JPH0319071A - Output instruction system for document - Google Patents

Abstract

PURPOSE:To attain the output instruction of a document with a simple instructing operation by outputting en bloc the document groups shown in a pointed row or column and then outputting the document corresponding to a pointed matrix element only when the selection of the matrix element is instructed. CONSTITUTION:An output instruction system for a document file 1 consists of an input part 2, a control part 3, a document control part 4, and a display/ output part 5. In such a constitution, the control structures of plural documents controlled by an information processing system are shown as the information on a matrix form. A selected and pointed matrix row or column is interpreted as an output instruction to the document group shown in the row or column when the selection of the matrix row or column is instructed. Thus all document groups are outputted en bloc, and the document corresponding to a matrix element is outputted when a matrix row and a matrix column are pointed. As a result, the output of the desired one of documents can be simply instructed.

Description

[Detailed Description of the Invention] [Object of the Invention] (Field of Industrial Application) The present invention provides a document output instruction method that allows efficient output selection of a plurality of documents managed in an information processing system. .

(Prior art) In recent years, the development and spread of various information processing devices has been remarkable.
Various documents have come to be created using these information processing devices.

For example, in office work, various attempts have been made to create documents such as schedules and reports using information processing equipment, and to uniformly manage them using information processing equipment (information processing systems).

Against this background, the number of documents managed by information processing systems is becoming extremely large, and the types thereof are also becoming more diverse. Therefore, how to efficiently manage these documents has become an important issue.

On the other hand, it is also very important to know how to efficiently and selectively read out the required documents from among the multiple documents created and managed by the information processing system as described above to make them useful for work, etc. This is a challenge.

However, in order to selectively output a desired document from among a huge number of diverse documents,
Generally, it is necessary to follow complicated processing procedures, such as sequentially specifying management items according to the document management structure. Moreover, in general, only one document can be instructed to be output in one instruction operation, and if multiple documents need to be output, it is necessary to repeat the selection instruction and output, etc. It was annoying.

(Problem to be Solved by the Invention) Conventionally, when instructing the output of a desired document from among a plurality of documents managed by an information processing system, the operating procedure is complicated. Yes, for example, multiple 1! There was a problem in that it was not possible to instruct the output of multiple documents of Lii at once.

The present invention has been made in consideration of these circumstances, and its purpose is to easily instruct the output of a desired document from among a plurality of documents managed in an information processing system. An object of the present invention is to provide a document output instruction method with excellent operability.

[Structure of the Invention] (Means for Solving the Problems) A document output instruction method according to the present invention expresses information indicating the management structure of a plurality of documents managed in an information processing system in a matrix format. When the row or column for the management structure information that has been presented and output is selectively specified, the document group shown in the designated row or column is output at once, and the management structure information that has been presented and output is When a matrix element is selected, a document corresponding to the selected matrix element is output.

(Function) According to the present invention, a management structure for a plurality of documents managed in an information processing system is presented as matrix-format information associated with management items, such as document types, for example. . However, when a matrix row or matrix column is selected,
This is interpreted as an output instruction for the document group shown in that row or column, and all the documents shown in that row or column are output at once.

Furthermore, when a matrix element that is the intersection of the matrix row and the matrix column is selectively designated, this is interpreted as an output command for the document indicated by that matrix element. In this case, documents corresponding to the matrix elements are selectively output.

As a result, it is possible to output a group of documents shown in a row or column of a management structure expressed in a matrix as a unit, or to output individual documents selectively by specifying the selection of matrix elements. It becomes possible to do so.

(Embodiment) A document output instruction method according to an embodiment of the present invention will be described below with reference to the drawings.

FIG. 1 is a schematic configuration diagram of an information processing system to which the embodiment method is applied, where ■ is a document file storing a plurality of documents. The plurality of documents stored in this document file l are not only those created by the control unit 3 according to the input information from the input unit 2, but also those created by other information processing equipment and stored in the information processing system. It consists of what is given. However, the plurality of documents stored in this document file 1 are classified and managed by the document management section 4 according to their types and targets, for example.

The display/output section 5, in accordance with the instructions from the input section 2, refers to the document management section 4 and presents the document management information in a matrix format to the user, as will be described later. When the input section 2 instructs to output a document with respect to the document management information expressed in the matrix format, the designated document is selectively read out from the document file l and outputted. be. This document is output by displaying the document using a display device, outputting a note copy using a printer device, or the like.

In the information processing system configured as described above, the method of this embodiment is characterized in that the document management information managed by the document management section 4 of the plurality of documents stored in the document file ll:ti15 is stored in a matrix. The main points are that it is expressed in a format and presented and output, and that the process for document output is executed as shown in Figure 2 according to the information instructed for this matrix-expressed document management information. . The process for outputting this document is performed by determining the contents of the document management information expressed in a matrix as shown in FIG. 2 (process a). This judgment is based on the matrix structure table that shows document management information.
By identifying whether a row or column forming a matrix has been designated, whether a matrix element indicated by the intersection of the above matrix row and matrix column has been designated, or whether other information (such as a control icon) has been designated. be exposed.

According to this identification determination result, for example, when a matrix element is specified, processing control is performed to selectively output a document corresponding to the specified matrix element (process b).

Also, if a row or column forming a matrix is specified, that instruction is interpreted as an output instruction for all the documents belonging to that row or column, and the output of the documents shown in these rows or columns is Processing control is performed to perform batch output (processing C).

Such processing operations are repeatedly executed according to the instruction information, and all the instructed documents are output. When the above-mentioned control icon or the like is specified, the process assigned to that icon, for example, the process of confirming the content of the instruction, etc. is executed (d), and the processing procedure is terminated.

To explain in more detail the document output instruction method in this embodiment, document management information is presented in a matrix format, for example, as shown in FIG. 3(a). Figure 3 (a) shows an example of a document in the project member management system. Items corresponding to project members A, B, ~F are set in each column of the matrix, and document types are set in each row of the matrix. Weekly report” “Overtime management” “
Items corresponding to "Report,""WeeklyCalendar," and "Monthly Calendar" are set.

However, a 0 mark in this matrix configuration table indicates that a document of the type indicated by the matrix row for the project member in the matrix column in which the matrix element is located is stored in the document file l. In the example shown in FIG. 3(a), it is shown that the document related to the "report" has been created only for project members A, B, C, and D, and the "report" for project members E and F is shown. It is shown that there is no document for "Report". Regarding project member C, “
It is shown that there are documents for "weekly report", "overtime management", "report", and "monthly schedule", but there is no document for "weekly schedule".

Document output instructions for the configuration table expressed in a matrix in this manner include specifying matrix columns by selecting the project members, specifying matrix rows by selecting items indicating the document type, and specifying matrix elements. This is done by individually specifying documents using selection instructions. When a document is individually specified, the 0 mark of the corresponding matrix element is changed to a * mark to indicate that the element has been selected and specified. Further, when a matrix column or a matrix row is selected and designated, the 0 mark of the matrix element existing in that column or row is changed to a * mark to indicate that those document groups have been selected.

The display example shown in FIG. 3(b) is the matrix configuration table shown in FIG. Project member E's "report.

It shows the individual output of the document and the state where it is indicated.

According to the processing procedure shown in FIG. 2 described above for the documents instructed to be output in this way, the batch output of the document group shown in the specified row or column and the individual output of the documents specified for each matrix element are performed. Each will be done.

Thus, according to the embodiment method of instructing the output of a document as described above, in response to a document output request, for example, project members are selected as units,
Alternatively, it is possible to collectively output an instruction for a group of documents included in each document type. Further, in parallel with such a batch output instruction for documents, it is also possible to effectively instruct selective individual output of documents. Moreover, it is possible to specify the output document very easily and accurately on the configuration table expressed in a matrix.

Note that the present invention is not limited to the embodiments described above. In the embodiment, the document structure is expressed in a matrix with project members and document types as the axes of the matrix, but it goes without saying that the matrix can be constructed using other elements as the axes. Furthermore, multiple types of documents may be represented in a three-dimensional matrix. Furthermore, it is possible to directly instruct the output of the matrix configuration table by using a light pen on the display screen, for example, but it is also possible to instruct by using a cursor or the like.

In addition, the present invention can be implemented with various modifications without departing from the gist thereof.

[Effects of the Invention] As explained above, according to the present invention, when a row or column is selectively specified for the management structure information of a document expressed in a matrix format and presented and output, the row or column is The documents shown in the columns are output all at once, and when a matrix element is selected, the corresponding document is output. You can instruct the output of all documents at once. As a result, it is no longer necessary to repeatedly select a document and output it as in the past, which has great practical effects such as eliminating the hassle and efficiently obtaining the desired document. It can be played.

[Brief explanation of drawings]

FIG. 1 is a schematic configuration diagram of an information processing system to which a document output instruction method according to an embodiment of the present invention is applied, FIG. 2 is a diagram showing the flow of document output processing in the embodiment system, and FIG. 3 is a diagram showing the flow of document output processing in the embodiment system. FIG. 3 is a diagram illustrating an example of a document structure table expressed in a matrix. 1... Document file, 2... Input section, 3
...Control unit, 4...Document management section, 5...
Display output section.

Claims (1)

[Claims] A means for presenting and outputting information indicating a management structure for a plurality of documents managed in an information processing system in a matrix format, and when rows or columns for the presented and outputted management structure information are selectively specified. , a means for collectively outputting a group of documents shown in a designated row or column, and a means for outputting a document corresponding to the selected matrix element when a matrix element of the management structure information presented and output is selected. A document output instruction method characterized by comprising: