JPH01248278A - Document file device - Google Patents

Abstract

PURPOSE:To easily, efficiently, and certainly add keyword information to a copied document by additionally providing a means which prepares and prints a collation table of the document number of the copied document copied on the recording medium in which the copied document is copied and the keyword information added to the document number. CONSTITUTION:When copying of a document which does not require transferring of keyword information is executed by means of a copy executing means 4, a collation table preparing means 5 prepares the collation table of the document number of the copied document copied on the recording medium to which the document is copied and obtained from the means 3 and the keyword information added to the original document and a printing means 6 prints the table. Therefore, when the printed table is checked, the key word information added to the original document of each copied document can be recognized quickly and certainly. Accordingly, the work for adding the keyword information to a copied document can be performed easily, efficiently, and certainly by referring to the keyword information of the original document in the course of the keyword adding work after the document copying work.

Description

DETAILED DESCRIPTION OF THE INVENTION Field of Industrial Application The present invention relates to a document file device that stores documents as image data using a recording medium such as a write-once optical disk. The present invention relates to a document file device having a document file device.

Conventional technology Conventionally, this type of document file device takes into account differences in keyword item names, item IDs, item attributes, and lengths for each recording medium, changes in keywords of copied documents, etc., and does not involve the transfer of keyword information. It has a function of copying documents between recording media, and also has a function of adding keyword information input from a keyboard or the like to a copied document to which no keywords have been added, as a task independent of this document copying task.

Problems to be Solved by the Invention However, when trying to add keyword information to a copied document without keywords added by referring to the keyword information added to the original document, the work is time-consuming and prone to errors. There was a problem. This is because the keyword information added to the original copy document could not be easily referenced.

That is, in copying operations, the operator cannot know the keyword information added to the original document of the copied document. Therefore, in the keyword addition work,
To add keyword information to a copy document using the original keyword information as a reference, the operator must first search for the copy document one by one from among the registered documents on the copy source recording medium and check the keyword information. This is necessary and takes time. Furthermore, since the document number of a copy document usually does not match the original document number, it is easy to make the mistake of searching for an uncorresponding document and referring to its keyword information.

If the device is equipped with a function to print a list of keyword information of a document on a recording medium, use this function to print a list of keyword information of a document on a copy source recording medium, and then use this function to print the list of keyword information of a document on a copy source recording medium. It is also possible to refer to the keywords of the document. However, this is a separate task from the document copying task, and the document numbers of the documents generally do not match between the copy source recording medium and the copy destination recording medium.
In addition, the list includes keyword information for documents that are not subject to copying, so it is difficult to compare the copied document with its original document.Confirming the keyword information is still cumbersome and time-consuming; Mistakes in keyword information are also likely to occur.

The present invention has been made in view of the above-mentioned problems, and includes the task of adding keyword information to a copy document to which no keyword information has been added by referring to the keyword information added to the original document. It is an object of the present invention to provide a document file device that can perform file processing more efficiently, simply, and reliably than before.

Means for Solving the Problems In order to solve the above-mentioned problems, the present invention provides a document file device using a recording medium such as a write-once optical disk.
In connection with document copying between recording media, as shown in FIG.
A copy execution means 4 executes document copying without transferring keyword information from the recording medium 1 to the recording medium 2 via the copy execution means 4;
a comparison table creation means 5 that obtains the keyword information of the document to be copied and the document number on the recording medium 2 of the document and creates a comparison table of the document number and keyword information;
The apparatus includes a means 6 for printing a comparison table created by the comparison table creation means 5.

Other configurations related to general functions of the document file device, such as document search and keyword registration, may be the same as conventional ones.

Effect of the present invention With the above-described configuration, when the copy execution means 3 executes a document copy without transferring keyword information, the comparison table creation means 5 copies the copy document obtained from the copy execution means 3 onto the copy destination recording medium. A comparison table of document numbers and keyword information added to the original document is created, and this is printed by the printing means 6.

By looking at this printed comparison table, you can quickly and reliably know the keyword information added to the original document of each copy document. The work of adding keyword information to a copy document using information as a reference can be performed much more easily, efficiently, and reliably than in the past.

EXAMPLE An example of the present invention will be described below with reference to the drawings.

FIG. 2 is a schematic block diagram of a document file device according to an embodiment of the present invention. In the figure, 11 is a central processing unit, and 12 is a memory that stores programs and data for operations such as document copying and keyword addition for operating the central processing unit 11. 13 and 14 are optical decks for recording and reproducing information on write-once optical disks (hereinafter referred to as optical disks) 15a and 15b, respectively; 16 is an optical deck 13.1
This is an optical deck controller that controls 4. 17 is a display to which a keyboard 18 and a mouse (pointing device) 19 are attached, and numeral 17 is a display controller for controlling the display. 21 is a printer, and B is a printer controller that controls the printer. B is a bus;
Data and control information are exchanged between the above-mentioned parts through this bus B.

As is clear from the following explanation, the correspondence between FIG. 1 and FIG. 2 is as follows. The recording medium 1.2 corresponds to the optical discs 15a and 15b. The recording and reproducing means 3 is realized by optical decks 13 and 14 and an optical deck controller 16. Although it is necessary to replace the optical disks when copying a document, it is also possible to use a single optical deck for recording and reproducing information on the copy source and destination optical disks. The copy execution means 4 and the comparison creation means 5 are realized by hardware such as the central processing unit 11 and the memory 12 and programs. The printing means 6 includes a CPU 11, a printer 21, a printer controller n, etc.
This is realized by software and programs.

In addition to general tasks such as searching, displaying, and printing documents, this document file device is capable of tasks such as copying documents without transferring keywords between optical disks, and adding keyword information to documents. .

Since the operation of the apparatus in tasks other than document copying may be the same as in the past, the operation in document copying tasks will be described below. FIG. 3 is a schematic flowchart.

In step 31, information regarding the optical disc necessary for copying the document is downloaded. First, the optical deck controller 16 is assigned to the optical deck 13 side, and the optical deck 13 uses the copy source (transfer source) optical disk 15a (
Information necessary for document copying, such as management information and registration status (assuming that a document is copied from optical disk 15a to optical disk 15b), is reproduced and transferred to memory 12. Next, the optical deck controller 16 is assigned to the optical deck 14 side, and similar information on the copy destination optical disk 15b is reproduced and transferred to the memory 12. The information downloaded from each optical disk is processed by the central processing unit 11 and stored in the memo January 2. In addition, in the process of acquiring this information, a matching check of the optical discs 15a and 15b is also performed by the processing of the central processing unit 11.

In step 32, the optical deck controller 16 is switched to the optical deck 13 side, a document to be copied is searched and selected from among the documents registered on the copy source optical disk 15a, and its document number is organized in the memory 12. Stored. For example, a document is searched using a keyword input from the keyboard 18, the document name of the searched document is displayed on the display 17, and when a document is selected using the mouse 19 or the keyboard 18, its document number is stored in the memory 12.

When the search and selection of all copy target documents is completed in this manner, the copy target documents are copied one by one in step 39 based on the document number.

First, in step 33, the optical deck controller 16 is switched to the optical deck 13 side, and one page of image data is read from the optical disk 15a from the first page of one document to be copied and transferred to the memory 12. In the next step word, the optical deck controller 16
The image data in the memory 12 is transferred to the optical deck 14 and recorded on the optical disc 15b. If the document is a multi-page document, step 33
and 34 are repeated until the final page. The completion is checked on a step-by-step basis for each page.

When the copying of the image data of the document is completed, the optical deck controller 16 is switched to the optical deck 13 side in step I, and the document management information of the document is reproduced from the optical disc 15a and transferred to the memory 12.

In the next step 37, by the processing of the central processing unit 11,
The document management information is stored in the memory 12 in step 3].
Using the information sucked up, the document number and the like are corrected to match the optical disc 15b, and document management information for a copy of the document is created and stored in the memory sum. Next, in step A, the optical deck controller 16 is switched to the optical deck 14 side, and the document management information of the copy document on the memo I 712 is transferred to the optical deck 14 and recorded on the optical disc 15b. Then, in step 39, the central processing unit 11 stores the document number of the document in correspondence with the document number of the copy document in the document number target table on the memory 12.

This completes the copying of one document without transferring keyword information, and in step 40 the remaining documents to be copied are checked, and if there are any remaining documents, the processes from step 33 to step 39 are performed for that one document. executed.

When all the documents to be copied have been copied, or when the process is interrupted by a command from the operator, the optical deck controller 16 controls the optical deck 13 in step 41.
A message is displayed on the disk 17 to confirm the necessity of outputting the comparison table, and the system waits for command input.

When a command is input for this message, the input command is checked in step 42, and if the command does not require output of a comparison table, the document copying process is completed.

On the other hand, when the command requests output of a comparison table, in step 43, the keyword information of the copied document is sequentially read from the optical disk 15a based on the document number stored in the document number comparison table on the memory 12.
The data is transferred to the memory 12. This process is repeated one document at a time in the order of copying until it is determined in step 44 that reading of the keyword information of the last document has been completed.

When the reading of this keyword information is completed, in step 45, the central processing unit 11 processes a fourth The comparison table shown in the figure is created on the memory 12.

In FIG. 4, gloss is the page number of the comparison table, 51 is the date when the copy was executed, and 52 is the copy source optical disc information 5.
3 is copy destination optical disk information, 54 is a serial number indicating the copy order of the copy document, and 55 is the document number of the copy document and its original document. 56 is keyword information 9 of the original document, the contents of which are keyword item names 57 and keywords 58. Information from numeral 54 to numeral 58 is document-specific information.

Note that the content of the comparison table shown here is just an example, and it may be sufficient as long as it shows at least the document number of the copy document and the keyword information added to the original document.

However, comparing the document numbers of the copy document and its original document as in this example may be convenient, for example, when copying keyword information of the original document as keyword information of the copy document. Furthermore, displaying copy source and copy destination optical disk information has the advantage of preventing mistakes in correspondence between optical disks and comparison tables when document copy operations are performed on a plurality of optical disks. Furthermore, if the date of copying is included, it is convenient to use the comparison table for copy management of optical discs.

Once the comparison table is created as described above, step 46
At , the comparison table data on the memory 12 is transferred to the printer controller n and printed by the printer 21. When the last page of the comparison table is printed, the copying operation ends.

In this way, in the document copying process, a comparison table of the document number of the copied document and the keyword information added to the original document is printed, so this comparison table can be printed in the keyword addition process after the document copying process. By referring to the original document keyword information, it is possible to easily, efficiently and reliably add keyword information to the copy document using the original document keyword information as a reference.

Although the above embodiment uses a write-once optical disc as the recording medium, the present invention is also applicable to similar document file devices using other recording media.

Further, the configuration of the copy execution means, comparison table creation means, etc., and the contents and procedures of the document copying process and comparison table creation process may be changed as necessary.

Effects of the Invention As is clear from the above description, the present invention provides a document file having a document copying function that does not involve the transfer of keyword information. This configuration includes a means to create and print a comparison table of keyword information added to the original document, and in the keyword addition work after document copying, by looking at the printed comparison table,
This has the effect of quickly and accurately knowing the keyword information added to the original document of each copy document, and using it as a reference to easily, efficiently, and reliably add the keyword information to the copy document.

[Brief explanation of the drawing]

FIG. 1 is a functional block diagram related to document copying of a document file device according to the present invention, FIG. 2 is a schematic block diagram of a document file device according to an embodiment of the present invention, and FIG. 3 is a document copy of the document file device according to the embodiment. A flowchart of the copy processing operation, and FIG. 4 is a format diagram of a comparison table in the same embodiment. DESCRIPTION OF SYMBOLS 1... Copy source recording medium, 2... Copy destination recording medium, 3... Recording and reproducing means, 4... Copy execution means, 5
... Comparison table creation means, 6... Printing means, 11...
Central processing unit, ]2...Memory, 13.14...Optical deck, 15...Optical disk, 16...Optical deck controller, 21...Printer, and...Printer controller. Name of agent: Patent attorney Toshio Nakao and 1 other person
1 Figure 2 Figure 3 Figure 4 Nuzuichi Takumi KA (/he・-shihana p

Claims (1)

[Claims] means for recording and reproducing information on a recording medium; means for performing document copying without transferring keyword information between recording media via this means; Means for obtaining keyword information of a document and a document number on a recording medium to which the document is copied to create a comparison table of the document number and keyword information, and means for obtaining data of the comparison table from this means and printing the comparison table. A document file device comprising: