JP2001075954A - Electronic filing system and data registering method - Google Patents

Abstract

PROBLEM TO BE SOLVED: To attain improvement in the operability of registering operation by automatically preparing a document to become the storage place of a page when registering that page. SOLUTION: An electronic filing system 11 manages document information with the hierarchical managing system of cabinet, folder, document and page while utilizing hierarchical structure managing information in a data base 111. When operation is performed for copying or moving a file prepared by an external application or the like to an 'A' folder managed by this electronic filing system 11, a registration module 113 automatically prepares a document for registering the file of the copy or move source as a page inside the 'A' folder. Then, the copied or moved file is registered in that prepared document as a page.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic filing system and a data registration method, and more particularly, to an electronic filing system for managing digitized document information such as figures, images, and texts by a hierarchical management system, and an application to the system. Data registration method to be performed.

[0002]

2. Description of the Related Art Generally, an electronic filing system includes:
It is used to electronically record and manage a large number of documents scattered in an office or the like. In this electronic filing system, a document printed on paper is read as image data in page units using a scanner or the like, and is recorded and managed in a disk device or the like. Therefore, the management unit is a page, and one or more related pages constitute one document.

Similarly, for graphic files, image files, text files, and the like created by a computer, these files are managed as individual pages constituting one document. Depending on the file, there may be many pages, but even in this case, one file is treated as one page.

Electronic document information such as figures, images, and texts is managed in a hierarchical structure such as cabinet-folder-document-page. "Page" is the lowest level management unit for managing the actual data itself, and the storage location for storing the page is "Documents".
It is. Therefore, from the viewpoint of the user, the storage location “document” is one piece of document information composed of individual pages existing there, that is, the document itself as a unit to be referred to.

A storage location for classifying and storing a large number of documents is a "folder" (or called a binder), and the storage location of the folder is a "cabinet" (or an archive, a locker, or the like). ).

[0006] By using such a hierarchical structure as cabinet-folder-document-page,
Many pages are stored and sorted as documents.
It becomes possible to manage.

[0007]

In an electronic filing system using a hierarchical structure such as cabinet-folder-document-page, page management is performed by "documents" which are storage locations of pages corresponding to actual data. Registration of the actual data page,
It is always done on "documents". For this reason, conventionally,
When registering data, it was necessary to create a document to store the data in advance. Therefore, when a large number of pages are registered as different documents, there is a problem that a document must be created each time.

SUMMARY OF THE INVENTION The present invention has been made in view of the above circumstances, and enables a document to be stored in a page to be automatically created, and automatically converts a management system into a structure of a storage destination to be used by a user. It is an object of the present invention to provide an electronic filing system and a data registration method that allow a user to easily register a page without being conscious of creating a document.

[0009]

In order to solve the above-mentioned problems, an electronic filing system according to the present invention comprises: a document information to be managed; at least a page for managing actual data of the document information; A database for managing the document by a hierarchical management system including a document to be stored in the document storage location and a document storage location for storing the document, and responding to an operation of copying or moving actual data to the document storage location. A document creation unit for creating a document for storing the actual data as a page in the document storage location, and the copied or moved actual data in the document created by the document creation unit. Registration means for registering as a page.

In this electronic filing system, when an operation of copying or moving actual data to a document storage location is performed, a document for storing the actual data as a page is stored in the document storage location in response to the operation. Is created automatically. Therefore, the user can easily register a page without being conscious of creating a document.

As a document name of a document to be automatically created, a file name of actual data copied or moved or a directory name in which actual data of the copy or move source exists can be used. it can.

Further, the electronic filing system of the present invention stores the document information to be managed as at least a page for managing the actual data of the document information, a document as a storage location of the page, and the document. A database for managing by a hierarchical management system including a document storage location for performing the operation, and the actual data of the copy or transfer source exists in the operation of copying or moving the actual data to the document storage location. A document creation means for creating a document for storing the actual data as a page in the document storage location by giving a document name corresponding to the directory name when performed in units of directories; All the actual data existing in the operated directory are converted into pages in the document created by the document creating means. Characterized by comprising a registration means for registering.

Thus, a new document to which a name corresponding to the directory name is added can be automatically created only by copying or moving the actual data for each directory, and all the data in the directory are registered therein as pages. It is possible to do.

[0014]

Embodiments of the present invention will be described below with reference to the drawings.

FIG. 1 shows the configuration of an electronic filing system according to an embodiment of the present invention. The electronic file ring system 11 is for managing digitized document information such as figures, images, and texts by a hierarchical management system of cabinet-folder-document-page. It is implemented as software that can be executed by

As shown in the figure, a computer system on which the electronic filing system 11 is executed includes a computer main body 1, a display monitor 2, an input device 3 such as a keyboard and a mouse, a scanner 4, and the like. The computer main body 1 includes a CPU, a main memory, a hard disk device as a secondary memory, and the like. Software constituting the electronic file ring system 11 is loaded on the main memory as an application program and executed by the CPU. Is done.

The electronic filing system 1 of the present embodiment
1 is a database 111, a real file group 112, a registration module 113, a search module 11
4, a display module 115, an input module 116, a scanner input unit 117, a file input unit 118, and the like.

The database 111 includes a cabinet-
Hierarchical structure management information for managing document information in a hierarchical management system of folders, documents, pages, and revised pages is stored. This database 111
For example, it is constructed on a storage medium such as a hard disk device provided in the computer main body 1. The actual file group 112 is a collection of actual data registered in the electronic filing system 11. The actual data includes an image data file obtained by reading by the scanner 4, various data files (graphic data files, image data files, text data files, etc.) created by other application programs and the like. These files are also stored on a hard disk device provided in the computer main body 1. Each file in the real file group 112 is managed in units called pages.

The registration module 113 is for registering actual data in the electronic filing system 11.
An image data file obtained by reading from the scanner 4 and various files created by other application programs are transferred to the real file group 112.
Register with. At the time of actual data registration, the registration module 11
3 registers the management information in the database 111 so that the registered individual files are managed as pages. Reading of image data from the scanner 4 is performed through the scanner input unit 117, and input of a file from another application or external is performed through the file input unit 118.

In a hierarchical management system of cabinet-folder-document-page, actual data becomes pages,
The storage location of the page is a document, the storage process for classifying and storing the document is a folder, and the storage location of the folder is a cabinet. Therefore, since the pages are managed by the “document” that is the storage location of the page corresponding to the actual data, from the viewpoint of the user, the storage location “document” is one of the pages that exist there. The document information, that is, the document itself as a unit to be referred to. For this reason, usually, registration of the actual data by the registration module 113 is always performed for “documents”. In the present embodiment, since the registration module 113 is provided with an automatic document storage function for storing pages, it is possible to automatically create a “document” in a folder. Therefore, the user can easily register the page without preparing a document for registering the page in advance.

The search module 114 is a database 1
Using the search information stored in 11, a search is made for pages, documents, and folders that match the search conditions entered by the user. As the search information, keywords such as title information added as tags to pages, documents, and folders, and text information for performing full-text search of pages, that is, actual data, are used. The information of the search result is passed to the display module 115 and displayed on the screen as needed.

The display module 115 is for displaying a file operation screen and the like of the electronic filing system 11 on the monitor 2, and includes a cabinet-folder-
It has a tree display function for visually displaying a hierarchical management system of documents and pages in a tree format.

The input module 116 is for receiving various operation instructions from the user, and sends various operation instructions related to registration, search, display, and the like to the corresponding module.

(Hierarchical Management Structure of Electronic Filing System) FIG. 2 shows an example of a hierarchical structure used in the electronic filing system 11. As described above, in the electronic filing system 11, document information is managed in a hierarchical structure of cabinet-folder-document-page-revised page. "Page" is equivalent to the file itself, which is actual data.
Each file existing in the real file group 112 is managed as a page.

In FIG. 2, three documents “document A”, “document B”, and “document C” are created as page storage locations. "Document A" is from page 1 to page 3
"Document B" is composed of two pages, page 1 and page 2, and "Document C" is composed of three pages, page 1 to page 3.

A "folder" is a storage location for classifying and storing a large number of "documents", and is sometimes called a "binder". In this example, "Document A", "Document B",
Of the three documents “Document C”, “Document A” and “Document B” are classified and stored in “Folder A”, and “Document C” is classified and stored in “Folder B”.
The storage location of these folders is a “cabinet” (or referred to as an archive, a locker, or the like). In this example, two cabinets “cabinet A” and “cabinet B” are prepared in the root directory of the electronic filing system 11, and “folder A” and “folder B” are stored in “cabinet A”.

[0027] Hierarchical structure management information for managing such a management system exists in the database 111, and real data corresponding to each page exists in the real file group 112.

Since a "document" is a group of one or more pages, by adding an appropriate name (document name) to each "document", a user can access target document information in "document" units. can do.

(Hierarchical Structure Seen from File System) FIG. 3 shows an actual directory structure managed on the file system of the operating system.

“Install Dir” is a directory in which software of the electronic filing system 11 is installed, and corresponds to a root directory in FIG. A directory of “cabinet” exists below the “install Dir”, a directory of “folder” exists below the directory, and a directory of “documents” exists further below that. Directory "Documents"
Has a page directory corresponding to the number of pages constituting the “document”. Page 1 to 3 of 3
In the case of a document composed of one page, the directory “Documents” includes “Page 1 Di” as shown in the figure.
r, “page 2 Dir”, and “page 3 Dir” are created.

Each page page directory stores a file of actual data corresponding to the page.
For a page having no revised page, only one file is stored in the page directory.
On the other hand, for a page having a revised page, a file corresponding to each revised page and a file corresponding to the latest page are stored in the page directory. In FIG. 3, “Page 1 Dir” is a page directory including a revised page.

A database file group is provided in a directory “DB” provided in the “cabinet” directory.
11 corresponds to the hierarchical structure management information.

(Example of Hierarchical Management Structure of Electronic Filing System) FIG. 4 shows a cabinet-folder-document-
A specific use example of a hierarchical management system called a page-revision page is shown. Here, a cabinet “patent information” is prepared, and an “electric” folder and a “software” folder are prepared as folders for document classification management. In the "Electricity" folder, a document "A001 patent document" and a document "A002 patent document" are prepared, and each document includes a product catalog, a public gazette, a patent gazette, etc., which contains relevant product information. Each file is registered as a page. When a revised version is created by, for example, updating a file of a product catalog, the latest version is managed as a basic page, and the old version is managed as a revised version related to the basic page.

(Database) FIG. 5 shows an example of a specific data structure of the hierarchical structure management information of the database 111. The hierarchical structure management information includes a page management table, a document management table, a folder management table, and a cabinet management table.

Page Management Table The page management table is a group of information necessary for managing the hierarchical structure of each page, and as shown in FIG. 5A, a plurality of record groups corresponding to each management target page. It is composed of Each record has a “Page Name Field”, “Document Name Field”, “Folder Name Field”, “Cabinet Name Field”, “File Type Field”, “Created Date Field”, two “Keyword Fields”, “Revision” A "page presence information field", a "revision page number field", a "path information field", a "page number field" and the like are defined.

The "page name field" is a field for registering a page name for page identification, and a sequential number is registered as a page name in the "page name field" each time a page is registered. The “document name field”, “folder name field”, and “cabinet name field” are information for specifying the “document”, “folder”, and “cabinet” in the upper layer of the corresponding page, respectively. In the “file type field”, the format (extension) of the file corresponding to the corresponding page is registered, and in the “creation date field”, information on the file creation date is registered. Two “keyword fields” are information used for page search, and two keywords can be defined for each page.

The "revised page presence / absence information field" is information indicating the presence / absence of a revised page, and the "revised page number field" is information representing the number of existing revised pages.
The “path information field” is path information indicating a page storage position viewed from the cabinet or the root, and is used for actual file access or the like. The “page number field” indicates the page number of the corresponding page in the document.

Document management table The document management table is a group of information necessary for managing the hierarchical structure of each document, and as shown in FIG. 5B, a plurality of record groups corresponding to the respective documents to be managed. It is composed of Each record has a "document name field"
A "folder name field", a "cabinet name field", a "creation date field", two "keyword fields", a "page presence information field", a "page number field", a "path information field" and the like are defined.

The "document name field" is a field indicating the document name given to the corresponding document. The “folder name field” and the “cabinet name field” are information for specifying the “folder” and the “cabinet” in the upper layer of the corresponding document, respectively. In the “creation date field”, information on the document creation date is registered. The two “keyword fields” are information used for document search, and two keywords can be defined for each document. The “page presence information field” is information indicating the presence or absence of a page, and the “page number field” is information indicating the number of pages existing in the document. The “path information field” is path information indicating a document storage position viewed from the cabinet or the root.

Folder Management Table The folder management table is a group of information necessary for managing the hierarchical structure of each folder. As shown in FIG.
It is composed of a plurality of record groups corresponding to the folders to be managed. Each record contains a "folder name field", a "cabinet name field", a "creation date field", two "keyword fields",
"Document presence information field", "Document number field",
"Path information field" is defined.

The "folder name field" is a field indicating the folder name given to the corresponding folder.
The “cabinet name field” is information for specifying the “cabinet” in the upper layer of the corresponding document. In the “creation date field”, information on the folder creation date is registered. The two “keyword fields” are information used for folder search, and two keywords can be defined for each folder. The “document presence / absence information field” is information indicating the presence / absence of a document, and the “document number field” is information indicating the number of documents existing in the folder. The “path information field” is path information indicating the storage position of the folder as viewed from the cabinet or the root.

Cabinet Management Table The cabinet management table is a group of information necessary for managing each cabinet. As shown in FIG.
It is composed of a plurality of record groups corresponding to each cabinet to be managed. In each record, a “cabinet name field”, a “creation date field”, a “folder presence / absence information field”, a “folder number field”, a “path information field”, and the like are defined.

The "cabinet name field" is a field indicating a cabinet name assigned to the corresponding cabinet. Information on the cabinet creation date is registered in the “creation date field”. The “folder presence / absence information field” is information indicating the presence / absence of a folder, and the “folder number field” is information indicating the number of folders existing in the cabinet. The “path information field” is path information indicating the storage position of the cabinet viewed from the root.

(Operation Screen) Next, a file operation screen used in the present embodiment will be described with reference to FIG.

The screen shown in FIG. 6 is provided with a tree display area 201 and a list display area 202 as shown.

The tree display area 201 is a window for visually displaying the structure of a hierarchical management system of cabinet, folder, document, page, and revised page in a tree format. "Various data" and "XX" displayed as leaf of tree below "Cabinet"
The “factory” and “xx factory” are document classification folders created in a cabinet called “cabinet”. “Explanation documents” displayed as leaves below the folder “various data” are documents existing in the folder “various data”. 9 in this “explanatory document”
When there are three pages, a + plus button is displayed next to the document "explanatory document", and when the user selects the + plus button, as shown in the figure, "explanatory document" has ""1page","2pages", ... "9 pages"
Is displayed. If there are three revised pages related to page 1, as shown in the figure below the display item "1 page", "1 version" and "2
"Version" and "3rd version" are displayed. As described above, in the tree display area 201, not only the hierarchy up to the document but also the hierarchical structure up to the page and the revision page under the hierarchy are visually displayed in a tree format.

The list display area 202 is for displaying a list of directories and files existing in the leaf designated in the tree display area 201. When the user selects a document "explanatory document", as shown in FIG. , “Page 1”, “page 2”,..., Images corresponding to “page 9” are displayed as thumbnails (reduced display).
Is done. In this thumbnail display (reduced display), for a file composed of a plurality of pages, only the image of the first page is displayed. The actual file name is displayed below each display image. Thumbnail display can be performed at high speed without accessing actual data by creating a reduced image in advance and registering it in the database 111 when registering a page.

(Automatic Document Creation) Next, FIGS. 7 and 8
The operation of the automatic document creation process will be described with reference to FIG.

FIG. 7 shows that copying or moving a file to / from the “A” folder of the present electronic filing system is performed by dragging and dropping an entire line of “X” directory in which a file created by an external application or the like is stored. An example is shown in the case where the event is performed. In this case, in the “A” folder designated as the copy or move destination by the drag and drop operation, the “X” document in which the same name as the directory name (X) of the “X” directory is added as the document name Is automatically created. Then, in the “X” document, a file (A.t) existing in the “X” directory
if, B. tif) is registered as a page.

As shown in FIG. 8, a document is created by adding a record to the above-described document management table and registering information corresponding to each field in the record. At the time of automatic creation, information corresponding to all other fields except the keyword field is registered. Thereby, the management information of the document for registering the page is created.

Hereinafter, referring to the flowchart of FIG.
The procedure of the page registration process will be described.

(Step S 101) First, copying or moving data from the “X” directory storing files created by an external application or the like to the “A” folder managed by the electronic filing system 11 is performed. When performed by a drag-and-drop operation or the like, the registration module 113 receives the data from the file system of the operating system through the file input unit 118, and starts processing for registration.

(Step S102) Next, the registration module 113 creates a new document (“X” document) having the name “X” of the directory of the copy or transfer source in the “A” folder of the copy destination. Perform the following processing. In this process, the number of files existing in the “X” directory is detected. Then, the registration module 113 adds a record in the document management table, and in the record, a document name indicating the same name “X” as the copy or transfer source directory, a folder name indicating the “A” folder, “A” The cabinet name where the folder exists, the creation date, page presence / absence information (present), page number information (2), and relative path information are registered. As a result, the management information of the “X” document for page registration is created in the database 111, and the page can be registered for the created document. In addition, since the document of the electronic filing system 11 is one directory when viewed from the file system of the operating system, a process of creating a new directory in a directory called an “A” folder is performed at the time of document creation. This directory creation processing may be performed through the file system by, for example, issuing a directory creation command from the electronic filing system 11 to the file system.

(Step S103) Thereafter, the registration module 113 deletes all the files (A.tif, B.t) existing in the copy or transfer source “X” directory.
if) a process for registering each of them as page 1 (A.tif) and page 2 (B.tif) of the created “X” document. In this process, first, the registration module 113 deletes all the files (A.tif,
B. tif) Add several records to the page management table. Then, for each added record, a page name consisting of a sequential number, a document name indicating an “X” document, a folder name indicating an “A” folder, a file type (tif), revised page existence information (none), Revision page number information (0), relative path information, page number information (1, 2)
Register As a result, the copy or transfer source "X"
All files in the directory (A.ti
f, B. tif) Each of them can be managed as a page constituting an “X” document.

Next, a second procedure of the page registration process will be described with reference to the flowchart of FIG.

Here, a process for creating a document name from the copy or transfer source file name is performed instead of creating a document name from the directory name where the copy or transfer source file exists.

(Step S111) First, a file created by an external application or the like is copied or moved to the “A” folder managed by the electronic filing system by a drag-and-drop operation or the like. The registration module 113
The data is received from the file system of the operating system via the file input unit 118, and processing for registration is started.

(Step S112) The registration module 113 then copies or moves the file name "X".
A new document (“X” document) having the document name “A” is created in the copy destination “A” folder. In this process, the registration module 113 adds a record in the document management table, and in the record, a document name indicating the same name “X” as the file to be copied or moved, a folder name indicating the “A” folder, Register the cabinet name where the "A" folder exists, the creation date, page presence / absence information (present), page number information (1), and relative path information. As a result, the management information of the “X” document for page registration is stored in the database 11.
1 and a page can be registered for the created document. Also, through the file system,
A directory corresponding to the "X" document is created.

(Step S113) After this, the registration module 113 copies or moves the file “X”
Is registered as one page of the created “X” document. In this process, first, the registration module 1
13 adds a record to the page management table, and adds the page name, the document name indicating the “X” document, the folder name indicating the “A” folder, the file type, the revised page presence / absence information (none) to the added record. , Revised page number information (0), relative path information, and page number information (1) are registered. This allows you to copy or move files
It can be managed as pages that make up the "X" document.

As described above, according to the present embodiment, when a page is registered, a document serving as a storage location of the page is automatically created. Pages can be registered and used in the electronic filing system 11 having a hierarchical management system of cabinet-folder-document-page.
In particular, a document with the same name as the directory is automatically created by a single operation of copying or moving the entire directory, and all files in the directory in the document are registered as pages. Therefore, it is possible to easily register a large number of pages.

Since the electronic filing system 11 of this embodiment is entirely realized by software, a computer-readable recording medium that stores a computer program including the processing procedure of the electronic filing system 11 of this embodiment is prepared. For example, the same effect as that of the present embodiment can be obtained only by introducing the computer program into a normal computer through the recording medium.

The procedure of the page registration process of the present embodiment can be applied to a process of automatically generating a receiving folder based on a file name in a mail system or the like. Further, even when a large number of registrations are made from a digital copier or the like, the storage folder can be automatically created.

[0063]

As described above, according to the present invention, a document in which a page is stored can be automatically created.
It is possible for the user to easily register a page without being conscious of creating a document.

[Brief description of the drawings]

FIG. 1 is a block diagram showing a functional configuration of an electronic filing system according to an embodiment of the present invention.

FIG. 2 is an exemplary view for explaining an example of a hierarchical structure used in the electronic filing system of the embodiment.

FIG. 3 is a view showing an actual directory configuration on a file system corresponding to the hierarchical structure of FIG. 2;

FIG. 4 is an exemplary view showing a specific usage example of a hierarchical management system of cabinet-folder-document-page-revised page used in the electronic filing system of the embodiment.

FIG. 5 is an exemplary view showing a configuration example of a database used in the electronic filing system of the embodiment.

FIG. 6 is an exemplary view showing an example of a file operation screen used in the electronic filing system of the embodiment.

FIG. 7 is an exemplary view for explaining the principle of automatic document creation processing executed by the electronic filing system of the embodiment.

FIG. 8 is a view for explaining an operation of adding a record to a document management table performed in the document automatic creation process of FIG. 7;

FIG. 9 is an exemplary flowchart illustrating a first procedure of page registration processing executed by the electronic filing system of the embodiment.

FIG. 10 is an exemplary flowchart illustrating a second procedure of a page registration process executed by the electronic filing system of the embodiment.

[Explanation of symbols]

 DESCRIPTION OF SYMBOLS 1 ... Computer main body 2 ... Monitor 3 ... Input device 4 ... Scanner 11 ... Electronic filing system 111 ... Database 112 ... Real file group 113 ... Registration module 114 ... Search module 115 ... Display module 116 ... Input module 117 ... Scanner input part 118 ... File input section

──────────────────────────────────────────────────続 き Continued on the front page (51) Int.Cl. ⁷ Identification symbol FI Theme coat ゛ (Reference) G06F 15/62 330D

Claims (8)

[Claims] At least document information to be managed includes at least a page for managing actual data of the document information, a document serving as a storage location of the page, and a document storage location for storing the document. A database for managing by a hierarchical management system, and a document for storing the actual data as a page in response to an operation of copying or moving the actual data to the document storage location in the document storage location. An electronic filing system comprising: a document creating means for creating a document; and a registering means for registering the actual data subjected to the copying or moving operation as a page in a document created by the document creating means. 2. The document creation device according to claim 1, wherein the document creation unit creates a document having a document name corresponding to a file name of the actual data copied or moved, in the document storage location. Electronic filing system. 3. When the operation of copying or moving actual data to the document storage location is performed in units of a directory in which the actual data of the copy or movement source is present, the document creating means includes 2. The electronic filing system according to claim 1, wherein a document having a document name corresponding to the name is created in the document storage location. 4. Document information to be managed includes at least a page for managing actual data of the document information, a document to be a storage location of the page, and a document storage location to store the document. A database for management by a hierarchical management system, and when an operation of copying or moving actual data to the document storage location is performed in units of a directory in which the actual data of the copy or movement source exists. Document creation means for creating a document for storing the actual data as a page in the document storage location by giving a document name corresponding to the directory name; and a document existing in the copy or move operation directory. Registering means for registering all actual data as pages in the document created by the document creating means. Electronic filing system. 5. The document information to be managed includes at least a page for managing actual data of the document information, a document for storing the page, and a document storage location for storing the document. A data registration method applied to an electronic filing system managed by a hierarchical management system, wherein the real data is stored as a page in response to an operation of copying or moving the real data to the document storage location. A data registration method comprising: creating a document in the document storage location, and registering the copied or moved actual data as a page in the created document. 6. The management target document information includes at least a page for managing actual data of the document information, a document to be a storage location of the page, and a document storage location to store the document. A data registration method applied to an electronic filing system managed by a hierarchical management system, wherein the operation of copying or moving actual data to the document storage location is performed when the actual data of the copy or transfer source exists. When a directory is used as a unit, a document for storing the actual data as a page is created in the document storage location with a document name corresponding to the directory name, and the copy or move operation is performed. It is characterized in that all actual data existing in the directory is registered as pages in the document created by the document creating means. Data registration method to be. 7. Document information to be managed includes at least a page for managing actual data of the document information, a document for storing the page, and a document storage location for storing the document. A recording medium in which a computer program for managing according to a hierarchical management system is recorded, wherein the computer program responds to an operation of copying or moving actual data to the document storage location, In the document storage location, and registering the copied or moved actual data as a page in the created document. Recording medium. 8. Document information to be managed includes at least a page for managing actual data of the document information, a document to be a storage location of the page, and a document storage location to store the document. A recording medium on which a computer program for managing by a hierarchical management system is recorded, wherein the operation of copying or moving actual data to the document storage location is the actual data of the copy or transfer source. A procedure for creating a document for storing the actual data as a page in the document storage location with a document name corresponding to the directory name when performed in units of a directory where data exists. All actual data present in the copied or moved directory is created by the document creating means. Recording a page as a page in a document.