JPH0675963A - Document generation support system - Google Patents

Abstract

PURPOSE:To efficiently generate a document by automatically succeeding a text succeeded between work sheets in the generation of the document with a data item to be succeeded between the work sheets. CONSTITUTION:A table storage file preserving the text to be succeeded in the relation between the specified parts of the work sheets when the same text is displayed in the specified part in the certain work sheet and the specified part in the different work sheet is given, the table is referred to, the text is inserted into the specified part of the related and different work sheet and the document is generated. A document identification A is displayed in a display device, the text of an item (a) is received from a screen and an a-item text data table is generated. Then, a document type B is screen-displayed with a title. Here, the text of an item (b) is inputted from the screen and a b-item text data table is generated. Then, a document type (C) is generated by repeating a similar procedure.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document creation support system for supporting the creation of a document such as a report composed of a plurality of worksheets.
Document creation support suitable for creating documents in which the same sentence appears between worksheets, such as positioning items in the major category as titles in the intermediate category and items in the intermediate category as titles in the minor category Regarding the system.

[0002]

2. Description of the Related Art When creating a document with a word processor, even if there is a field that describes the same item between documents, the content cannot be automatically inherited, and the text in that item must be input again each time. Or, it is necessary to copy the relevant part from the previous document. For example, as a known example,
In the Japanese word processor operation, the copy function by character unit specification involves pressing the first character to be copied, the copy button, the last character to be copied, and the execute button.

[0003]

However, the conventional method has the following problems. That is, the copy function of the word processor has a problem that the operation becomes troublesome and an erroneous operation may occur when the number of data items to be copied increases. An object of the present invention is to provide a system that solves the conventional problems and supports efficient document creation.

[0004]

In order to achieve the above object, the following may be done.

When the same text is displayed in a specific part of one worksheet and a specific part of another worksheet, the text to be inherited in the relation between the specific parts of the worksheet is stored. If you have a text data table storage file and text is written in a specific part of a worksheet, refer to that table and
Create text by inserting text into specific parts of another related worksheet. Further, by displaying this document, while confirming the content, the text is entered in another portion of the worksheet to create the document. This makes it possible to efficiently create a document.

[0006]

[Function] By having a text data table storage file, when creating documents that are related between worksheets,
By automatically generating the worksheets required for document creation and automatically inheriting the texts that are inherited between worksheets, it is not necessary to transfer characters between worksheets each time, and document creation time The time can be shortened, omission of transcription can be prevented, and the trouble of transcription can be avoided.

[0007]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS As an embodiment of the present invention, a document creation system that supports the creation of a document for a report will be described below with reference to FIGS.

Concept of Document Creation Support System The text of the automatic transfer is held in the item text data table of the text data table storage file in units of text items, and the upper / lower related information between the text items is held, so that the text can be used as a worksheet. Create a document by automatically taking over.

FIG. 1 is a block diagram of a document creation support system according to the present invention. FIG. 2 shows an example of the transfer of text items between three types of worksheets, and the structure of a text data table that stores data for each worksheet at that time.

FIG. 3 shows the structure of a text data table common to the item text data tables. FIG. 4 shows the text data table name of a item text, a
Holds item text, upper item text data table name, lower item text data table name 1 to 2 a
It is an item text data table. FIG. 5 is a b-item text data table that holds a b-item text data table name, a b-item text, a high-order item text data table name, and low-order item text data table names 1 and 2. FIG. 6 shows the c item text data table name,
c item text, upper item text data table name,
It is a b-item text data table that holds lower-level item text data table names 1 and 2.

As an embodiment of the present invention, a document creation support system for creating a report of document type A, document type B, and document type C will be described below with reference to FIGS. 1 to 8.

In FIG. 1, reference numeral 1 denotes a processing device, which is a process (6) for performing input / output with a text data table storage file and a process (8) for inputting and displaying document text by a screen of an output device and an input device. , A process (7) of creating a document (200, 250, 290 in FIG. 2) from the text data table and vice versa, and a process (9) of outputting the document to the printer. A display device 2 displays a document. An input device 3 is a document type A,
The texts of items a, b, and c from B and C are input. A text data table storage file 4 is a file in which the text data table (FIGS. 4, 5, and 6) is stored. A printer 5 outputs a document.

FIG. 2 is an example of inter-document transfer of a items, b items, and c items between document type A, document type B, and document type C. Document type A (200), document type B (250), It shows a method of passing over each text item among three worksheets of the document type C (290). In this example, the content of item a (2001) of document type A (200) becomes the title (2500) of document type B (250), and the content of item b (2501) of document type B (250). Becomes the title (2900) of the document type C (290). In this embodiment, the content of the item a (2001) is “a
11 ”(2011) and“ a21 ”(2021).
Here, the text in the document type A (200) stores the text data table name and the a item text in the a item text data table (FIG. 4). At this time, since there is no higher text data table than the a item text data table, the upper item text data table name is blank. The document type B (250) worksheet is
It is automatically displayed together with the title (2500) and the item name (2501), and the text data can be input from the input device 3. In this embodiment, the contents of the item b (2501) are “b11” (2511) and “b21”.
(2521) is charged. These data are stored in the b item text data table (FIG. 5) as “M00” as the text data table name, the b item text, and the a item text data table name which is the upper item data data table.
"001" is stored and the subordinate item text data table names 1 and 2 of the a item text data table corresponding to the title (a11) are "M00003" and "M00".
004 ”is stored.

Next, the worksheet of the document type C (290) is automatically displayed together with the title (2900) and the c item (2901), and the text data can be input from the input device 3. In this embodiment, item c (290
As contents of 1), "c11" (2911), "c2"
1 ”(2921). For these texts, the text data table name and the c item text are stored in the c item text data table (FIG. 6), and “M00003” is stored as the b item text data table name which is the upper item data data table and the title (b
11), the lower item text data table names 1 and 2 of the b item text data table (FIG. 5) correspond to “M
[00005] and "M00006" are stored. Figure 3
This is a structure of a text data table having a common structure with the three types of tables, that is, the a item text data table, the b item text data table, and the c item text data table. The first column (301) stores the text data table name of one line of this table. Second row (3
02) stores the texts input in the items a, b, and c. The third column (303) stores the text data table name of the upper item of this text data table. The fourth column (304) is the text data table name of the first lower-order item and is stored when the lower-order item text is created. The fifth column (305) is the text data table name of the second subordinate item and is stored when the text of the subordinate item is created.

In FIG. 4, the first column (401) stores the text data table name. Second row (402)
Indicates an a item text, and in the present embodiment, “a1”,
It is "a2". The third column (403) shows the upper item text data table name associated with the a item text in the second column and is blank in this embodiment. The fourth column (404) indicates the subordinate item text data table name 1, and in this embodiment, "M00003" and "M0000".
7 ”, and the fifth column (405) indicates the subordinate item text data table name 2, which is“ M0000 ”in this embodiment.
4 ”and“ M00008 ”, and the lower item text data table names in the fourth and fifth columns store the relation between the a item text of the document type A in FIG. 4 and the b item text of the document type B in FIG. To do.

In FIG. 5, the first column (501) stores the text data table name. Second row (502)
Stores the b item text of document type B. In this embodiment, they are "b11" and "b21". 3rd row (50
3) stores the upper item text data table name of the b item text in the second column. In this embodiment, “M000
01 ”. The b item text of the b item text data table is associated with the a item text data table by the name of the upper item text data table. The fourth column (504) stores the first subordinate item text data table name of the b item text. In this embodiment,
"M00005" is a blank. 5th row (505)
Stores the second subordinate item text data table name of the b item text. In this embodiment, “M0000
6 ", blank.

In FIG. 6, the first column (601) stores the text data table name. Second row (602)
Stores the c item text of document type C. In this embodiment, they are "c11" and "c21". 3rd row (60
3) stores the upper item text data table name of the b item text in the second column. In this embodiment, “M000
03 ”. The c-item text of the c-item text data table is associated with the b-item text data table by the higher-level item text data table name. The fourth column (604) stores the first lower-order item text data table name of the c-item text. In this embodiment, it is blank because there are no subordinate items. 5th row (605)
Stores the second subordinate item text data table name of the c item text. In this embodiment, it is blank because there are no subordinate items.

Next, based on the flow charts of FIGS. 7 and 8, a description will be given of a process related to the document creation control by transferring items between document types in the document creation support system.

First, the document type A is displayed on the display device (2) of FIG.
(Step 701). The text of item a is received from the screen (step 702). Create an a-item text data table (FIG. 4). (Step 70
3). The document type B (250) is displayed on the screen together with the title (a item text) (step 704). Input the text of item b on the screen (step 705). a
B item corresponding to “b11” and “b21” of b item of document type B in the lower item text data table name 1 (404) and the lower item text data table name 2 (405) of the item text data table (FIG. 4). Set the text table name of the text table (step 70)
6). A b item text data table is created (step 707). Steps 704 to 707 are repeated for all the input texts of the item a. (Step 708). The document type C is displayed on the screen together with the title (b item text) (step 80).
1). The text of item c1 is input from the screen (step 802). The sub item text data table name 1 (504) and the sub item text data table name 2 (505) of the b item text data table (FIG. 5) correspond to the c items “c11” and “c21” of the document type C. The text table name of the item text table is set (step 803). A c-item text data table (FIG. 6) is created (step 804). Input b
Repeat steps 801 to 804 for all text of the item. (Step 805). Documents of document types A, B, and C are output to the printer (step 806).

By providing a document such as a report with a table of contents on a worksheet basis in the above embodiment, it is possible to easily make an inquiry such as searching for a document in the report. Furthermore, although only two text data table names are specified as subordinate items of the text data table, more copies can be made by increasing or changing this field.

In the above-mentioned embodiment, the display position of the title and the item is fixed, but the display position and the position of the text to be copied in the document can be changed by having the display address in the text data table.

[0022]

According to the present invention, the following effects can be expected.

With the document creation support system, for data items that should be handed over between worksheets, documents can be automatically handed over between worksheets and omission of transcription can be prevented, and the trouble of transcription can be avoided.
Document creation time can be shortened.

[Brief description of drawings]

FIG. 1 is a configuration diagram of a document creation support system according to the present invention.

FIG. 2 is a diagram showing an example of a document type A, a document type B, and a document type C thinning transfer according to the present invention.

FIG. 3 is a structural diagram of a text data table in a common format for items a, b, and c.

FIG. 4 is a structural diagram of an a item text data table.

FIG. 5 is a structural diagram of a b item text data table.

FIG. 6 is a structural diagram of a b item text data table.

FIG. 7 is a flowchart of document type A, document type B, and a item text and b item text creation processing of the document creation support system.

FIG. 8 is a flowchart of document type C, b item text, and c item text data table creation and document output processing of the document creation support system.

[Explanation of symbols]

 DESCRIPTION OF SYMBOLS 1 ... Processing device, 2 ... Display device, 3 ... Input device, 4 ... Storage file, 5 ... Printer, 6 ... Input / output processing part, 7 ... Table creation part, 8 ... Screen input / output processing part, 9 ... Document output process Department.

Claims (1)

[Claims] 1. When creating a document including a plurality of worksheets and having data items to be handed over between the worksheets, a worksheet to be used at the time of creating the document is automatically generated, and items to be handed over between the worksheets, and , A document creation support system having means for accumulating those relations and automatically utilizing the data to be handed over between worksheets.