JPH05108794A - Electronic filing device - Google Patents

Abstract

PURPOSE:To improve the working efficiency of a document registration by utilizing a bar code. CONSTITUTION:A unit document 8 including a bar code sheet is set on an auto-document feeder of a scanner 2 by gathering them. This output is temporarily stored in an image memory 3 as an image signal. As for the image signal read from the image memory 3, only a bar code signal is extracted from a bar code extraction conversion part 4 and is converted into the file code displayed by this bar code. A data base part 5 opens a pertinent file by this file code and prepares a registration. The part 5 is provided with a bar code sheet preparation function composed of a printer, etc., for preparing the bar code sheet.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic filing apparatus, and more particularly to an electronic filing apparatus for registering a large number of documents and managing the registered documents with a hierarchical code system.

[0002]

2. Description of the Related Art Conventionally, in the case of newly registering a document, an electronic filing apparatus of this type inputs a designation code of a file for storing the document from a keyboard and then inserts the document into a scanner for reading. This specification code specifies the file that stores the document,
It usually has a hierarchical code system and is attached to each unit document. This is called a file code here.

[0003]

As described above, in the conventional example, when newly registering a document, it is necessary to first input a file code for each document, and the registration operator inputs the file code from the keyboard. input. Normally, a scanner is equipped with an automatic document feeder, and if multiple documents are set on this feeder, they will be automatically read one by one. However, since it is necessary to input the file code for each unit document, the registration worker who inputs the file code cannot leave the side of the electronic filing device, and there is a problem that the registration work is not efficient.

[0004]

In the electronic filing apparatus of the present invention, a document to be registered and a bar code sheet displaying a file code for designating a file in which the document is registered are input together and an image thereof is displayed. A scanner for converting the image signal, an image memory for temporarily storing the image signal, a bar code extracting and converting unit for extracting a bar code part of the image signal from the image memory and converting the bar code part into a character signal of the file code, and the bar. And a database unit for inputting the file code output from the code extracting and converting unit, opening the corresponding file, and preparing for registration.

Further, the database section which inputs a designated signal from a keyboard and outputs a designated file code as a character signal, and the bar code which converts the file code from the database section into a bar code and outputs it as an image signal. A generation unit, the image memory that temporarily stores the barcode of the barcode generation unit and the image signal of the document from the optical disc as a single unit, and reads the barcode of the image memory and outputs a barcode sheet. The printer may be provided.

[0006]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS An embodiment of the present invention will be described with reference to the drawings. FIG. 1 is a block diagram showing the configuration of the registration side circuit of this embodiment. The part surrounded by a dotted line in the figure is a part related to the present invention of bar code registration. Normally, a plurality of documents are registered as a unit, and a barcode sheet is placed on the document as a top sheet to form a unit document. A barcode sheet is a sheet on which a barcode displaying a file code to be registered is printed. In many cases, registration work involves registering multiple sets of unit documents together.

First, the unit documents 8 to be registered are collectively set on the automatic document feeder of the scanner 2. When the scanner 2 is activated to start reading, the barcode sheets are sequentially read. This output is output as an image signal and temporarily stored in the image memory 3. From the image signal read from the image memory 3, only the barcode signal is extracted by the barcode extraction conversion unit 4 and converted into a file code represented by this barcode. This file code is input to the database unit 5 as character information or a character signal called code information. The database unit 5 opens the corresponding file by this file code and prepares for registration.

On the other hand, the image signal of the document is input to the image compression section 6 and subjected to band compression in order to reduce the amount of information handled, and then registered on the optical disk 7. At this time, the address registered for each unit document is output to the database 5 and registered in the corresponding file. Further, after the document registration is completed, a file name for search, a keyword, etc. can be added from the keyboard 1 to the database unit 5.

Next, the function for creating the bar code sheet required for the above-described registration work will be described. FIG. 2 is a block diagram showing the configuration of the display side circuit of this embodiment. A portion surrounded by a dotted line in the drawing is a portion related to the present invention including a barcode sheet creating function. The database unit 5 inputs a designation signal from the keyboard 1 and outputs the designated file code to the barcode generation unit 9 as a character signal. The bar code generator 9 converts the file code into a bar code and outputs it as an image signal to the image memory 3. The printer buffer 10 reads the barcode of the image memory 3 and inputs it to the printer 11. The printer 11 outputs a barcode sheet on which a barcode is printed by a printer capable of bit mat printing.

When the document registered on the optical disk 7 is viewed on the display 14, the search code is input from the keyboard 1 to the database unit 5 to search for the target document. As a result of the search, the address signal of the document is output to the optical disc 7, and the document is read from the optical disc. The image signal of this document is decompressed to the original band by the image decompression unit 12 and temporarily stored in the image memory 3. Further, it is read out to the display memory 13 and becomes a display signal, which is displayed on the screen of the display 14.

[0011]

As described above, according to the present invention, a bar code sheet designating a file to be registered is created by the bar code generating function, and at the time of registering a document, the bar code sheet is placed on the top sheet of the document to be a unit document. By inputting with, the registration operator does not need to input the file code from the keyboard. For this reason, particularly when registering a large number of unit documents, it is possible to automatically perform registration even if a registration worker is not present, which has the effect of improving the efficiency of registration work.

[Brief description of drawings]

FIG. 1 is a block diagram showing a configuration of a registration side circuit according to an embodiment of the present invention.

FIG. 2 is a block diagram showing a configuration of a display side circuit according to an embodiment of the present invention.

[Explanation of symbols]

 1 Keyboard 2 Scanner 3 Image Memory 4 Bar Code Extraction / Conversion Section 5 Database Section 6 Image Compression Section 7 Optical Disk 8 Unit Document 9 Bar Code Generation Section 10 Printer Buffer 11 Printer 12 Bar Code Sheet 13 Display Memory 14 Display

Claims (2)

[Claims] 1. A scanner for inputting together a document to be registered and a bar code sheet displaying a file code for designating a file in which the document is to be registered, and converting them into an image signal, and the image signal is temporarily stored. An image memory for storing, a bar code extracting and converting section for extracting a bar code section of an image signal from the image memory and converting it into a character signal of the file code, and inputting the file code output by the bar code extracting and converting section An electronic filing device comprising: a database unit that opens a corresponding file and prepares for registration. 2. A database unit which inputs a designated signal from a keyboard and outputs a designated file code as a character signal, and a bar code which converts the file code from the database unit into a bar code and outputs it as an image signal. A generation unit, the image memory for temporarily storing the barcode of the barcode generation unit and the image signal of the document from the optical disk together, and a bar for reading the barcode of the image memory and printing the barcode. The electronic filing apparatus according to claim 1, further comprising a printer that outputs a code sheet.