JP5349767B2 - Document storage system and document storage method - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a system and a method for storing document, capable of reducing the feeling of resistance and anxiety of a user, and also capable of reducing labor and cost related to the implementation of the system on the user side. <P>SOLUTION: A document storage system 1 includes: an acceptance information generation section 131 for generating an acceptance code and a target storage code corresponding to matter information; an attached code generation section 132 for generating an attached code to be printed on an invoice based on data including the target storage code; a first read data storage section 320 for storing the read data of the invoice etc. having the attached code that is transmitted from a reading unit 600; an attached code extraction section 331 for extracting the target storage code etc. from the read data; a target storage designation section 334 for designating the target storage of the read data according to the target storage code; and a communication section 311 for transmitting the read data to a second read data storage section 720, when a second data server 700 is included in the target storage of the read data. <P>COPYRIGHT: (C)2009,JPO&amp;INPIT

Description

  The present invention relates to a document storage system and a document storage method for storing read data generated by reading a paper medium document related to a case in a server.

  In the creation and management of documents relating to intellectual property rights such as patents, utility models, designs, trademarks, etc., digitization is progressing at various stages from before the application to after the acquisition of rights. However, with regard to the sachets (files) in which documents related to the project are stored, it is rare that all the documents are digitized, and paper documents and documents that are digitized based on a predetermined format ( Hereinafter, it is simply referred to as “electronic document”). For example, paper-based documents are used for contracts relating to rights, etc., while electronic documents are widely used for application documents and publications. In view of this, there has been proposed a system and apparatus that collectively manage all stored documents as digitized documents by digitizing paper-based documents.

  For example, when a paper document is digitized, the bibliographic information of the project can be used in addition to the digitized document by reading a cover page with a barcode for identifying the project and attached documents. An information processing apparatus configured as described above is known (see Patent Document 1).

  In addition to documents related to intellectual property rights, the reader number recognizes the reference number and applicant ID written on the fax cover letter so that it matches the assigned reference number and applicant ID. There is known an application document transmitting apparatus that performs sex determination (see Patent Document 2).

In addition, by identifying the barcode on the cover page received by the service provider by fax from the high school, the transcript sent from the high school together with the cover page will be sent to the application form sent from the applicant. There is known an electronic form processing apparatus characterized by associating with (see Patent Document 3).
JP 2001-325282 A Japanese Patent No. 3589455 Japanese Patent No. 3530491

  Here, consider a case where a company or the like holding a paper medium document digitizes the document using an electronic system provided by an external service provider. In such a case, in the conventional system or apparatus, the digitized data is stored in the server of the service provider. For this reason, companies that are users of services (that is, the transmission side of paper media documents) need not only access an external server to check the contents of digitized documents, In other words, even if sufficient security measures have been taken for the server, the management of important documents such as contracts may have anxiety and resistance.

  In this respect, the devices described in Patent Documents 1 to 3 are the same, and it is assumed that information included in a transmitted cover sheet or document is used at the transmission destination. Was a mechanism that remained on the external service provider side as the destination. For this reason, even if the devices described in Patent Documents 1 to 3 are applied to a conventional document digitization system, it is not possible to eliminate the anxiety and resistance of companies that are service users.

  On the other hand, in order to eliminate the sense of anxiety and resistance on the management side, even if a company prepares a registration system for digitized documents, the digitization process required for one document is basically one time. Therefore, the labor and cost related to the construction and maintenance of the system have been borne by companies and the like.

  Therefore, the present invention can suppress the user's resistance and anxiety even when using a document digitization system provided by an external service provider. It is an object of the present invention to provide a document storage system and a document storage method capable of reducing labor and cost related to construction and maintenance.

  The document storage system of the present invention includes a web server that creates cover sheet data relating to a case, a database server that stores case information that is information related to the case, and read data generated by reading a paper medium document as an image. A first data server that receives and stores the data, a terminal device that can communicate with the web server, a printing device that prints a cover sheet of a paper medium based on the cover sheet data received from the web server, A reading device that generates read data by reading a paper document as an image and transmits the read data to the first data server; and a second data server that receives and stores the read data stored in the first data server; The web server is configured to store the matter information stored in the database server based on a request from the terminal device. A paper medium delivery letter by the printing device based on the reception code generating means for generating the corresponding reception code, the storage destination code indicating the server for storing the read data, and the data including the reception code and the storage destination code An attachment code creating means for creating an attached code to be printed, and a cover sheet data creating means for creating cover sheet data including the attached code, and the database server includes a case information storing means for storing the matter information. The first data server includes a first storage means for storing the read data received from the reading device, and the reading data generated by reading the cover sheet and the paper medium related to the matter by the reading device. By referring to the attached code, the code extraction means for extracting the reception code and the storage destination code from the read data, and the code extraction means According to the storage location specified by the extracted storage location code, the storage location designation means for designating at least one of the first data server and the second data server as the storage location of the read data is designated by the storage location designation means. Transmission means for transmitting read data to the second data server when the second data server is included in the storage location, the second data server received from the transmission means of the first data server Second storage means for storing read data is provided.

  According to the document storage system of the present invention, by installing the second data server on the service user side, the paper document is digitized without accessing the server installed on the external service provider side. Access to the documents Therefore, it is possible to digitize a paper document while suppressing the sense of resistance and anxiety that the user of the service has. In addition to the second data server that stores the read data, no special device or processing means for document digitization is required on the service user side. Time and cost can be reduced.

  The first data server erases the read data stored in the first storage means of the first data server when the first data server is not included in the storage destination designated by the storage destination designation means. You may comprise so that an erasing means may be further provided. With this configuration, even when the first data server is installed on the service provider side, it is possible to effectively suppress the sense of resistance and anxiety that the service user has.

  The storage location specifying means of the first data server is configured to specify both the first data server and the second data server as the storage locations of the read data according to the storage location specified by the storage location code. May be. With this configuration, after the reading data is transmitted from the reading device to the first data server, the user does not perform any special processing, and the service is not limited to the data server installed on the service user side. The read data can also be stored in a data server installed on the provider side. Therefore, the storage destination can be properly used according to the read data attributes such as the sensitivity of information and the necessity of sharing.

  In addition, when the first data server is included in the storage destination specified by the storage destination specifying unit, it is difficult for the first data server to interpret an image generated from the read data stored in the first storage unit. You may comprise so that the image processing means which performs the process to perform may be further provided. With this configuration, when the read data is transmitted from the service user side, the read data is stored in the data server installed on the service provider side. The generated image can be made unreadable. Therefore, the service provider cannot confirm the specific contents of the document even when it is necessary to confirm whether or not the read data has been transmitted from the service user. Resistance and anxiety can be effectively suppressed.

  The first data server may further include a registration unit that registers the read data in association with the item information using the reception code extracted by the code extraction unit. By configuring in this way, first, an attached code is created based on data including the reception code corresponding to the case information and the storage destination code. Then, the reception code is extracted from the read data of the document by referring to the attached code extracted from the read data, and the read data is associated with the case information using the extracted reception code. Therefore, even when a plurality of paper media documents are digitized, the case information stored in the system can be associated with the read data and registered in the system.

  In addition to being able to be described as an invention relating to a document storage system as described above, the present invention can also be described as an invention relating to a document storage method as follows.

  The document storage method of the present invention includes a web server that creates cover sheet data relating to a matter, a database server that stores matter information that is information relating to the matter, and read data generated by reading a paper document as an image. A first data server that receives and stores the data, a terminal device that can communicate with the web server, a printing device that prints a cover sheet of a paper medium based on the cover sheet data received from the web server, A reading device that generates read data by reading a paper document as an image and transmits the read data to the first data server; and a second data server that receives and stores the read data stored in the first data server; , A document storage method for storing read data, based on a request from a terminal device by a web server, A reception code generating step for generating a reception code corresponding to the matter information stored in the database server, a storage destination code indicating a server for storing the read data, and a reception code and a storage destination code by the web server An attachment code creating step for creating an attachment code to be printed on a cover sheet of a paper medium by the printing device based on the data; a cover sheet data creating step for creating a cover sheet data including the attachment code by the web server; Refer to the first storage step for storing the read data received from the reading device by one data server, and the attached code extracted from the read data generated by the reading device reading the cover sheet and the paper medium document related to the matter. By doing so, the first data server can receive the reception code and the storage location code from the read data. A first data server and a second data as storage locations of read data according to the storage location specified by the storage location code extracted by the first data server and the storage location code extracted by the first data server The storage location designation step for designating at least one of the servers, and the first data server, when the second data server is included in the storage location designated in the storage location designation step, the read data is sent to the second data server. A transmission step of transmitting, and a second storage step of storing read data received from the first data server by the second data server.

  The invention related to the document storage method has the technical features corresponding to the invention related to the document storage system, and has the same functions and effects.

  According to the document storage system and the document storage method of the present invention, it is possible to access a document obtained by digitizing a paper medium document by accessing a server installed on the user side. Therefore, even when a document digitization system provided by an external service provider is used, paper documents can be digitized while suppressing resistance and anxiety. In addition, since a special device and processing means for digitizing documents are not essential on the user side of the service, it is possible to reduce labor and cost related to the construction and maintenance of the system on the user side.

  Hereinafter, embodiments of a document storage system and a document storage method according to the present invention will be described with reference to the drawings.

  First, a document storage system and peripheral devices according to an embodiment of the present invention will be described with reference to FIGS.

  FIG. 1 is a diagram showing an overall configuration of a document storage system 1 according to an embodiment of the present invention. The document storage system 1 shown in FIG. 1 reads read data generated by reading a paper document as an image in a file (file) of a project relating to an intellectual property right such as a patent, a utility model, a design, or a trademark. The system stores the read data in a predetermined data server after associating with the information of the case. The document storage system 1 includes a web server 100, a database server 200, a first data server 300, a terminal device 400, a printing device 500, a reading device 600, and a second data server 700.

  In this embodiment, a document digitization system using the document storage system 1 provided by an external service provider is used, and the web server 100, the database server 200, and the first data server 300 are used. Is installed on the service provider side, and the terminal device 400, the printing device 500, the reading device 600, and the second data server 700 are installed on the service user side.

  In the document storage system 1, the web server 100, the database server 200, and the first data server 300 are configured to be able to communicate information with each other via the communication units 110, 210, and 311. In addition, the web server 100, the database server 200, and the first data server 300 exchange information with each other between the terminal device 400 and the second data server 700 via a network N1 including an Internet network or a LAN (Local Area Network). It is comprised so that communication can be performed. Furthermore, the first data server 300 receives the read data (for example, electronic data based on the format of fax data, PDF, TIFF, etc.) transmitted from the reading device 600 via the network N2 including a telephone line network and a LAN. It is configured to be able to.

  In this embodiment, in order to simplify the description, a case where there is a single (one company or one person) service user of the document digitization system will be described. However, a terminal device, a printing device, a reading device, and There may be a plurality of users who have installed a set of data servers. In this case, the terminal devices and data servers installed on the individual service users are connected to the network N1, and the reading device is connected to the network N2. After such a configuration, a service similar to the document storage system 1 is provided from the service provider to individual service users.

Next, elements constituting the document storage system 1 and functions thereof will be described.
<Web server>
The web server 100 can transmit and receive information to and from the database server 200, the first data server 300, the terminal device 400, and the second data server 700. It is a device that can create data. The web server 100 includes a communication unit 110, a storage unit 120, and a processing unit 130 as functional components.

  The communication unit 110 is a part that performs mutual information communication with the database server 200, the first data server 300, the terminal device 400, and the second data server 700, and transmits and receives various data such as item information and cover sheet data. To do.

  The storage unit 120 is a part that stores data transmitted and received by the communication unit 110 and data processed by the processing unit 130, and stores, for example, item information transmitted from the database server 200 and information transmitted from the terminal device 400. To do.

  The processing unit 130 is a part that performs various processes in the web server 100, and includes a reception information generation unit 131 (reception code generation unit) as a part that performs processing in response to a request from the database server 200, the terminal device 400, and the like. A code creation unit 132 (attached code creation unit), a cover sheet data creation unit 133 (cover page data creation unit), a notification unit 134, a warning unit 135, and a case registration unit 136 are provided.

  Based on a request from the terminal device 400, the reception information generation unit 131 generates a reception code corresponding to the case information stored in the database server 200 and a storage destination code indicating a server that stores the read data. The received reception code and the storage destination code are output to the attached code creation unit 132 and the database server 200.

  The reception code generated by the reception information generation unit 131 is expressed by numbers, characters, symbols, graphics, and the like, but the format of the description is not particularly limited. As an example of the reception code, a notation using only numbers such as “123456789” or a combination of numbers, characters, and symbols such as “TM2005-1234” may be used.

  Similarly, the storage destination code generated by the reception information generation unit 131 is not particularly limited as long as it can identify a server that stores read data, that is, a server that stores read data to be described later. . As an example of the storage destination code, there is a URL (Uniform Resource Locator) indicating a location on the Internet of a server or the like (for example, the first data server 300 or the second data server 700) that stores the read data. Further, the storage destination code may be expressed by only numbers such as “123456789”, or may be expressed by combining numbers, characters, and symbols such as “first data server”, “second data server”, and “server A”. Good. In these cases, for example, data indicating a URL corresponding to a notation such as “123456789” is stored in the reception information storage unit 222 of the database server 200, and then the storage location designation of the first data server 300 described later is specified. The unit 334 may specify the actual storage destination by referring to the data as appropriate.

  The reception information generation unit 131 not only generates the same reception code as the number for specifying the case related to the read data (hereinafter referred to as “case number”), but also includes one piece of read data (for example, one case) (For example, the case number, the outline of the contract contents, and the name of the contracted party (especially, the name of one contracted party among a plurality of contracted parties)). A receipt code can be generated. When a reception code uniquely determined in this way is generated, a reception code exists for each read data with respect to one case. Examples of numbers that can be used as project numbers include so-called bibliographic information, such as application numbers for patent applications, registration numbers, and numbers using file numbers.

  Also, the reception information generation unit 131 attaches part or all of the case information stored in the case information storage unit 221 of the database server 200, and then creates an attachment code as reception information including the reception code and the storage destination code. It can be also output to the unit 132. In the following, the reception code and the storage destination code attached with other information such as case information are referred to as reception information. When the reception information is generated in the reception information generation unit 131, the reception information in which predetermined case information is attached to the reception code and the storage destination code in accordance with an instruction from the control unit 430 of the terminal device 400 or a setting of the reception information generation unit 131. Can be generated.

  Note that the case information in the present embodiment is not limited to the case number, and includes various information related to the case. For example, project name, jurisdiction, application date or registration date, document name, sender information (name, affiliation, telephone number, fax number of the person in charge of the project), destination information (name of the recipient, etc.) and the project Comments, a default value of the read data storage destination, necessity of image processing when reading data is stored in the first data server, etc., including cases where the type of information is singular or plural.

  The attached code creation unit 132 is a part that creates an attached code to be printed on a cover sheet of a paper medium by the printing apparatus 500 based on the data including the reception code and the storage destination code. The attached code creation unit 132 is configured to output an attached code creation notification for notifying that an attached code has been created to the warning unit 135 described later.

  The attached code created by the attached code creating unit 132 is represented by numbers, characters, symbols, figures, and the like as in the case of the reception code and the storage destination code, but the format of the notation is not particularly limited. The attached code may be expressed in the same form as the reception code or the storage destination code, but the reception code and the storage destination code are used as one code, and a two-dimensional code such as a barcode or a QR code (registered trademark). It may be converted into a code and expressed. When a barcode or a two-dimensional code is used as the attached code, not only can the information amount of the attached code be increased, but also the accuracy of recognizing and extracting the attached code in the first data server 300 can be improved.

  Note that the attached code creation unit 132 uses the reception information generated by the reception information generation unit 131 or information stored in the case information storage unit 221 or the like to specify case specification information that can specify a case. It is configured so that an attached code can be created. Such item specifying information includes one or more items selected from item information such as the default value of the read data storage destination as described above and the necessity of image processing when reading data is stored in the first data server 300. Types of information can be used.

  In addition, the attached code creating unit 132 can create an attached code including device specifying information that can specify the reading device 600 by using information stored in the case information storage unit 221 or the like. It is configured. For such reading device specifying information, for example, a fax number can be used when the reading device 600 is a fax, and a network address can be used when the reading device 600 is a scanner connected to a network.

  When creating an attached code including such item specifying information or device specifying information, it is preferable to represent the attached code as a two-dimensional code from the viewpoint of recording capacity.

  The cover sheet data creation unit 133 is a part that creates a cover sheet to be attached when the reading device 600 reads a paper medium document, and can create cover sheet data including the above-described attached code. The cover page created by the cover page data creation unit 133 uses a predetermined format (for example, PDF or TIFF) using the case information stored in the database server 200 and the attached code created by the attached code creation unit 132. For example, a cover sheet 1010 shown in FIG.

  In the example shown in FIG. 2, the cover sheet 1010 includes a title 1001, a destination 1002, bibliographic information 1003 based on the case information stored in the database server 200, a registered fax number 1004, and an attached code 1005. Is described. When this cover sheet 1010 is read by the reading device 600, it is attached to a paper medium document 1020 (for example, a contract) related to the case, so that the cover sheet 1010 and the document 1020 are collected as one set. Read data is generated. The cover sheet 1010 may include a comment input via the input unit 440 of the terminal device 400. For the destination 1002 and bibliographic information 1003, data input via the input unit 440 of the terminal device 400 in the process of creating the cover sheet 1010 may be used.

  When the read data is generated, one read data may be generated for the delivery 1000 as shown in FIG. 2, but as shown in FIG. 3, documents 1020, 2020, and 3020 related to a plurality of cases. (Note that a plurality of documents (for example, three contracts with different contracting parties) for a single case may be attached to each of the sent items 1000, 2000, and 3000 with the cover letters 1010, 2010, and 3010 attached thereto. The read data may be generated for a single set. In this case, the first data server 300, which will be described later, identifies the cover sheets 1010, 2010, 3010 from the read data, and extracts the attached codes 1005, 2005, 3005 that are described, thereby determining the delimiter for each shipment. To do.

  The notification unit 134 is a part that generates notification information regarding the processing result by receiving a notification regarding the processing result in the association registration unit 333 of the first data server 300 described later. Specifically, when it is determined that the same reception code as the reception code extracted by the reception information extraction unit 332 described later is not stored in the reception information storage unit 222, the notification unit 134 receives the first data server 300. The terminal device 400 is notified that a reception code has not been generated for the read data. If it is determined that the reception code extracted by the reception information extraction unit 332 of the first data server 300, which will be described later, has been previously associated with the read data and the case, the notification unit 134 reads the read data and the case. The terminal device 400 is notified that the association with the information has been completed.

  If the warning registration unit 135 determines that the association registration unit 333 did not associate the read data with the case within a predetermined time after the attachment code creation unit 132 created the attachment code, the warning unit 135 has not completed the association. It is a part that warns that there is. The determination as to whether or not the association between the read data and the case has not been performed within a predetermined time can be made when the warning unit 135 receives a notification of the processing result in the association registration unit 333. Specifically, regardless of the content of the processing result, the warning unit 135 can receive notification of the processing result when the warning unit 135 receives the processing result of the operation related to the association by the association registration unit 333. Note that the predetermined time used for the determination by the warning unit 135 can be appropriately determined according to the system configuration and installation status.

  The case registration unit 136 is a part that executes processing related to registration of case information stored in the case information storage unit 221 of the database server 200. For example, the case registration unit 136 processes information input via the input unit 440 of the terminal device 400. The matter information is stored in the item information storage unit 221.

<Database server>
The database server 200 is an apparatus that stores case information, reception code, storage destination code, association information, and the like, which are information related to the case. The database server 200 includes a communication unit 210, a storage unit 220, and a processing unit 230 as functional components.

  The communication unit 210 is a part that performs information communication with the web server 100, the first data server 300, the terminal device 400, and the second data server 700, and includes various data such as item information, reception information, and association information. Send and receive.

  The storage unit 220 stores data transmitted and received by the communication unit 210 and data processed by the processing unit 230, and stores, for example, item information, reception information, and association information. The storage unit 220 includes a case information storage unit 221 (case information storage unit), a reception information storage unit 222, and an association information storage unit 223.

  The case information storage unit 221 is a part that stores case information that is information related to the above-described case. The item information stored in the item information storage unit 221 can be output to the outside via the communication unit 210 in response to a request from the web server 100 or the terminal device 400. Further, the item information storage unit 221 may store information for specifying a storage location of read data such as a default value of a storage destination code for each item and a default value of a URL corresponding to the storage destination code.

  The reception information storage unit 222 is a part that stores reception information such as a reception code and a storage destination code generated by the reception information generation unit 131 of the web server 100. The reception information storage unit 222 is configured to store the reception code in association with the storage destination code. In addition to the storage destination code, the reception information storage unit 222 stores sender information (name, affiliation, etc.) for transmitting read data, transmission destination information (recipient name, etc.), and project information in association with the reception code. It is configured to be able to. Further, the reception information storage unit 222 may store information for specifying the storage location of the read data such as a URL corresponding to the storage location code.

  The association information storage unit 223 is a part that stores information related to the registration result of association by the association registration unit 333 of the first data server 300 described later. Specifically, the association information storage unit 223 receives the read data stored in the second read data storage unit 720 of the second data server 700 and / or the first read data storage unit 320 of the first data server 300. Information relating to the association with the reception code stored in the information storage unit 222 is stored.

  The processing unit 230 is a part that performs various processes in the database server 200, and stores data received via the communication unit 210 based on instructions from the web server 100, the first data server 300, and the terminal device 400, for example. The data is stored in the unit 220.

<First data server>
The first data server 300 is a device that stores read data generated by reading a paper medium document as an image. The first data server 300 stores the read data read by the reading device 600, and the web server 100, the terminal device 400, and the like. In response to the request, the read data is output to the outside (the terminal device 400, the second data server 700, etc.). The first data server 300 includes, as functional components, a communication unit 311 (transmission unit), a read data reception unit 312, a first read data storage unit 320 (first storage unit), and a processing unit 330. It has.

  The communication unit 311 is a part that performs mutual information communication with the web server 100, the database server 200, the terminal device 400, and the second data server 700, and transmits and receives various data such as read data.

  The read data receiving unit 312 receives the read data of the paper medium document read by the reading device 600 from the read data transmitting unit 620 of the reading device 600 via the network N2, and outputs it to the first read data storage unit 320. It is a part to do.

  The first read data storage unit 320 stores read data received by the read data receiving unit 312. Further, the first read data storage unit 320 can store not only the reception code and the storage destination code extracted by the reception information extraction unit 332 described later, but also the item identification information and the device identification information together with the reading data. . The first read data storage unit 320 is configured to output read data to the terminal device 400, the second data server 700, and the like in response to a request from the web server 100 or the terminal device 400. The form of storing the read data in the first read data storage unit 320 is not particularly limited, but a series of file names (for example, FAX 101-001 for the first page and FAX 101-001 for the second page) are included. 002 and the third page can be stored with FAX 101-003 or the like, or the read data relating to one document can be stored in one folder.

  The processing unit 330 is a part that performs various processes in the first data server 300. The part that performs processing related to the read data stored in the first read data storage unit 320 includes an attached code extraction unit 331, and reception information. Extraction unit 332 (code extraction unit), association registration unit 333 (registration unit), storage destination designation unit 334 (storage destination designation unit), read data deletion unit 335 (deletion unit), and image processing unit 336 (image Processing means).

  The attached code extraction unit 331 is a part that extracts an attached code included in the read data. The attached code extraction unit 331 includes attached codes 1005, 2005, and 3005 in the read data corresponding to each page of the cover sheets 1010, 2010, and 3010 and the documents 1020, 2020, and 3020 included in the sent items 1000, 2000, and 3000. By determining whether or not it exists at a predetermined position, the page on which the attached code is described is discriminated, and the attached code is extracted.

  The reception information extraction unit 332 extracts the attached code extracted from the read data generated by the reading device 600 reading the cover sheet and the paper medium document related to the case (that is, the attached code extracted by the attached code extraction unit 331). Is a part for extracting the reception code and the storage destination code from the read data. The reception information extraction unit 332 converts the attached code extracted by the attachment code extraction unit 331 into information such as a reception code and a storage destination code by referring to a conversion table stored in advance. In addition, the reception information extraction unit 332 is configured to be able to extract a reception code, a storage destination code, and the like from the converted attached code and output them to the database server 200 via the communication unit 311. When the attached code includes information other than the reception code and the storage destination code (for example, the case identification information and the device identification information), the reception information extraction unit 332 extracts other information in addition to the reception code. The database server 200 can output the data.

  The association registration unit 333 is a part that registers the read data stored in the first read data storage unit 320 in association with the case information using the reception code extracted by the reception information extraction unit 332. The association by the association registration unit 333 is, for example, information (association) for changing the file name attached to the read data of the first read data storage unit 320 so as to correspond to the reception code of the reception information storage unit 222. Information) is generated, the processing result is output to the first read data storage unit 320 or the association information storage unit 223, and stored so that it can be queried in response to a request from the terminal device 400 or the like. Further, the association is performed by generating information (association information) related to the correspondence between the reception code of the reception information storage unit 222 and the file name attached to the read data of the first read data storage unit 320, and the association information storage unit 223. Can also be stored in such a manner that it can be queried in response to a request from the terminal device 400 or the like. Furthermore, when associating the read data with the case information, the association registration unit 333 can associate the sender information and the destination information stored in the reception information storage unit 222 together.

  Further, according to the setting made by the system user, the association registration unit 333 extracts the reception code generated by the reception information generation unit 131 of the web server 100 by the reception information extraction unit 332 of the first data server 300. If the received code matches, the read data can be associated with the item information.

  The storage destination designating unit 334 uses the first data server 300 (first read data storage unit 320) and the storage location of the read data according to the storage location specified by the storage location code extracted by the reception information extraction unit 332, and This is a part that designates at least one of the second data server 700 (second read data storage unit 720). As described above, the storage location of the read data specified by the storage location specification unit 334 is a storage location code that is a combination of numbers, characters, and symbols even if it is directly designated by a storage location code such as a URL. May be specified by converting. The storage location of the read data specified by the storage location code may be singular or plural (for example, both the first data server 300 and the second data server 700).

  The read data deleting unit 335 is stored in the first read data storage unit 320 of the first data server 300 when the first data server 300 is not included in the storage destination specified by the storage destination specifying unit 334. This is a part for erasing the read data. The read data erasure unit 335 indicates that the notification unit 134 of the web server 100 has completed the association from the association registration unit 333 in addition to the case where the first data server 300 is not included in the designated storage location. When the notification is received, the read data that is determined to be associated may be deleted. Further, the read data erasing unit 335 may be configured to erase the read data in response to an instruction from the control unit 430 based on an input from the input unit 440 of the terminal device 400. The erasure of the read data by the read data erasure unit 335 is not an essential process, and can be configured to be performed according to an operation or setting performed by a service user or the like.

  When the first data server 300 is included in the storage destination specified by the storage destination specifying unit 334, the image processing unit 336 reads an image generated from the read data stored in the first read data storage unit 320. This is the part that makes the process difficult. The image processing unit 336 determines whether or not the read data needs to be processed by using the case specifying information and the device specifying information stored in the first read data storage unit 320 after being extracted from the read data as will be described later. to decide. A method for processing the read data by the image processing unit 336 is not particularly limited. For example, there is image processing for processing an image generated from the read data so as to be displayed in a mosaic pattern. Note that the range to be subjected to such image processing may be the entire image generated from the read data or only a portion including highly confidential information. In addition, when the notification unit 134 of the web server 100 receives a notification that the association is completed from the association registration unit 333, the image processing unit 336 performs processing on the read data that is determined to be associated. You may comprise so that the same image processing may be performed. In addition, in response to an instruction from the control unit 430 based on an input from the input unit 440 of the terminal device 400, the image processing unit 336 performs processing that makes it difficult to read an image on the read data. Also good. The image processing by the image processing unit 336 is not an essential process, and can be configured to be performed according to an operation or setting performed by a service user or the like.

<Terminal device>
The terminal device 400 can communicate with the web server 100, the database server 200, the first data server 300, and the second data server 700, and has a function as a client computer of the document storage system 1. is there. The terminal device 400 includes a communication unit 410, a storage unit 420, a control unit 430, an input unit 440, and a display unit 450 as functional components.

  The communication unit 410 can communicate with the web server 100, the database server 200, the first data server 300, and the second data server 700 of the document storage system 1 via the network N1, and relates to various processes. This is the part that sends requests and receives processing results. The storage unit 420 is a part that stores data generated in the terminal device 400 and data such as item information and read data received via the communication unit 410. The control unit 430 is a part that performs various processes in the terminal device 400 and controls each element constituting the terminal device 400.

  The input unit 440 is a part for inputting requests to the web server 100, the second data server 700, etc., item information, and the like, and is configured by an input device such as a keyboard and a mouse.

  The display unit 450 is a part that displays the processing result in the terminal device 400 and data (such as item information and read data) received from each server 100, 200, 300, 700, and is configured by a display device such as an LCD. . For example, when the case information received via the communication unit 410 is shown, as shown in FIG. 4, the display unit 450 has a cover page creation button 451 for instructing creation of a cover page 1010, a cover page print button 452, In addition to buttons 453 and 454 relating to other processes, bibliographic information 455, which is part of the case information, case data 456 (a mark in the example of FIG. 4), read data storage location information 457, and detailed information 458 are displayed. The

  FIG. 4 illustrates the case where “second data server” is displayed as the storage location information 457, but the storage location of the read data can be changed by input from the input unit 440. The storage location desired by the service user can be specified, such as “server” and “first data server and second data server”. Further, as described above, the information regarding the storage location designated here is stored in the storage unit 120 of the web server 100 or the case information storage unit 221 of the database server 200, so that the reception information generation unit 131 of the web server 100 can store the information. It is reflected in the storage destination code to be generated.

<Printing device>
The printing apparatus 500 is an apparatus that prints a cover sheet of a paper medium based on cover sheet data created by the cover sheet data creating unit 133 of the web server 100 in response to a request from the control unit 430 of the terminal device 400. Specifically, the terminal device 400 is configured to be able to print and output a cover sheet on a paper medium based on the cover sheet data received from the web server 100. The cover sheets 1010, 2010, and 3010 output by the printing apparatus 500 are used as attached to a paper medium document of the project as shown in FIGS.

<Reader>
The reading device 600 is a device that generates read data by reading a paper medium document as an image, and includes a reading unit 610 and a read data transmitting unit 620 as functional components. As such a reading device, for example, a fax machine or a scanner can be used.

  The reading unit 610 is a part that reads the paper medium document related to the case and the cover sheets 1010, 2010, and 3010 printed by the printing apparatus 500 to generate read data and performs processing associated with the read data generation. The format of the read data generated by the reading unit 610 is not particularly limited. When the reading device 600 is a fax device, fax data is used, and when the reading device 600 is a scanner, various formats (for example, PDF, Read data based on a file format such as TIFF).

  The read data transmitting unit 620 is a part that transmits the read data generated by the reading unit 610 to the read data receiving unit 312 of the first data server 300 via the network N2.

<Second data server>
The second data server 700 is a device that receives and stores the read data stored in the first data server 300. As functional components, the second data server 700 includes a communication unit 710 and a second read data storage unit 720 (first read data storage unit 720). 2 storage means).

  The communication unit 710 can communicate with the web server 100, the database server 200, and the first data server 300 of the document storage system 1 via the network N1, for example, the communication unit of the first data server 300. The read data transmitted from 311 is received. Further, the communication unit 710 can directly and mutually communicate with the terminal device 400 without passing through the network N1, receives requests regarding various processes from the terminal device 400, and transmits processing results.

  The second read data storage unit 720 is a part that stores read data received from the communication unit 311 of the first data server 300. The second read data storage unit 720 is configured to output read data to the terminal device 400 or the like in response to a request from the terminal device 400. The form in which the read data is stored in the second read data storage unit 720 is not particularly limited as in the first read data storage unit 320.

  Next, referring to FIGS. 5 to 10, as the document storage method according to the embodiment of the present invention, the read data generated by reading the paper medium document related to the case as an image is used as the case information (specifically, A method of storing the read data in a predetermined data server after associating with the reception code stored in the reception information storage unit 222 of the database server 200 will be described.

  First, processing from connection request generation to item information display will be described using the sequence diagram of FIG. In the terminal device 400 that is permitted to connect to the web server 100, the control unit 430 requests a connection with the web server 100 in response to an instruction from the service user via the input unit 440. Is generated (S101), and a connection request is transmitted to the web server 100 via the communication unit 410 (S102). The processing unit 130 of the web server 100 receives the connection request received via the communication unit 110, performs authentication related to the connection with the terminal device 400 (S103), and transmits an authentication completion notification to the terminal device 400 (S104). .

  After receiving the authentication completion notification via the communication unit 410, the control unit 430 of the terminal device 400 displays it on the display unit 450 according to the bibliographic information of the case input by the system user using the input unit 440. The selected item information related to the item to be generated is generated (S105), and the selected item information generated via the communication unit 410 is transmitted to the web server 100 (S106). After receiving the selected case information via the communication unit 110, the processing unit 130 of the web server 100 generates a case information request in order to make an inquiry about the case information to the database server 200 (S107). 200 (S108).

  After receiving the matter information request via the communication unit 210, the processing unit 230 of the database server 200 receives the matter information corresponding to the content of the matter information request from the matter information stored in the matter information storage unit 221 of the storage unit 220. Is extracted (S109), and the extracted item information is transmitted to the web server 100 (S110). The processing unit 130 of the web server 100 stores the item information received from the database server 200 via the communication unit 110 in the storage unit 120 (S111), and transmits the received item information to the terminal device 400 (S112). At this time, the case information transmitted to the terminal device 400 includes information related to the storage location of the read data (for example, information indicating that the specified value of the storage location is the second data server).

  The control unit 430 of the terminal device 400 receives the case information transmitted from the terminal device 400 via the communication unit 410 and displays it on the display unit 450 in a manner as shown in FIG. 4 (S113).

  Next, the processing from the cover page creation request generation to cover page data printing will be described using the sequence diagram of FIG. When the cover page is created, the system user selects the cover page creation button 451 using the input unit 440 while displaying the case information on the display unit 450 of the terminal device 400 as shown in FIG. The control unit 430 of the terminal device 400 generates a cover sheet creation request (S201). When generating the cover page creation request, the service user not only confirms the storage location of the read data by reading the display of the storage location information 457, but also specifies the storage location of the read data or a prescribed value. Can be changed from In addition, the service user uses the input unit 440 to input comments such as a sender, a transmission destination, and a communication text as the contents to be printed on the cover sheet, and attach them to the cover sheet creation request. After the request is generated, the control unit 430 transmits a cover page creation request to the web server 100 via the communication unit 410 (S202).

  The reception information generation unit 131 of the web server 100 receives the cover page creation request from the terminal device 400 via the communication unit 110 and then stores the item information stored in the database server 200 based on the request from the terminal device 400. The reception information including the reception code corresponding to and the storage destination code indicating the server for storing the read data is generated (S203). As described above, when the reception information and the storage destination code are generated, the reception information generation unit 131 stores the reception information and the storage destination code in the storage unit 120 in S111 according to the instruction of the control unit 430 of the terminal device 400 or the setting of the reception information generation unit 131. The reception information is generated by attaching a part or all of the processed item information to the reception code and the storage destination code.

  After generating the reception information, the processing unit 130 of the web server 100 transmits the reception information to the database server 200 via the communication unit 110 (S204). After receiving the reception information from the web server 100 via the communication unit 210, the processing unit 230 of the database server 200 stores the reception information including the reception code and the storage destination code in the reception information storage unit 222 of the storage unit 220 ( S205). Here, the reception information storage unit 222 stores the reception code in association with the storage destination code.

  The attached code creating unit 132 of the web server 100 also attaches the attached code printed on the cover sheet of the paper medium by the printing apparatus 500 based on the data including the received code and the storage destination code (that is, received information data). Is created (S206). The created attachment code is attached to the read data by being read by the reading device 600. As described above, when creating the attached code, the attached code creating unit 132 uses the reception information and the case information according to the instruction of the control unit 430 of the terminal device 400 or the setting of the attached code creating unit 132. Thus, an attached code including the case specifying information and the device specifying information is created in the attached code.

  The cover sheet data creation unit 133 of the web server 100 creates cover sheet data including an attached code (S207). The cover sheet data to be created is, for example, a cover sheet 1010 with an attached code 1005 written in a predetermined format (for example, a file format such as PDF or TIFF) as shown in FIG. As described above, when the system user inputs a comment or the like as the content to be printed on the cover page when generating the cover sheet generation request in S201, the comment input to the cover sheet data to be generated Etc. are reflected. After the cover page data creation unit 133 creates cover page data, the processing unit 130 transmits the cover page data to the terminal device 400 via the communication unit 110 (S208).

  The control unit 430 of the terminal device 400 stores the cover page data received via the communication unit 410 in the storage unit 420 (S209), and the service user selects the cover page print button 452 using the input unit 440. In response, the printing apparatus 500 is instructed to print cover sheet data on a paper medium. In response to the instruction from the control unit 430, the printing apparatus 500 prints a cover sheet on which the attached code is written on a paper medium and outputs it (S210).

  Next, processing from reading of a cover sheet and a document to extraction of a reception code, a storage destination code, etc. will be described using the sequence diagram of FIG. After printing the cover page on a paper medium using the printing apparatus 500 and outputting it, the reader 600 reads the cover sheet printed in S210 and the paper medium document related to the case as an image (S301), and reads the data. Is generated (S302). Specifically, in the case of the example shown in FIG. 2, using the reading device 600, as shown in FIG. 2, a delivery 1000 in which a cover letter 1010 is attached to a paper medium document 1020 is read. The reading unit 610 of the reading device 600 generates read data (facsimile data or data in a file format such as PDF, TIFF) by reading the delivery 1000. After generating the read data, the reading device 600 transmits the read data to the first data server 300 via the read data transmission unit 620 (S303).

  The processing unit 330 of the first data server 300 stores the read data received via the read data receiving unit 312 in the first read data storage unit 320 (S304). Next, the attached code extraction unit 331 of the processing unit 330 extracts the attached code included in the read data (S305).

  The reception information extraction unit 332 converts the attached code extracted by the attached code extraction unit 331 using a conversion table stored in advance (S306). The reception information extraction unit 332 extracts the reception code and the storage destination code from the attached code converted in S306. Accordingly, the reception information extraction unit 332 of the first data server 300 extracts the reception code and the storage destination code from the read data by referring to the attached code included in the read data generated by the reading device 600 ( S307, S308). In addition, according to the storage location specified by the storage location code extracted by the reception information extraction unit 332, in the storage processing described later, at least one of the first data server 300 and the second data server 700 is used as the storage location of the read data. Will be specified. Subsequently, the reception information extraction unit 332 extracts the case identification information and the device identification information included in the attached code in addition to the reception code (S309). Here, the case identification information and the device identification information extracted by the reception information extraction unit 332 are stored in the first reading data storage unit 320 together with the reading data. Further, when the matter specifying information includes the necessity of image processing when reading data is stored in the first data server 300, the information regarding the necessity is referred to by the image processing unit 336 in the storage processing described later. Is done.

  Next, with reference to the sequence diagram of FIG. 8, the processing from the processing for the extracted reception code to the association registration, reading data storage, processing result confirmation or notification information display will be described. After the reception information extraction unit 332 of the first data server 300 completes the extraction of the reception code, storage destination code, item identification information, device identification information, and the like, the association registration unit 333 receives the reception code extracted by the reception information extraction unit 332 It is determined whether or not the same reception code is stored in the reception information storage unit 222 (S401).

  In S401, when it is determined that the same reception code as the reception code extracted by the reception information extraction unit 332 is stored in the reception information storage unit 222 (when the processing result of S401 is Yes), that is, the reception information extraction unit When the reception code extracted by 332 matches the reception code generated by the reception information generation unit 131, the association registration unit 333 refers to the information stored in the association information storage unit 223, so that the reception information extraction unit For the reception code extracted by 332, it is determined whether or not the association between the read data and the reception code has been performed before (S402).

  In S402, when it is determined that the reception code of the association processing information has not been associated (when the processing result of S402 is No), that is, for the reception code extracted by the reception information extraction unit 332, between the read data and the case If the association registration unit 333 determines that the association has not been performed before, the association registration unit 333 performs processing for associating the read data in the first read data storage unit 320 with the reception code in the reception information storage unit 222 to generate association information. (S403), it transmits to the database server 200 via the communication unit 311 (S404).

  The processing unit 230 of the database server 200 stores the association information received via the communication unit 210 in the association information storage unit 223 (S405). Thereby, the association registration unit 333 of the first data server 300 uses the reception code extracted by the reception information extraction unit 332 of the first data server 300 (that is, the reception code extracted in S307) to read the read data. Process to register in association with the matter information. Here, since the storage destination code stored in the reception information storage unit 222 of the database server 200 is associated with the reception code, the storage destination code corresponding to each read data is referred to by referring to the association information. can do.

  Next, a process for storing the read data associated with the reception code in the storage destination specified by the storage destination code, that is, a process for storing the read data in a predetermined server will be described with reference to FIG. .

  After storing the association information in the association information storage unit 223 in S405, the storage destination designating unit 334 of the first data server 300 stores in the first read data storage unit 320 (or the reception information storage unit 222 of the database server 200). By referring to the stored storage location code, it is determined whether the storage location of the read data stored in the first read data storage unit 320 of the first data server 300 is the first data server 300 or not. (S501).

  In S501, when the storage destination designating unit 334 determines that the storage location of the read data is the first data server 300 (when the processing result of S501 is Yes), the image processing unit 336 of the first data server 300 An image that makes it difficult to read an image generated from the read data stored in the first data server 300 with respect to the read data by referring to the case identification information stored in the first read data storage unit 320 It is determined whether or not processing is necessary (S502).

  In S502, when the image processing unit 336 determines that it is necessary to execute image processing (when the processing result of S502 is Yes), the image processing unit 336 is generated from the read data stored in the first data server 300. A process for making it difficult to interpret the image is executed (S503).

  When the image processing unit 336 determines in step S502 that it is not necessary to execute image processing (when the processing result in step S502 is No), the storage destination designating unit 334 deletes the read data stored in the first data server 300. Without storing, it is stored as it is (S504). Note that after the image processing unit 336 executes predetermined image processing in S <b> 503, the storage destination designating unit 334 stores the read data after the image processing in the first data server 300.

  When the storage destination designation unit 334 determines in S501 that the storage destination of the read data is not the first data server 300 (when the processing result of S501 is No), or the storage destination designation unit 334 reads the read data (or S504). After storing the read data after image processing), the storage destination designating unit 334 refers to the storage destination code stored in the reception information storage unit 222 and stores it in the first read data storage unit 320. It is determined whether the storage location of the read data is the second data server 700 (S505).

  In S505, when the storage destination designation unit 334 determines that the storage destination of the read data is the second data server 700 (when the processing result of S505 is Yes), the storage destination designation unit 334 passes the communication unit 311. Then, the read data is transmitted to the communication unit 710 of the second data server 700 (S506). After receiving the read data from the communication unit 311, the communication unit 710 stores it in the second read data storage unit 720 of the second data server 700 (S 507).

  As a result of such storage processing, at least one of the first data server 300 and the second data server 700 serves as a storage location of the read data in accordance with the storage location specified by the storage location code extracted by the reception information extraction unit 332. It is specified. When the storage destination specified by the storage destination code is both the first data server 300 and the second data server 700, the read data is stored in the two servers.

  When the read data is stored in the second read data storage unit 720, the second data server 700 can receive the read data from the first data server 300 in a so-called pull type (Pull type) or push type (Push type). Type). In the case of the pull type, the service user operates the input unit 440 of the terminal device 400 to instruct the storage location designation unit 334, and thereby reads the read data via the communication unit 311 to the second data server 700. To the communication unit 710. Compared with the push type, this pull type can easily read data from the first data server 300 to the second data server 700 without causing a firewall (not shown) provided in the second data server 700 to perform special processing. Can be sent to. On the other hand, in the case of the push type, the read data can be transmitted from the first data server 300 to the second data server 700 in the form of an e-mail in consideration of a firewall provided in the second data server 700.

  Although not described in FIG. 9, when the read data transmitted from the reading device 600 is deleted from the first read data storage unit 320 of the first data server 300, after the storage process is completed (that is, If the read data erasure unit 335 erases the read data from the first read data storage unit 320 while referring to the case identification information stored in the first read data storage unit 320 after the completion of S505 or S507) Good. By performing such processing, the first data server 300 performs the first reading of the first data server 300 when the first data server 300 is not included in the storage destination specified by the storage destination specifying unit 334. The read data stored in the data storage unit 320 can be erased.

  Next, returning to FIG. 8, processing related to processing result notification after the storage processing will be described. After the read data storage process is completed, the association registration unit 333 of the processing unit 330 generates a process result notification indicating that the association process and the read data storage process are complete (S407), and via the communication unit 311. A processing result notification is transmitted to the web server 100 (S408). The notification unit 134 and the warning unit 135 of the web server 100 receive the processing result notification via the communication unit 110, thereby confirming that the association processing is completed (S409).

  On the other hand, when it is determined in S401 that the same reception code as the reception code extracted by the reception information extraction unit 332 is not stored in the reception information storage unit 222 (when the processing result of S401 is No), or the reception information in S402 If it is determined that the reception code extracted by the extraction unit 332 has already been associated (when the processing result of S402 is Yes), the process of associating the read data in the first read data storage unit 320 with the reception code is not performed. In response to the instruction from the association registration unit 333 of one data server 300, the notification unit 134 of the web server 100 generates notification information corresponding to the processing result in S401 or S402 (S410). That is, the notification unit 134 generates notification information indicating that a reception code has not been generated for the read data received by the first data server 300 when the processing result of S401 is No, and the processing result of S402 is Yes. In this case, notification information indicating that the association between the read data and the reception code is completed is generated.

  After generating the notification information, the notification unit 134 of the web server 100 transmits the notification information to the terminal device 400 via the communication unit 110 (S410). The control unit 430 of the terminal device 400 receives the notification information via the communication unit 410 and displays it on the display unit 450 (S411).

  With the above-described processing, the read data generated by the reading device 600 that reads a paper medium document related to the case as an image is associated with a reception code and the like, and the read data is stored in a predetermined data server.

  Next, processing for generating warning information in the warning unit 135 of the web server 100 will be described with reference to FIG. The processing for generating the warning information is performed in parallel with the processing related to the document storage method shown in FIGS.

  First, the attached code creation notification created by the attached code creating unit 132 of the web server 100 together with the processing of S206 shown in FIG. 6 is input to the warning unit 135 (S601). After receiving the attached code creation notification, the warning unit 135 waits for the input of the processing result notification generated in the processing of S407 shown in FIG. 8 (S602). Here, when the processing result notification generated in the processing unit 230 of the database server 200 is input, the warning unit 135 ends the process without generating the warning information.

  On the other hand, when the processing result notification is not input, the warning unit 135 determines whether or not a predetermined time has elapsed since the input of the attached code creation notification (S603), and when the predetermined time has not elapsed (S603). When the processing result is No), the processing from S602 to S603 is repeated until a predetermined time elapses. When the predetermined time has passed without the input of the processing result notification (when the processing result in S603 is Yes), the warning unit 135 causes the association registration unit 333 to associate the read data and the reception code within the predetermined time. Warning information for warning that it has not been completed is generated (S604). After generating the warning information, the warning unit 135 transmits the warning information to the terminal device 400 via the communication unit 110 (S605).

  By such warning information generation processing, the warning unit 135 determines that the association registration unit 333 did not associate the read data with the matter within a predetermined time after the attached code creation unit 132 created the attached code. If this happens, it warns the outside that the association is incomplete.

  Operations and effects of the document storage system 1 and the document storage method according to the present embodiment described above will be described.

  The document storage system 1 installs the second data server 700 on the service user side, so that the paper storage medium 1 does not access a server (such as the first data server 300) installed on the external service provider side. It is possible to access a computerized document, that is, read data stored in the second read data storage unit 720 of the second data server 700. Therefore, it is possible to digitize a paper document while suppressing the sense of resistance and anxiety that the user of the service has. In addition to the second data server 700 for storing the read data, no special device or processing means for document digitization is required on the service user side, so that the system can be constructed and maintained on the user side. Such labor and cost can be reduced.

  The first data server 300 is stored in the first read data storage unit 320 of the first data server 300 when the first data server 300 is not included in the storage destination specified by the storage destination specifying unit 334. A read data erasing unit 335 that can erase the read data is provided. Therefore, even if the first data server 300 is installed on the service provider side, it is possible to effectively suppress the sense of resistance and anxiety that the service user has.

  Further, the storage location designation unit 334 of the first data server 300 can designate both the first data server 300 and the second data server 700 as the storage locations of the read data according to the storage location designated by the storage location code. It can be configured as follows. With this configuration, after the reading data is transmitted from the reading device to the first data server, the user does not perform any special processing, and the service is not limited to the data server installed on the service user side. The read data can also be stored in a data server installed on the provider side. Therefore, the storage destination can be properly used according to the read data attributes such as the sensitivity of information and the necessity of sharing.

  Further, the first data server 300 is generated from the read data stored in the first read data storage unit 320 when the first data server 300 is included in the storage destination specified by the storage destination specifying unit 334. An image processing unit 336 is provided for performing processing that makes it difficult to read the image. With this configuration, when the read data is transmitted from the service user side, the read data is stored in the first data server 300 installed on the service provider side. An image generated from the read data can be made unreadable. Therefore, the service provider cannot confirm the specific contents of the document even when it is necessary to confirm whether or not the read data has been transmitted from the service user. Resistance and anxiety can be effectively suppressed.

  The first data server 300 may further include an association registration unit 333 that registers the read data in association with the case information using the reception code extracted by the reception information extraction unit 332. By configuring in this way, first, an attached code is created based on data including the reception code corresponding to the case information and the storage destination code. Then, the reception code is extracted from the read data of the document by referring to the attached code extracted from the read data, and the read data is associated with the case information using the extracted reception code. Therefore, even when a plurality of paper media documents are digitized, the case information stored in the system can be associated with the read data and registered in the system.

  The document storage method according to the present embodiment also has technical features corresponding to the document storage system 1 and has the same operations and effects.

  It should be noted that the present invention is not limited to the above-described embodiments, and various modifications can be made without departing from the scope of the present invention.

  For example, in the document storage system 1 and the document storage method described above, the case where the web server 100, the database server 200, and the first data server 300 are separately provided has been described. However, these servers are integrated to form a single server. It may be configured. Similarly, the terminal device 400, the printing device 500, the reading device 600, and the second data server 700 configured to be communicable with the document storage system 1 may be integrated and configured as one device. Moreover, you may comprise so that each component of the web server 100, the database server 200, and the 1st data server 300 may be provided in another server. Specifically, the database server 200 may include some of the components of the web server 100 and the first data server 300.

1 is an overall configuration diagram of a document storage system according to an embodiment of the present invention. It is a figure which shows the one aspect | mode of the cover sheet and document which are read by the reader. It is a figure which shows the other aspect of the cover sheet and document which are read by the reader. It is a figure which shows the example of the item information displayed on the display part of a terminal device. It is a sequence diagram which shows the process from a connection request production | generation to case information display about the document storage method which concerns on embodiment of this invention. It is a sequence diagram which shows the process from cover sheet preparation request generation to cover sheet data printing about the document storage method concerning embodiment of this invention. It is a sequence diagram which shows the process from reading of a cover sheet and a document to extraction of a reception code, a storage destination code, etc. about the document storage method concerning embodiment of this invention. It is a sequence diagram which shows the process from the process with respect to the extracted reception code to the association registration, the storage of the read data, the confirmation of the process result, or the display of the notification information in the document storage method according to the embodiment of the present invention. It is a figure which shows the storing process of reading data. It is a figure which shows the process which produces | generates warning information in the warning part of a web server.

Explanation of symbols

  DESCRIPTION OF SYMBOLS 1 ... Document storage system, 100 ... Web server, 110 ... Communication part, 120 ... Storage part, 130 ... Processing part, 131 ... Reception information generation part, 132 ... Attached code preparation part, 133 ... Cover page data preparation part, 134 ... Notification unit, 135 ... warning unit, 200 ... database server, 210 ... communication unit, 220 ... storage unit, 221 ... case information storage unit, 222 ... reception information storage unit, 223 ... association information storage unit, 230 ... processing unit, 300 ... first data server, 311 ... communication unit, 312 ... read data receiving unit, 320 ... first read data storage unit, 330 ... processing unit, 331 ... attached code extraction unit, 332 ... accepted information extraction unit, 333 ... association registration , 334... Storage location designation unit, 335... Read data, 336... Image processing unit, 400... Terminal device, 410. 440 ... Input unit, 450 ... Display unit, 500 ... Printing device, 600 ... Reading device, 610 ... Reading unit, 620 ... Reading data transmitting unit, 700 ... Second data server, 710 ... Communication unit, 720 ... Second reading Data storage unit, N1... Network, N2.

Claims (2)

A web server that creates cover page data for the project,
A database server for storing matter information that is information related to the matter;
A first data server that receives and stores read data generated by reading a paper medium document as an image;
A terminal device capable of mutual communication with the web server;
A printing device for printing a cover page of a paper medium based on the cover sheet data received from the web server;
A reading device that generates read data by reading a paper medium document as an image, and transmits the read data to the first data server;
A document storage system comprising: a second data server that receives and stores read data stored in the first data server;
The web server is
Based on a request from the terminal device, a reception code generating means for generating a reception code corresponding to the matter information stored in the database server and a storage destination code indicating a server for storing read data;
Attached code creation for creating an attached code to be printed on a cover sheet of a paper medium by the printing device based on data including matter specifying information capable of specifying the matter, the reception code, and the storage destination code Means,
Cover page data creating means for creating cover page data including the attached code;
Comprising
The database server is
Item information storage means for storing the item information ;
Association registration means for storing association information about the association between the receipt code and the read data;
Comprising
The first data server is
First storage means for storing the read data received from the reader;
By referring to the attached code extracted from the read data generated by reading the cover sheet and the paper medium document related to the case by the reading device, the reception code and the storage destination code are obtained from the read data. Code extraction means for extracting
Registration means for registering the read data in association with the case information using the reception code extracted by the code extraction means;
Storage destination designating means for designating at least one of the first data server and the second data server as the storage destination of the read data according to the storage destination designated by the storage destination code extracted by the code extraction means; ,
Transmitting means for transmitting the read data to the second data server when the second data server is included in the storage destination specified by the storage destination specifying means;
When the first data server is included in the storage destination specified by the storage destination specifying means, an image that makes it difficult to read an image generated from the read data stored in the first storage means Processing means;
An erasing unit for erasing the read data stored in the first storage unit of the first data server when the storage destination specified by the storage destination specifying unit does not include the first data server;
Comprising
The second data server is
Comprising second storage means for storing the read data received from the transmission means of the first data server;
The reception code generation means of the web server generates a reception code uniquely determined for one piece of the read data, so that the reception code exists for each read data,
Wherein the reception code generated by the receiving code generating means of the Web server, when said reception code first data server code extracting means is extracted by referring to the accompanying code extracted from the read data matches When the code extraction unit of the first data server determines , the registration unit of the first data server generates the association information, transmits the association information to the association registration unit of the database server, and stores the read data. Associate with the case information ,
The storage location specifying means of the first data server specifies both the first data server and the second data server as storage locations of the read data according to the storage location specified by the storage location code. Document storage system characterized by. A web server that creates cover sheet data relating to the case, a database server that stores case information that is information relating to the case, and a first server that receives and stores read data generated by reading a paper document as an image. A data server, a terminal device that can communicate with the web server, a printing device that prints a cover page of a paper medium based on the cover page data received from the web server, and a paper medium document A reading device that generates read data by reading as an image and transmits the read data to the first data server; and a second data server that receives and stores the read data stored in the first data server. In a document storage system, a document storage method for storing the read data,
Based on a request from the terminal device, the web server generates an acceptance code corresponding to the matter information stored in the database server and uniquely determined for one piece of the read data. A reception code generation step of generating a storage destination code indicating a server for storing the reception code for each data and storing the read data;
The attached code printed on the cover sheet of the paper medium by the printing device based on the data including the case specifying information capable of specifying the case by the web server, the reception code, and the storage destination code. Attached code creation step to create,
A cover page data creation step of creating cover page data including the attached code by the web server;
A first storage step of storing the read data received from the reader by the first data server;
The first data server receives the received data from the read data by referring to the attached code extracted from the read data generated by the reading device reading the cover sheet and the paper medium document related to the case. A code extraction step of extracting a code and the storage destination code;
The first data server determines that the reception code generated in the reception code generation step matches the reception code extracted by referring to the attached code extracted from the read data in the code extraction step . In this case, the first data server generates association information about the association between the receipt code and the read data, transmits the information to the database server, and stores it to associate the read data with the case information. A registration step to
Depending on the storage location specified by the storage location code extracted in the code extraction step by the first data server, at least one of the first data server and the second data server is stored as the storage location of the read data. A storage location specification step to be specified;
A transmission step of transmitting the read data to the second data server when the second data server is included in the storage location designated in the storage location designation step by the first data server;
A second storage step of storing the read data received from the first data server by the second data server;
When the first data server is included in the storage destination specified in the storage destination specifying step, the first data server interprets an image generated from the read data stored in the first storage step. An image processing step for making the processing difficult,
If the first data server is not included in the storage destination designated in the storage destination designation step, the first data server erases the read data stored in the first storage step;
With
In the storage location designation step, both the first data server and the second data server are designated as storage locations for the read data in accordance with a storage location designated by the storage location code. Document storage method.

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