JPH07134706A - Method and device for editing document - Google Patents

Abstract

PURPOSE:To make it unnecessary to separately input necessary information later by selectively writing a preparation date, a medium number, etc., in a document file in addition to respective items of an identification part in the case of storing the document file in a recording medium and then storing the written document file in the recording medium. CONSTITUTION:The shown graphic to be a conceptual graphic indicates relation among an input picture 30 for the identification part of a document file, a file name writing position 31, a document name writing position 32 and an author's name writing position 33. A current date is read out from an internal clock 4 and written in a header area 23 or a footer area 24, so that it is unnecessary to separatively input the preparation rate of a document 12. At the time of storing processing, the medium number 36 of the recording medium 16 numbered by automatic numbering by an automatic numbering tool 35 is written following the position 31 in the area 23. Thereby it is unncessary to separatively input these information in order to describe them in the printed document 12.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION The present invention, when creating a document,
The present invention relates to a document editing apparatus in which the input work of items to be normally input is omitted.

[0002]

2. Description of the Related Art In general, a document created by a document editing device such as a word processor is often stored in a recording medium such as a floppy disk and the document is corrected and reused at a later date. If you want to reuse the created document, you need to know where the document is stored on the recording medium.
Normally, as shown in FIG. 4, the file name “A” set when the document 12 is stored in the recording medium is stored in the upper right corner of the document 12.
A print document 20 can be obtained by inputting a recording medium name "D" in which "BC" and this file "ABC" are stored. When the document 12 is reused at a later date, it can be reused by taking out the recording medium of “D” and searching the file “ABC” in the recording medium of “D”.

Further, as shown in, for example, Japanese Patent Laid-Open No. 4-153871, a header area 23 is set at the upper end of the document file 7 and a footer area 24 is set at the lower end of the document file 7 in FIG. If the name "HIJ" and the recording medium name "K" and the file name "WXY" and the recording medium name "Z" are input, "HIJK" and "WXYZ" are added to the upper and lower ends of the document sheet when printing by the printer.
Is printed, the purpose is achieved by selecting the top or bottom.

[0004]

Since the conventional document editing method and apparatus are configured as described above, the file name of the document file 7 must be input separately in order to be described on the printed document 20. There was a problem. Further, as a matter of course, the other items “document name”, “author name”, “creation date”, and “recording medium name” also had to be input separately when necessary.

The present invention has been made in order to solve the above-mentioned problems. The "file name" of the document file, the "document name", the "author name", the "creation date", and the "medium number" of the recording medium. It is an object of the present invention to provide a document editing method and apparatus that do not need to be input separately in order to describe "" on a printed document.

[0006]

A document editing method according to a first aspect of the present invention comprises a step of inputting a file name in an identification portion of a document file on a main memory, the input file name being the header area of the document file or It comprises a step of writing in the footer area and a step of storing the document file in a recording medium. A document editing method according to a second aspect of the present invention includes a step of inputting a document name or an author name in the identification portion of the document file on the main memory, and the input document name or author name is designated in advance in the document of the document file. The step of writing to a location and the step of storing the document file in a recording medium. A document editing method according to a third aspect of the present invention includes a step of inputting a file name, a document name, or an author name in an identification portion of a document file on a main memory, and a date and time measured by a timing mechanism incorporated in the main body. It comprises a step of writing the document file in a header area or a footer area at a predetermined position and a step of storing the document file in a recording medium. In addition, the first date when the document file is created is written in the first designated position in the header area or the footer area of the document file, and the second date when the document file is modified is set as the second date. Write to a second location near one location. Fourth
In the document editing method according to the invention, the step of inputting a file name in the identification portion of the document file on the main memory, the input file name and the medium number of the recording medium by automatic numbering are used as the header area or footer of the document file. It is composed of a step of writing in the area together and a step of storing the document file in a recording medium. Also, when the remaining capacity of the recording medium reaches a predetermined capacity, the medium number is updated by automatic numbering. A document editing device according to a fifth aspect of the present invention is a device for inputting a file name, a document name, or an author name to an identification portion of a document file on a main memory, and the input file name, document name, or author name for the document file. It is composed of a means for writing in a position designated in advance and a means for storing the document file in a recording medium.

[0007]

[Operation] When the created document file is stored in the recording medium, the "file name", "document name", and "author name" forming the identification part of the document file are provided for the purpose of searching later.
Just after storing the document file in the recording medium, in addition to each item of the above identification section, "creation date" and "medium number" are selectively written in the document file, and the document file after writing Is stored in the recording medium.

[0008]

【Example】

Example 1. An embodiment of the present invention will be described below with reference to the drawings. FIG. 1 shows a device configuration. Reference numeral 1 is an arithmetic unit for performing calculations and editing of characters, 2 is a main memory for storing instructions and data given to the arithmetic unit 1, and 3 is for controlling hardware. BIOS that is a control program
It includes an internal clock 4 for measuring the date and time.
Reference numeral 5 is an OS for controlling software, and 6 is an APP (application program) for document editing which operates under the OS 5. Reference numeral 7 denotes a document file generated / edited by the APP 6, an identification unit 11 including a file name 8, a document name 9 and an author name 10, and a document 12 stored in the same layout as the printed document information. It consists of A control device 13 operates under the control of the BIOS and controls the operations of the input / output device and the computer main body. Reference numeral 14 is a display device for calling out and editing a document to be edited on the screen, and reference numeral 15 is an input device for inputting data to be edited while viewing the display device 14 and an instruction therefor. Reference numeral 16 denotes a recording medium connected to the control device 13, which is composed of a directory section 17 and a storage section 18, and stores the document file 7. 19
Is a printer for printing the document sheet 20, and the data of the document 12 of the document file 7 is provided after being converted into the format for the printer 19.

Next, the operation will be described. FIG. 2 is a flowchart showing the flow of processing. When editing a document, it is necessary to set default values such as "paper size", "number of characters in one line", and "line pitch" before using APP6 for document editing. In the case of this embodiment, Document file 7
Specifying whether or not each item of the identification unit 11 of 1 needs to be printed on the document sheet 20 by 1 and 0, and if necessary, enter 1 and print position for printing those items on the document sheet 20. Is specified. In the case of the file name 8, the header or footer is distinguished, and in the case of the document name 9 and the author name 10, the print start position of the document 12 corresponding to the document sheet 20 is designated by rows and columns (step 21). Next, after creating or modifying the document 12, usually, the created document 12 is first stored in the recording medium 16. Therefore, when "Save" is selected on the menu screen, the identification unit 11 consisting of the minimum required items "file name""documentname""authorname" for searching after storing in the recording medium 16
Enter the required items on the input screen of (Step 2
2). Next, when 0 is input in step 21, the created document 12 is stored in the recording medium 16 as it is,
When 1 is input, the storing process in the recording medium 16 is interrupted, and the "file name" is written in the header area 23 or the footer area 24 (see FIG. 3) of the document file 7 (step 25). The "document name" or "author name" is written at the print start position specified in the row and column (step 2
6). After that, the document 12 in which the identification unit 11 is written is identified by the identification unit 1.
It is stored in the recording medium 16 together with 1 as the document file 7 (step 27). If you need to print, select "Print" on the menu screen and it will be converted to a format suitable for printer 19 (step 28), and "File name" will be displayed.
Even if the “document name” and the “author name” are input in order to be stored in the recording medium 16 and are not written in the document 12 for printing, they are printed by the printer 19 (step 29), and the desired document sheet 20 Can be obtained. FIG. 3 is a conceptual diagram of the processing, and the input screen 30 of the identification unit 11 of the document file 7
The relationship between the writing position 31 for writing the “file name”, the writing position 32 for the “document name”, and the writing position 33 for the “author name” is indicated by arrows.

Embodiment 2. In the operation of the first embodiment,
When the storage process in the recording medium 16 is interrupted, the date and time at that time is read from the internal clock 4 in the BIOS 3 and written in the header area 23 or the footer area 24 of the document file 7 as shown in FIG. This eliminates the need to separately enter the date of creation of the document 12.

In addition, after several days have passed after creating the document 12, the document 12 may be modified and used again. In that case, since the corrected document 12 is detected on the machine, by writing it near the date 34 generated last time as shown in FIG. 3, the correction history of the document 12 is corrected. You can record without entering the date separately. Further, when writing in the vicinity of the date 34 generated last time, it may be listed vertically instead of horizontally.

Embodiment 3. When the previously created document 12 is used again, it is complicated to search from the plurality of recording media 16, so it is usually recorded on the document sheet 20. In this embodiment, when the storing process in the recording medium 16 is interrupted after the input to the identification unit 11 in the first embodiment, as shown in FIG. 3, it is automatically numbered by the automatic numbering tool 35. The medium number 36 of the recording medium 16 is continuously written after the position 31 for writing the file name on the footer 23.

Further, since the remaining capacity of the recording medium 16 such as a floppy disk can be detected by the magnetic disk controller 37 built in the main body, when the remaining capacity reaches a certain capacity, it is automatically numbered. The medium number 36 of the recorded recording medium is updated by the automatic numbering tool 35, and the user is reminded to replace the recording medium 16 with a new recording medium 16 and the medium number 36 can be automatically updated.

[0014]

As described above, according to the present invention, the "creation date" and "medium number" are selected for the document file in addition to the items of the identification section immediately before the document file is stored in the recording medium. Since it is configured to write the document file and store the written document file in the recording medium, the "file name", "document name", "author name", and "creation date" of the document file
There is an effect that a document editing method and apparatus that do not need to be separately input to describe the “medium number” of the recording medium on the printed document can be obtained.

[Brief description of drawings]

FIG. 1 is a system configuration diagram showing a document editing apparatus according to an embodiment of the present invention.

FIG. 2 is a flowchart showing a document editing method according to an embodiment of the present invention.

FIG. 3 is a conceptual diagram of processing showing another embodiment of the present invention.

FIG. 4 is a conceptual diagram showing a conventional document editing method.

FIG. 5 is a conceptual diagram showing another example of a conventional document editing method.

[Explanation of symbols]

 2 Main memory 4 Internal clock 7 Document file 8 File name 9 Document name 10 Author name 11 Identification section 12 Document 16 Recording medium 23 Header area 24 Footer area

Claims (7)

[Claims] 1. A step of inputting a file name into an identification part of a document file on a main memory, a step of writing the input file name in a header area or a footer area of the document file, and storing the document file in a recording medium. A document editing method consisting of steps. 2. A step of inputting a document name or an author name in an identification portion of a document file on a main memory, a step of writing the input document name or an author name in a predesignated position of a document of the document file, A document editing method comprising the steps of storing a document file in a recording medium. 3. A step of inputting a file name or a document name or an author name in the identification part of the document file on the main memory, a date and time measured by an internal clock built into the main body, or a header area of the document file or A document editing method comprising a step of writing a footer area at a predetermined position and a step of storing the document file in a recording medium. 4. The first date when the document file is created is written in a first designated position in the header area or footer area of the document file, and the second date when the document file is modified is written. 4. The document editing method according to claim 3, wherein writing is performed at a second position close to the first position. 5. A step of inputting a file name in the identification portion of the document file on the main memory, the input file name and the medium number of the recording medium by automatic numbering are written together in the header area or footer area of the document file. A method of editing a document, which comprises the steps of: 6. The document editing method according to claim 5, wherein the medium number is updated by automatic numbering when the remaining capacity of the recording medium reaches a capacity designated in advance. 7. A means for inputting a file name, a document name, or an author name in the identification section of the document file on the main memory, and the input file name, document name, or author name at a predesignated position of the document file. A document editing apparatus comprising writing means and means for storing the document file in a recording medium.