JPH05307545A - Document preparing device - Google Patents

Abstract

PURPOSE:To provide the document preparing device which can execute a comment processing at a high speed, and easily. CONSTITUTION:When data stored in a storage device 3 is displayed on a screen of a display device 5, and a comment is made on the displayed data, a commentting area setting means provides an area for displaying its comment on its display screen. Subsequently, the comment is written in this commentting area, and a comment symbol for showing a relation between the commented data and its comment is added. Also, there comment and comment symbol are stored. Moreover, the comment symbol is re-set in accordance with a position of the data which is an object of its comment. Furthermore, the comment symbol displayed on the display device 5 and its comment stored in the storage device 3 are deleting means.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION The present invention relates to a word processor, D
The present invention relates to a document creation device in TP (desk top publishing), and more specifically, to processing of annotation of predetermined data in a sentence in a document.

[0002]

2. Description of the Related Art Word processors, DTPs, etc. have been widely used in offices and the like, and conventionally, when a document is created by these devices, technical terms in the body of the document
An annotation symbol is added to an abbreviation, and an annotation sentence of a term to which the annotation symbol is added is created at an arbitrary position within the page. However, in order to add a comment sentence to the same page as the characters to be commented, it is necessary to create a comment area in the document, but the number of comments in one page varies. , It is difficult to previously provide an area for comment text on the same page.
On the other hand, if an annotation area is provided in the created document, the document layout intended by the user may be destroyed. In order to solve such a problem, instead of writing the comment text on each page, a page dedicated to the comment text is provided on any page in the document, and the comment text group is grouped on this page. Conceivable.

However, if this is done, the character or character string that is the object of the comment in the text will be separated from the comment text. Therefore, when a new comment is added or deleted, the position of the comment text and the comment text are added. It is necessary to perform complicated processing such as searching for the position of the character or the like to be processed. Therefore, the document is managed by dividing it into a text and annotation data and a sticky note indicating its position, and is provided with a function for entering an annotation at a specific position of the document, searching for and displaying it, and a key for operating the annotation. In this way, it has been proposed that the annotation position can be searched at high speed and displayed and edited (Japanese Patent Application Laid-Open No. 02-17.
No. 0266).

Further, conventionally, when a user attaches an annotation symbol to a character or a character string in the text, a number or the like is used to distinguish it from other annotations. However, finding a symbol that does not duplicate other annotation symbols is a cumbersome task. Therefore, especially when adding a comment later, it takes a lot of time because it is necessary to search for a number that has already been used as a comment symbol and select and use a symbol that has not been used as a comment symbol. Was. Therefore, it is necessary to check the correspondences one by one by automatically checking the correspondences between the terms and the like in the text that are the subject of annotations in the text and the annotation sentences, and notifying the deviations of the correspondences. The one that is unnecessary is proposed (Japanese Patent Laid-Open No. 03-059759).

[0005]

However, the above-mentioned proposals have the following problems. First of all, in the one in which the position of the annotation can be searched at high speed and displayed and edited (Japanese Patent Laid-Open No. 02-170266), the annotation of the term can be added later by using the annotation symbol during the preparation of the text. In that case, it is necessary to switch the screen from the screen displaying the term or the like to be commented to the page dedicated to the comment text, which is not appropriate for editing the text. In addition, the relationship between the annotation target character and the annotation sentence is checked (Japanese Patent Laid-Open No. 03-05975).
In No. 9), since the target for checking this relationship is limited to the same page, it is not possible to check the relationship between the comment target character and the comment sentence on multiple pages. Therefore, in view of the above problems, an object of the present invention is to provide a document creation apparatus capable of performing annotation processing at high speed and easily.

[0006]

According to a first aspect of the invention, storage means for storing data, display means for displaying the data stored in the storage means, and predetermined data displayed on the display means are provided. Comment area setting means for providing an area for displaying a comment to the display means, writing means for writing a comment in the comment area set by the comment area setting means, data annotated by the writing means, and the comment The above-mentioned object is achieved by providing the document creating apparatus with an annotation symbol adding means for adding an annotation symbol indicating the relationship with the above and an annotation storing means for storing the annotation written by the writing means in the storage means. According to a second aspect of the invention, the document creating apparatus according to the first aspect further comprises annotation symbol resetting means for resetting the annotation symbol added by the annotation adding means in accordance with the position of the data to be the annotation target. To achieve the above object. According to the invention of claim 3,
The document creating apparatus according to claim 1 or 2 is provided with deletion means for deleting the annotation symbol displayed on the display means and the annotation stored in the storage means to achieve the above object.

[0007]

According to the first aspect of the present invention, the display means displays the data stored in the storage means, and the annotation area setting means provides the display means with an area for displaying an annotation for the displayed data. Then, an annotation is written in this annotation area, an annotation symbol indicating the relationship between the annotated data and the annotation is added, and the annotation is stored in the storage means. According to a second aspect of the document creation apparatus of the first aspect, in the document creation apparatus of the first aspect, the annotation symbol added by the annotation symbol adding means is reset according to the position of the annotation target data. In the document creating apparatus according to claim 3, in the document creating apparatus according to claim 1 or 2, the annotation symbol displayed on the display means and the annotation stored in the storage means are deleted by the deleting means. ..

[0008]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS An embodiment of the document creating apparatus of the present invention will be described in detail below with reference to FIGS. FIG. 1 shows the configuration of a system for carrying out the present invention.
As shown in this figure, this embodiment is processed by a system including an input device 1, a control unit 2, a storage device 3, an auxiliary storage device 4, a display device 5, and a printing device 6.

Here, the input device 1 is an input device such as a keyboard for performing various inputs, such as a numeric keypad for inputting numbers, a character key for inputting characters, an edit key for annotation such as adding or deleting an annotation, etc. Is equipped with. The control unit 2 is a control unit that controls the entire device. The control unit 2 stores a CPU (central processing unit) that controls each unit, and a ROM that stores programs executed by the CPU, for example, various processes for adding or deleting annotations.
(Read-only memory), RAM (random access memory) including a buffer and the like used when the CPU executes such processing.

The storage device 3 is a storage device for storing data such as documents and images. The auxiliary storage device 4 is adapted to temporarily store an annotation sentence such as a term in the body of the document. The display device 5 includes a display unit for displaying a document image, such as a CRT display or a liquid crystal display, and a display control unit, and displays sentences, images, comment symbols, comment sentences, etc. in the document. ..

Next, the operation of the embodiment thus constructed will be described with reference to FIGS. 2 to 5. For the sake of simplicity of explanation, comment symbols have already been used for some characters, etc., and the positions of the characters that are the target of those comments,
It is assumed that the storage position of the annotation sentence in the auxiliary storage device 4 is as shown in FIG. First, the control unit 2 determines whether the annotation addition key or the annotation deletion key is pressed from the input device 1 (step 1). When the comment addition key or the comment deletion key is pressed (step 1; Y), first, the character position of the target comment is taken in as shown in (a) to (b) of FIG. 4 (step 2). ). At this point, no annotation symbol is attached. Next, it is judged whether or not the annotation addition key is pressed (step 3), and when the annotation addition key is pressed (step 3; Y), as shown in FIG. A window for writing the annotation text is opened at an arbitrary position on the document editing screen (step 4).

Then, as shown in FIG. 4D, the user writes an annotation sentence in this window using the input device 1 (step 5). At this time, the page, line, and column in which the character that is the target of the current annotation exists and each annotation page, line, and column in the annotation table are compared and sorted (step 6). The sort order is, for example, page, line, and column. Therefore, as shown in FIG. 4, for the newly annotated terms on page 5, the annotation symbol 2 is used by this sort, resulting in FIG.
As shown in (e), 2 is added and displayed as a comment symbol in the text and comment text (step 7).

On the other hand, this sort causes the annotation symbols to be moved down to those for which the annotation symbols 2 and after have already been used before the annotation is performed. That is, a new annotation symbol is added to the annotation target character in the text in which the annotation symbol has shifted (step 8). Therefore, as shown in FIG. 5C, the positions of the characters or the like for which the annotation symbol 2 was previously used for the annotation were P7, L30, and C1. Changed to 3. Therefore, P7, L30, C
The annotation target symbol of 1 will be changed from * 2 to * 3.

Then, the annotation sentence is stored in the currently empty area of the auxiliary storage device 4 (step 9). Figure 5
In the case shown in (b), the record no. Since 3 is empty, an annotation sentence will be stored in that area. Further, in the annotation table, the position of the character which is the target of the current annotation and the record position of the stored annotation sentence are registered at the positions of the annotation symbols assigned by the sorting (step 10). As a result,
As shown in (c), at the position of the annotation symbol 2 in the annotation table, the record No. 3 will be registered. When the annotation adding or deleting process is to be continued (step 15; N), the process returns to step 1.

When the delete key is pressed in step 1 (step 3; N), the comment symbol is deleted from the character which is the object of comment in the text (step 1).
1). Below, "*" attached to the annotation target character in the text
The case of erasing "2" will be described as an example. At this time, the position of the annotation sentence with respect to the annotation symbol to be deleted in the annotation table is extracted, and the corresponding record in the auxiliary storage device is deleted (step 12). That is, the contents of the record No. 3 located at the position 2 in the annotation table are erased.

Then, the information in the annotation table is packed (step 13). That is, the data after the third position in the annotation table is moved up one by one. In this case, the annotation symbol changed by the assortment is reflected in the annotation target character in the text (step 14). As a result, * 3, * 4 ... annotation symbols in the text are *
2, * 3 ... will be changed. When the process of adding or deleting the annotation is continued (step 15; N), the process returns to step 1 and the same process as the above described process is repeated, but when the process is not continued (step 15; N).
Y), the process of adding or deleting an annotation ends. When the above-described annotation addition or deletion processing is completed, the annotation text is added to the document together with the annotation symbol. Note that the annotation text or the like may be added to the document individually before the process of adding or deleting the annotation is completed.

In the above-described embodiment of the present invention, when a comment is newly added to a character or character string in the text, or a comment symbol or the like is deleted from a character or character string that has already been commented. When editing etc., do not move to the page of the comment sentence group, create a comment sentence in the same page, temporarily create an edit area, write the comment sentence in this area, and write this written comment sentence , Sorted annotation symbols are added to the document. Therefore, it is possible to eliminate screen switching due to page movement, and the annotation processing time is shortened. In addition, in this embodiment, the system does not attach annotation symbols by the user, but attaches symbols that do not overlap with other ones and associates them with annotation sentences. Therefore, it is not necessary to search whether the newly selected annotation symbol is the already selected annotation symbol, and the duplicate annotation symbol is excluded from being selected. Further, complicated processing such as sorting of annotation symbols and annotation sentences by creating and deleting new annotations, and work of closing jumps of annotation symbols is eliminated. Therefore, the annotation processing time is shortened.

[0018]

According to the document creation apparatus of the present invention described in claim 1, it is possible to efficiently and quickly perform editing such as adding comment text. Further, in the document creating apparatus according to the second aspect of the present invention, it is possible to efficiently and quickly perform editing such as adding annotation symbols. Further, claim 3
In the described document creation apparatus of the present invention, editing such as deletion of annotation symbols and annotation texts can be performed efficiently and quickly.

[Brief description of drawings]

FIG. 1 is an explanatory diagram showing a configuration of a system according to an embodiment of the present invention.

FIG. 2 is an explanatory diagram showing a table of a relationship among annotation symbols, annotation character positions, and annotation sentences.

FIG. 3 is a flowchart showing a flow of processing of annotations such as annotation symbols.

FIG. 4 is an explanatory diagram showing a flow of processing of annotations such as annotation symbols.

[Fig. 5] Same as above, an annotation symbol in the process of annotation such as an annotation symbol,
It is an explanatory view showing a table of annotation character positions and annotation sentences.

[Explanation of symbols]

 1 Input Device 2 Control Unit 3 Storage Device 4 Auxiliary Storage Device 5 Display Device 6 Printing Device

Claims (3)

[Claims] 1. A storage means for storing data, a display means for displaying the data stored in the storage means, and an area for displaying an annotation for the predetermined data displayed on the display means are provided in the display means. Annotation area setting means, a writing means for writing an annotation in the annotation area set by the annotation area setting means, and an annotation symbol for adding an annotation symbol indicating the relationship between the data annotated by the writing means and the annotation A document creating apparatus comprising: an addition unit and an annotation storage unit that stores the annotation written by the writing unit in the storage unit. 2. The annotation symbol resetting means for resetting the annotation symbol added by the annotation symbol adding means according to the position of the data which is the object of the annotation. Document creation device. 3. The document creation according to claim 1 or 2, further comprising: a deletion unit that deletes the annotation symbol displayed on the display unit and the annotation stored on the storage unit. apparatus.