JP5039505B2 - Document search apparatus and document search support method - Google Patents

Description

  The present invention relates to a document search apparatus and a document search support method for searching for a document. More specifically, in a project such as product development, the same task as a task to be performed by an operator from documents created in a past project. The present invention relates to a document search apparatus and a document search support method for supporting creation of a document performed by an operator by searching and outputting a document created by a task.

  Conventionally, as a project support device that supports the promotion of a project such as product development, when a document necessary for advancing development is created in one project, the created document is registered in a file server, and the project is File server systems that make it possible to share the information among the workers who promote the system are widely used.

  This project support device creates a folder with a project name for identifying each project in the file server, and further identifies a task to be performed to promote each project directly under the created folder. Create a folder with a task name for Then, a document created by the task indicated by each task name is stored in the created folder.

  When a person who promotes a project diverts or refers to a document created in a past project, he or she searches the documents in the folder by entering a search keyword on the file server system. Can be obtained and viewed. In addition, recently, project support devices that define each task in chronological order and made it possible to refer to documents created in the past in each task, and to reference reference materials that were referenced when the document was created. There is also.

  The document management apparatus described in Patent Document 1 divides a business into a plurality of business processes to be executed in order, and identifies each business process from the material created in each business process and the referenced reference material And stored in correspondence with the business process name for Then, for the designated business process, the material created in the past by the same business process and the reference material referenced at that time are displayed.

JP 2003-296369 A

  However, in the above-described conventional project support device, if the worker fully understands the tasks to be performed to promote the project and does not know the document to be created in each task, an appropriate keyword is input. There is a problem that it is impossible to search for a document required by an operator. It is more difficult for an inexperienced worker to obtain a desired document.

  The document management apparatus described above can solve the problems with the above-described conventional project support apparatus when searching for materials, that is, documents within a single project. Therefore, there is a problem that documents created by the same business process, that is, a task cannot be searched.

  An object of the present invention is to provide a document search apparatus and a document search support method capable of searching for a document created by the same task for documents created by different projects.

The present invention includes a project identification information for identifying each project that is a unit for performing the product development, and the task identification information for identifying each of a plurality of tasks constituting the work done by each project, working each task Scheduled completion date, the completion date that each task has been completed, the created document information that represents the document created in each task, and the next task to be worked on in each project Storage means for storing a progress management table including the task identification information in association with each project identification information ;
An input means for inputting the project identification information of the project to be operated;
An output means for outputting information;
When the project identification information is input by the input means, the task identification information of the next task to be worked associated with the same project identification information as the project identification information input by the input means is extracted from the progress management table, An extracting means for extracting task identification information of a task to be worked next ;
When the task identification information of the task to be working in the following are extracted by the extraction means, from among the projects shown project identification information already stored by the storage means, projects indicated project identification information already entered by the input means Search the created document information of the document created by the task with the same task identification information as the task identification information of the task extracted by the extraction means from the created document information of the document created by the task of the project different from Search means to
When the created document information is retrieved by the retrieval unit, the document output unit that outputs the created document information retrieved by the retrieval unit to the output unit ;
A completion date input means for inputting the completion date;
When the task of the created document information output to the output unit by the document output unit is completed and the completion date of the task is input by the completion date input unit, among the project identification information already stored by the storage unit Of the task identification information of the task of the project indicated by the same project identification information as the project identification information already input by the input means, the completion date is not stored and the task with the earliest scheduled completion date A document search apparatus comprising: task performance information input means for registering task identification information as task identification information of a task to be worked next in the project of the progress management table and updating the progress management table .

According to the present invention, the storage means further stores document identification information for identifying a document to be created in each task,
The extraction means further extracts document identification information of a document to be created in a project task indicated by the project identification information input by the input means from the document identification information stored in the storage means,
The search means outputs the document identification information extracted by the extraction means to the output means.

  Further, the present invention is characterized in that the search means outputs the document identification information extracted by the extraction means to the output means in a selectable and selected state.

According to the present invention, the storage means further stores format information representing the format of the document to be created in each task for each document,
The search means searches the format information for each document of the created document information together with the created document information,
The document output means outputs the created document information and format information searched by the search means to the output means.

The present invention includes a project identification information for identifying each project that is a unit for performing the product development, and the task identification information for identifying each of a plurality of tasks constituting the work done by each project, each task The scheduled completion date, which is the scheduled date of completion of the work, the completion date, the date of completion of the work for each task, the created document information representing the document created in each task, and the next work in each project A storage step for storing a progress management table including the task identification information of the task in association with each project identification information ;
An input step for entering project identification information of the project to be worked on;
When project identification information is input in the input step, task identification information of a task to be worked on next that is associated with the same project identification information as the project identification information input in the input step is extracted from the progress management table. An extraction step for extracting task identification information of the next task to be worked on ;
When the task identification information of next tasks to be working in the extraction step is extracted, stored previously among the projects shown project identification information stored in step, the project indicated project identification information has already been entered in the input step Search the created document information of the document created by the task with the same task identification information as the task identification information of the task extracted in the extraction step from the created document information of the document created by the task of the project different from A search step to
When the created document information is searched in the search step, a document output step for outputting the created document information searched in the search step ;
A completion date input step for inputting the completion date;
When the task of the created document information output in the document output step is completed and the completion date of the task is input in the completion date input step, the input of the project identification information already stored in the storage step is input. Among the task identification information of the tasks of the project indicated by the same project identification information as the project identification information already input in the step, the task of the task that does not store the completion date and has the earliest scheduled completion date A document retrieval method comprising: registering identification information as task identification information of a task to be next worked on in the project of the progress management table, and a task result input step of updating the progress management table .

According to the present invention, the storage means, and project identification information for identifying each project that is a unit for performing a product development, task identification information for identifying each of a plurality of tasks constituting the work done by each project The scheduled completion date, which is the scheduled completion date of each task, the completion date, the completed date of each task, the created document information representing the documents created in each task, and each project A progress management table including task identification information of a task to be worked on in association with each project identification information is stored, project identification information of a project to be worked is input by an input unit, and information is output by an output unit. Is output.

Then, when the project identification information is input by the extraction means by the extraction means, the task identification information of the next task to be worked corresponding to the same project identification information as the project identification information input by the input means is progressed. The task to be worked out is extracted from the management table , and the next task to be extracted is extracted. The project indicated by the project identification information stored by the storage means is different from the project indicated by the project identification information input by the input means. The created document information of the document created by the task having the same task identification information as the task identification information of the task extracted by the extraction means is searched from the created document information of the document created by the task of the project, Searched by the search means by the document output means Is output to the already created document information output means, the completion date input means, the completion date is entered, the task record input means, and the task that was created document information outputted to the output means by the document output means is completed, When the completion date of the task is input by the completion date input means, the project indicated by the same project identification information as the project identification information already input by the input means among the project identification information already stored by the storage means The task identification information of the task that is not stored in the task identification information of the task and the earliest scheduled completion date is the task identification information of the task that should be worked on next in the project in the progress management table. It is registered as identification information, and the progress management table is updated.

  Therefore, documents created in the same task can be searched for documents created in different projects, and past cases of documents to be created in each task can be searched and browsed for reference. It is easy to create a document with tax.

According to the present invention, the storing step, the task identification for identifying the project identification information for identifying each project that is a unit for performing a product development, a plurality of respective tasks constituting the work done by each project Information , the scheduled completion date, which is the scheduled completion date of each task, the completion date, the completed date of each task, the created document information representing the documents created in each task, and each project And a progress management table including task identification information of the next task to be worked on in association with each project identification information . In the input step, project identification information of the project to be operated is input. In the extraction step, when project identification information is input in the input step, the task management information of the task to be worked on next that is associated with the same project identification information as the project identification information input in the input step is displayed in the progress management table. The task identification information of the task to be worked on next is extracted.

In the search step, out of the projects indicated by the project identification information stored in the storage step, the created document information of the documents created by the tasks of the project different from the project indicated by the project identification information input in the input step is included. The created document information of the document created by the task having the same task identification information as the task identification information of the task extracted in the extraction step is retrieved. In the document output step, the created document information searched in the search step is output. In the completion date input step, the completion date is input. In the task result input step, when the task of the created document information output in the document output step is completed, and the completion date of the task is input in the completion date input step, the project already stored in the storage step Among the identification information, the completion date is not stored from the task identification information of the task of the project indicated by the same project identification information as the project identification information already input in the input step, and the scheduled completion date The task identification information of the task with the earliest is registered as the task identification information of the task to be worked on next in the project of the progress management table, and the progress management table is updated.

  Therefore, if the document search method according to the present invention is applied, documents created in the same task can be searched for documents created in different projects, and past cases are searched for documents to be created in each task. Thus, it is possible to facilitate the creation of a document for each task by browsing and referring to the information.

  FIG. 1 is a block diagram showing a functional configuration of a project support apparatus 1 according to an embodiment of the present invention. The document search method according to the present invention is processed by the project support apparatus 1 which is a document search apparatus.

The project support apparatus 1 is configured by a computer system, for example. The computer system constituting the project support apparatus 1 includes, for example, an input device (not shown), an output device (not shown), a storage device (not shown), a central processing device (Central
Processing Unit: hereinafter referred to as “CPU”), and an I / O (Input / Output) interface (not shown). The input device includes, for example, a keyboard and a mouse, and inputs information. The output device as output means is configured by a display device such as a liquid crystal display or CRT (Cathode Ray Tube), or a printing device such as a printer, and outputs information.

The storage device includes, for example, ROM (Read Only Memory) and RAM (Random Access).
A control program for controlling the project support apparatus 1 and the project support apparatus 1, such as a semiconductor memory such as a memory) or a hard disk drive (Hard Disk Drive: abbreviated as “HDD”) for storing large-capacity information. The data necessary for controlling is stored. The CPU controls the input device, the output device, and the I / O interface by executing a control program stored in the storage device. The I / O interface transmits and receives information to and from other devices connected to a communication line such as a LAN.

  The project support apparatus 1 includes a task storage unit 10, a project designation unit 11, a next task extraction unit 12, a separate project task search unit 13, which are functions realized by the CPU executing a control program stored in a storage device. The document output unit 14 and the task result input unit 15 are included.

  The task storage unit 10 serving as a storage unit stores task information 20 and a progress management table 30 in a storage device. The task information 20 includes a project name and project code which are project identification information for identifying each project which is a unit for product development, and a task identification for identifying a plurality of tasks constituting work performed in each project. Task name and task code as information, task document name as document identification information for identifying a document to be created in each task, created document information representing a document created in each task, and each created document information Format information that is the format name that indicates the file name of the file to be stored, the scheduled completion date that is the scheduled date of completion of the task, the completion date that is the date of completion of the task, and the format that is the format of the document to be created in each task As well as a format name for identifying each format. The format is a document format in which only an initial format such as a ruled line frame and a title is described, but no content is described.

  The progress management table 30 includes a project code, a task code of a next task that is a task to be worked next, a task code of a completed task that is a task that has been completed most recently, and a completion date of the completed task. The task code of the next task, the task code of the completed task, and the completion date are stored for each project code.

  FIG. 2 is a diagram illustrating an example of the structure of the task information 20 stored in the task storage unit 10. The task storage unit 10 stores the project code 210 of the project indicated by each project name 200 and the task name 220 of the task to be worked on in the project indicated by each project name 200 in association with each project name 200. In association with each task name 220, the task code 221 of the task indicated by each task name 220, the scheduled completion date 222 of the task indicated by each task name 220, the completion date 223 of the task indicated by each task name 220, and each The task document name 224 of the document to be created by the task indicated by the task name 220 is stored. Further, in association with each task document name 224, information such as the file name 225 of the file storing the created document information representing the document indicated by each task document name 224 and each task document name 224 is stored.

  When the task is not completed, the completion date 223 is blank, and when the document is not created, the file name 225 is blank.

  FIG. 3 is a diagram illustrating an example of the structure of the progress management table 30 stored in the task storage unit 10. The progress management table 30 is a table for managing the progress of each project, and includes a project code 301, a task code 302 of the next task representing a task to be worked on next in the project indicated by each project code 301, and each project code 301. This includes four items: a task code 303 of a completed task that represents a task that has been completed most recently in the project indicated by, and a completion date 304 of a completed task that has been completed most recently in the project indicated by each project code 301. The task storage unit 10 stores the task code 302 of the next task, the task code 303 of the completed task, and the completion date 304 for each project code 301. The task indicated by the task code 302 of the next task is the task that has the earliest scheduled completion date 222 among the tasks that have not been completed.

  FIG. 4 is a diagram illustrating an example of the project selection operation screen 41 displayed by the project specifying unit 11. The project designation unit 11 as an input means displays a project selection operation screen 41 which is a screen for designating a project name of a project to be operated on an output device such as a display device.

  The project selection operation screen 41 is provided with a project name input field 411 indicated as “project name”, a project name list display area 412 for displaying selection candidates for the project name, and a list button 413 for displaying the selection candidates. It is done. When the operator operates the list button 413 with a mouse or the like, the project designation unit 11 reads the project name stored in the task storage unit 10 and uses the read project name as a selection candidate as a list in the project name list display area 412. indicate. The operation with the mouse can be performed by moving the pointer displayed on the screen to the position of the operation button operated with the mouse and clicking (for example, the same applies hereinafter).

  When the operator selects the project name of the project to be operated from among the project name selection candidates displayed in the project name list display area 412, the selected project name is displayed in the project name input field 411. It is displayed and input to the project support apparatus 1.

  In the project selection operation screen 41 shown in FIG. 4, selection candidates “project name 1” to “project name 4” are displayed in the project name list display area 412, and a project name list is displayed in the project name input field 411. “Project name 1” selected in the display area 412 is displayed.

  The next task extraction unit 12 serving as an extraction unit retrieves the project code 210 associated with the project name 200 that is the same as the project name specified by the project specification unit 11 from the task information 20 stored in the task storage unit 10. Extract. Further, the next task extraction unit 12 includes a task code 302 of the next task associated with the same project code 301 as the extracted project code 210 from the progress management table 30 stored in the task storage unit 10, a completed task. The task code 303 and the completion date 304 are extracted.

  In other words, the next task extraction unit 12 extracts, from the task storage unit 10, information related to a task to be worked next from among the tasks constituting the project indicated by the project name designated by the project designation unit 11. The task to be worked on next is the task next to the task that has been completed most recently among the tasks that have not yet been completed in the project, that is, the task with the earliest scheduled completion date.

  FIG. 5 is a diagram illustrating an example of a search operation screen 42 displayed by the separate project task search unit 13. The separate project task search unit 13 as a search means displays the document name to be created in the project indicated by the project name specified by the project specification unit 11 for each task, and the project name specified by the project specification unit 11 is A search operation screen 42, which is a screen for instructing to search for a document created in a project different from the project shown, is displayed on the display device.

  The search operation screen 42 is provided with a task document display area 420 entitled “Task document” and a search button 424. In the task document display area 420, a task name display field 421, a selection frame 422, and a task document name display field 423 are provided. The task name display field 421 displays the task name of the task to be worked on in the project indicated by the project name specified by the project specifying unit 11.

  The selection frame 422 is a selection frame for selecting whether or not to search for a document having the same task document name as the task document name displayed in the task document name display field 423. A check mark is added to the selection frame. Thus, a document having the same task document name as the task document name displayed in the task document name display field 423 can be included in the search target. The search target is the same as the task name displayed in the task name display field 421 corresponding to the selection frame 422 with a check mark among the tasks of the project having a project name different from the project name specified by the project specifying unit 11. A document created with a task with the task name.

  The selection frame 422 can be checked by clicking the selection frame 422 when the check mark is not added, and can be added by clicking the selection frame 422 when the check mark is added. The mark can be removed. When the search operation screen 42 is displayed first, the search operation screen 42 is displayed with a check mark in the selection frame 422 of the task name display field 421 in which the task name of the task to be worked on next is displayed.

  The task document name display field 423 displays the task document name of the document to be created for each task having the task name displayed in the task name display field 421. The selection frame 422 is provided for each task document name display field 423, and the selection frame 422 and the task document name display field 423 are provided for each task name display field 421.

  The separate project task search unit 13 is associated with the task name 220 associated with the project name designated by the project designation unit 11 and the task name 220 from the task information 20 stored in the task storage unit 10. The searched task document name 224 is searched, and the searched task document name 224 is displayed for each task name. That is, for each task name displayed in the task name display field 421, the task document name of the document to be created by the task indicated by the task name is displayed in the task document name display field 423.

  The search operation screen 42 shown in FIG. 5 includes two tasks “task name α” and “task name β” as task names of tasks to be worked on in the project indicated by the project name designated by the project designation unit 11. The name is displayed in the task name display field 421. Further, two task document names “task document name A” and “task document name B” are displayed in the task document name display field 423 of the task name display field 421 in which “task name α” is displayed. In the task document name display field 423 of the task name display field 421 in which “task name β” is displayed, one task document name of “task document name C” is displayed.

  The search button 424 includes a task name displayed in a task name display field 421 corresponding to a selection frame 422 with a check mark among tasks of a project having a project name different from the project name specified by the project specifying unit 11. This is an operation button for instructing to search for a document created by a task having the same task name.

  When the search button 424 is operated, the different project task search unit 13 selects a task name with a project name 200 different from the project name specified by the project specification unit 11 from the task information 20 stored in the task storage unit 10. 220, a task document name 224 associated with the same task name 220 as the task name displayed in the task name display field 421 corresponding to the selection frame 422 marked with a check mark on the search operation screen 42, and the file name 225, the format name, and the project name 200 that is associated with the task name 220 that is the same as the task name displayed in the task name display field 421 corresponding to the selection frame 422 checked in the search operation screen 42 is searched. To do.

  As described above, the task storage unit 10 further stores a task document name for identifying a document to be created in each task, and the project name input by the project designating unit 11 by the next task extraction unit 12. The task document name of the document to be created by the project task indicated by is further extracted from the task document names stored in the task storage unit 10, and the next task task search unit 13 performs the next task extraction unit 12. Since the task document name extracted by the above is output to the output device, it is possible to present the worker with a document that the worker must create in the next task. Therefore, even an inexperienced worker can create a document to be created without hesitation.

  Further, the task document name extracted by the next task extraction unit 12 is output to the output device in a selectable and selected state by the separate project task search unit 13, so that if the search is performed as it is, the same All documents of another project created in the past by the task can be searched, and if there are unnecessary ones, they can be excluded from the search target by stopping the selection.

  FIG. 6 is a diagram illustrating an example of the search result screen 43 displayed by the document output unit 14. The document output unit 14 which is a document output unit displays a search result screen 43 which is a screen for displaying the search result searched by the separate project task search unit 13 on the display device.

  The search result screen 43 displays a task name display field 431 for displaying the task name 220 searched by the separate project task search unit 13 and a task document name display for displaying the task document name 224 searched by the separate project task search unit 13. A column 432, a file name display column 433 for displaying the file name 225 searched by the separate project task search unit 13, a project name column 434 for displaying the project name 200 searched by the separate project task search unit 13, and another project task A format name display field 435 for displaying the format name searched by the search unit 13 is provided.

  In the search result screen 43 shown in FIG. 6, “task name α” is displayed in the task name display field 431, and “task document name A” and “task document name B” are displayed in the task document name display field 432. ing. Further, for “task document name A”, “file AA” is displayed in the file name display field 433, “project name 3” is displayed in the project name field 434, and “format FA” is displayed in the format name display field 435. For “task document name b”, “file BB” is displayed in the file name display column 433, “project name 3” is displayed in the project name column 434, and “format FB” is displayed in the format name display column 435. ing.

  When the operator clicks a character string of any one of the file names displayed in the file name display field 433, for example, “file AA” or “file BB”, the document output unit 14 The created document information of the document indicated by the task document name corresponding to the clicked file name can be read from the task storage unit 10 and displayed on a screen different from the search result screen 43. Further, in the document output unit 14, the operator clicks a character string of any one format name among the format names displayed in the format name display field 435, for example, “format FA” or “format FB”. Then, the format information of the format indicated by the clicked format name can be read from the task storage unit 10 and displayed on a screen different from the search result screen 43.

  As described above, the worker can easily create the task document by browsing and referring to the task document created in the past project.

  As described above, the task storage unit 10 further stores format information representing the format of the document to be created in each task for each document, and the separate project task search unit 13 together with the created document information Format information for each document in the document information is searched, and the document output unit 14 outputs the created document information and format information searched by the separate project task search unit 13 to the output device. You can also search.

  FIG. 7 is a diagram illustrating an example of the document registration screen 44 displayed by the task result input unit 15. For example, when the worker completes the creation of the task document and selects the created document registration process from the main menu displayed on the display device, the task result input unit 15 is a document registration which is a screen for registering the created document. The screen 44 is displayed on the display device.

  The document registration screen 44 includes a task name display field 441 for displaying the task name of the task that is performing the task, a task document name display field 442 for displaying the task document name of the document to be created in the task that is performing the work, A registration button 443 for registering the created document and a completion date input field 444 for inputting the date on which the document creation is completed are provided.

  A registration button 443 is provided for each task document name, and a file name can be registered for each task document name. When the registration button 443 is operated, a screen for inputting a file name in which a document is stored is displayed, and the file name is input on the screen. Any year, month, and day entered in the completion date entry field 444 can be selected from a pull-down menu.

  In the document registration screen 44 shown in FIG. 7, “task name α” is displayed in the task name display field 441, the title “document”, “task document name A”, and “task” are displayed in the task document name display field 442. "Document name B" is displayed, and the title "task completion date" and "September 19, 2007" are displayed in the completion date input field 444.

  When the completion date is input on the document registration screen 44, the task result input unit 15 uses the project name specified by the project specification unit 11 in the project code 301 of the progress management table 30 stored in the task storage unit 10. For the corresponding project code 301, the task code 302 of the next task is copied to the task code 303 of the completed task, and the completion date input in the completion date input field 444 is registered in the completion date 304. Further, the task result input unit 15 includes a task name 220 having the same project name 200 as the project name specified by the project specifying unit 11 among the project names 200 of the task information 20 stored in the task storage unit 10. The task name 220 with the completion date 223 not registered and the earliest scheduled completion date 222 is extracted, and the task code 221 corresponding to the extracted task name 220 is added to the task code 302 of the next task in the progress management table 30. Register and update the progress management table 30 stored in the task storage unit 10.

  As described above, the task storage unit 10 identifies a project name for identifying each project, which is a unit for product development, a task name for identifying a plurality of tasks constituting work performed in each project, and each The created document information representing the document created by the task is stored, the project name of the project to be operated is input by the project designating unit 11, and the information is output by the output device.

  Then, the next task extraction unit 12 extracts a task to be worked next from among the tasks of the project indicated by the project name input by the project specification unit 11, and the task storage unit 10 Among the projects indicated by the project name stored in step S10, the next task extraction unit 12 selects from the already created document information of the document created by the task of the project different from the project indicated by the project name input by the project designation unit 11. The created document information of the document created by the task having the same task name as the task name of the extracted task is searched, and the created document information searched by the separate project task search unit 13 is output by the document output unit 14. Output to the device.

  Therefore, documents created in the same task can be searched for documents created in different projects, and past cases of documents to be created in each task can be searched and browsed for reference. It is easy to create a document with tax.

  FIG. 8 is a flowchart showing a document search process performed by the project support apparatus 1. For example, when the worker selects a document search process from the main menu displayed on the display device, the process proceeds to step A1. The task information 20 and the progress management table 30 are stored in the task storage unit 10 in advance in a preprocessing step (not shown).

  In step A1, which is an input step, a project is designated. Specifically, the project designation unit 11 displays the project selection operation screen 41 on the display device, and the operator selects a project name to be worked from among the project name selection candidates displayed on the project selection operation screen 41. When a project name is selected, the selected project name is input as the specified project name.

  In step A2, a target project is detected. Specifically, the next task extraction unit 12 extracts the project code 210 associated with the project name 200 that is the same as the project name specified by the project specification unit 11 from the task information 20 stored in the task storage unit 10. To do.

  In step A3, the task code of the completed task, the completion date, and the task code of the next task are read. Specifically, the next task extraction unit 12 determines the task code of the next task associated with the same project code 301 as the project code 210 extracted in step A2 from the progress management table 30 stored in the task storage unit 10. 302, the task code 303 of the completed task, and the completion date 304 are extracted. Step A2 and step A3 are extraction steps.

  In step A4, task document names of all tasks are read. Specifically, the separate project task search unit 13 from the task information 20 stored in the task storage unit 10 and the task name 220 associated with the project name specified by the project specification unit 11 and the task name 220 thereof. The task document name 224 associated with is searched.

  In step A5, task document names of all tasks are displayed. Specifically, the separate project task search unit 13 displays the task document name 224 searched in step A4 on the search operation screen 42 for each task name. In step A6, the task document name related to the next task is set as a search target. Specifically, the separate project task search unit 13 adds a check mark to the selection frame 422 corresponding to the task document name display field 423 of the document created in the next task, sets it as a search target, and sets the search operation screen. 42.

  In step A7, a search target is selected and a search button is executed. Specifically, the worker puts a check mark on the selection frame 422 corresponding to the task document name display field 423 in which the task document name to be searched is displayed among the selection frames 422 displayed on the search operation screen 42. When the search button 424 is operated by removing the check mark from the selection frame 422 corresponding to the task document name display field 423 in which task document names not to be searched are displayed, the separate project task search unit 13 displays a check mark. The task name displayed in the task name display field 421 corresponding to the selection frame 422 marked with is determined as the task name of the task for which the document to be searched is created.

  In step A8, a search is executed. Specifically, the separate project task search unit 13 out of the task name 20 of the project name 200 different from the project name specified by the project specifying unit 11 from the task information 20 stored in the task storage unit 10. Task document name 224, file name 225, and format name associated with the same task name 220 as the task name determined in step A7, and the same task name as the task name of the search target task document name determined in step A7 The project name 200 associated with 220 is searched. Steps A4 to A8 are search steps.

  In step A9, which is a document output step, the search result is displayed and the document search process is terminated. Specifically, the document output unit 14 displays the task document name 224, the file name 225, the project name 200, and the format name searched by the separate project task search unit 13 on the search result screen 43, and the document search process Exit.

  In this way, in the flowchart of the document search process shown in FIG. 8, in the pre-processing step (not shown), the project name for identifying each project, which is a unit for product development, and a plurality of operations constituting each project. A task name for identifying each task and created document information representing a document created by each task are stored. In step A1, the project name of the project to be operated is input. In step A2 and step A3, the task to be worked next is extracted from the tasks of the project indicated by the project name input in step A1.

  In steps A4 to A8, a document created by a task of a project different from the project indicated by the project name input in step A1 among the projects indicated by the project name stored in the preprocessing step (not shown) has been created. From the document information, the created document information of the document created by the task having the same task name as the task name extracted in step A2 and step A3 is searched. In step A9, the created document information retrieved in steps A4 to A8 is output.

  Therefore, if the document search method according to the present invention is applied, documents created in the same task can be searched for documents created in different projects, and past cases are searched for documents to be created in each task. Thus, it is possible to facilitate the creation of a document for each task by browsing and referring to the information.

It is a block diagram which shows the function structure of the project assistance apparatus 1 which is one Embodiment of this invention. 4 is a diagram illustrating an example of a structure of task information 20 stored in a task storage unit 10. FIG. 3 is a diagram illustrating an example of a structure of a progress management table 30 stored in a task storage unit 10. FIG. It is a figure which shows an example of the project selection operation screen 41 displayed by the project designation | designated part 11. FIG. It is a figure which shows an example of the search operation screen 42 displayed by the another project task search part 13. FIG. It is a figure which shows an example of the search result screen 43 displayed by the document output part. 6 is a diagram showing an example of a document registration screen 44 displayed by a task performance input unit 15. FIG. It is a flowchart which shows the process sequence of the document search process which the project assistance apparatus 1 processes.

Explanation of symbols

DESCRIPTION OF SYMBOLS 1 Project support apparatus 11 Project designation | designated part 12 Secondary task extraction part 13 Another project task search part 14 Document output part 15 Task memory | storage part 16 Task performance input part 20 Task information 30 Progress management table 41 Project selection operation screen 42 Search operation screen 43 Search Result screen 44 Document registration screen

Claims (5)

Project identification information for identifying each project, which is a unit for product development, task identification information for identifying each of multiple tasks constituting work performed in each project, and work for each task will be completed Scheduled completion date, which is the date of completion of each task, completed document information indicating the document created in each task, and task identification information of the next task to be worked on in each project Storage means for storing a progress management table including the project identification information in association with each other ,
An input means for inputting the project identification information of the project to be operated;
An output means for outputting information;
When the project identification information is input by the input means, the task identification information of the next task to be worked associated with the same project identification information as the project identification information input by the input means is extracted from the progress management table, An extracting means for extracting task identification information of a task to be worked next ;
When the task identification information of the task to be working in the following are extracted by the extraction means, from among the projects shown project identification information already stored by the storage means, projects indicated project identification information already entered by the input means Search the created document information of the document created by the task with the same task identification information as the task identification information of the task extracted by the extraction means from the created document information of the document created by the task of the project different from Search means to
When the created document information is retrieved by the retrieval unit, the document output unit that outputs the created document information retrieved by the retrieval unit to the output unit ;
A completion date input means for inputting the completion date;
When the task of the created document information output to the output unit by the document output unit is completed and the completion date of the task is input by the completion date input unit, among the project identification information already stored by the storage unit Of the task identification information of the task of the project indicated by the same project identification information as the project identification information already input by the input means, the completion date is not stored and the task with the earliest scheduled completion date A document retrieval apparatus comprising: task performance information input means for registering task identification information as task identification information of a task to be worked next in the project of the progress management table and updating the progress management table . The storage means further stores document identification information for identifying a document to be created in each task,
The extraction means further extracts document identification information of a document to be created in a project task indicated by the project identification information input by the input means from the document identification information stored in the storage means,
The document search apparatus according to claim 1, wherein the search unit outputs the document identification information extracted by the extraction unit to the output unit.   3. The document search apparatus according to claim 1, wherein the search means outputs the document identification information extracted by the extraction means to the output means in a selectable and selected state. The storage means further stores, for each document, format information indicating the format of the document to be created in each task,
The search means searches the format information for each document of the created document information together with the created document information,
The document search apparatus according to claim 1, wherein the document output unit outputs the created document information and format information searched by the search unit to the output unit. Project identification information for identifying each project, which is a unit for product development, task identification information for identifying each of multiple tasks constituting work performed in each project, and work for each task will be completed Scheduled completion date, which is the date of completion of each task, completed document information indicating the document created in each task, and task identification information of the next task to be worked on in each project A storage step for storing a progress management table including the project identification information in association with each other ,
An input step for entering project identification information of the project to be worked on;
When project identification information is input in the input step, task identification information of a task to be worked on next that is associated with the same project identification information as the project identification information input in the input step is extracted from the progress management table. An extraction step for extracting task identification information of the next task to be worked on ;
When the task identification information of next tasks to be working in the extraction step is extracted, stored previously among the projects shown project identification information stored in step, the project indicated project identification information has already been entered in the input step Search the created document information of the document created by the task with the same task identification information as the task identification information of the task extracted in the extraction step from the created document information of the document created by the task of the project different from A search step to
When the created document information is searched in the search step, a document output step for outputting the created document information searched in the search step ;
A completion date input step for inputting the completion date;
When the task of the created document information output in the document output step is completed and the completion date of the task is input in the completion date input step, the input of the project identification information already stored in the storage step is input. Among the task identification information of the tasks of the project indicated by the same project identification information as the project identification information already input in the step, the task of the task that does not store the completion date and has the earliest scheduled completion date A document retrieval method comprising: registering identification information as task identification information of a task to be next worked on in the project of the progress management table, and updating a progress record table .

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