JP3322273B2 - Electronic filing apparatus and electronic filing method - Google Patents

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic filing apparatus and an electronic filing method for electronically filing and managing fixed documents such as A3 and A4.

[0002]

2. Description of the Related Art In recent years, with the increase in the amount of documents such as documents, materials, and reports handled in offices, an electronic filing apparatus for electronically filing and managing documents has been used for paperless and space saving use. It has come to be.

[0003] In this electronic filing apparatus, for example, a standard document such as A4 or A3 is converted into image data by an image scanner or the like, and the document is associated with an ID code for identifying (determining) the document. Can be recorded as a database (electronic filing) on a recording medium. When a predetermined ID code is designated, a document (image data) corresponding to the ID code is read (retrieved) from the magneto-optical disk and displayed on a CRT or the like.
It is to be printed out.

[0004] Further, since there is a possibility that the contents of a document corresponding to the ID code may not be understood only by the ID code, in such an electronic filing apparatus, for example, a document title or a keyword is associated with the ID code. When searching for a document, all titles and the like of the document recorded on the magneto-optical disk are displayed in a list. Then, when the title of the required document is selected from among them,
A document corresponding to the ID code associated with the title of the document is retrieved from the magneto-optical disk.

[0005]

However, in this case, if the number of documents recorded on the magneto-optical disk is large, the number of titles of the displayed document is also large, and the title of the required document is selected (found). There was a problem that became difficult.

Therefore, there is a method in which the recording area of the magneto-optical disk is divided into a plurality of areas, and each area is separately recorded based on the type of the document such as a report or an instruction. . However, there are various types of reports, such as experimental reports and training reports. For example, when the number of reports increases, it becomes difficult to select (find) the titles of the required documents. there were.

[0007] The present invention has been made in view of such a situation, and it is an object of the present invention to easily find a required document.

[0008]

An electronic filing apparatus according to claim 1 includes a magneto-optical disk 12 as a recording medium in which a plurality of documents are recorded in advance in association with ID codes, and a magneto-optical disk 12. The title and ID code of the document belonging to the hierarchy or the hierarchy name of the lower hierarchy belonging to the hierarchy are stored in the line below the hierarchy name in the hierarchy name.
Of the document in the lower hierarchy belonging to the hierarchy where
The floor where the title and ID code or the hierarchical name is described
A layer setting file 21 as a management unit that describes the layer name of the lower layer belonging to the layer with indentation added thereto, and the layer name of the layer described in the layer setting file 21 or the title of the document , a program processing step S2 as display means for hierarchically display, data of the displayed document
A mouse 11 as a selection means for selecting a title, Mau
A processing step S7 in the program as a detection means for detecting the ID code written with titles of documents selected by the scan 11 from the hierarchical configuration file 21, a document corresponding to the ID code detected by the processing step S7 in the program And a processing step S11 of a program as a search means for searching from the magneto-optical disk 12, wherein the document searched in the processing step S11 of the program is further displayed.

According to another aspect of the present invention, there is provided an electronic filing apparatus, wherein a plurality of documents are recorded in advance in association with an ID code, and the plurality of documents are recorded on the magneto-optical disk. Classifies documents into upper, middle, or lower layers and manages them. The name of the upper layer, the name of the middle layer,
First flag for specifying a higher layer to which the layer of
A second flag indicating whether or not the lower level has a lower level.
And the title and text of the document in the middle hierarchy
The ID code of the book, the hierarchical name of the lower hierarchy, and the lower hierarchy
Third flag for specifying the higher hierarchy to which the lower hierarchy belongs
A fourth flag identifying the middle hierarchy to which
Document title and document ID code
Main Menu Configuration file 71 or a sub-menu setting file 81, as the management unit that describes the de,
The main menu setting file 71 describes the hierarchical name of the upper, middle, or lower hierarchy described in the main menu setting file 71 or the submenu setting file 81, or the title of the document in the upper, middle, or lower hierarchy. Or a processing step S10 of a program as a display means for displaying hierarchically in accordance with the flag in the submenu setting file 81;
Mouse 11 as selection means for selecting title of document
And a processing step S44 of a program as detecting means for detecting an ID code described together with the title of the document selected by the mouse 11 from the main menu setting file 71 or the sub menu setting file 81.
And a program processing step S as a search means for searching the magneto-optical disk 12 for a document corresponding to the ID code detected in the program processing step S44.
45, wherein the document retrieved by the processing step S45 of the program is further displayed.

[0010] The electronic filing apparatus according to claim 3, hierarchical name of medium hierarchy, or the document title in middle hierarchy, wherein the display by a predetermined number.

The electronic filing apparatus according to a fourth aspect of the present invention further comprises a program processing step S12 as a designating means for designating a display method of the document retrieved in the program processing step S11. The document is displayed by the displayed display method. In the electronic filing method according to the fifth aspect, a plurality of documents recorded on a magneto-optical disk 12 as a recording medium in which a plurality of documents are recorded in advance in association with an ID code are classified and managed. The title and ID code of the document belonging to the hierarchy or the hierarchy name of the lower hierarchy belonging to the hierarchy belong to the hierarchy in which the hierarchy name is described in the line below the hierarchy name.
The title and ID code of the document in the lower hierarchy
Or a lower hierarchy belonging to the hierarchy in which the hierarchy name is described
A program processing step S2 as a display step of hierarchically displaying the hierarchical name of the hierarchy described in the hierarchical setting file 21 or the document title described as the management means described by adding an indent to the hierarchical name of The processing step S3 of the program as a selection step for selecting the title of the document displayed in the processing step S2 of the program, and the ID code described together with the title of the selected document in the processing step S3 of the program are stored in the hierarchy setting file 21. And a program processing step S11 as a search step of searching the magneto-optical disk 12 for a document corresponding to the ID code detected in the program processing step S7. , Professional
The document searched in the gram processing step S11 is further displayed. An electronic filing apparatus according to claim 6, wherein a plurality of documents recorded on a magneto-optical disk 12 as a recording medium in which a plurality of documents are recorded in advance in association with ID codes are ranked higher, middle, or lower. Manage by classifying into lower layers, upper
Hierarchy name, middle hierarchy name, middle hierarchy
1st flag that specifies the higher hierarchy to which the
A second flag indicating whether the layer has a lower layer,
And the title of the document and the I
D code, lower layer name, lower layer belongs
3rd flag for specifying upper layer, lower layer belongs
A fourth flag identifying the middle hierarchy,
The main menu setting file 71 as a management means that describes the title of the document and the ID code of the document in the layer , or the hierarchical name of the upper, middle, or lower hierarchy described in the submenu setting file 81, or A processing step S10 of a program as a display step for displaying the title of the document in the middle or lower hierarchy in a hierarchical manner corresponding to the flag in the main menu setting file 71 or the sub menu setting file 81 is displayed. Processing step S4 of the program as a selection step of selecting the title of the document
2 and I described with the title of the selected document
A processing step S44 of a program as a detecting means for detecting the D code from the main menu setting file 71 or the sub menu setting file 81, and a document corresponding to the ID code detected by the program processing step S44 and a processing step S45 of a program as a search step of searching the further characterized by displaying a more retrieved documents to the processing step S45 of the program.

[0012]

In the electronic filing apparatus according to the first aspect and the electronic filing method according to the fifth aspect, a plurality of documents recorded on the magneto-optical disk 12 are classified and managed in a hierarchy. The title and ID code of the file or the hierarchical name of the lower layer belonging to the layer belong to the layer in which the layer name is described in the line below the layer name.
The title and ID code of the document in the lower hierarchy
Or a lower hierarchy belonging to the hierarchy in which the hierarchy name is described
The hierarchical name of the hierarchy or the title of the document in the hierarchy setting file 21 described by adding an indent to the hierarchical name of the document is hierarchically displayed and selected. And the selected sentence
An ID code described together with the title of the book is detected from the hierarchy setting file 21, and a document corresponding to the ID code is retrieved from the magneto-optical disk 12 and displayed. Follow
Te, it is possible to find the document that needs easily.

In the electronic filing apparatus according to the second aspect and the electronic filing method according to the sixth aspect, a plurality of documents recorded on the magneto-optical disk are classified into upper, middle, or lower hierarchies. to supervises as, above
Hierarchy name, middle hierarchy name, middle hierarchy
1st flag that specifies the higher hierarchy to which the
A second flag indicating whether the layer has a lower layer,
And the title of the document and the I
D code, lower layer name, lower layer belongs
3rd flag for specifying upper layer, lower layer belongs
A fourth flag identifying the middle hierarchy,
The hierarchical name of the upper, middle, or lower hierarchy in the main menu setting file 71 or the submenu setting file 81 that describes the title of the document and the ID code of the document in the hierarchy, or the upper, middle, or lower hierarchy Are hierarchically displayed and selected according to the flag described therein. And the ID described with the title of the selected document
The code is detected from the main menu setting file 71 or the sub menu setting file 81, and a document corresponding to the ID code is retrieved from the magneto-optical disk 12 and displayed. Therefore, a required document can be easily found.

[0014] In the electronic filing apparatus according to claim 3, hierarchical name of medium hierarchy, or the document title in middle of the hierarchy, since the display by a predetermined number, the display is easy to see, the document which requires Can be found more easily.

In the electronic filing apparatus according to the fourth aspect, a display method of a document is designated, and the display method specifies:
Since the document is displayed, the document can be displayed according to the user's preference.

[0016]

FIG. 1 is a block diagram showing the configuration of an embodiment of an electronic filing apparatus according to the present invention. The CPU 1 controls the entire apparatus according to a system program (for example, including an operating system and a window system for window control) transferred from the ROM 2 to the RAM 3 when the apparatus is started. The ROM 2 stores a system program. The RAM 3 stores the system programs stored in the ROM 2 and the magneto-optical disk 12
Alternatively, in addition to an image (image data) of a document supplied by the scanner 8 via the printer scanner buffer 6, data necessary for the operation of the apparatus is stored.

The display buffer 4 temporarily stores display data such as image data, graphic data, and character data of a document supplied from the RAM 3 according to a command from the CPU 1 and outputs the data to the display 5. Display 5
Displays documents, graphics, characters, and the like in accordance with the display data output from the display buffer 4.

The printer scanner buffer 6 temporarily stores image data of a document output from the scanner 8,
Supply to RAM3. Further, the printer scanner buffer 6 temporarily stores print data output from the RAM 3 according to a command from the CPU 1 and supplies the data to the printer 7. The printer 7 prints out documents, graphics, characters, and the like in accordance with print data supplied from the printer scanner buffer 6. Scanner 8
Reads a character or figure on paper, ie, a document, converts the image into image data (digital data), and outputs it to the printer scanner buffer 6.

The keyboard / mouse interface 9 includes:
It manages a keyboard 10 and a mouse 11 instead of the CPU 1. The keyboard 10 is operated, for example, when inputting a command or when searching for a document recorded on the magneto-optical disk 12 and when inputting the ID code of the document. The mouse 11 is displayed on the display 5. Button (for example, the image index button 61, the image batch display button 62, the page forward button 63, the content setting list button 64, or the return button 65 in FIG. 10).

The magneto-optical disk 12 records (records) image data of documents such as documents, materials, reports, etc., which are taken in by the scanner 8 in association with ID codes as unique character strings. .

Next, the operation will be described. First, a document recorded (recorded) on the magneto-optical disk 12 is, for example, a report-related document such as an experiment report document or a training report document.
A layer setting file 21 (FIG. 2A) in which a title and an ID code of a document belonging to the layer or a layer name of a lower layer belonging to the layer, which is described in a predetermined format, is classified and managed. Created.

The hierarchy setting file 21 includes, for example, a 60-byte area (hereinafter, referred to as a title area) for describing a hierarchy name of a hierarchy, a document title, or a comment, and a title area. When the title of the document is described, the title area is composed of, for example, a 20-byte area (hereinafter referred to as an ID area) for describing the ID code of the document, for example, two bytes apart from the right end of the title area. (FIG. 2 (b)).

Further, in the layer setting file 21, the layer name of the layer belonging to the arbitrary layer, the title of the document, or the comment is sequentially described from the line following the layer name of the arbitrary layer. A range in which the title area of the hierarchy is shifted to the right by, for example, 2 bytes is set as a title area of a hierarchy, a document, or a comment belonging to an arbitrary hierarchy (FIG. 2B).

That is, for example, when the document having the title “DOC” belongs to the hierarchy having the hierarchy name “DIR”, the hierarchy setting file 21 includes, in the line following the hierarchy name “DIR”, two lines from the beginning. The title "DOC" is described with a byte indent.

Therefore, the hierarchy setting file 2 shown in FIG.
Reference numeral 1 denotes a document having a title (document name) “xxxxxxxxxxxx 1” having an ID code “AAA” and a layer having a layer name “xxxxxxxxxxxx2” belonging to the highest layer, and further a layer having a layer name “xxxxxxxxxxxx2”. , The title “oo” having the ID code “BBB”
"oooooooo 1" document, ID code "CCC"
And a document with a title "oooooooooo 3" having the ID code "DDD"
oooooooo 4 ”and the comment“ o
"oooooooooo 2" belongs.

The hierarchy setting file 21 is created for each of the file shelf buttons 31 to 33 of the bar menu 30 (FIG. 3) displayed on the display 5 when the apparatus is started.

The file shelf buttons 31 to 33 of the bar menu 30 shown in FIG.
3 is clicked with the mouse 11 to display the hierarchy name of the highest hierarchy, the title of the document, or the comment described in the title area of the hierarchy setting file 21 created for 3 on the display 5.

Here, the display of the display windows of the file shelf buttons 31 to 33 is performed based on the description of the bar menu setting file 41 shown in FIG. That is, when “file shelf” is described as a default value in each of the first to third lines of the bar menu setting file 41 (FIG. 4A), the display of the file shelf buttons 31 to 33 is performed. "File shelves" are displayed on the windows (FIG. 3).

Therefore, for example, as shown in FIG. 4B, in the first to third lines of the bar menu setting file 41,
For example, a title (character string) “xxxxxx”, “xx”, or “xxxxxxxxx” representing the type of document described in the hierarchy setting file 21 created for the file shelf buttons 31 to 33 is described respectively. If so, the display windows of the file shelf buttons 31 to 33 may have the titles “xxxxxx”, “xx”, or “xx”.
xxxxxx "will be displayed.

The end button 34 of the bar menu 30 (FIG. 3) is used to end the operation of the apparatus when the mouse 1 is pressed.
Clicked with 1.

After the above-described hierarchy setting file 21 (FIG. 2) and bar menu setting file 41 (FIG. 4) are created, in step S1 shown in FIG. 6, the bar display is replaced with the default display "file shelf". Title “xxxxxx” described in the menu setting file 41,
“Xx” or “xxxxxxxxx” is selected from the file shelf buttons 31 to 33 of the bar menu 30 (FIG. 5) displayed in the display window, that is, clicked with the mouse 11, and the process proceeds to step S2. .

In step S2, an indent is provided from the hierarchy setting file 21 (FIG. 2A) created for the file shelf button (any of the file shelf buttons 31 to 33) selected in step S1. The blank line, that is, the line of the first hierarchy, which is the title area from the left end of the hierarchy setting file 21, is read in order from the top, and the title “xxxxxxxx” described in the title area is read out of the rows.
xxxxxx 1 "and" xxxxxxxxxxxx 2 "
However, as shown in FIG.
, And the process proceeds to step S3.

In step S3, either the title "xxxxxxxxxxx1" or the title "xxxxxxxxxxx2" displayed in step S2 is selected, and the process proceeds to step S4, where the title selected in step S3 (in FIG. 7, the document Title "xxx
xxxxxxxxx 1 ”or the hierarchical name“ xxxxxxxxx ”
xx 2) is displayed in the stack area (FIG. 8) on the RAM 3 and the process proceeds to step S5.

In step S5, the value (the number of lines (from the top) on which the title selected in step S3 is displayed at the position indicated by the stack pointer 51 (FIG. 8) in the stack area in step S4 is displayed. From the number of the row)) and the depth at which the value is stacked in the stack area (how many rows are stacked),
The position where the title selected in 3 is described in the hierarchy setting file 21 is determined (detected).

That is, as shown in FIG. 8A, the value (the number of lines on which the title selected in step S3 is displayed (the number of lines from the top) ) Is 2, for example, and the depth at which the value 2 is stacked is one level, and in step S5, the title selected in step S3 is stored in the hierarchy setting file 21 in the first hierarchy. Of the lines without indentation as the lines, the second line from the top (Fig. 2
In (a), the hierarchical name “xxxxxxxxxxxx 2”
Is described in the line in which is described).

As shown in FIG. 8B, the value (the number of lines on which the title selected in step S3 is displayed (the number of lines from the top) )) Is 5, for example, and when the depth at which this value 5 is stacked is two levels, in step S5, the title selected in step S3 is stored in the hierarchy setting file 21 in the second hierarchy. 2 as a line
5 lines from the top of the line with byte indent
It is determined that it is described in the second line.

Then, proceeding to step S6, the line detected (determined) in step S5 is read from the hierarchy setting file 21, and it is determined in step S7 whether the ID code is described in the line. You. Step S
7, in step S6, when it is determined that the ID code is not described in the line read from the hierarchy setting file 21, that is, in step S6, the hierarchy setting file 21 is determined.
Is a line in which a hierarchical name or a comment is described (for example, the hierarchical name “xxx” in FIG. 2A).
xxxxxxxx 2 ”is described), the process proceeds to step S8, and in step S6, the hierarchy setting file 2
It is determined whether a row belonging to the hierarchy of the row read from 1 is described in the hierarchy setting file 21 or not.

In step S8, when it is determined that the line belonging to the layer of the line read from the layer setting file 21 in step S6 is not described in the layer setting file 21 (for example, in step S6, If the line read from 21 is a line in which a comment is described), the process ends.

In step S8, the line read from the hierarchy setting file 21 in step S6 (for example, FIG.
A row that belongs to the hierarchy of the hierarchy name (the row in which the hierarchy name “xxxxxxxxxxxx 2” is described) (for example, FIG. 2A
Document title "oooooooooooooo
1 "," oooooooooooooooooooo 3 ", or" oooooooooooooooooo 3 "
"oooooooo 4" or the comment "oooooo
If it is determined that “oooo 2” is described in the hierarchy setting file 21, the process proceeds to step S
9, the next lower layer line from the layer setting file 21 to the line above the line read from the line read from the layer setting file 21 in step S6 (for example, FIG. 2 (a), the title of the document "oooo
"oooooooo1", "oooooooooooooo 3",
Alternatively, “oooooooooooooo 4” and the comment “oooooooooooooo 2” are read), and the process proceeds to step S10.

That is, in step S9, a row (hierarchy) belonging to the hierarchy of the row read from the hierarchy setting file 21 in step S6 is read from the hierarchy setting file 21, and the process proceeds to step S10.

In step S10, the titles described in the title area of the line read from the hierarchy setting file 21 in step S9 (the titles of the documents "oooooooooooo 1" and "oooooooo" in FIG. 2A)
"oooo 3" or "oooooooooooo
4 "or the comment" oooooooooooo 2 ")
Is displayed in a pull-down format, for example, as shown in FIG. 9, and returns to step S3. In step S7, it is determined that the ID code is described in the line read from the hierarchy setting file 21 in step S6. Alternatively, the processing of steps S3 to S10 is repeated until it is determined in step S8 that the line belonging to the layer of the line read from the layer setting file 21 in step S6 is not described in the layer setting file 21. .

On the other hand, in step S7, step S
If it is determined in step S6 that the ID code is described in the line read from the hierarchy setting file 21, step S1
In step 1, the document corresponding to the ID code is retrieved and read from the magneto-optical disk 12, and then the process proceeds to step S12. In step S12, the window 60 shown in FIG.
, The image index button 61, the image batch display button 62, the page forward button 63, or the content setting list button 64 is clicked with the mouse 11, and the display method of the document read in step S11 is selected.

Then, the process proceeds to step S13, where the document read from the magneto-optical disk 12 is displayed in step S11 according to the document display method selected in step S12, and the process ends.

Here, when the image index button 61 is clicked with the mouse 11 in step S12,
In step S13, as shown in FIG. 11A, a reduced image of each page of the document is displayed. In step S12, the image batch display button 62 is
When clicked in step 1, in step S13,
As shown in FIG. 11B, the actual image of each page of the document is displayed collectively.

If the page feed button 63 is clicked with the mouse 11 in step S12, the process proceeds to step S1.
In FIG. 3, as shown in FIG. 11C, the actual image of the document is displayed so as to be turned one page at a time.
In step S12, the content setting list button 64 is
In step S13, the document is displayed in a so-called table of contents format as shown in FIG. 11D.

As described above, if the hierarchy setting file 21 is described as shown in FIG. 2A, first, the title "xxxxxxxxx" of the document as the first hierarchy
xxx 1 ”and the hierarchical name“ xxxxxxxxxx ”
2 is displayed in a pull-down format (FIG. 7), and when the hierarchical name “xxxxxxxxxxxx 2” is selected (clicked with the mouse 11), the document belonging to the hierarchical name “xxxxxxxxxxxx 2” is displayed. Titles "oooooooooooo 1", "oooooooo
"oooo 3" and "oooooooooooooo
4 ”and the comment“ oooooooooooo 2 ”
Are displayed in a pull-down format (FIG. 9). Therefore, a required document can be easily found.

The hierarchy setting file 21 (FIG. 2)
(A)) may be described in the format shown in FIG. 2 (b) described above, that is, the title area (the head of the description) is shifted by, for example, 2 bytes for each different hierarchy. Therefore, as long as the number of columns (the number of characters that can be described in one line) of the hierarchy setting file 21 is not limited, the number of hierarchies for classifying the documents recorded on the magneto-optical disk 12 is not limited. Further, as described above, the hierarchy setting file 21 does not describe the title area (the head of the description) by shifting each layer by two bytes, but, for example, in order to distinguish the layers, A special character or the like can be added to the area (the head of the description) to describe the area.

Next, the electronic filing apparatus shown in FIG. 1 can be operated according to the flowcharts shown in FIGS. In this case, first, in addition to the above-described bar menu setting file 41 (FIG. 4), a document recorded on the magneto-optical disk 12 is stored in a bar menu as an upper hierarchy, a main menu as a middle hierarchy, or A main menu setting file 71 (FIG. 14) for classifying and managing three levels of submenus as lower levels, and a submenu setting file 81
(FIG. 15) is created.

Here, the main menu setting file 71
As shown in FIG. 14, indicates a bar menu to which the main menu belongs, for example, a 1-byte flag C ₁ , indicates whether the main menu has a submenu, for example, a 1-byte flag B ₁ , and its line 3 but showing whether go comment, for example, with 1-byte flag a _1, the hierarchical name of the main menu, comment or document title as a region that describes, for example 60 bytes (full-width,
A main menu title area (for 0 characters) and an ID area of, for example, 20 bytes as an area for describing an ID code of a document.

The submenu setting file 81 is
As shown in FIG. 15 shows shows a bar menu submenu belongs through the main menu, a flag A ₂ of example 1 byte, the display position when the main menu submenus belong is displayed on the display 5, for example, with 2-byte flag B _2, comments or the title of the document as described region, for example the sub-menu title area of 60 bytes (30 characters in full size),
And an ID area of, for example, 20 bytes as an area for describing the ID code of the document.

Then, in step S21 in FIG. 12, the title “xxxx” described in the bar menu setting file 41 is replaced with the default display “file shelf” as in step S1 shown in FIG.
“x”, “xx”, or “xxxxxxxxx” is selected from any of the file shelf buttons 31 to 33 of the bar menu 30 (FIG. 5) displayed on the display window, that is, clicked with the mouse 11, and step S22 is performed. Proceed to.

In step S22, step S21
File shelf button (File shelf button 31)
Bar menu number is a variable BAR
NO is stored and the process proceeds to step S23.

Here, the bar menu number is a number assigned to the file shelf buttons 31 to 33. In this embodiment, the bar menu numbers are assigned to the file shelf buttons 31 to 33.
For example, bar menu numbers 1 to 3 are assigned to 3 respectively.

In step S23, one line indicated by the file pointer for the main menu setting file is read from the main menu setting file 71, and step S23 is executed.
Proceeds to 24, flag C ₁ in the row read from the main menu configuration file 71 in step S23 is, whether equal to the variable BARNO is determined.

The file pointer for the main menu setting file 71 points to the first line of the main menu setting file 71 when the processing is started, and each time the processing in step S23 is performed, the next line is sequentially read. To point to.

In step S24, in step S23
In the flag C ₁ in the row read from the main menu configuration file 71, if it is determined that not equal to the variable BARNO, i.e. the row read from the main menu configuration file 71 in step S23 is, step S2
If the file does not belong to the bar menu corresponding to the file shelf button selected in step 1, the process skips step S25 and proceeds to step S26.

[0057] Flag C ₁ in the row read from the main menu configuration file 71 in step S23 is, if it is determined to be equal to a variable BARNO, i.e. the row read from the main menu configuration file 71 in step S23 is, If it belongs to the bar menu corresponding to the file shelf button selected in step S21, the process proceeds to step S25, where the description (hierarchy name, comment, or document title) in the main menu title area of that line is stored in the display buffer. 4 is stored.

Then, the process proceeds to a step S26, wherein the file pointer for the main menu setting file is set to EOF (E
nd Of File). If it is determined in step S26 that the file pointer for the main menu setting file does not point to EOF, the process returns to step S23, and the process returns to step S26.
, The processes of steps S23 to S26 are repeated until it is determined that the file pointer for the main menu setting file points to EOF.

If it is determined in step S26 that the file pointer for the main menu setting file points to EOF, the flow advances to step S27, and the hierarchical name, comment, or document stored in the display buffer 4 in step S25. Is read out and displayed in the main menu window (FIG. 7) opened on the display 5.

As described above, by the processing of steps S23 to S27, for example, the file shelf button 31 to which the bar menu number 1 is assigned is
In the main menu setting file 71 (FIG. 14), in the main menu setting file 71 (FIG. 14), the title “xxxxxxxxxxxx 1” and the hierarchical name “xxxxxxxxxxxx 2” of the line of the line where the flag C1 is ₁ are displayed in the main menu window. (FIG. 7).

It is to be noted that, for example, four windows for the main menu can be opened, and each window can display, for example, 15 layer names, comments, or document titles as the main menu. (FIG. 16). Therefore, in this case, 1
For one file shelf button (bar menu) (each of the file shelf buttons 31 to 33), 60 (= 4 × 1)
5) Main menus _{1 to 60} (FIG. 16) can be assigned. However, FIG. 7 shows a state in which, for example, only the window of the first page among the windows for the main menu shown in FIG. 13 is displayed.

After the hierarchical name, comment, or document title stored in the display buffer 4 is displayed in the main menu window opened on the display 5 in step S25, the process proceeds to step S31 shown in FIG. , clicking is selected, i.e. either the mouse 11 of the main menu _{1-6 0} displayed on the window for the main menu (or main menu ₁ to ₆₀₎ the main menu displayed on the window for main menu Then, the process proceeds to step S32.

In step S32, step S31
Main menu selected in (Main menu _{1 to 60}
Is the variable MAINNO
Stored, the process proceeds to step S33, whether or not the main menu (main menu ₁ to any of ₆₀₎ flag B ₁ row described in the main menu configuration file 71 selected in step S31 is 1 Is determined.

Here, the main menu number indicates the position where the main menu is displayed in the main menu window opened on the display 5.
For example, in FIG. 16, a suffix ₁ to ₆₀ in the main menu ₁ to _60, showing the main menu number.

In step S33, step S31
Main menu selected in (Main menu _{1 to 60}
One) of the flag B ₁ row described in the main menu configuration file 71, if it is determined that the 1, i.e., the main menu selected in step S31 is a sub-menu as the lower hierarchy If yes, the process proceeds to step S34, where the variable SU is used to count the number of displayed titles or comments of the document as a submenu described in the submenu title area of the submenu setting file 81 (FIG. 15).
B is reset to 0, and the process proceeds to step S35.

In step S35, one line indicated by the file pointer for the submenu setting file is read from the submenu setting file 81, and step S36 is executed.
It is determined whether the file pointer for the submenu setting file points to EOF.

The file pointer for the sub-menu setting file points to the first line of the sub-menu setting file 81 when the processing is started, similarly to the file pointer for the main menu setting file described above. Each time the process of S35 is performed, the next line is sequentially pointed.

If it is determined in step S36 that the file pointer for the submenu setting file does not point to the EOF, the process proceeds to step S37, and the flag A ₂ in the line read from the submenu setting file 81 in step S35. Is equal to the variable BARNO,
And the flag B ₂ in the row, whether equal to the variable MAINNO is determined. In step S37,
If the flag A ₂ in the row read from the sub-menu setting file 81 in step S35 is not equal and variable BARNO, or the flag B ₂ in the row, it is determined not equal to the variable MAINNO, i.e. step S35 The line read from the sub-menu setting file 81 is the main menu (any of the main menus _{1 to 60} (FIG. 16)) selected in step S31.
If not, the process returns to step S35, and in step S36, it is determined that the file pointer for the submenu setting file points to EOF, or in step S37, the submenu setting file 81 flag a ₂ is in the row read from equal to variable BARNO, and the flag B ₂ in the line, until it is determined to be equal to a variable MAINNO, repeats the processing of step S35 to S37.

In step S37, step S35
In the flag A ₂ in the row read from the sub-menu setting file 81 is equal to the variable BARNO, and the flag B ₂ in the line, if it is determined to be equal to a variable MAINNO, i.e. sub-menu setting file in a step S35 The row read from 81 is stored in step S3
Main menu selected in 1 (Main menu _{1 to
60} (FIG. 16), the process proceeds to step S38, the variable SUB is incremented by 1, and the process proceeds to step S39.

In step S39, the variable SUB is
For example, it is determined whether the number is equal to or less than a predetermined number such as 20,
Therefore, when it is determined that the variable SUB is equal to or less than the predetermined number, the process proceeds to step S40. In step S40,
Flag A ₂ is equal to the variable BARNO in step S37, and the flag B ₂ is determined to be equal to a variable MAINNO, submenu configuration file 81 as a sub menu described in the sub-menu title area of the row in (Figure 15) The comment or the title of the document is stored in the display buffer 4, and the process returns to step S35. In step S36, it is determined whether the file pointer for the submenu setting file points to EOF.
Alternatively, in steps S35 to S39, until it is determined in step S39 that the variable SUB is larger than the predetermined number.
Is repeated.

If it is determined in step S36 that the file pointer for the submenu setting file points to EOF, or if it is determined in step S39 that the variable SUB is larger than a predetermined number, the process proceeds to step S41. In step S40, the comment as a submenu or the title of the document stored in the display buffer 4 is read and displayed in the submenu window (FIG. 9) opened on the display 5.

As described above, by the processing of steps S35 to S41, the file shelf button 31 to which the bar menu number 1 is assigned is
Is clicked, and the document title "xxxxxxxxxx
After “x1” and the hierarchical name “xxxxxxxxxxxx2” are displayed in the main menu window (FIG. 7), in step S31, for example, the file shelf button 31 (bar menu) corresponding to the bar menu number 1 is displayed. The hierarchical name “xxxxxx” displayed at the position of the main menu ₂ shown in FIG.
When "xxxxxx 2" (FIG. 7) is clicked with the mouse 11, the submenu setting file 71 (FIG. 15)
, The title of the document “oooooooooooo 1” of the line where the flag A ₂ is 1 and the flag B ₂ is 2;
"Oooooooooooo 3" and "oooooooo
oooo 4 "and the comment" oooooooooo
“o 2” is displayed in the sub-menu window (FIG. 9) opened on the display 5.

After the submenu belonging to the main menu selected in step S31 is displayed in the submenu window (FIG. 9) opened on the display 5, the process proceeds to step S42, where the submenu is selected. That is, any one of the submenus displayed on the display 5 is clicked with the mouse 11, and step S
Proceed to 43. In step S43, step S42
Is read from the submenu setting file 81, and the process proceeds to step S44.
It is determined whether or not the line includes an ID code description.

In step S44, step S42
When it is determined that there is no description of the ID code in the line read from the submenu setting file 81 in step S43 (for example, in step S42, the comment “oooooooooooo 2” in FIG.
1), that is, selected in step S42, and sub-menu setting file 81 in step S43.
If a comment is described in the submenu title area of the line read from step S45, steps S45 and S4
Step 6 is skipped, and the process ends.

In step S44, step S42
When it is determined that the ID code is described in the line read from the submenu setting file 81 in step S43 (in step S42, for example, the title of the document "oooooooooooo 1" in FIG. 9;
"Oooooooooooo 3" or "oooooooooo
If any of “oooo 4” is clicked with the mouse 11), the process proceeds to step S45, where the document corresponding to the ID code is searched from the magneto-optical disk 12, and the process proceeds to step S46. In step S46, step S
The actual image of each page of the document retrieved at 45 is
For example, as described above, the display is collectively displayed on the display 5 (FIG. 11B), and the process ends.

On the other hand, in step S33, the main menu (main menu ₁₎ selected in step S31 is selected.
To ₆₀ ) is the main menu setting file 71
Is determined to be not _{1, that} is, the main menu selected in step S31 does not have a submenu as a lower hierarchy, and therefore, it is If the title of the document, the process proceeds to step S47, the main menu selected in the step S31 the flag a ₁ line described in the main menu configuration file 71 it is determined whether it is 1.

In step S47, step S31
In case the selected main menu, if the flag A ₁ line described in the main menu configuration file 71 is determined to be 1, that is, the main menu is the title of the document selected in step S31, Step S
Proceeding to 44, the same processing as described above is performed.

In step S47, in step S31
In case the selected main menu is judged that the flag A ₁ line described in the main menu configuration file 71 is zero, ie, when the main menu selected in the step S31 is a comment, the process ends I do.

In the flowchart of FIG. 13, the document searched in step S45 is stored in step S46.
Are displayed collectively in step S45 in FIG.
A step for performing the same processing as the processing in step S12 in the flowchart of FIG. 6 is provided between steps S46 and S46, and a document can be displayed after selecting a display pattern.

[0080]

According to the electronic filing apparatus according to the first aspect and the electronic filing method according to the fifth aspect, a plurality of documents recorded on a recording medium are classified into a hierarchy and managed. Document title and ID
Code or the hierarchical name of the subordinate hierarchy belonging to the hierarchy,, floor
In the line below the layer name, the lower level belonging to the layer where the layer name is described
Document title and ID code in the hierarchy of
Is the layer name of the lower layer belonging to the layer in which the layer name is described
The hierarchical name of the hierarchy or the title of the document in the management means described with the indent added thereto is hierarchically displayed and selected. Then, it is recorded with the title of the selected document.
The described ID code is detected from the management means, and the ID code is detected.
Search and display the document corresponding to the
You. Therefore, a required document can be easily found.

According to the electronic filing apparatus according to the second aspect and the electronic filing method according to the sixth aspect,
A higher-level hierarchy that manages multiple documents recorded on a recording medium by classifying them into upper, middle, or lower levels
Name, the name of the middle tier,
The first flag that specifies the hierarchy, the middle hierarchy is the lower hierarchy
Second flag indicating whether or not there is a
Document title and document ID code in
Specify the hierarchical name of the hierarchical level,
The third flag to specify, the middle hierarchy to which the lower hierarchy belongs
The fourth flag to be specified, and the document in the lower hierarchy
The name of the upper, middle, or lower hierarchy in the management means describing the title of the document and the ID code of the document ;
Alternatively, the title of the document in the upper, middle, or lower hierarchy is hierarchically displayed and selected according to the flag described therein. And the tie of the selected document
ID code written along with the toll is detected from the management means
Then, the document corresponding to the ID code is searched from the recording medium.
Search and display. Therefore, a required document can be easily found.

[0082] According to the electronic filing apparatus according to claim 3, hierarchical name of medium hierarchy, or the document title in middle of the hierarchy, since the display by a predetermined number, the display is easy to see, and require Documents can be found more easily.

According to the electronic filing apparatus of the fourth aspect, a display method of a document is designated, and a sentence is specified by the display method.
Since display the book, it is possible to display the document in accordance with the preferences of the user.

[Brief description of the drawings]

FIG. 1 is a block diagram showing a configuration of an embodiment of an electronic filing apparatus of the present invention.

FIG. 2 is a diagram for explaining a hierarchy setting file 21.

FIG. 3 is a bar menu 30 displayed on a display 5;
FIG.

FIG. 4 is a diagram for explaining a bar menu setting file 41;

FIG. 5 is a diagram showing a state in which display windows of file shelf buttons 31 to 33 of the bar menu 30 are displayed in accordance with the description contents of the bar menu setting file 41.

FIG. 6 is a flowchart illustrating an operation of the embodiment of FIG. 1;

7 is a file shelf button 3 of the bar menu 30 in FIG.
FIG. 3 is a diagram showing a state where any one of 1 to 33 is clicked with a mouse 11 and a first hierarchy (main menu) is displayed on a display 5.

FIG. 8 is a diagram showing a stack area taken on a RAM 3;

9 is a diagram showing a state where any one of the first layers (main menu) displayed on the display 5 of FIG. 7 is clicked with the mouse 11, and the second layer (submenu) is displayed on the display 5; It is.

FIG. 10 is a diagram showing a window 60 displayed when selecting a document display method.

FIG. 11 is a diagram for explaining a document display method.

FIG. 12 is a flowchart for explaining the operation of the embodiment of FIG. 1;

FIG. 13 is a flowchart that follows the flowchart of FIG. 12;

14 is a diagram for explaining a main menu setting file 71. FIG.

FIG. 15 is a diagram for explaining a submenu setting file 81.

FIG. 16 is a diagram showing a main menu displayed in a main menu window opened on the display 5.

[Explanation of symbols]

 1 CPU 2 ROM 3 RAM 4 Display buffer 5 Display 6 Printer scanner buffer 7 Printer 8 Scanner 9 Keyboard mouse interface 10 Keyboard 11 Mouse 12 Magneto-optical disk 21 Hierarchical setting file 30 Bar menu 31 to 33 File shelf button 34 End button 41 Bar Menu setting file 51 Stack pointer 60 Window 61 Image index button 62 Image batch display button 63 Page forward button 64 Contents setting list button 65 Back button 71 Main menu setting file 81 Sub menu setting file

Continuation of the front page (56) References JP-A-4-180171 (JP, A) JP-A-2-252060 (JP, A) JP-A-4-205656 (JP, A) JP-A-61-15276 (JP) , A) JP-A-64-58062 (JP, A) (58) Fields investigated (Int. Cl. ⁷ , DB name) G06T 1/00 G06F 17/30

Claims (6)

(57) [Claims] 1. A recording medium in which a plurality of documents are recorded in advance in association with ID codes, and a document belonging to the hierarchy, wherein the plurality of documents recorded on the recording medium are classified and managed in a hierarchy. The title and the ID code of the layer or the layer name of the lower layer belonging to the layer are described in the line below the layer name.
Type of the document in the hierarchy below the hierarchy
The title and the ID code or the hierarchy name are described
The hierarchy name of the lower hierarchy belonging to the hierarchy
Management means described with indentation; display means for hierarchically displaying the hierarchical name of the hierarchy described in the management means or the title of the document; and selecting the title of the displayed document Selecting means, detecting means for detecting the ID code described together with the title of the document selected by the selecting means from the managing means, and detecting the document corresponding to the ID code detected by the detecting means, A search unit for searching from a recording medium, wherein the display unit includes the sentence searched by the search unit.
An electronic filing apparatus for further displaying a letter . 2. A recording medium in which a plurality of documents are recorded in advance in association with ID codes, and a plurality of documents recorded in the recording medium are classified into upper, middle, or lower layers. Manage, the top
The hierarchical name of the hierarchy, the hierarchical name of the middle hierarchy,
A first flag identifying the higher tier to which the tier belongs;
Indicates whether the middle tier has the lower tier
A second flag, and the document at the middle level
And the ID code of the document and the
Hierarchy name of the rank hierarchy, the upper rank to which the lower rank belongs
A third flag for specifying a hierarchy, to which the lower hierarchy belongs
A fourth flag identifying the middle tier, and
The title of the document and the
The management means describing the ID code, and the hierarchical name of the upper, middle, or lower hierarchy described in the management means, or the title of the document in the upper, middle, or lower hierarchy, in response to the first flag to the fourth flag in the management unit, and a display means for hierarchically display, selection means for selecting a title of the document is displayed, the document selected by said selection means Detecting means for detecting the ID code described together with the title from the management means; and searching means for searching the document corresponding to the ID code detected by the detecting means from the recording medium, Means for storing the document searched by the search means;
An electronic filing device for displaying further . 3. The display means displays a hierarchical name of the middle hierarchy or a title of a document in the middle hierarchy.
3. The electronic filing apparatus according to claim 2, wherein the electronic filing is performed by a predetermined number. 4. The apparatus according to claim 1, further comprising a designation unit for designating a display method of the document retrieved by the retrieval unit, wherein the display unit displays the document in a display method designated by the designation unit. Claim 1
An electronic filing apparatus according to any one of claims 1 to 3. 5. A title and an ID code of a document belonging to the hierarchy, wherein the plurality of documents recorded on a recording medium pre-recorded in association with an ID code are classified and managed. Or the hierarchical name of a lower hierarchical level belonging to the hierarchical level in a line below the hierarchical name.
Before the lower level belonging to the hierarchy in which the hierarchy name is described
Title and the ID code of the document in the
Or belongs to the hierarchy in which the hierarchy name is described.
A display step of displaying hierarchically the hierarchical name of the hierarchical level described in the management means described by adding an indent to the hierarchical name of the hierarchical level or the title of the document; and a selection step of selecting the title of the document, a detection step of detecting the ID code written with the selected document title in the selection step from the management unit, the ID code detected in said detecting step And a search step for searching the document corresponding to the above from the recording medium, wherein in the displaying step, the search is performed in the search step.
An electronic filing method , further comprising displaying the generated document . 6. A plurality of documents, manage classifies a plurality of documents stored in a recording medium having recorded in advance in association respectively with ID codes with high, middle or lower layer, the upper And the middle name of the middle
The hierarchy name of the hierarchy, the higher hierarchy to which the middle hierarchy belongs
A first flag that identifies the
A second flag indicating whether or not a layer is included;
The title of the document and the
The ID code, a hierarchical name of the lower hierarchy,
A third flag for specifying the higher hierarchy to which the second hierarchy belongs
Identifying the middle layer to which the lower layer belongs
A fourth flag, and the document in the lower hierarchy
The title of the upper, middle, or lower hierarchy described in the management means that describes the title of the document and the ID code of the document, or the title of the document in the upper, middle, or lower hierarchy, Corresponding to the first flag to the fourth flag in the management means,
A display step of displaying hierarchically; a selection step of selecting a title of the document displayed in the display step; and detecting the ID code described together with the title of the document selected in the selection step from the management unit. A detecting step of searching the recording medium for the document corresponding to the ID code detected in the detecting step, wherein in the displaying step, the document is searched in the searching step .
An electronic filing method characterized by further displaying a displayed document .