JP3000780B2 - Facsimile machine - Google Patents

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a facsimile apparatus having a cover letter creating function.

[0002]

2. Description of the Related Art Generally, as a record information in facsimile communication, a "source display" is provided at the beginning of a recording paper, followed by a "cover letter", and thereafter, a record of "contents of the transmitted original". Is being done. FIG.
Is a schematic diagram showing a general format example of the “cover letter”. As is clear from the drawing, the cover letter includes the date when the letter was created, the name of the recipient to whom the letter was sent (recipient name), the name of the person who created the letter (sender name), and a simple message (Letter message) is generally added. Also, the letter message used in the cover letter is usually configured in the order of “preamble → greeting → main text writing”. For example,
"We would like to thank you and congratulations of your increasingly your zealousness. Days
I am very grateful for the extraordinary pull around .
Well, Masu on <br/> up With regard to the matter of your request My name contact us as follows. The configuration is as follows.

[0003] By the way, another word can be used for the underlined word in the above example of a letter message. For example, "Your company,""Your place, your place, your store, ..." and "Your prosperity,""Your prosperity, your prosperity, your prosperity, ..."
About "every time, every time, ...", "special"
About "I can't help you ..."
About "Patronage, Guidance, High Delivery, ...", For "Request", "Inquiry", Information, Order, ...
It is possible to replace it with another word.
Which word is to be replaced is left to the free choice of the letter creator depending on the contents of the manuscript and the like.

[0004] As described above, as a letter message used as a cover letter in facsimile communication, there is a difference in expression, but in general, a fixed text having the same contents is used. Also, the destination name other than the letter message and the name of the letter creator can be handled as a frequently used fixed name when communication is frequently performed.

[0005]

However, at present, as the "cover letter", a letter is created by hand, and there is a method in which the letter is transmitted to the destination before the original to be transmitted. Have been. For this reason,
Even when a message composed of the same fixed text can be used for a plurality of destinations, a very troublesome operation is required, in which the same message must be handwritten each time. In addition, it is often the case that such a standard sentence expression or a used word is inadvertently forgotten. In such a case, it is necessary to examine the cover letter created and transmitted in the past and to use the example as a model to create a letter.

The present invention has been made in view of such circumstances, and has as its object to provide a facsimile apparatus capable of easily creating a cover letter.

[0007]

In order to achieve the above-mentioned object, the present invention provides a facsimile apparatus which stores a word candidate group storing a word candidate group which is synthesized with a fixed sentence to form a letter message; A registration unit for registering a word candidate selected from the group of word candidates and a sender / receiver name in a memory, and a cover letter for creating a cover letter including a letter message from the fixed text, the registered word candidate and the sender / receiver name. It is characterized by comprising a creation means, and a mode switching means for switching to each of the registration and creation modes.

[0008]

According to the above arrangement, the word candidate group storage means stores the word candidate group for synthesizing the letter message. The mode switching means switches the facsimile apparatus between a registration mode for registering word candidates and sender and receiver names in a memory and a creation mode for creating a cover letter.

When registering a letter message, the facsimile apparatus is switched to the registration mode by the mode switching means. Therefore, when the operator selects a word candidate that seems appropriate for synthesizing a letter message from the word candidate group stored by the word candidate group storage unit, the selected word candidate and the transmission / reception name are registered. Registered in memory by means.

When a cover letter is created, the facsimile machine is switched to the creation mode by the mode switching means. Then, when the operator selects a necessary sender / receiver name from the sender / receiver names registered in the memory, the selected sender / receiver name and the word candidate selected and registered for synthesizing the letter message are used. ,
A cover letter is created by the cover letter creating means.

[0011]

DESCRIPTION OF THE PREFERRED EMBODIMENTS One embodiment of the present invention will be specifically described below with reference to the drawings. FIG. 1 is a block diagram showing a schematic configuration of a facsimile apparatus according to the present invention. This facsimile apparatus includes a control unit 1, a RAM 2, a letter message word RAM 20, a ROM 3, an auto dialer 4, a modem (modulator / demodulator) 5, and an NC connected to a telephone line 6.
U (network control device) 7, an operation panel 8, an image input device 80 such as a mouse, a display unit 9, a reading unit 10, and a recording unit 11. Further, the control unit 1 has a register 12 for temporarily storing data for creating a cover letter, and a letter creation mode selection key C for selecting a cover letter creation mode on the operation panel 8.
, A registration mode selection key D for selecting a sender / receiver name registration mode, a communication key T, and other operation keys (such as ten keys and one-touch dial keys) not shown. Further, the image input device 80 temporarily captures a document image to be read into the RAM 2 as image information and stores the image information, and the captured image information can be transmitted to the other party later.

The control section 1 controls transmission / reception operations of the facsimile apparatus based on a control program stored in the ROM 3. The basic transmission operation is as follows.
When the operator turns on the communication key T or the one-touch dial key on the operation panel 8, the control unit 1 reads out the dial number of the other party stored in the RAM 2, and the read dial number is the auto dialer 4 and the NCU 7. Is dialed to the telephone line 6 via. Next, when the destination facsimile machine is in a receivable state, the reading unit 1
0 reads the image data of the read original from the modem 5 and the NCU.
7 to the telephone line 6. The modem 5 modulates and demodulates transmission and reception signals, and the NCU 7 controls connection between the facsimile machine and the telephone line 6.

On the other hand, when transmitting the original image, if the operator turns on the letter creation mode selection key C,
The control unit 1 switches the facsimile machine to the cover letter creation mode and displays the instruction for the cover letter creation on the display screen of the display unit 9. Therefore, the operator performs a key operation for creating a cover letter in accordance with the instruction. Specifically, when the operator selects a necessary destination name and transmission source name from the transmitter / receiver names registered in advance in the RAM 2, the control unit 1 calls the selected transmitter / receiver name from the RAM 2. ,
Once stored in the register 12. Further, on the display screen of the display unit 9, the word candidates stored in the letter message word RAM 20 are displayed. So the operator
A desired letter message is synthesized by combining the displayed word candidates. The letter message synthesized in the same manner is temporarily held in the register 12 by the control unit 1.

Next, when the operator turns on the communication key T, facsimile communication is started. At this time, the control unit 1 synthesizes the data (destination name, transmission source name, and data of the letter message) held in the register 12 to create a cover letter in a predetermined format. To read the original image. Further, the control unit 1 performs control for transmitting the created cover letter and each image data of the read document image to the destination facsimile machine.

The basic receiving operation is as follows. That is, when receiving information from the other party arrives via the telephone line 6, the NCU 7, and the modem 5, the control unit 1 drives the recording unit 11 to record the receiving information based on the receiving information. FIG. 2 is a flowchart showing a procedure for registering a sender / receiver name and a letter message. First, a “destination list” listing the names of destinations with a high communication frequency, and a case where there are a plurality of sources rather than one (for example,
A "source list" to be created when a plurality of departments are the source is prepared in advance. Each of the data listed in these lists is image-input to the memory RAM 2 by the image input device 80.

Hereinafter, the procedure for registering the cover letter component will be specifically described with reference to a flowchart. First, the registration mode selection key D is turned on by the operator (S1), and when the key is turned on (Yes in S2),
The facsimile apparatus is switched to the transmission / reception name registration mode (S3). Then, on the display screen, a registration instruction message "Please turn on the key to register the destination, the key to register the sender, the key to create the letter message" Is displayed (S4). Then, the operator turns on any one of the keys (S5), and if the key is turned on (Yes in S6), then the display screen displays the message "Specify destination designation number as a key." An instruction message "Please input" is displayed (S7). Then, the operator inputs the designation number of the destination using the numeric keypad (S8), and when the key is inputted (Yes in S9).
s), the designated number of the key-input destination is RA
Registered in M2 (S10).

Subsequently, an instruction message "Please enter the name of the destination" is displayed on the display screen (S11). Then, when the operator performs an image input operation of the destination name using the image input device 80 (S12),
The name of the destination is registered in the RAM 2 as image information (S13). If the destination name is registered (Yes in S14), an instruction message "Please enter dial number of destination" is displayed on the display screen (S15). Then, the operator inputs the destination dial number using the numeric keys (S16), and when the key input is performed (Yes in S17).
In the case of s), the destination dial number is registered in the RAM 2 (S18). Thereafter, the process returns to S4. By performing the above-described processing of S7 to S18, the designation number for designating the destination, the image information of the destination name, and the data of the destination dial number are associated as a set of data in the RAM 2 of the facsimile apparatus. Will be registered.

If the key is not turned on in S6 (No in S6), it is determined whether or not another key is turned on (S19).
Is turned on (Yes in S19), an instruction message "Please enter the designated number of the sender by key" is displayed on the display screen (S20). Then, the operator inputs the designated number with the numeric keypad (S21), and when the key is input (S22).
In the case of "Yes" in step S23), the designated number of the transmission source is registered in the RAM 2 (S23).

Subsequently, an instruction message "Please enter the name of the sender" is displayed on the display screen (S24). Then, when the operator performs an image input operation of the source name using the image input device 80 (S2).
5) The name of the sender is also RAM as image information
2 (S26). If the name of the caller has been registered (Yes in S27), the process returns to S4. If not registered (No in S27), the process returns to S24 again. By performing the processes of S20 to S26, the designated number indicating the transmission source and the RAM 2 of the facsimile apparatus
Each data of the image information of the transmission source name is related and registered as a set of data.

If the key is not turned on in S19 (No in S19), it is determined whether or not another key is turned on (S2).
8). Is turned on (Ye in S28)
s), a letter message registration routine (FIG. 3)
(Described in the flowchart shown in FIG. 5) is executed (S2).
9). Then, the letter message data registered in this routine is registered in the RAM 2 (S30). If registered (Yes in S31), a series of processing is completed, and if not registered (No in S31), the processing returns to S29 again.

When the operator does not turn on the registration mode selection key D (No in S2), normal communication processing is performed (S32). FIG.
5 is a flowchart showing a procedure for registering a letter message. First, "Screen 1" (see FIG. 4, the same applies to Screen 2 and Screen 3) which is a screen for creating a preamble of a letter message is displayed on the display (S291), and the operator follows the displayed instruction. When a word candidate for creating a preamble is selected and key-inputted (S292), the selected word candidate is registered in the RAM 2 (S293). Then, when the word candidate of the preamble is registered (in the case of Yes in S294), “Screen 2”, which is a screen for creating a greeting of a letter message, is displayed on the display (S295). If not registered (No in S294), the process returns to S291.

Next, when the operator selects and key-inputs a word candidate for creating a greeting in accordance with the instruction displayed on "screen 2" (S296), the selected word candidate is registered in RAM2. (S297). Then, when the word candidate of the greeting is registered (Yes in S298), “Screen 3”, which is a screen for creating a main sentence of a letter message, is displayed on the display (S299). If not registered (S2
In the case of No at 98), the process returns to S295.

Further, when the operator selects and key-inputs a word candidate for creating a writing sentence of the main sentence in accordance with the instruction displayed on "screen 3" (S300), the selected word candidate is registered in RAM2. Is performed (S301). Then, when the word candidate of the writing sentence of the main sentence is registered (S
In the case of Yes in 302), the above series of processing ends. If not registered (No in S302), the process returns to S299.

FIG. 4 shows a display 3 showing a message instructing an operation for creating a letter message.
It is a schematic diagram which shows two screens. Screen 1 is a screen for creating a preamble in a letter message, and a word candidate for creating the preamble is input by key operation. Specifically, an instruction “Please select a word candidate for the previous sentence from the following” is displayed.
Is turned on, a word candidate "your company" is selected and input. When the numeric keypad 2 is turned on, other word candidates “you, your store, your line, your place,...” Are sequentially displayed in the [other] portion on the screen. Therefore, a desired one of the displayed word candidates is selected, and input is performed by turning on the execution key.

Next, as words following "your company", etc.,
It is a fixed word "masuru". On the screen, this is displayed as <masu>. Further, when the operator turns on the numeric keypad 3 as a word following "masuru", a word candidate "prosperity" is selected and input. When the numeric keypad 4 is turned on, the other word candidates “Gishyosyo, Goseiei, Goseimori, Development, ...”
Are sequentially displayed in the [other] portion on the screen. Therefore, a desired one of the displayed word candidates is selected and input by turning on the execution key. The word following "prosperity" is a fixed sentence "I'm grateful for that." Similarly, I am grateful that this is <on the screen. >
Is displayed.

By the above operation, the respective word candidates such as "your company" and "prosperity" are selected and input. Next, screen 2 is a screen for creating a greeting in a letter message, and a word candidate for creating a greeting is input by key operation. The key operation for selecting and inputting a word candidate is the same as in the case of the screen 1, and thus the description is omitted. In this screen 2, when the numeric keypad 2 is turned on, "every day, every day,
When you turn on the numeric keypad 4, "I can't help you", and when you turn on the numeric keypad 6, ... Are turned on in turn when the numeric keypad 8 is turned on.

By the above operation on this screen 2,
"Every time", "extraordinary", etc.
Each word candidate such as "Give me a gift" is selected and input. Screen 3 is a screen for creating a writing sentence of the main sentence in the letter message, and similarly word candidates for the creation are input by key operation. This operation is the same as that of the screen 1, and the description is omitted. In this screen 3, when the numeric keypad 2 is turned on, "Request, guidance, order, ...
.. ”is turned on, the“ notification, reply,... ”Is displayed in order.

By the above operation on this screen 3,
Each word candidate such as "answer" or "answer" is selected and input. In the above description, the content of the basic letter message has been described as an example.
The content is not particularly limited, and a free letter message can of course be used. Also,
In such a case, by registering various letter message patterns in the same manner as the registration of the destination name and the source name shown in FIG. 2, a desired letter message can be designated as a cover letter by specifying a number. It can also be used.

FIG. 5 is a flowchart showing a procedure for creating and transmitting a cover letter. First, the letter creation mode selection key C is turned on by the operator (S4).
1) If the key is turned on (Yes in S42), the facsimile machine is switched to the cover letter creation mode (S43). Then, on the display screen, an instruction message for creating a cover letter such as "Please key in the designated number of the destination" is displayed (S44). Therefore, the operator inputs a designated number with the numeric keypad (S45), and when the key is entered (S45).
In the case of “Yes” in 46), the “destination name” registered in advance is designated by the designated number in the RAM as a pointer.
2 and temporarily held in the register 12 (S4
7).

When the data of "destination name" is held in the register 12 (Yes in S48)
Then, an instruction message "Please key in the designated number of the sender" is displayed on the display screen (S49). Then, the operator inputs the designated number of the caller with the numeric keypad (S50), and when the key is inputted (Yes in S51), the designated "caller name" is similarly entered in the designated number. Is read from the RAM 2 as a pointer, and temporarily stored in the register 12 (S52).

Further, when the "source name" is held in the register 12 (Yes in S53), an instruction message "Please turn on the communication key" is displayed on the display screen (S54). . Then, the operator turns on the communication key T (S55), and when the key is turned on (Yes in S56), a process for connecting the facsimile apparatus to the telephone line is performed (at this time, the registration is performed). A calling operation is performed according to the dial number of the destination) (S57). Subsequently, each previously registered word candidate for letter message synthesis is read from the RAM 2 and stored in the register 12 (S58). Then, the “destination name”, “source name”,
A cover letter is created by combining the data of the “letter message combining word candidates” in a predetermined format (S59). Further, a document to be transmitted is read (S60), and then a process of transmitting the created cover letter and the read document image is performed (S61), thus ending a series of processes.

When the operator does not turn on the letter creation mode selection key C (No in S42)
, Normal communication processing is performed (S6
2).

[0033]

According to the present invention, a cover letter transmitted prior to a document image can be created by a simple key operation. Moreover, some fixed phrase expressions used in the cover letter can be freely selected and created at the time of transmission. For this reason, there is no need to remember and handwrite a fixed phrase expression that is apt to be forgotten by mistake every time it is transmitted. Also, by registering in advance the destination of frequently communicated and the display of the source, it is possible to use it at the time of creating a cover letter, and it is not necessary to handwrite each of them at all.

Further, since the creation of the cover letter is performed before the reading of the document, the progress of the transmission is not affected at all.

[Brief description of the drawings]

FIG. 1 is a block diagram showing a schematic configuration of a facsimile apparatus according to the present invention.

FIG. 2 is a flowchart showing a procedure for registering a transmission / reception name and a letter message.

FIG. 3 is a flowchart showing a procedure for registering a letter message.

FIG. 4 is a schematic diagram showing three screens of a display on which a message instructing an operation for creating a letter message is displayed.

FIG. 5 is a flowchart showing a procedure for creating and transmitting a cover letter.

FIG. 6 is a schematic diagram showing a general format example of a cover letter.

[Explanation of symbols]

 Reference Signs List 1 control unit 2 RAM 8 operation panel 9 display unit 12 register 20 letter message word RAM 80 image input device C letter creation mode selection key D registration mode selection key T communication key

──────────────────────────────────────────────────続 き Continued on front page (58) Field surveyed (Int. Cl. ⁷ , DB name) H04N 1/00

Claims (1)

(57) [Claims] 1. A letter message that is synthesized with a fixed sentence
A word candidate group storing means for storing a word candidate group for creating a word sentence , a registering means for registering a word candidate selected from the stored word candidate group and a sender / receiver name in a memory;
From the word candidate and the sender and the recipient name and registered with, the letter Messe
A facsimile machine comprising: a cover letter creating means for creating a cover letter including a page ; and a mode switching means for switching to each of the registration and creation modes.