JP2000315209A - Image filing device, image filing method and recording medium readable by computer in which program to make computer execute the method is recorded - Google Patents

Abstract

PROBLEM TO BE SOLVED: To efficiently retrieve a document by efficiently registering the contents of the document and using the registered contents of the documents in an image filing device to register and manage plural pieces of image data as one document. SOLUTION: This image filing device is provided with an image data reading part 301 to read the image data of the document constituted by a specified format, an area segmenting part 302 to segment a specified area of the read image data, a format creating part 303 to create the format consisting of items corresponding to the contents of the image data in the segmented specified area and a registering part 304 to register the contents for each item of the document based on the contents of the image data in the specified area corresponding to the items of the created format.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an image filing apparatus for inputting a plurality of image data, classifying and registering the input plurality of image data as one document, and managing the registered document data. The present invention relates to an image filing method and a computer-readable recording medium on which a program for causing a computer to execute the method is recorded.

[0002]

2. Description of the Related Art In a conventional image filing apparatus, an input (filed) document is generally registered and managed based on so-called bibliographic items such as registration date and time and file name. The input of these bibliographic items has been performed for each document separately from the input (filing) of the document by the operator.

[0003]

However, in the above-mentioned conventional image filing apparatus, the input of bibliographic items is not only complicated but also the content of the input bibliographic items is not sufficient. For this reason, there is a problem that a desired document cannot be efficiently searched. Here, in a business document, particularly a letter document, the pattern tends to be standardized, and the position where a destination or the like is described is often constant.

[0004] The present invention has been made in view of the above points, and it is possible to efficiently register the contents of a document and perform an efficient document search by using the contents of the registered document. An object of the present invention is to provide an image filing apparatus, an image filing method, and a computer-readable recording medium that records a program for causing a computer to execute the method.

[0005]

Means for Solving the Problems The above-mentioned problems are solved,
In order to achieve the object, an image filing apparatus according to the first aspect of the present invention is an image filing apparatus for registering and managing a plurality of image data as one document, wherein the image filing apparatus stores image data of a document having a predetermined format. Image data reading means to be read, area cutting means for cutting out a predetermined area of the image data read by the image data reading means, and items corresponding to the contents of the image data of the predetermined area cut out by the area cutting means. Format creation means for creating a format, and registration means for registering the content of each item of the document based on the content of image data in a predetermined area corresponding to the format item created by the format creation means. It is characterized by having.

According to the first aspect of the present invention, the contents of the image data of the read document can be registered efficiently for each item described in the document.

[0007] An image filing apparatus according to a second aspect of the present invention is the image filing apparatus according to the first aspect, further comprising conversion means for converting the image data into text data.

According to the second aspect of the present invention, the read image data can be used as text data.

According to a third aspect of the present invention, there is provided an image filing apparatus for registering and managing a plurality of image data as one document. File input means, area extracting means for extracting a predetermined area of the data of the document file input by the document file input means, and corresponding to the contents of the document file data of the predetermined area which is extracted by the area extracting means. Format creation means for creating a format consisting of items, and registration for registering the content of each item of the document based on the content of data of a document file in a predetermined area corresponding to the format item created by the format creation means Means.

According to the third aspect of the invention, the contents of the data of the input document file can be registered efficiently for each item described in the document.

According to a fourth aspect of the present invention, in the image filing apparatus according to the first to third aspects of the present invention, the format creating unit includes a predetermined area extracted by the area extracting unit and the item And creating a format by linking

According to the present invention, a format for registering a document can be easily created.

According to a fifth aspect of the present invention, in the image filing apparatus according to the first to fourth aspects, a format storage unit for storing a format created by the format creation unit, and the format storage unit Format determination means for determining a format that matches the image data read by the image data reading means or the data of the document file input by the document file input means from among the formats stored by the means, The registration means,
The content of image data or document data in a predetermined area corresponding to the format item determined by the format determining means is registered.

According to the fifth aspect of the present invention, it is possible to easily register a document by using an already registered format.

According to a sixth aspect of the present invention, in the image filing method of registering and managing a plurality of image data as one document, the image filing method reads the image data of a document having a predetermined format. An image data reading step, an area cutting step of cutting out a predetermined area of the image data read in the image data reading step, and items corresponding to the contents of the image data of the predetermined area cut out in the area cutting step. A format creation step of creating a format, and a registration step of registering the content of each item of the document based on the content of image data in a predetermined area corresponding to the format item created in the format creation step. It is characterized by that.

According to the present invention, the contents of the image data of the read document can be registered efficiently for each item described in the document.

An image filing method according to a seventh aspect of the present invention is the image filing method according to the sixth aspect, further comprising a conversion step of converting the image data into text data.

According to the present invention, the read image data can be used as text data.

An image filing method according to an eighth aspect of the present invention is an image filing method for registering and managing a plurality of image data as one document. A file inputting step, an area extracting step of extracting a predetermined area of the data of the document file input in the document file inputting step, and a content corresponding to the content of the document file data of the predetermined area extracted by the area extracting step. A format creation step for creating a format consisting of items, and registration for registering the content of each item of the document based on the content of data of a document file in a predetermined area corresponding to the format item created in the format creation step And a step.

According to the present invention, the contents of the data of the input document file can be registered efficiently for each item described in the document.

According to a ninth aspect of the present invention, in the image filing method according to the sixth to eighth aspects, the format creation step includes the step of: extracting the predetermined area and the item And creating a format by linking

According to the ninth aspect, a format for registering a document can be easily created.

According to a tenth aspect of the present invention, in the image filing method according to the sixth to ninth aspects, the image data reading step reads from the formats created in the format creating step. Determining a format that matches the input image data or the data of the document file input in the document file input step, wherein the registration step corresponds to the format item determined by the format determination means. It is characterized in that the contents of image data or document data of a predetermined area to be registered are registered.

According to the tenth aspect of the present invention, it is possible to easily register a document using an already registered format.

The storage medium according to the invention described in claim 11 records a program for causing a computer to execute the method described in claims 6 to 10, so that the program becomes machine-readable. The operations of claims 6 to 10 can be realized by a computer.

[0026]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS Preferred embodiments of an image filing apparatus, an image filing method, and a computer-readable recording medium storing a program for causing a computer to execute the method will be described below with reference to the accompanying drawings. The form will be described in detail.

[First Embodiment] (Configuration of Document Management System) First, a system configuration of a networked document management system including an image filing apparatus according to a first embodiment will be described. FIG.
1 is a block diagram illustrating a system configuration of a document management system including an image filing apparatus according to Embodiment 1 of the present invention.

In FIG. 1, 101 is a network server, and 102 is a network terminal device (personal computer) which is a client to the network server 101. Reference numeral 103 denotes a scanner for inputting a document, and reference numeral 104 denotes a printer for printing the document.

The network server 101, the personal computer 102, the scanner 103, and the printer 104 are connected to the network 100, and can store a document input by the scanner 103 in the network server 101 or the personal computer 102. A document created by the network server 101 and the personal computer 102 can be printed by the printer 104, and the operation of the scanner 103 and the printer 104 can be monitored and controlled by the operation of the network server 101 and the personal computer 102.

(Hardware Configuration of Image Filing Apparatus) Next, the hardware configuration of the image filing apparatus will be described. FIG. 2 is a block diagram illustrating a hardware configuration of the network server 101 in the image filing apparatus according to the first embodiment. The image filing device can be constituted by the network server 101 or the personal computer 102 alone,
Further, it may be configured by a network server 101 and a personal computer 102 connected by a network 100.

In the image filing apparatus shown in FIG.
01 is a CPU for controlling the entire system, 202 is a ROM storing a boot program and the like, and 203 is a CPU 2
The RAM used as the work area of No. 01 is 204
Denotes an HDD (hard disk drive) that controls reading / writing of data from / to an HD (hard disk) 205 under the control of the CPU 201;
Each of the HDs stores data written under the control of the control unit 204.

Reference numeral 206 denotes an FD (Floppy (registered trademark) disk) 207 under the control of the CPU 201.
FDD (Floppy Disk Drive) 207 for controlling data read / write to / from FDD 206
Removable FD that stores data written under control of
Are respectively shown.

Reference numeral 208 denotes a display for displaying a window relating to data such as a document, an image, and function information, including a cursor, an icon or a tool box. Reference numeral 209 denotes a display connected to the network NET 100 via a communication line 210;
0 and an interface (I / F) controlling an internal interface are shown.

Reference numeral 211 denotes a keyboard having a plurality of keys for inputting characters, numerical values, various instructions, and the like.
Denotes a mouse for moving a cursor, selecting a range, moving a window, changing a size, selecting and moving an icon, and the like. Reference numeral 213 denotes a bus for connecting the above components.

(Functional Configuration of Image Filing Apparatus) Next, the functional configuration of the image filing apparatus will be described. FIG. 3 is a functional block diagram functionally showing the configuration of the image filing apparatus according to the first embodiment. In FIG. 3, the image filing apparatus includes an image data reading unit 3
01, an area extracting unit 302, and a format creating unit 30
3, a registration unit 304, a conversion unit 305, a format storage unit 306, and a format determination unit 307.

The image data reading unit 301 reads image data of a document having a predetermined format. Therefore, the image data reading unit 301 is realized by a device having an image reading function such as the scanner 103 that optically reads image data.

The area extracting section 302 is provided with the image data reading section 3
In step S01, a predetermined area of the image data read is cut out. The region of the extracted image data is a rectangular region, and each region is specified by two-dimensional position coordinate information of each vertex in the image data.

The format creation unit 303 creates a format including items corresponding to the contents of the image data of the predetermined area cut out by the area cutout unit 302. The format creation unit 303 creates a format by associating the predetermined area extracted by the area extraction unit 302 with the item. The contents of the format will be described later.

The registration unit 304 is used for the format creation unit 30
3, the contents of each item of the document are registered based on the contents of the image data in the predetermined area corresponding to the items of the format created in step 3. The details of the registration will also be described later.

The conversion section 305 converts image data into text data. The conversion unit 305 more specifically
CR (Optical Character Read)
er: optical character reading device) or the like, the image data can be converted into text data. A general OCR technique may be used, and a detailed description thereof will be omitted.

The format storage unit 306 stores the format created by the format creation unit 303. The format storage unit 306 is provided by the HDD 204 and the HD 205, or the FDD 206 and the FD2.
07.

The format determining unit 307 determines a format that matches the image data read by the image data reading unit 301 from the formats stored in the format storage unit 306.

The registration unit 304 registers the contents of image data or document data in a predetermined area corresponding to the format item determined by the format determination unit 307.

Note that an image data reading unit 301, an area extracting unit 302, a format creating unit 303, a registration unit 304,
The conversion unit 305, the format storage unit 306, and the format determination unit 307 are respectively a ROM 202 and a RAM 2
03 or a hard disk (HD) 205, a floppy disk (FD) 207, or the like, the CPU 201 or the like executes instruction processing in accordance with instructions described in a program recorded on a recording medium such as a floppy disk (FD) 207, thereby realizing the function of each unit. Is also good.

(Format Registration Dialog) FIG.
FIG. 4 is an explanatory diagram showing an example of a format registration dialog of the image filing device according to the first embodiment. In FIG. 4, a format registration dialog 400 is displayed on a display 208 such as a CRT or a liquid crystal display.
Is displayed on the display screen.

The format registration dialog 400 is displayed on the right side of the dialog at a scale of the entire image data read by the image data reading unit 301 to a displayable size (image data 401).
An item name list 402 in which predetermined item names are described is displayed on the left side of the dialog.

Further, a document type selection field 403, an "add document type" button 404, a format name display / input field 405, an "OK" button 406, a "cancel" button 407 and the like are displayed.

In the document type selection field 403, a corresponding document type is selected from the already registered document types, and the selected document type is displayed. To select a document type, a list of already registered document types is displayed by pressing a down arrow button on the right end of the document type selection field 403, and a corresponding document type is selected from the list. If there is no corresponding document type in the list of document types, a new document type can be added by pressing an “add document type” button 404.

In the image data 401, a predetermined area is cut out by the area cut-out section 302, and the cut-out area portion is displayed in a distinguishable state. For example,
The portion displayed as “AI Planning Co., Ltd.” is the cut-out region portion 411.

The extraction of the area is performed, for example, by regarding a lump portion as one area. In addition, the operator may arbitrarily add, change, or delete the clipping, or the operator may perform all of the clipping from the beginning. An individual serial number is assigned to each of the cut-out areas, and the cut-out area can be specified by that number.

In the item name list 402, each item name is displayed in a list, and number input fields 421 to 429 are displayed corresponding to each item name. In these number input fields 421 to 429, the numbers of the regions cut out by the operator are input. Enter the number on the keyboard 211
Or the like, the number specifying the cut-out area may be directly input. Alternatively, the cut-out area may be dragged using the mouse 212 or the like and dropped into the corresponding number input box. You may make it input.

In FIG. 4, a cut-out area “introduction of filing system” numbered “7” 41
7 is dragged and dropped in the number input field 421,
This shows a state where “7” is displayed in the number input field 421. Similarly, a number is input to the area cut out in each number input box.

Further, when a number is entered in the number field, the same contents as the contents of the cut-out area with the number entered in the number field are displayed on the right side of each number input field. become.

A format name display / input field 405 is also provided.
Is displayed with a format name input. When the “OK” button 406 is pressed after the input of the above number is completed, the format of this type is registered in association with the designated document type. The format and the document type correspond to “many: many”.

The format and the document type can be edited, deleted and copied after the registration, so that the registered contents of the format and the document type can be changed even after the registration.

(Series of Format Registration Process) Next, a series of format registration processes described above will be described. FIG. 5 is a flowchart illustrating a procedure of a series of processing of format registration of the image filing apparatus according to the first embodiment.

In the flowchart of FIG. 5, first, image data of a document is input (read) by the image data reading unit 301 (scanner 103 or the like) (step S5).
01). Next, a predetermined area of the image data read in step S501 is cut out (step S502). Then, if necessary, by OCR,
The image data of the cut-out area is converted into text data (step S503).

Next, the format registration dialog 400 shown in FIG. 4 is displayed (step S504). In the displayed format registration dialog 400, first, it is determined whether or not the “cancel” button 407 has been pressed (step S505). If not (No in step S505), it is determined whether or not an instruction to change the cutout area has been given. A determination is made (step S506).

If there is an instruction to change the cut-out area in step S506 (Yes in step S506),
According to the instruction, the cutout area is changed (step S507). Thereafter, the process proceeds to step S505.

On the other hand, if there is no instruction to change the cut-out area in step S506 (No in step S506), it is next determined whether or not a number has been input to the number input fields 421 to 429 (step S508). .
Here, if there is an input after waiting for the input of the number in the number input box (Yes at Step S508), the data of the cutout area corresponding to the vicinity of the right side of the input number input box is displayed (Step S509). ).

Next, it is determined whether or not the number input to all the number input fields has been completed (step S510), and if all the number input has not been completed yet (step S5).
10 negative), the process proceeds to step S508,
The processes of 508 to S510 are repeatedly performed. If all the numbers have been input in step S510 (Yes in step S510), it is next determined whether or not the “OK” button 406 has been pressed (step S51).
1).

When the "OK" button 406 is not pressed in step S511 (No in step S511)
Shifts to step S505. On the other hand, step S5
In step 11, if the “OK” button 406 is pressed (Yes at step S511), the format is registered with the contents displayed on the format registration dialog 400 (step S512), and all the format registration processing ends.

(Series of Document Registration Flow) Next, a series of document registration flow will be described. FIG. 6 shows the first embodiment.
6 is a flowchart showing a series of flow of document registration of the image filing apparatus according to the first embodiment. In the flowchart of FIG. 6, first, image data of a document is input by the scanner 103 (step S601). If the document has a plurality of pages, it is determined whether the input of all pages has been completed (step S602).

After all the pages have been input, all the pages have been input (step S60).
2) Next, an area is cut out (step S603). Further, if necessary, the image data in the area is converted into text data by OCR (step S604).

Next, a format for document registration is determined (step S605), and a document type (step S606) is further determined. Here, there may be a plurality of document types. Thereafter, the data is expanded to the document type (step S608), and after the expansion is completed, a title input dialog 700 is displayed.

(Title Input Dialog) Next, the title input dialog 700 will be described. FIG.
FIG. 4 is an explanatory diagram illustrating an example of a title input dialog of the image data filing device according to the first embodiment;

In FIG. 7, a title input dialog 7
00 is the same as the format registration dialog 400,
For example, it is displayed on a display screen of a display 208 such as a CRT or a liquid crystal display. The title input dialog 700 includes “document name”, “document creation unit”,
It is composed of items such as “memo”, “other”, and display fields 701 to 711 for displaying the contents of each item. Further, an “OK” button 712 and a “Cancel” button 713 are provided.

The date when the document was created is automatically displayed in the item of “document creation date”. Further, the display type corresponding to the item “document type” displays the document type determined in step S606 of the flowchart in FIG. Here, when there are a plurality of document types, a list of document types is displayed in a pull-down menu format by clicking the down arrow on the right end of the display field 704. At this time, the candidate document types can be easily selected by highlighting them.

In the display columns 701, 703, 705 to 711, the data developed in step S607 of the flowchart of FIG. 6 is displayed. Therefore, the contents of the item name and the data displayed in the display column match.

Returning to the flowchart of FIG.
In step 609, it is determined whether the “cancel” button 713 has been pressed (step S609). If the button has been pressed (step S609 affirmative), the process ends.

On the other hand, if the “cancel” button 713 has not been pressed in step S609 (No in step S609), it is determined whether or not the document type has been changed (selected) (step S610).
That is, since the data is temporarily expanded according to the document type displayed in the display field 704, the other document type is selected (change to another document type).
If there is (YES at step S610),
The flow shifts to 607, where the data for the selected document type is expanded again.

If it is determined in step S610 that the document type has not been changed (No in step S610), it is next determined whether or not an instruction to change the contents displayed in the display columns 701, 703, and 705 to 711 has been given (step S610). Step S611). Here, when there is an instruction to change the display content (Yes at Step S611), the display content is changed according to the instruction (Step S61).
2).

The change processing of the display contents is, for example, to supplement the contents displayed in the display column or to correct the erroneous conversion by OCR or the like so that the registered contents can be more easily used after registration. it can.

If there is no change in the display contents at step S611 (No at step S611), then
It is determined whether the “OK” button 712 has been pressed (step S613). If the button is not pressed (No at Step S613), the process proceeds to Step S609. On the other hand, when pressed (Yes at step S613)
Is the content displayed in the dialog box 700 for the title, and the document is registered (step S61).
4) Then, all the processes are terminated.

As described above, according to the first embodiment, the image data reading unit 301 reads image data of a document having a predetermined format, and
Cuts out a predetermined area of the image data read by the image data reading unit 301, and
Creates a format including items corresponding to the contents of the image data of the predetermined area cut out by the area cutout unit 302, and registers the predetermined area corresponding to the item of the format created by the format creation unit 303. Since the content of each item of the document is registered based on the content of the image data, it is possible to efficiently register the content of the image data of the read document for each item described in the document. It is possible to efficiently register the contents of a document and perform an efficient document search by using the registered contents of the document.

According to the first embodiment, conversion unit 30
5 converts the image data into text data, so that the read image data can be used as text data.

According to the first embodiment, the format creating unit 303 creates a format by associating the predetermined area extracted by the area extracting unit 302 with the item, so that the format for document registration is created. It can be easily created.

According to the first embodiment, the format storage unit 306 stores the format created by the format creation unit 303,
07 determines a format that matches the image data read by the image data reading unit 301 from the formats stored by the format storage unit 306, and the registration unit 304 determines the format of the format determined by the format determination unit 307. Since the contents of the image data or the document data of the predetermined area corresponding to the item are registered, it is possible to easily register the document using the already registered format.

[Second Embodiment] In the first embodiment, the image data of the document is read and the read data is registered. However, as in the second embodiment described below. Alternatively, the type of the document file may be analyzed, the document file may be expanded based on the analysis result, and the expanded data may be registered.

The system configuration of the document management system according to the second embodiment is the same as the system configuration of the document management system according to the first embodiment shown in FIG. 1, and the hardware configuration of the image filing apparatus is as follows. The hardware configuration of the image filing apparatus according to the first embodiment shown in FIG. 2 is the same as that of the first embodiment, and a description thereof will be omitted.

(Functional Configuration of Image Filing Apparatus) Next, the functional configuration of the image filing apparatus will be described. FIG. 8 is a functional block diagram functionally showing the configuration of the image filing apparatus according to the second embodiment.

In FIG. 8, the image filing device is
The configuration includes a document file input unit 801, an area cutout unit 302, a format creation unit 303, a registration unit 304, a format storage unit 306, and a format determination unit 307. Note that the same components as those of the embodiment shown in FIG. 3 are denoted by the same reference numerals, and description thereof will be omitted.

The document file input unit 801 inputs a document file having a predetermined format. The input of the document file is performed by, for example, FD which is a removable storage medium.
207 or the like, or input by the I / F 209 via the network NET and the communication line 210.

The document file input unit 801 also analyzes the input document file. For example, the type of the document file can be recognized from the file format or extension.

Note that the document file input unit 801 outputs the RO
M202, RAM203 or hard disk (HD)
The functions of each unit may be realized by the CPU 201 or the like executing instruction processing according to instructions written in a program recorded on a recording medium such as the storage medium 205 or the floppy disk (FD) 207.

(Series of Format Registration Process) Next, a series of format registration processes will be described. FIG. 9 is a flowchart illustrating a procedure of a series of processing of format registration of the image filing apparatus according to the second embodiment.

In the flowchart of FIG. 9, first, data of a document file is input by the document file input unit 801 (step S901). Next, the type of the input data (document file) is analyzed (step S902). A predetermined area is cut out from the document file expanded based on the analysis result in step S902 (step S903).

Thereafter, the flow shifts to step S504 in the flowchart of the first embodiment shown in FIG. 5, and thereafter, the same processing as in the first embodiment is performed. Therefore, their description is omitted. FIG.
Format registration dialog 4 of the first embodiment shown in FIG.
00 has the same contents, and therefore, the description thereof is omitted.

(Series of Document Registration Flow) Next, a series of document registration flow will be described. FIG. 10 is a flowchart showing a sequence of document registration in the image filing apparatus according to the second embodiment. In the flowchart of FIG. 10, first, a document to be registered is input (step S1001).

After that, the file type of the document is analyzed (step S1002). The content of the analysis processing is the same as that in step S902 shown in FIG. Next, an area is cut out (step S1003).

Thereafter, the flow shifts to step S605 in the flowchart of the first embodiment shown in FIG. 6, and thereafter, the same processing as in the first embodiment is performed. Therefore, their description is omitted. FIG.
Title input dialog 700 according to the first embodiment shown in FIG.
Has the same contents, and the description thereof will be omitted.

As described above, according to the second embodiment, the document file input unit 801 inputs a document file having a predetermined format, and the area extracting unit 302
A predetermined area of the data of the document file input by the document file input unit 801 is cut out, and the format creation unit 303 outputs a format including items corresponding to the contents of the data of the document file in the predetermined area cut out by the area extraction unit 302. The registration unit 304 registers the content of each item of the document based on the content of the data of the document file in the predetermined area corresponding to the item of the format created by the format creation unit 303. The contents of the data of the document file can be registered efficiently for each item described in the document. That is, it is possible to analyze the type of the document file, expand the document file based on the analysis result, and register the expanded data.

The image filing method described in the present embodiment is realized by executing a prepared program on a computer such as a personal computer or a workstation. This program is for hard disk, floppy disk, CD-RO
The program is recorded on a computer-readable recording medium such as M, MO, and DVD, and is executed by being read from the recording medium by the computer. This program can be distributed via the recording medium via a network.

[0094]

As described above, according to the first aspect of the present invention, the image data reading means reads the image data of the document having a predetermined format, and the area extracting means outputs the image data. A predetermined area of the image data read by the data reading means is cut out, a format creating means creates a format including items corresponding to the contents of the image data of the predetermined area cut out by the area extracting means, and the registration means Since the content of each item of the document is registered based on the content of the image data of the predetermined area corresponding to the item of the format created by the format creating means, the content of the image data of the read document is stored in the document. It is possible to register efficiently for each item described, thereby efficiently registering the content of the document and registering the content of the registered document An effect that efficient search image filing apparatus capable of performing a document can be obtained by using.

According to the second aspect of the present invention, in the first aspect, the converting means converts the image data into text data, so that the read image data is used as text data. This makes it possible to obtain an image filing apparatus capable of efficiently registering the contents of a document and performing an efficient document search by using the contents of the registered document. .

According to the third aspect of the present invention, the document file input means inputs a document file having a predetermined format, and the area extracting means is input by the document file input means. A predetermined area of the data of the document file is cut out, the format creating means creates a format including items corresponding to the contents of the data of the document file in the predetermined area cut out by the area extracting means, Since the content of each item of the document is registered based on the content of the document file data in a predetermined area corresponding to the format item created by the creating unit, the content of the input document file data is described in the document. Can be registered efficiently for each item that has been registered, thereby efficiently registering and registering the contents of the document. An effect that efficient search image filing apparatus capable of performing a document can be obtained by using the contents of the document.

According to the fourth aspect of the present invention, in the first to third aspects of the present invention, the format creating unit associates the predetermined area extracted by the area extracting unit with the item. Since the format is created by this, the format for document registration can be easily created, thereby efficiently registering the contents of the document, and using the registered contents of the document to efficiently create the document. There is an effect that an image filing apparatus capable of performing a search can be obtained.

According to the invention described in claim 5, in the invention described in claims 1 to 4, the format storage means stores the format created by the format creation means, and the format determination means From the formats stored by the format storage unit, a format that matches the image data read by the image data reading unit or the data of the document file input by the document file input unit is determined. Since the content of image data or document data in a predetermined area corresponding to the item of the format determined by the format determining means is registered, the document can be easily registered using the already registered format. , The content of the document is registered efficiently, and the registered document An effect that efficient search image filing apparatus capable of performing a document can be obtained by using the content.

According to the invention described in claim 6, the image data reading step reads image data of a document formed in a predetermined format, and the area extracting step is read by the image data reading step. A predetermined area of the image data is extracted, and a format creation step creates a format including items corresponding to the contents of the image data of the predetermined area extracted by the area extraction step, and a registration step is performed by the format creation step. Since the content of each item of the document is registered based on the content of the image data of the predetermined area corresponding to the created format item, the content of the image data of the read document is registered for each item described in the document. It is possible to register efficiently, thereby efficiently registering the contents of the document and using the registered contents of the document. Image filing method capable of performing a search for efficient document an effect that can be obtained.

According to a seventh aspect of the present invention, in the sixth aspect of the invention, the converting step converts the image data into text data, so that the read image data is used as text data. This has the effect of providing an image filing method capable of efficiently registering the contents of a document and performing an efficient document search by using the contents of the registered document. .

According to the invention described in claim 8, the document file input step inputs a document file having a predetermined format, and the area extracting step is input by the document file input step. A predetermined area of the data of the document file is cut out, and the format creating step creates a format including items corresponding to the contents of the data of the document file in the predetermined area cut out by the area extracting step. Since the content of each item of the document is registered based on the content of the document file data in a predetermined area corresponding to the format item created in the creation process, the content of the input document file data is described in the document. Can be registered efficiently for each item that has been registered, thereby efficiently registering and registering the contents of the document. Efficient search image filing method capable of performing a document by using the contents of the document an effect that can be obtained.

According to the ninth aspect of the present invention, in the sixth aspect of the invention, the format creation step associates the predetermined area cut out by the area cutout step with the item. Since the format is created by this, the format for document registration can be easily created, thereby efficiently registering the contents of the document, and using the registered contents of the document to efficiently create the document. There is an effect that an image filing method capable of performing a search can be obtained.

According to the tenth aspect of the present invention,
In the invention according to any one of claims 6 to 9, the format determining step is performed by inputting the image data read in the image data reading step or the document file input step from the formats created in the format creating step. A format that matches the data of the document file is determined, and the registration step registers image data or document data in a predetermined area corresponding to the format item determined by the format determination unit. , It is possible to easily register a document, thereby efficiently registering the contents of the document, and performing an efficient document search by using the contents of the registered document. There is an effect that an image filing method can be obtained.

According to the eleventh aspect of the present invention, by recording a program for causing a computer to execute the method according to the sixth to tenth aspects, the program becomes machine-readable. It is possible to obtain a recording medium capable of realizing the operations of (1) to (10) by a computer.

[Brief description of the drawings]

FIG. 1 is a block diagram showing a system configuration of a document management system including an image filing apparatus according to Embodiment 1 of the present invention.

FIG. 2 is a block diagram showing a hardware configuration of the image filing apparatus according to the first embodiment.

FIG. 3 is a functional block diagram functionally showing a configuration of the image filing apparatus according to the first embodiment.

FIG. 4 is an explanatory diagram showing an example of a format registration dialog of the image filing apparatus according to the first embodiment.

FIG. 5 is a flowchart illustrating a procedure of a series of processing for format registration of the image filing apparatus according to the first embodiment;

FIG. 6 is a flowchart showing a sequence of document registration of the image filing apparatus according to the first embodiment.

FIG. 7 is a flowchart illustrating another principle of image filing of the image filing apparatus according to the present embodiment.

FIG. 8 is a functional block diagram functionally showing a configuration of an image filing apparatus according to a second embodiment.

FIG. 9 is a flowchart illustrating a procedure of a series of processing of format registration of the image filing apparatus according to the second embodiment.

FIG. 10 is a flowchart showing a sequence of document registration of the image filing apparatus according to the second embodiment.

[Explanation of symbols]

Reference Signs List 100 network 101 network server 102 network terminal device (personal computer) 103 scanner 104 printer 201 CPU 202 ROM 203 RAM 204 HDD 205 HD 206 FDD 207 FD 208 display 209 I / F 210 communication line 211 keyboard 212 mouse 214 bus 301 image data reading Section 301 302 area extraction section 303 format creation section 304 registration section 305 conversion section 306 format storage section 307 format determination section 400 format registration dialog 700 title input dialog

Claims (11)

[Claims] 1. An image filing apparatus for registering and managing a plurality of image data as one document, comprising: image data reading means for reading image data of a document formed in a predetermined format; Area extracting means for extracting a predetermined area of the image data obtained, a format creating means for creating a format including items corresponding to the contents of the image data of the predetermined area cut by the area extracting means, and the format creating means Registering means for registering the content of each item of the document based on the content of image data in a predetermined area corresponding to the created format item, the image filing apparatus comprising: 2. The image filing apparatus according to claim 1, further comprising a conversion unit configured to convert the image data into text data. 3. An image filing apparatus for registering and managing a plurality of image data as one document, wherein: a document file input means for inputting a document file having a predetermined format; Area extracting means for extracting a predetermined area of data of a document file; format creating means for creating a format including items corresponding to the contents of data of the document file in the predetermined area extracted by the area extracting means; Registering means for registering the contents of each item of the document based on the contents of the data of the document file in a predetermined area corresponding to the item of the format created by the creating means; . 4. A format according to claim 1, wherein said format creating means creates a format by associating a predetermined area extracted by said area extracting means with said item. An image filing apparatus as described in the above. 5. A format storage unit for storing a format created by the format creation unit, and image data or the document file read by the image data reading unit from the formats stored by the format storage unit. Format determining means for determining a format that matches the data of the document file input by the input means, wherein the registering means stores image data or a document in a predetermined area corresponding to the item of the format determined by the format determining means. The image filing apparatus according to claim 1, wherein the content of the data is registered. 6. An image filing method for registering and managing a plurality of image data as one document, comprising: an image data reading step of reading image data of a document configured in a predetermined format; An area extracting step of cutting out a predetermined area of the image data obtained, a format creating step of creating a format including items corresponding to the contents of the image data of the predetermined area cut out by the area extracting step, A registration step of registering the content of each item of the document based on the content of image data in a predetermined area corresponding to the created format item. 7. The image filing method according to claim 6, further comprising a conversion step of converting the image data into text data. 8. An image filing method for registering and managing a plurality of image data as one document, wherein: a document file inputting step of inputting a document file having a predetermined format; An area extracting step of extracting a predetermined area of data of the document file; a format creating step of creating a format including items corresponding to data contents of the document file in the predetermined area extracted by the area extracting step; A registration step of registering the contents of each item of the document based on the contents of the data of the document file in a predetermined area corresponding to the items of the format created by the creation step. . 9. The format according to claim 6, wherein in the format creating step, a format is created by associating the predetermined area extracted by the area extracting step with the item. The described image filing method. 10. A format matching the image data read in the image data reading step or the document file data input in the document file input step is determined from the formats created in the format creation step. 10. A format determining step, wherein the registering step registers the contents of image data or document data in a predetermined area corresponding to the format item determined by the format determining means. An image filing method according to any one of the above. 11. A computer-readable recording medium on which a program for causing a computer to execute the method according to claim 6 is recorded.