JPH05135027A - Letter preparation supporting system - Google Patents

Abstract

PURPOSE:To prepare a letter with both operations of paragraph selection and representative example processing concerning the letter preparation supporting system to prepare the letter while using a computer system. CONSTITUTION:This system is composed of an input part 1 to input various commands or the like, display part 2 to display the various kinds of information, control part 3 to execute an entire control operation, paragraph data base 4 to store a paragraph element, which can be selected for each job, for each paragraph, and representative example storage part 5 to store a representative example sentence for each job as the structure of coupling paragraph elements in respective paragraphs.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a letter creation support system for creating letters using a computer system.

[0002]

2. Description of the Related Art Conventionally, when making letters for business use, for example, referring to a book as an example sentence collection or referring to a letter example collection in an individual or office, they are imitated and processed. It is normal to do.

A letter creation support system for creating this type of letter using a computer system has also been developed. In the conventional system of this kind, there are a system that selects paragraph sentences prepared in advance and connects them to create a letter, and a system that processes them based on a typical representative example to create a letter. ..

[0004]

The above-mentioned letter creation support system exists independently of each other, and the two cannot be integrated and used. That is, since the system by paragraph selection and the typical example processing system exist separately,
It was not possible to refer to each other's text databases.

The present invention has been made in view of the above problems, and an object thereof is to provide a letter creation support system capable of creating a letter by both operations of selecting a paragraph and processing a representative example. ..

[0006]

FIG. 1 is a block diagram showing the principle of the present invention. In the figure, 1 is an input unit for inputting various commands, 2 is a display unit for displaying various information, 3 is a control unit for performing overall control operation, and 4 is a paragraph element that can be selected for each message for each stage In the paragraph database, 5 is a representative example storage unit that stores a typical sentence example for each message as a combined structure of paragraph elements in each stage, and 6 is a bus to which each component is connected.

[0007]

The user inputs a command from the input section 1 to read out a set of message elements corresponding to a specific message and display the same on the display section 2 as shown in FIG. Here, the term element refers to a set of paragraph elements in each stage. The numbers enclosed by □ in the figure are paragraph elements.
In the example shown in the figure, the message element 1 is composed of paragraph elements 1 to 3, the message element 2 is composed of paragraph elements 4 and 5, and the message element 3 is composed of paragraph elements 6 to 9, respectively. It is assumed that

The user selects one paragraph element from each message element while looking at this display example. As a result, several letters as shown in FIG. 2B are created. For example, letter 1 is paragraph element 2 in requirement element 1,
The paragraph element 4 is selected for the requirement element 2 and the paragraph element 8 is selected for the requirement element 3. The same applies to the other letters 2 and 3.

On the other hand, the representative example storage unit 5 stores a representative sentence example as shown in FIG. 3 for each case as a combined structure of paragraph elements in each stage. For example, in the typical example 1, the message element 1 to the paragraph element 2, the message element 2 to the paragraph element 4,
Each of the message elements 3 to 8 is used. The same applies to the representative example 2.

These representative examples are read by the control unit 3 and displayed on the display unit 2. By displaying such a representative sentence example, it is possible to show a guide for writing a letter to a user who is not used to writing a business letter. The user
While looking at this representative sentence example, a convenient paragraph is selected from the display of FIG. As a result, the optimum letter can be finally created. As described above, according to the present invention, a typical example is represented as a combined structure of paragraph elements, and it becomes possible to integrally manage paragraph selection and typical example operation. It becomes possible to provide a letter creation support system capable of creating a letter by both operations.

[0011]

Embodiments of the present invention will now be described in detail with reference to the drawings.

FIG. 4 is a configuration block diagram showing an embodiment of the present invention. The same parts as those in FIG. 1 are designated by the same reference numerals. In the figure, the control unit 3 includes a CPU 10 and a selection combination unit 11. The selection combination unit 11 combines the read paragraph elements to create one document.

Reference numeral 12 is a paragraph access section for accessing the paragraph database 4 to read out paragraph elements, and 13 is a representative example selecting section for accessing the representative example storage section 5 to read out representative sentence examples according to the requirements. It is assumed that the paragraph database 4 also stores sentences corresponding to each paragraph element. Reference numeral 14 is a memory including a control program and a RAM area. The operation of the system configured as described above will be described below.

The user inputs a command for creating a letter for a specific message from the input unit 1. "Sell" in the message,
There are various matters such as "sales reply", "inquiry", and "inquiry reply". Here, for example, "Company tour request"
It is assumed that the requirement is entered. When the CPU 10 recognizes this message, it activates the paragraph access unit 12 to read the paragraph element in each message element (column) of the message “company tour request” from the paragraph database 4 and display it on the display unit 2.

FIG. 5 is a diagram showing an example of specific contents of paragraph elements displayed on the display unit 2 for each message element. Reference numeral 21 is a message element number, 22 is a message element name, 23 is a paragraph number, and 24 is the content of the paragraph. From the displayed content, the user specifies the desired paragraph number (paragraph element) from the message element numbers with the cursor and clicks it.
As a result, the CPU 10 notifies the selection combination unit 11 of the selected paragraph number.

Hereinafter, the optimum paragraph number is selected from the message element numbers, and the selected paragraph number is notified to the selection combination unit 11. Finally, the selected combination unit 11 combines the content sentences corresponding to the selected paragraph number and displays them on the display unit 2, and the edited result is stored in the memory 14. In this way, the creation of the letter is completed.

In the letter creating procedure described above, if the user wants to create a letter while referring to the representative sentence example, the user instructs the input section 1 to display the representative sentence example corresponding to the "company tour guide". To do. Upon recognizing this instruction, the CPU 10 activates the representative example selection unit 13. Representative example selection unit 13
When receiving an instruction from the CPU 10, the representative example storage unit 5
To read the representative sentence example of "company tour guide". C
The PU 10 causes the display unit 2 to display the read representative sentence example.

The user designates the paragraph numbers shown in FIG. 5 with the cursor for each stage (message element) while looking at the example sentences displayed on the display unit 2. In this way, the method of selecting paragraph numbers (paragraph elements) while looking at example sentences is
It is convenient and convenient for users who are not accustomed to creating letters.

In some cases, the representative sentence example of the specific message may be displayed on the display unit 2, and the paragraph element in each stage of the representative sentence example may be corrected by the user from the input unit 1. .. It is up to the user to select the paragraph element from each message element to create the desired letter, or to display the representative sentence example and modify the content to create the desired letter. Let's choose.

[0020]

As described above in detail, according to the present invention, the user can select the optimum paragraph element from a plurality of paragraph elements in each column while looking at the representative sentence example of the specific message. By providing a representative sentence example and correcting the content of the representative sentence example, a letter creation support system capable of creating a letter by both paragraph selection and representative example processing is provided. be able to. The present invention realizes the fusion of two conventional systems, and makes it possible to create letters smoothly. That is, it becomes possible to view the example sentence databases, which were conventionally available only separately, in the same environment and the same appearance (positioning).

[Brief description of drawings]

FIG. 1 is a principle block diagram of the present invention.

FIG. 2 is an explanatory view of the operation of the present invention.

FIG. 3 is a diagram showing an example of a combined structure of representative sentence examples.

FIG. 4 is a configuration block diagram showing an embodiment of the present invention.

FIG. 5 is a diagram showing a specific content example of a paragraph element for each message element displayed on a display unit.

[Explanation of symbols]

 1 Input part 2 Display part 3 Control part 4 Paragraph database 5 Representative example storage part 6 Bus

Claims (3)

[Claims] 1. An input unit (1) for inputting various commands and the like.
A display unit (2) for displaying various kinds of information, a control unit (3) for performing overall control operation, a paragraph database (4) for storing paragraph elements selectable for each message in each stage, A letter creation support system comprising a representative example storage unit (5) for storing a representative sentence example for each message as a combined structure of paragraph elements in each stage. 2. A paragraph element for each requirement stored in a paragraph database (4) is displayed on a display unit (2), and a user selects a plurality of paragraph elements in each stage displayed on the display unit (2). Is instructed from the input section (1),
A single paragraph element is selected and a representative example storage unit (5)
2. The letter creation support system according to claim 1, wherein a typical sentence example stored in is displayed on the display unit (2), and the paragraph element of each stage can be selected according to the sentence example. 3. A paragraph for each column is displayed by displaying a sentence example of a certain message stored in the representative example storage section (5) on the display section (2) and by the user performing an editing operation from the input section (1). The letter creation support system according to claim 1, wherein elements are modified to create a desired letter.