JPH0567110A - Method and device for document processing - Google Patents

Abstract

PURPOSE:To easily set and change a document as confirming the output position of additional information outputted by being attached on document information. CONSTITUTION:When the format of the document in output is set, a format change picture and a page number setting window are displayed on a CRT 8. At this time, a reference position graphic 91 representing a reference position from where a page number is outputted is displayed. In such a case, when it is desired to change a page number output position, the reference position graphic 91 is moved by clicking the reference position graphic 91 by a mouse 5 and dragging it to a desired position as depressing a mouse button. After that, a page display position is calculated based on the position of the reference position graphic 91 after moving and a value from the edge of offset recording paper, etc., can be set.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document processing method and an apparatus thereof, for example, a document processing method and an apparatus thereof for typesetting and editing a document.

[0002]

2. Description of the Related Art A conventional document processing apparatus for performing high-level document typesetting / editing has information such as page numbers when creating document data, and sets the output format collectively to format the output document. I was in control.

[0003]

However, in the above-mentioned conventional example, with respect to printing positions such as page numbers, headers, and footers, values such as offsets from the paper edge of the recording paper on which they are actually printed are repeatedly set. There was a drawback that it was necessary to repeat trial and error to set.

The present invention has been made in view of the above-mentioned conventional example, and a document in which the output position of information added to document information such as page number, header, and footer can be easily set / changed It is an object of the present invention to provide a processing method and its apparatus.

[0005]

In order to achieve the above object, the document processing method of the present invention comprises the following steps. That is, it is a document processing method that formats and edits document information and outputs it, which comprises a setting step of setting additional information added and output to the document information when the document information is output, and a setting step set by the setting step. A designation step of designating an output position of the additional information, a confirmation step of displaying and confirming the output position designated by the designation step, and a movement step of moving the output position designated by the designation step. And a display step of displaying the output position after the movement so as to confirm the output position moved by the moving step.

According to another invention, document information is formatted and
A document processing apparatus for editing and outputting, wherein setting means for setting additional information added and output to the document information when outputting the document information, and an output position of the additional information set by the setting means And a moving means for moving the output position designated by the designating means, and a designating means designated by the designating means, or
And a display unit for confirming the output position moved by the moving unit.

[0007]

According to the present invention having the above-mentioned structure, when the output position of the additional information added to the document information is designated, that position is displayed, and when the output position is moved, the output position after movement is displayed. To display.

[0008]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENT A preferred embodiment of the present invention will be described in detail below with reference to the accompanying drawings.

[General Description of Apparatus (FIG. 1)] FIG. 1 is a block diagram showing the arrangement of a document processing apparatus which is a typical embodiment of the present invention. In FIG. 1, 1 is a CPU that controls the entire apparatus by executing each control program, and 2 is a CP
Memory for storing each control program executed by U1 (P
MEM), 3 is a communication I / F conforming to the standard such as RS-232
(Interface), 4 is a keyboard, 5 is a pointing device (a mouse in this device), 6 is a keyboard 4
And a keyboard I / F (keyboard interface) for connecting the pointing device 5 and the present device.

Further, 7 is an address signal of a device component.
1 shows a system bus for transmitting data signals / control signals.
Further, 8 is a CRT used for image display, 9 is an image CR
VRA that expands image data for display at T8
M and 10 are floppy disk drives (hereinafter, FDD
11 is a hard disk drive (hereinafter, HD
Reference numeral 12 denotes a disk I / F (disk interface) that connects the FDD 10 and the HDD 11 to the system bus 7. Reference numeral 13 denotes an image memory (IME) for storing image data to be output to the printer 14.
M) and 14 are printers used for image output.

[Document Data Structure (FIG. 2)] When a document is processed by the apparatus having the above structure, the document file to be processed or a part of the document file is read into the PMEM 2.

FIG. 2 is a diagram showing the structure of a document file read into PMEM2. In FIG. 2, the document file is roughly divided into a document header section 61, a document data section 62, and a format information section 63. The document header section 61 has position data 64 (document data head position and format information head position), which serve as pointers to access the document data section 62 and the format information section 63. The document data section 62 is the document itself, and the format information section 63.
Stores data for setting the format for display / print output. However, these data are not always stored in the memory, and may be stored in the FDD 10 or the HDD 11 as needed.
Sometimes read from.

[Document Format Change Processing (FIGS. 3 to 9)] Here, the document format change processing executed by the apparatus of the present embodiment will be described with reference to the flowcharts shown in FIGS. 3 and 8 and FIGS. 4 to 7. Description will be made with reference to each screen displayed on the CRT 8 shown and the reference position graphic shown in FIG. In the following description, only the system menu screen 20 shown in FIG.
The state displayed at T8 is the start of processing.

First, in step S1, a file to be processed is designated. The document to be processed may be either a newly created document or a created document, but here the created file stored in the floppy disk (FD) is targeted. The operator selects the FD containing the document file
Set to D10 and pick 3.5 ″ FD21 from system menu screen 20 with mouse 5 to access FD.
A 5 ″ floppy window 22 is newly opened and a list of document files stored in the FD is displayed. Next, a desired file is picked by the mouse 5 from the document file list displayed in the window 22. By selecting the read document file, the document file stored in the FD that is the read target is read out.In this embodiment, the only file in the FD is the document file 23. The specified document is read by the FDD 10. It is read into PMEM2.

Next, in step S2, the format of the document read in step S1 is changed. Figure 5 shows C when editing a document
It is a figure which shows the document edit window 50 and document edit menu 51 displayed on RT8. When the format change 52 is selected from the document edit menu 51 with the mouse 5 after reading the document, the format change screen 53 is displayed as shown in FIG. 5 and each parameter can be changed. Each item is a value read from the format information section 63. Here, the item to be changed is selected and set from the format change screen 53. Now,
Formatting and changing the page number is performed by clicking the detailed setting field 54 of the format changing screen 53 with the mouse 5 as shown in FIG.
By clicking the page number 56, which is one of the items, with the mouse 5, the page number setting window 57 shown in FIG. 7 can be displayed. At this time, other than the setting for instructing the print mode, when the other designated field 58 is clicked, the other designated setting window 59 is displayed so that the setting value can be changed.

In step S3, it is checked whether the page number setting is changed. Here, the page number setting window 57
If the other designated field 58 of is clicked by the mouse 5, the process proceeds to step S4 to execute the page number set value changing process. This process is shown in FIG.
This will be described with reference to the flowchart shown in FIG. On the other hand, if another format is to be changed, the process proceeds to step S5 to make a necessary change from the format change screen 53.

When the other designated field 58 of the page number setting window 57 is clicked, the page number setting value changing process is started. First, in step S9, it is checked whether the process is the print mode. If it is determined that the print mode is not set, the process proceeds to step S1.
Proceed to step 8 and change the set value by directly entering the numerical value. On the other hand, if the processing mode is the print mode, the process proceeds to step S10 to obtain the display reference position of the displayed page number character string.

Then, in step S11, the display reference position graphic 91 is displayed on the CRT 8 at the display position of the page number character string obtained as shown in FIG. In step S12, position information is obtained where the cursor designated by the mouse 5 is on the CRT 8. Further, step S1
In step 3, it is checked whether the mouse 5 is clicking on the displayed reference position graphic 91. Here, mouse 5
The position of the cursor designated by
If not, the process proceeds to step S17, and it is checked whether the cursor position exists in the numerical value input parameter window 59. If the cursor position is outside the numerical value input parameter window 59 in step S17, the process returns to step S12, and if the cursor position is inside the numerical value input parameter window 59, the process proceeds to step S18 to input a numerical value. Change the setting value.

On the other hand, if it is determined in step S13 that the position of the cursor designated by the mouse 5 is clicking on the reference position graphic 91, the process proceeds to step S14. In step S14, if the mouse 5 is pressed and dragged, the page number reference position figure 91
Is moved to the position where it was dragged and displayed. In step S15, it is checked whether or not the mouse 5 has been released. Here, if the mouse 5 is continuously pressed, the process returns to step S14 to continue the movement of the reference position graphic 91, and if not, the process proceeds to step S16.

In step S16, the page number position is calculated from the display position of the reference position graphic 91 after the movement. In step S19, the offset of the page number and the value from the edge of the sheet are set based on this value, and this processing ends.

In step S6, it is checked whether all the format changes have been completed. If it is determined that the format changes are being continued, the process returns to step S2. If it is determined that the format changes have been completed, the process proceeds to step S7. Will display the document according to the changed format. Finally, in step S8, it is checked whether or not there is another created / edited document. If there is a created / edited document, the process returns to step S1, and if not, the process ends.

Therefore, according to the present embodiment, not only the position information of the page number can be obtained by means other than numerical input, but also the reference position figure of the page number is moved by moving the reference position figure of the page number. Can be clearly recognized and set.

[0023]

[Other Embodiments] In the above-described embodiment, the reference position of the page number character string is recognized by displaying the reference position graphic on the screen, but in the present embodiment, a display occupied by the page number character string instead of the reference position graphic is displayed. A case where the format change process is performed using a rectangular figure proportional to the area will be described.

Since the processing of this embodiment is realized by the same document processing apparatus and the same document data structure as those used in the above-mentioned embodiments, the description thereof will be omitted by giving the same reference numerals to those in the above-mentioned embodiments. To do. Also, regarding the document format changing process, the same steps as those in the above-described embodiment are designated by the same step reference numerals, and the description thereof will be omitted. Further, regarding the description of various menus and the like displayed on the screen, the common parts with the above-described embodiments will be omitted with reference to the drawings used in the above-mentioned embodiments.

[Document Format Change Processing (FIGS. 10 to 1
3)] Here, regarding the document format changing process which is the feature of the present embodiment, the flowchart shown in FIGS. 10 and 11, the diagram showing an example of the page number moving range shown in FIG. 12 and the rectangular figure shown in FIG. 13 are described. It will be described with reference to FIG. In the following description, the process is started when only the system menu screen 20 shown in FIG. 4 is displayed on the CRT 8.

First, after the processing of steps S1 to S3, the format changing processing of this embodiment is started in step S4. This processing will be described with reference to the flowchart shown in FIG. On the other hand, if another format is to be changed, the process proceeds to step S5 and the same process as the above-described embodiment is performed.

In step S9, it is checked whether the process is the print mode. If it is determined that the print mode is not set, the process advances to step S18 to perform the same process as that of the above-described embodiment. On the other hand, if the processing mode is the print mode, the process proceeds to step S2.
The process proceeds to 0 to determine a movable range of a rectangular figure described later. This processing will be described with reference to the flowchart shown in FIG.

First, based on the values of the paper size and the upper margin size specified on the format change screen 53, step S30
In S31, the sheet size and the upper margin size are obtained. Next, in step S32, the plate size is obtained from the character size and the number of characters (character / line and the number of lines) specified on the format change screen 53. Further, in step S33, the lower margin size is obtained from the paper size, the upper margin size, and the plate surface size. In step S34, as shown in FIG. 12, in the printing paper 80, the upper margin size area 81 and the lower margin area size area 83 obtained from steps S30 to S33 are determined as the upper and lower page number settable areas. .. By this processing, the movement of the rectangular figure by the mouse 5, which will be described later, is limited to these two areas 81 and 83.

When the movable range of the rectangular graphic is set, the process returns to step S21 to obtain the display size and display position of the displayed page number character string. Then, in step S22, the rectangular graphic 92 including the display area of the page number character string obtained as shown in FIG.
Display on top. After the processing in step S12, the mouse 5 is moved within the area of the displayed rectangular graphic 92 in step S23.
Check if is clicked. here,
If the position of the cursor designated by the mouse 5 is not within the area of the rectangular graphic 92, the process proceeds to step S17 to perform the same process as the above-described embodiment. On the contrary,
If it is determined in step S23 that the position of the cursor designated by the mouse 5 is clicking within the area of the rectangular graphic 92, the process proceeds to step S24.

In step S24, when the mouse 5 is pressed and dragged, the rectangular figure 92 of the page number is moved to the dragged position and displayed. In step S15, it is checked whether or not the mouse 5 has been released. Here, if the mouse 5 is continuously pressed, the process returns to step S24 to continue the movement of the rectangular figure 92, and if not, the process proceeds to step S25. Step S2
In step 5, the page number position is calculated from the display position of the moved rectangular figure 92. In step S19, the same processing as the above-described embodiment is performed, and this processing ends.

Subsequent processing is the same as that of the above-mentioned embodiment.

Therefore, according to the present embodiment, not only the position information of the page number can be obtained by means other than the numerical input, but also by moving the rectangular figure having the area including the area where the page number is displayed. When setting the position, the print area of the page number character string can be clearly recognized and set. Further, by limiting the moving area of the rectangular figure, it is possible to prevent the rectangular figure from being accidentally moved to the printing plate area 82 or the area outside the printing paper 80 to set the printing area of the page number character string.

In the above-mentioned two embodiments, the reference position of the character string and the display area occupied by the character string are obtained in the process of changing the position of the page number, and the reference position graphic and the rectangular graphic are displayed.
The case where the offset / paper edge data is set based on the position of the new reference position graphic or the position of the rectangular graphic obtained by moving this with the mouse has been described, but the present invention is not limited to this. Absent. For example,
For a header or footer whose display character string is relatively long, the reference position can be set while checking the display area. In particular, in the case of a long header or footer, there is an advantage that it is possible to clearly recognize whether or not the character string extends over the printing paper by setting the printing position by using a rectangular figure including the area for printing the header.

Further, in the above embodiment, the page number position changing graphic (that is, the reference position graphic) has only the meaning to represent the position, but the present invention is not limited to this. For example, the display method of the character string depends on the display position of the reference position figure (that is, the end position of the character string when the position is small, the start position of the character string when the throat, and When it is in the center, the center position of the character string is the page number,
Considering the reference position of the header and footer)
As shown in, by adding figures 100 to 102 indicating the direction of character flow from the reference position to the position changing figure, the format can be set while confirming the direction in which the character string flows and the reference position.

The present invention may be applied to a system composed of a plurality of devices or an apparatus composed of one device. Further, it goes without saying that the present invention can be applied to the case where it is achieved by supplying a program to a system or an apparatus.

[0036]

As described above, according to the present invention, when the document information is output, the setting or change output position of the additional information added and output to the document information can be displayed. The effect is that it is possible to set while checking the output position.

[Brief description of drawings]

FIG. 1 is a block diagram showing the configuration of a document processing apparatus showing a typical embodiment of the present invention.

FIG. 2 is a diagram showing a structure of a document file.

FIG. 3 is a flowchart showing a document format changing process.

[Figure 4]

[Figure 5]

[Figure 6]

FIG. 7 is a diagram showing a menu screen displayed on the CRT 8.

FIG. 8 is a flowchart showing a page number format information setting process.

FIG. 9 is a diagram showing a display example of reference position figures of page numbers.

FIG. 10 is a flowchart showing a page number format information setting process according to another embodiment.

FIG. 11 is a diagram showing a rectangular graphic display example for setting page number positions according to another embodiment.

FIG. 12 is a flowchart showing a page number movement range setting process according to another embodiment.

FIG. 13 is a diagram showing an example of a page number movement range according to another embodiment.

FIG. 14 is a diagram showing another display example of the reference position figure of the page number.

[Explanation of symbols]

 1 CPU 2 PMEM 3 Communication I / F 4 Keyboard 5 Pointing Device 6 Keyboard Interface 7 System Bus 8 CRT 9 VRAM 10 Floppy Disk Drive (FDD) 11 Hard Disk Drive (HDD) 12 Disk Interface 13 Image Memory 14 Printer 20 System Menu Screen 53 Format change screen 57 Page number setting window 91 Reference position figure 92 Rectangular figure

Claims (6)

[Claims] 1. A document processing method for formatting / editing and outputting document information, the setting step of setting additional information added to the document information and output when the document information is output, and the setting step. A designating step of designating an output position of the additional information set by the confirmation step, a confirmation step of displaying and confirming the output position designated by the designating step, and moving the output position designated by the designating step. A document processing method, comprising: a moving step; and a display step of displaying the output position after the movement so as to confirm the output position moved by the moving step. 2. A document processing apparatus for typesetting / editing and outputting document information, comprising setting means for setting additional information added and output to the document information when the document information is output, and the setting means. Specifying means for specifying the output position of the additional information set by the moving means, moving means for moving the output position specified by the specifying means, and moving by the moving means specified by the specifying means. And a display unit for confirming the output position of the document processing apparatus. 3. The document processing apparatus according to claim 2, wherein the additional information set by the setting unit includes information about a page number, a header and a footer of the document. 4. The document processing apparatus according to claim 2, wherein the output position designated by the designating unit or moved by the moving unit is displayed in a graphic form. 5. The display means corresponds to the output area of the additional information based on the output position designated by the designating means or moved by the moving means and the additional information. 3. The document processing apparatus according to claim 2, further comprising graphic generation means for generating and displaying a rectangular graphic. 6. The moving means according to claim 2, further comprising limiting means for limiting a range in which the output position of the additional information can be moved in consideration of the output position of the document information. Document processing device.