JPH0758486B2 - Document file device - Google Patents

Description

Description: TECHNICAL FIELD The present invention relates to a document file device, and more particularly to a document stored in the document file device, which is convenient for a document search operation in accordance with a human sense. The present invention relates to a document file device that can be frequently performed.

[Conventional technology]

A document file device has been developed which can save a large amount of documents generated in an office in a space-efficient manner and can write and save the documents on an optical disc so that the documents can be referred to when desired. Such a document file device is a device in which a document search device is added to a disc file device using a writable or rewritable optical disc or a CD-ROM. By using such a disk file device, a large amount of documents, which have been bound to paper files until now, can be stored in several disks to save space in the office.

However, in this type of document file device, although the storability of saving a document in a space-efficient manner is improved, the function of a paper file which has been conventionally used is not completely reflected. For example, there is a document search function as an effective function of various paper files. In this document search function for paper files, what is thought to be particularly effective in searching for a desired document is that the file that has been filed in the past may be stored in which file depending on the color of the document file and the place where it is installed. It is possible to find out whether there is a document, and to find out where in the relevant file the document is to be found based on the vague memory such as the color of the paper or the comment written in the document. . However, the function of such a paper file that has been conventionally used is
Not fully supported by document file devices.

As an alternative to the document search function, the document search function provided in the current document file device includes, for example, a keyword addition function for adding a keyword to a document and a bookmark in addition to a search function using a normal search key. There is a Shiori function that can be sandwiched. However, even if such a document search function is used, it does not match human sensory memory,
It may be difficult for users to search for a desired document, and it is inevitable to use paper files together in the office.

As a search method in this type of document file device, there is, for example, a method described in Japanese Patent Laid-Open No. 63-237130.

[Problems to be Solved by the Invention]

By the way, as described above, in the conventional document file device, no consideration is given to realize a function for a sensory search such as a person searching for a document in a paper file. The user must accurately store the search keyword and the document number in order to reliably search and read the desired document,
When the amount of document data increases, the search keyword,
There is a problem that it becomes difficult to store the document number.

SUMMARY OF THE INVENTION An object of the present invention is to provide a document file device capable of conveniently performing a document data search operation on the document data stored in the document file device in accordance with a human sense.

Another object of the present invention is a document in which a comment can be freely added to the document data in the document file device in the same manner as a paper file, and the added comment enables a document search by ambiguous storage. To provide a file device.

The above and other objects and novel features of the present invention will be apparent from the description of this specification and the accompanying drawings.

[Means for Solving the Problems]

To achieve the above object, a document file device of the present invention is a document data file that stores the content of a sentence as document data, a display device that displays the document data as a visible document, and a display device that displays the document data on the display device. Comment input means for inputting a comment in association with a position on the document for the retrieved document data or the document data to be searched, and the comment input for the document data displayed on the display device. And a comment file that stores the document data in association with the position on the document, displays the document data on the display device, stores the comment input by the comment input means in the comment file, and The document data to be searched is based on the comment input by the comment input means with respect to the document data. And having a processing unit that performs a search process to search for data.

Here, the comment is comment text data added to the document data, image data added to the document data, or attribute data composed of data designating line type, line thickness, color, brightness, or sound. The comment text data added to the document data added to, or the image data added to the document data.

[Action]

According to the above means, the document file device comprises a document data file, a display device, a comment input device, a comment file, and a processing device. The content of the document is stored as document data in the document data file.
The document data is displayed on the display device as a visible document. The comment input means inputs a comment corresponding to the position of the document displayed on the display device. The comment to be input here is comment sentence data to be added to the document data, image data to be added to the document data, or attribute data including data indicating a line type, a line thickness, a color, a brightness, or a sound. The comment text data added to the created document data or the image data added to the document data. The comment input from the comment input means is stored in the comment file corresponding to each document data. The processing device reads the document data and displays it as a visible document, a comment input process for inputting a comment corresponding to the position of the visible document,
A process of storing the input comment in a comment file and a search process of searching the input comment for corresponding document data and outputting the document data are performed.

As described above, in the document file device of the present invention, for example, a comment input means capable of handwriting input is arranged on the display device of the document file device so as to correspond to the position of the visible information of the displayed document data. By referring to the document data, a comment to be added to the corresponding document data can be input. The comment input means uses, for example, an input pen and an input tablet for pen-type input so that the comment can be input by handwriting. As a result, the image data can be easily input as a comment, and the comment can be input as if adding a mark to a paper-filled document such as adding an underline or a circle. Further, it is assumed that the comment data input by the input pen can be added with various kinds of attribute data such as color, line type, and line thickness set freely.

When performing a search process, as in the case of inputting a comment to be added to document data, when a comment is input, the document data can be searched by the data of the input comment. Thus, by inputting and adding a comment that matches the human sense to the document data, the document data can be searched by the comment that matches the human sense.

In addition, by using the document data search function by adding a comment in the document file device configured as described above, specific data is input as a comment, and the document file devices interconnected by a network or the like can be used. It is possible to configure a document file device system for designating a file transfer destination in and transferring document data.

In this document file device system, for example, a document file device is provided with a communication control device, and a plurality of document file devices are interconnected via a network. In this document file device system, when mutual transfer of document data is performed between the respective document file devices, the transfer destination of the document data is designated by the specific comment data in the transfer destination document file device, and the communication control device Due to
The document data is transferred to the transfer destination document file device.

As a result, the document file device can perform a file search in a form closer to the level of human thought, and the document file device can be operated by a comment that better matches the human sense, which improves usability.

〔Example〕

An embodiment of the present invention will be specifically described below with reference to the drawings.

FIG. 1 is a block diagram showing the configuration of a document file device system according to the present invention. In the block diagram of FIG. 1, the configuration of the document file device system is shown centering on the configuration of the main part of each document file device.

In FIG. 1, 10 is a network cable and 11 and 21 are transceivers. The transceivers 11 and 21 are interconnected by the network cable 10 to form a network system, and the transceivers 11 and 21 function as communication nodes in the network system. Each of the transceivers 11 and 21 of the communication node has a document file device 1
2,22 are connected. In this way, the respective document file devices 12 and 22 are interconnected by the network through the transceivers 11 and 21 via the communication control devices (not shown) provided in the document file device device, and the document file device system is configured.

The document file device 12 includes a document file processing device 13, an external storage device 15 for storing a document data file 14a and a comment file 14b, a display device 16, an input device including a transparent tablet 17 and an input pen 18, and a printer 19. Has been. The document file processing device 13 reads the commented document data stored in the document data file 14a and the comment file 14b of the external storage device 15 and performs a process of displaying the commented document data on the display device 16, and another document file device through the network. The document data transferred from 22 is displayed on the display device 16. In addition to it,
The process of inputting a comment to be added to the document data, the storage process of storing the comment in the comment file 14b, the search process of searching for necessary document data, and the like are performed. Further, the storage processing for storing the necessary document data in the document data file device, the print output processing to the printer 19, and the like are performed.

The display device 16 is provided with a display screen capable of multicolor bitmap display by a flat color display. The display device 16 is overlaid on the display screen of the display device 16 and includes an input device including a transparent tablet 17 and an input pen 18. Are arranged. Using the input device combined with this display device, input processing of each command for document data is performed, and the comment file 14
Instructions such as creation and modification of b and addition of comments to document data are given. Further, the document desired by the user is printed out on paper by the printer 19 as necessary. The transparent tablet 17 has a resolution capable of position input corresponding to the display position of the display device 16, and a visible image corresponding to the visible image of the document data displayed on the display screen by the input pen 18. A comment is input as an image in dot units at the desired position. Further, the comment sentence data is input using the character input unit and the command input unit on the display screen.

Note that, here, although an example of using an input device composed of a transparent tablet 17 and an input pen 18 arranged so as to be superimposed on the display screen of the flat display device 16, the display device is a CRT display device. Alternatively, an input device such as a pointing device such as a mouse may be used, and an input / output device for inputting on the display screen may be used.

Next, the operation of the document file device system configured as described above will be described.

FIG. 2 is a diagram illustrating an example of a process of adding a comment to document data and performing a search process in the document file device.

As an example of the first system operation here, communication is performed between another document file device 22 and the corresponding document file device 12 interconnected by a network, and the user of the other document file device 22 performs the communication. The document data sent to the 12 users are stored in the files (14a, 14b) of the common external storage device 15 of the document file device 12, and the document desired by the user of the document file device 12 is selected from the document data. The case of searching data will be described.

This will be described with reference to FIG. The user of the other document file device 22 performs an input operation of adding comment data 4 indicating that the destination is the document file device 12 from the input device to the document data 1 to be sent to the document file device 12. To do. The comment data 4 is added, for example, by displaying the document data 1 on the display screen 2 and adding the ellipse and the numerical value to the left end of the blank space at the top of the document data 1.
Is input, and the file is updated as document data with the comment data 4 added. When adding the comment data 4, attribute data such as the line type, color, and line thickness of the comment data can be set by the input pen 18. The comment data 4 here is data of an ellipse and a numerical value in the ellipse, and the numerical value indicates the destination of the document data. The document data added with such comment data 4 is stored in the external storage device 15 of the document file device 12.

The user of the document file device 12 inputs a search command to the document file processing device 13 by means of the input device in order to search and display the document data addressed to him. In this case, as the search key to be input together with the search command, the comment data 5 indicating that it is addressed to itself is input at the same position as the position normally added to the document data. This is because the comment data 5 is displayed at the left end of the blank space above the document data display position on the display screen 6 for displaying the document data on the display device.
By entering.

By inputting such comment data 5, the document file processing device 13 uses the comment data 5 as a search key.
Search the external storage device 15 and add the comment file 14
b is searched, and the corresponding document data 7 is displayed on the display screen 8 from the document data in the corresponding document data file 14a.

The user of the document file device 12 erases the comment data 9 from the document data 7 as necessary, or outputs the document data from the printer 19 as it is without erasing. Further, the comment data 5 serving as a search key can be registered in advance in the document file processing device 13 and the corresponding document data 7 can be output only by inputting the search command. As described above, since it is possible to instruct the transfer of the document data by adding the specific comment data 4 (the comment data of the ellipse and the destination), the transfer instruction of the document file processing device 13 should be given in advance by a program or the like. Thus, it is possible to configure a system in which specific comment data is determined and the document data is automatically transferred from the transfer source to the destination in the target document file device.

Next, an example of the second system operation will be described. This example
This is an operation example in the case of searching for document data filed by the user in the past. This will be described with reference to FIG.

FIG. 3 is a diagram illustrating an example of a processing process of a search process for searching document data by inputting an image in the document file device.

In the case of document data that was filed in the past, search processing is usually performed using data such as the date and time of file and the file name as the search key, but the example here is the document data that is executed when such a search key is forgotten. It is an example of a search process of. When a search key such as a file name is forgotten in order to perform a normal search process on desired document data, vague visual memory of document data often remains in this case as well. Search by.

As shown in FIG. 3, when performing the search process for the desired document data 31 to be searched, the user of the document file device 12 uses the input device including the transparent tablet 17 and the input pen 18 by visual memory to make a comment. Perform the same input operation as when inputting data. In this example, as the search key, the ellipse 33 in the upper left part of the document data, the circle 34 in the lower right part,
An image is input on the lower graph axis 35 by handwriting. Attribute data such as line type, thickness, and color are added to these image data used as the search key so that the image data of the target document data 31 can be input. These attribute data are important search keys. In this case, the search conditions are three types of search keys: the ellipse 33 at the upper left, the circle 34 at the lower right, and the graph axis 35 at the lower, but for example, only some search keys of the ellipse 33 at the upper left However, it is possible to search, and in this case, the number of candidate document data only increases.

The document file processing device 13 searches the comments in the comment file in the external storage device 15 and the document data in the document data file 14a according to the input search key image data 32, and displays the hit candidate document data 36 on the display screen 30. To display. If the target document data 31 exists in the displayed candidates, the user stops the search and outputs it from the printer 19. If there is no target data, enter the search key again to search.

In order to perform the search process more reliably, after inputting the image data 32 of the search key, the image data of the search key recognized and decrypted by the document file processing device 13 is input.
37 is output again to the display screen 38 of the display device, the search key of the image data 37 is corrected, and the search is performed after confirmation, so that the search accuracy is improved and the search processing is performed. Good.

Thus, in the document file device, an image can be input from the user's visual storage, and the document data can be searched using the input image data as a search key.

FIG. 4 is a diagram for explaining the relationship and format of document data and comment files. As shown in the figure, the format of the document data 40 is composed of a document name, a document amount, and actual data. In addition to the document amount attribute data, in the area for specifying the document attributes such as the document amount,
Attribute data such as registrant name, date, and registration ID are added. The actual data of the document data is data including image data, vector data and the like. Also, the format of the comment data 41 is composed of a document name, a page, and actual data. The actual data of the comment data is
In addition to the original comment data, line thickness, vector,
This data includes attribute data such as color, image, brightness, and sound. The document data 40 and the comment data 41 are associated with each other by a common document name, and both data are combined.

5a and 5b are diagrams for explaining the comment data addition processing.

First, the comment data input process will be described with reference to FIG. 5a. In step 50, the document data is displayed, and for the displayed document data, the next step 51
Enter a comment. Then, in step 52, file storage processing is performed.

FIG. 5b is a diagram illustrating a processing flow of file storage processing. In the file storage process, first, in step 53, the document data storage process is performed, and then in step 54.
Then, a comment data file is created corresponding to the document name of the document data. Then, in the next step 55, the process of storing the comment data is performed, and the process ends.

6a and 6b are views for explaining the search process from the comment data.

First, the search key input processing will be described with reference to FIG. 6a. In the search key input process, first, in step 60, a comment that is a search key is input, and the next step
The comment data entered in 61 is displayed. Then, in the next step 62, it is determined whether or not all the comments to be the search key have been input. If all the comments have not been input, the process returns to step 60, the comments are repeatedly input, and the comments are input. If is completed, the process ends.

FIG. 6b is a drawing describing the processing flow of the document data search processing. In the document data search process, first, step 63
At, the search key input process (Fig. 6a) is performed, and the search key comment data is input. Then step 64
At, the document management table is read from the document data file. In the next step 65, read the document data using the document name registered in the document management table as a key,
In the next step 66, similarly, the comment data is read using the document name as a key. Then, in step 67, the input search key (comment data) is compared with the read comment data. If the search key does not match the comment data, the process returns to step 65, the processing from step 65 is performed, the next document data is read, and the corresponding next comment data is read and compared.

On the other hand, when the search key matches the comment data in step 67, the process proceeds to step 68, and the document data and the comment data are combined and displayed on the screen. And step
At 69, it is determined whether the search target document data has been output and whether the search has been completed. If not, step
Returning to step 65, the processing from step 65 is continued, and processing for searching for and outputting the next document data is performed. When the search process ends, the process ends.

7a and 7b are diagrams for explaining a search process from handwritten image data.

First, with reference to FIG. 7a, an input process of handwritten image data as a search key will be described. In this search key input process of handwritten image data, first, in step 70, the handwritten data serving as a search key is input, and then the pattern recognition process of the handwritten image data input in step 71 is performed. Next, in step 72, pattern generation is performed according to the recognized result, and the pattern generated in step 73 is displayed. Next, in step 74, it is determined whether or not the input of handwritten data as a search key is completed. If the handwritten data has not been input, the process returns to step 70, and the handwritten data is repeatedly input from step 70. If the input has been completed, the process ends.

FIG. 7b is a diagram illustrating a processing flow of document data search processing from handwritten image data. In the document data search process, first, in step 75, a search key input process for handwritten image data (FIG. 7a) is performed to input image data to be a search key. Then step
At 76, the document management table is read from the document data file, and the document data is read using the document name registered in the document management table as a key. Next step
At 77, processing for cutting out the search target portion from the document data is performed. Then, in step 78, approximate comparison between the input search key image data and the cut out comparison pattern is performed. In this approximate comparison, for example, if there is vector data, the inner product is calculated, and it is determined whether or not it is larger than a predetermined value, and it is determined whether or not it is approximate to the comparison pattern.
If it cannot be determined that the comparison patterns are close to each other, the process returns to step 76, the processing from step 76 is performed, the next document data is read, the comparison pattern to be searched is cut out, and pattern comparison is performed.

On the other hand, if it is determined in step 78 that the comparison pattern is similar, the process proceeds to step 79, and the document data of the pattern determined to be approximate is displayed on the screen. Then, in step 80, it is determined whether the output of the document data to be searched is completed and the search is completed. If the search is not completed, the process returns to step 76, the process from step 76 is continued, and the process of searching and outputting the next document data is performed. When the search process ends, the process ends.

Thus, in the document file device of this embodiment,
Document data sent from an image scanner connected to the document file device or another document file device or information processing device connected via a network or the like is displayed on the display device of the document file device, and the user can freely select the document file. It is possible to add a comment to the document data of, display the document data, and search. The designation of the document data of the document file to be displayed and searched is performed by an input device such as a keyboard and a mouse connected to the document file device by the user. Document file device search function includes document file name, keyword, registrant name,
In addition to searching using the registration date, document file size, etc. as a search key, it has a function to search by the position of the comment added to the document data by the image input tablet integrated with the display device, or the attribute data. .

Therefore, for example, "a document with a comment indicating that it is addressed to itself in the upper left of the document", "a document with a star mark in the left margin in the middle of the document", etc., the corresponding position on the document and the search By instructing the key comment data, it is possible to search for the document in the form of "a document with such a comment / mark at this position", and it is possible to search for a file that is closer to the human thought level. Becomes

The present invention has been specifically described above based on the embodiments,
It is needless to say that the present invention is not limited to the above-mentioned embodiments and can be variously modified without departing from the scope of the invention.

〔The invention's effect〕

As described above, according to the present invention, the user can freely add a comment to the document data of the document file, display the document data, and search for the required document data. Further, when transferring document data between document files, it is possible to give an instruction of a transfer destination in the same sense as writing a name on a memo paper and putting it in a post.

Furthermore, when searching for a document file, for example, "a document with a comment indicating that it is addressed to itself is in the upper left of the document"
By indicating the position on the document and the comment data as the search key on the display device such as "a document with a star mark in the left margin in the middle of the document", "there is such a comment / mark at this position". Realize a man-machine interface at a high level because it is possible to search for a document in the form of "a certain document", and to search for a document with information that humans have that is difficult to express visually. Is possible.

[Brief description of drawings]

FIG. 1 is a block diagram showing a configuration of a document file device system according to the present invention, and FIG. 2 is a diagram for explaining an example of a process of adding a comment to document data and a search process in the document file device, FIG. FIG. 5 is a diagram for explaining an example of a processing process of a retrieval process for retrieving document data by inputting an image in a document file device. FIG. 4 is a diagram for explaining the relationship and format of document data and comment files. FIGS. 5 and 5b are diagrams for explaining the comment data addition process, FIGS. 6a and 6b are diagrams for explaining the search process from the comment data, and FIGS. 7a and 7b are for the handwritten image data. It is a figure explaining the search process of. In the figure, 10 ... Network cable, 11, 21 ... Transceiver, 12, 22 ... Document file device, 13 ... Document file processing device, 14a ... Document data file, 14b ... Comment file, 15 ... External storage device, 16 ... Display device , 17 ... Transparent tablet, 18 ... Input pen, 19 ... Printer.

Claims (8)

[Claims] 1. A document data file for storing the content of a sentence as document data, a display device for displaying the document data as a visible document, and the document data displayed on the display device or the document data to be searched. A comment input means for inputting a comment in association with a position on the document, and the comment input for the document data displayed on the display device in association with the position on the document and stored. A comment file to be read and the document data are read and displayed on the display device, the comment input by the comment input means is stored in the comment file, and the comment input means inputs the document data to be searched. And a treatment device that performs a search process for searching the document data to be searched based on the commented Document filing apparatus which is characterized in that. 2. The document file device according to claim 1, wherein the comment is comment character data added to the document data or image data added to the document data. . 3. The text file device according to claim 2, wherein comment text data added to the document data, or
A document file device, wherein the image data added to the document data is further added with attribute data including data indicating a line type, a line thickness, a color, a brightness, or a sound. 4. The text file device according to claim 2 or 3, wherein comment text data added to the document data, or
A document file device, wherein document data search processing is performed using image data added to document data as a search key. 5. The text file device according to claim 3, wherein comment text data added to the document data, or
A document file device, wherein image data added to document data is further searched for document data as an added attribute data search key. 6. The text file device according to claim 1, wherein the document data is displayed as a visible document for each page and a comment is displayed in the visible state of the document data. A document file device characterized by being added to each page displayed as a document and forming a file of comment data for each page. 7. The document file device according to any one of claims 1 to 6, wherein the comment added to each document data is individually deleted from the comment file by the processing device and its position is deleted. A document file device characterized by moving and editing. 8. The text file device according to claim 1, further comprising a communication control device, wherein a plurality of document file devices are connected to each other via a network. Document file characterized in that when document data is mutually transferred between the document file devices, the document data transfer destination is instructed by a specific comment, and the communication control device transfers the document data to the transfer destination document file device. Equipment system.