioned embodiments, but can be implemented with appropriate modifications without changing the gist.

For example, the classification names and keywords displayed on the display screen described in FIG. 2 or 5 may be handwritten characters or characters.

In this case, these characters may be entered by pointing the coordinates of any category name area on the screen, by directly inputting the category name from a keyboard, or by adding a number or code to each category name. etc. may be assigned and input.

Further, when the number of categories or words increases, each name may be displayed in a reduced size, or each name may be displayed in order. In this case, for example, if the frequently used classification names are displayed in the initial state as shown in Figure 7 (al), displays D1 and 4 are added to indicate that there are other classification names that are not currently displayed. Then, in this state, move on to the “next” C6.
, °minor category"S", the new categories belonging to the minor category may be displayed as shown in Figure 7 ibl.On the other hand, as a document management system for each person, Figure 2 1al shows the document management system for each person. If you write the user name and frequency of use in the classification table shown, you can preferentially display only the most frequently used items for each person.In this way, management for each person is possible. This allows the entire hierarchy of the system to be displayed and can be used as a personal file.

In addition, in the present invention, the display 4 may be a color CRT, a monochrome CRT, a liquid crystal display, a plasma display, or the like. Furthermore, classification systems and documents may be displayed on a single display. Furthermore, the instruction input device 6 includes a light pen, a tablet, a touch sensor, a mouse,
It may be a physical marker such as a trackball, a keyboard, or various switches. A more sophisticated CPU such as a microprocessor, a minicomputer, or a large computer may also be used. The flexible memory 2 may be an IC memory such as a RAM, a magnetic memory such as a floppy disk, a fixed disk, a magnetic tape, or an optical disk memory. Furthermore, the optical disk memory 5 may be a playback-only video disk or a DRAW disk.
It may be a write-once type Φ optical disk memory called Φ, a rewritable type magneto-optical disk, or a magnetic memory such as a magnetic disk. Furthermore, scanner 17, printer 15,
In facsimile13 etc., scanning method, recording method,
Various types such as performance can be used.

[Brief explanation of drawings]

FIG. 1 is a block diagram showing an embodiment of the present invention, FIG. 2 is a diagram showing a display screen for explaining the embodiment, FIG.
1, FIG. 4 shows a classification table, an image address table, and a search result table for explaining the operation of the same embodiment, and FIG. 6 and FIG. FIG. 3 is a diagram showing a display screen for explanation.

Claims (5)

[Claims] (1) means for storing image information of a document, a management system for this document, and its hierarchical structure; a first display means for displaying the image information stored in the storage means; and a management system stored in the storage means. a second display means for displaying the system for all hierarchies; a means for instructing and selecting an element of the management system displayed on the display means; and a document filing process corresponding to the element selected by the means. 1. A document file device, comprising: means for executing the document file. (2) The document file device according to claim 1, wherein the storage means stores a document classification system as a management system. (3) The document file device according to claim 1, wherein the storage means stores keywords of documents as a management system. (4) The document file device according to claim 1, wherein the storage means stores a document management system for each person as a management system. (5) The document file device according to claim 4, wherein the second display means selectively displays all layers of the management system for each person.