JPH0525218B2 - - Google Patents

Description

[Detailed description of the invention]

[Technical Field of the Invention] The present invention relates to a document file device that can easily organize documents. [Technical background of the invention and its problems] Recently, efficiency of office work has been improved, and importance has been placed on proper management of documents and their activation. Document file devices have been developed to perform this type of work. Therefore, the office work can be roughly divided into the work of storing documents, the work of searching and extracting a target document from among the stored documents, and the work of organizing, classifying and editing documents. Among these operations, the above-mentioned classification and editing operations in particular involve sorting searched documents according to their purpose of use, re-filing due to changes in file specifications, etc. This is typified by the disposal of documents. However, even if these processes were performed using an information processing system such as a computer, the processing work was accompanied by great difficulties. That is, in the case of an electronic document file device,
Generally, when starting operation immediately after introduction, it is necessary to clarify the document management system, create its structure, and define formats such as classifications and attributes, word lengths, names, etc. However, these initial tasks are very time-consuming and extremely difficult, as they require mastery of the entire document management system. Furthermore, if a general user who is unfamiliar with computer systems or a non-expert in document management attempts to do this, it not only causes great pain, but also requires a long training period, making it extremely uneconomical. It was hot. Furthermore, when a device is introduced, it is often unclear how documents should be classified, sorted, and managed, and it is often difficult to define classification names, attribute names, keywords, etc. This poses a heavy burden on users. Furthermore, even if a manual management system is simply replaced with an electronic management system, there are various restrictions on the work, making it difficult and troublesome. For example, when a document file device is introduced in order to digitize document management that has traditionally been done manually, it is necessary to set up an electronic document management system for the device. Specifically, define one cabinet, and define each drawer within it,
Furthermore, it is necessary to define the guides and holders in each drawer one by one. These definitions specify the classification name, information format, amount of information, position (structure) in the document management system, etc. for each document management level.
This is done by inputting via a keyboard, etc., and a document management system is constructed thereby. Thereafter, the document will be converted into a file under this document management system. For this reason, a great deal of effort was required to construct a document management system. [Object of the Invention] The present invention has been made in consideration of the above circumstances, and its purpose is to improve the practicality and economy of easily creating document classification, organization structure, and management system. The object of the present invention is to provide a highly flexible document file device. [Summary of the Invention] The present invention uses images each showing a management system for a plurality of documents stored in a document file device and an execution form of the document management.
While presenting these images, a document management system is constructed by receiving input of selection instruction information, and document management work corresponding to the images is executed. [Effects of the Invention] Thus, according to the present invention, the elements of the document management system are displayed step by step as images, so that the operator can understand the document management system, its structure,
It becomes possible to establish an appropriate document management system and perform the document management work using the simple method of instructing the selection of the images without having to define names and the like one by one. Therefore, the work of installing document file devices, which is generally complicated and difficult, can be done easily, efficiently, and in a short time, and it has great practical effects, such as eliminating the need for specialized knowledge and training. In addition, it is possible to greatly simplify the handling of the device and document information. [Embodiment of the Invention] Hereinafter, an embodiment of the present invention will be described with reference to the drawings. FIG. 1 is a schematic configuration diagram of an embodiment device, and 1 is a CPU that controls the entire system. Therefore, under the control of this CAP1, scanner 2
The document image input via the scanner controller 3 is once stored in the page memory 4, and then written to the optical disk memory 6 under the control of the optical disk controller 5 to be filed.
Further, the document image stored in the page memory 4 is transferred to the document display 8 via the document display controller 7 under the control of the CPU 1.
or the printer controller 9.
is printed out by the printer 10 via
Further, the document is transmitted via the FAX controller 11. Input/output control of these document images is performed by the CPU 1 interpreting processing work instructions input from the keyboard, for example, and by the controllers 3, 5,
This is done by giving predetermined control commands to each of 7, 9, and 11 to cause them to execute a predetermined process. Note that 12 in the figure is a memory connected to the CPU 1, and stores various processing programs, control data, etc. These constitute the main body of the document file device, which performs document file operations such as document registration, search, storage, rearrangement, disposal, and editing. On the other hand, the interactive display controller 13 is
It controls the interactive display 14 and, as an interface between the display 14 and the CPU 1, displays image information given from the CPU 1 at a predetermined screen position of the interactive display 14. The instruction input controller 15 is
A light pen 16 is provided, and the position on the screen of the interactive display 14 indicated by the light pen 16 is detected. These detected position coordinates are given to the CPU 1, and information corresponding to the image displayed on the interactive display 14 is input. It goes without saying that document file work based on information provided interactively via the interactive display 14 is performed under the control of the CPU 1. By the way, the interactive display 14 displays a first image showing step-by-step a management system for a plurality of documents stored in the document file device main body, and an execution form of document management (work) for this first image. A second image image shown,
It displays other command information, etc.
The first and second images are, for example, prepared in advance in the memory 12,
Under the control of the CPU 1, it is selectively output according to the document management (work) situation. FIGS. 2a to 2c show examples of images displayed on the interactive display 14. FIG. Here, a plurality of information areas are set on the display screen, including a first image A showing a document management system, a second image B showing document work based on the management system, and command information C. Each is now displayed. The following table shows the relationship between each of the above images stored in the memory 12 and their functions.

【table】

Claims (1)

[Claims] 1. Elements of a management system for a plurality of documents to be filed in the main body of the document file device are displayed step by step as a first image image, and a second image image represents an execution form of document management for the first image image. and a document management system for a plurality of documents to be stored in the document file device main body according to information selected and designated for the first and second images, and files the documents. 1. A document file device comprising: processing means.