JP2007086822A - Work management form, attendance record management system, attendance record management device, and attendance record input/output device - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a work management form which is convenient to managers who manage the workers, and to provide an attendance record management system. <P>SOLUTION: This is an attendance record management system for obtaining and managing the attendance record of workers. In addition, the system is constituted of an attendance record input/output device 4, which inputs and outputs attendance records of workers; a work hour-input device 3 which inputs the work hours of workers; and an attendance record management device 2 which obtains and manages attendance record of the workers. The work condition management device 2 manages the overtime work hours and paid vacations of the workers, based on the information on work applications of workers which is inputted by the attendance record input/output device 4, and work-hour information from the work hour-input device 3. <P>COPYRIGHT: (C)2007,JPO&INPIT

Description

  The present invention relates to a work management form, a work situation management system, a work situation management apparatus, and a work situation input / output apparatus suitable for managing a worker's work situation.

In recent years, proper management of working hours and the like has become more important than ever in terms of corporate social responsibility and risk management. Management of overtime work in a company is usually performed using an overtime work management book prepared by the department in charge.
FIG. 8 is a diagram showing an example of a conventional overtime work book. The conventional overtime work management book 100 shown in FIG. 8 includes an area 101 for entering a worker's affiliation and name, overtime work. Field 102 for entering the date and day of the week to be performed, pre-request or pre-application area 103 for pre-filling overtime hours (starting time and closing time) and work contents, actual working hours after overtime An execution result area 104 or the like for entering business contents is provided.
In addition, as a prior document, in order to perform working time management under the adoption of flextime, a working time management device capable of displaying the accumulated working hours up to the previous day, the remaining days of paid leave, and the availability of paid leave (Patent Document 1).
JP-A-6-52384

By the way, managers who are in a position to manage workers (subordinates) can take the overtime work hours and paid leave acquisition status as important judgment materials for managing the work conditions of subordinates. However, because paid leave is usually managed separately from the overtime work management book 100 as described above, each time a manager applies for paid leave, the manager determines the number of days left for his paid leave. There was a drawback that work such as confirmation was required. For this reason, the manager is actually managing his / her paid leave by using a notebook, a notebook, and a personal computer (hereinafter referred to as “PC”) separately from regular management.
In addition, in the working time management device disclosed in Patent Document 1, since the availability of paid leave acquisition is displayed together with the cumulative number of working hours up to the previous day and the number of remaining paid leave days, the administrator can determine whether to accept paid leave. Will be able to judge easily.
However, the working time management device of Patent Document 1 is not easy to use for the manager because there is no display other than the cumulative total of working hours up to the previous day, the remaining days of paid leave, and whether or not to obtain paid leave. .
For example, paid leave includes, in addition to regular paid leave, special leave caused by marriage, withdrawal, etc., or paid leave (permanent leave, life support leave, etc.) determined by each company. Therefore, it is desirable that the subordinates can obtain the types of paid leave that can be acquired, the number of days, and the like, rather than simply displaying whether or not to acquire paid leave. If it is known in advance that paid leave will be acquired, it is desirable to be able to grasp that fact.
Regarding working hours, not only the cumulative total of working hours up to the previous day is displayed, but the overtime working hours per day (limit of 4 hours) and overtime working hours for a month (up to 4 hours) It is desirable to be able to grasp overtime working hours (up to 360 hours) for one year. Furthermore, it is desirable for the manager to be able to grasp the actual situation of daily overtime work from the viewpoint of the physical condition management of the subordinates.
Therefore, the present invention has been made in view of the above points, and an object thereof is to provide a work management form that is easy to use for an administrator who is in a position to manage subordinates. It is another object of the present invention to provide a work status management system, a work status management device, and a work status input / output device that can easily grasp the work status of subordinates.

In order to achieve the above object, the invention described in claim 1 is a work management form for grasping and managing the work status of a worker, and at least a carry-over leave description area for describing the number of days carried over for paid leave And an overtime work accumulation description area that describes the cumulative overtime work hours of the worker within a predetermined period, a leave type description area that describes a leave type when the worker obtains paid leave, and An overtime work description area for describing the hours in which the worker has worked overtime and an overtime work description area for describing the accumulated hours of the overtime work are provided.
The invention described in claim 2 is a work status management system for grasping and managing a worker's work status, the work status input / output device for inputting and outputting the worker's work status, and the worker A working time input device for inputting the working time of the worker and a working status management device for grasping and managing the working status of the worker, and the working status management device is input by the working status input / output device. Based on the work application information of the worker and the work time information from the work time input device, the overtime work hours and paid leave of the worker are managed.
The invention according to claim 3 is the work status management system according to claim 2, wherein the work status input / output device inputs overtime work information requested by the worker and paid by the worker. The vacation information can be input.
The invention described in claim 4 is the work status management system according to claim 2, wherein the work status input / output device is capable of outputting a work management report describing the work status of the worker. To do.
According to a fifth aspect of the present invention, in the work status management system according to the fourth aspect of the present invention, the work management form includes at least a carry-over leave description area describing the number of days carried over for paid leave, and the labor within a predetermined period. A cumulative overtime work area describing the total number of overtime hours of the worker, a leave type description area describing the leave type when the worker took paid leave, and the worker engaged in overtime work And an overtime work description area for describing the accumulated overtime hours, and an overtime work description area for describing the accumulated overtime hours.

According to a sixth aspect of the present invention, in the work situation management system according to the second aspect, the work situation management apparatus sends an e-mail to an e-mail receiving apparatus owned by an administrator who manages the work of the worker. An e-mail indicating that when the overtime working time of the worker has exceeded the limit time or when a predetermined time set in advance within the limit time has been reached It transmits to an electronic mail receiver.
The invention according to claim 7 is a work status management device for grasping and managing the work status of a worker, and based on the input work application information and work time information of the worker, It is characterized by the management of overtime hours and paid leave.
The invention according to claim 8 is the work status management device according to claim 7, further comprising a mail transmission means for transmitting an email to an email receiving device owned by an administrator who manages the worker, When the overtime hours of the worker are equal to or greater than the limit time, or when the predetermined time set in advance within the limit time is reached, an e-mail indicating that is transmitted to the e-mail receiver. It is characterized by that.
The invention described in claim 9 is a work status input / output device for inputting / outputting a worker's work status, wherein the worker inputs an application for overtime work and the paid leave applied by the worker. It is possible to input information.
According to a tenth aspect of the present invention, in the work status input / output device according to the ninth aspect, it is possible to output a work management report describing the work status of the worker.

According to the invention described in claim 1, the type and number of paid leave that a worker can acquire and the acquisition schedule of paid leave can be described, and the application status and actual status of overtime hours are described Therefore, it is possible to realize a work management form that is easy for the administrator to use.
According to the invention described in claim 2, since the actual working hours of the worker can be automatically input from the working time input device, the manager only applies for paid leave or overtime work of the worker. Can manage workers' paid leave and overtime work.
According to the third aspect of the present invention, the manager can easily input the overtime work information and paid leave information applied by the worker using the work status input / output device.
According to the invention described in claim 4, since the work management report describing the work status of the worker can be output from the work status input / output device, the manager can easily grasp the work status of the worker. Can do.
According to the invention described in claim 5, the work management form describes the types and days of paid leave that a worker can acquire, the acquisition schedule of paid leave, and the like, and applies for overtime hours Since the situation and results are described, the manager can easily grasp the working status of the worker.

According to the invention described in claim 6, the work status management device is provided with a mail transmission means for transmitting an e-mail to the e-mail receiving device owned by the manager, and the overtime working hours of the worker is the limit time or more. When the time reaches the predetermined time within the limit time, the administrator sends an e-mail to that effect to the e-mail receiving device, so that the administrator Accurate management of labor becomes possible.
According to the invention described in claim 7, work status management capable of accurately managing the overtime hours and paid leave of the workers based on the input work application information and the work time information of the workers. An apparatus can be realized.
According to the invention described in claim 8, the apparatus includes a mail transmission unit that transmits an e-mail to the e-mail receiving device owned by the administrator, and when the overtime hours of the worker is equal to or more than the limit time, Alternatively, when the preset time is reached within the limit time, an administrator can send an e-mail to that effect to the e-mail receiving device, so that the manager can properly manage the overtime work of the worker. It becomes possible.
According to the invention described in claim 9, it is possible to realize a work status input / output device capable of easily inputting the overtime work information applied by the worker and the paid leave information.
According to the invention described in claim 10, it is possible to realize a work status input / output device capable of outputting a work management report describing the work status of a worker.

Hereinafter, embodiments of the present invention will be described with reference to the drawings.
FIG. 1 is a diagram showing a configuration of a work status management system as an embodiment of the present invention.
The work status management system 1 according to this embodiment shown in FIG. 1 includes a work status management server 2, a work time input device 3, and a plurality of work status input / output devices 4, 4,. Also, printers 5, 5,... Are connected to the work status input / output devices 4, 4,.
The work status management server 2 is configured by an information processing device such as a personal computer, for example, and is based on the work time information input from the work time input device 3 or the work application information input from the work status input / output device 4. Understand working conditions and manage overtime hours and paid leave. Note that a local area network (LAN) is provided between the work status management server 2 and the work time input device 3 and between the work status management server 2 and the plurality of work status input / output devices 4, 4,. ) Etc.
The work time input device 3 detects and inputs from the work start time to the work end time of the worker to the work status management server 2. The working time detection method in the working time input device 3 is, for example, using a time recorder or, when the worker carries an IC card for personal authentication, using an IC card reader installed in the company. It is conceivable to read an IC card and detect working hours from the read time. In addition, when a worker is always working using a personal computer, it is also possible to detect the labor interval from the usage status of the personal computer.
The work status input / output device 4 is also composed of an information processing device such as a personal computer, similar to the work status management server 2 described above. The work status of the worker, for example, overtime hours and paid leave, etc. The work management form of each worker sent from the work status management server 2 is displayed and output, or the work management form is printed by the printer 5 and output.

FIG. 2 is a diagram showing a hardware configuration of the work status management server 2.
In FIG. 2, a CPU (Central Processing Unit) 11 controls the entire work status management server 2.
A ROM (Read Only Memory) 12 stores program data and the like, and the CPU 11 reads the data via the bus 10 as necessary, thereby executing processing according to the stored program.
A RAM (Random Access Memory) 13 appropriately stores data, programs, and the like necessary for the CPU 11 to execute various processes.
The hard disk drive (HDD) 14 includes a hard disk (HD) 15 as a storage medium, and the CPU 11 records or reads data, programs, and the like on the HD 15. In this case, the CPU 11 reads out an application program stored in the HD 15 of the HDD 14 and develops it in the RAM 13 to execute various processes according to the application program.
In addition, a display 16 is connected to the internal bus 10 and a keyboard 17 and a mouse 18 are connected as input means. The internal bus 10 is connected to a local area network interface (LAN I / F) 19 and is connected to the LAN via the LAN I / F 19.
The e-mail transmission unit 20 is a transmission unit that transmits an e-mail to an e-mail reception device owned by, for example, an administrator, and details thereof will be described later.
The work status management server 2 configured as described above functions as the work status management server 2 by the CPU 11 expanding the program stored in the ROM 15 or the HD 15 of the HDD 14 to the work area of the RAM 13 and executing the processing. become.

FIG. 3 is a diagram showing a hardware configuration of the work status input / output device 4. Note that the same blocks as those in FIG.
The work status input / output device 4 shown in FIG. 3 has a CPU 11, ROM 12, RAM 13, HDD 14, HD 15, display 16, keyboard 17, mouse 18, and LAN I / F 19, which are connected by an internal bus 10 as described above. ing. A printer I / F 21 is connected to the internal bus 10, and the printer 6 is connected via the printer I / F 21.
The work status input / output device 4 configured as described above functions as the work status input / output device 4 by the CPU 11 expanding the program stored in the ROM 15 or the HD 15 of the HDD 14 to the work area of the RAM 13 and executing the processing. Will do.

FIG. 4 is a diagram showing an example of an application input screen displayed on the work status input / output device 4 of the present embodiment. FIG. 4A shows an example of an overtime application input screen, and FIG. An example of the application input screen is shown. 4A and 4B, the application input screen shown in FIGS. 4A and 4B is used when the administrator performs a predetermined operation using the input means such as the keyboard 17 and the mouse 18 of the work status input / output device 4. It is displayed on the display 16 of the output device 4.
The overtime work application input screen 30 shown in FIG. 4A includes a date area 31 for inputting a date for overtime work, a day of the week area 32 for inputting a day of the week, a start time, an end time, and a break for overtime work. Overtime working time input area 33 for inputting hours, actual working time input area 34 for inputting actual working hours, a work contents input area 35 for inputting work contents in overtime work, and a confirmation key 36 to be clicked when input is completed Etc. are provided. In this case, when the administrator inputs each of the areas 31 to 35 and then clicks the confirmation key 36, information on overtime work input to each of the areas 31 to 35 is sent to the work status management server 2 as work application information. Is transmitted.
In addition, the vacation application input screen 40 shown in FIG. 4B includes a check box 41 for selecting and checking a vacation type, a vacation reason input area 42 for inputting a vacation reason, and a confirmation to be clicked when the input is completed. A key 43 and the like are provided. In this case, after the administrator checks the check box 41 and inputs the leave reason input area 42, the administrator clicks the confirmation key 43, so that the entered paid leave information is used as work application information as the work status management server 2. Is transmitted to.

In the work status management system 1 of the present embodiment, the worker's work time information is automatically input from the work time input device 3 to the work status management server 2.
The work status management server 2 manages the overtime hours and paid leave of each worker based on the work application information from the work status input / output device 4 and the work time information from the work time input device 3. I am doing so. Specifically, the number of days carried over for each type of paid leave, management of overtime hours per day, cumulative hours of overtime work per month or year, etc. are managed.
Therefore, according to the work status management system 1 of this embodiment, the manager can manage the paid leave and overtime of the worker only by applying for the paid leave and overtime of the worker. Can do.
In addition, the manager can easily input overtime work or paid leave requested by a subordinate (worker) according to the application input screen displayed on the work status input / output device 4.
Furthermore, in the work status management system 1 of the present embodiment, the work status of each worker in the work status management server 2 is input / output in the form of a work management form 50 that is easy for the manager who manages the worker to use. Output is possible from a printer 5 connected to the apparatus 4.

FIG. 5 shows an example of a work management form.
The work management form 50 shown in FIG. 5 is a form that describes the work status of each worker in units of one month, and this work management form 50 includes at least two paid leave and normal paid leave and life support ( LS) A carry-over leave description area 51 in which the number of days of paid leave of two types of leave is described, and a cumulative time description in which the accumulated hours of overtime work within a predetermined period (for example, one year) of the worker are described. Area 52, leave type description area 53 in which the type of paid leave that the worker applied for, etc. are described, overtime hours that the worker applied for or requested by the supervisor, and the actual number of overtime hours actually engaged An overtime work description area 54 in which hours are described, and an accumulated time description area 55 in which the accumulated hours of overtime work are described in units of days and months. The leave type description area 53, the overtime work description area 54, and the accumulated time description area 55 are provided in units of days. It is also possible to describe the outing information applied by the subordinates in the leave type description area 53.

In the example shown in FIG. 5, it is described in the carry-over leave description area 51 that the numbers of carry-overs of ordinary leave and LS leave are 25 days and 18 days, respectively. The cumulative time description area 52 indicates that the cumulative total of overtime work hours (excessive work hours) for the current year is 75 hours (360 hours a year limit). Further, the vacation type description area 53 describes that a normal vacation was acquired on the 2nd and a special vacation for marriage was acquired on the 6th.
In addition, in the overtime work description area 54, there were applications for overtime up to 19:30 on the 3rd, and 21:00 on the 4th, and in fact, the 2nd was up to 20:00 on the 4th. Describes that overtime work was carried out until 21:00.
Also, in the cumulative time description area 55, the cumulative time in days of overtime on the 3rd and 4th is 2 hours 40 minutes and 3 hours 40 minutes respectively, and the cumulative time in the month is 2 hours 40 minutes and 6 hours respectively. It is stated that it is 20 minutes.
Such a work management form 50 includes the number of days carried forward for each type of paid leave of each worker, the acquisition status of paid leave, the application / result status of overtime hours, the cumulative hours of overtime, etc. Therefore, it is possible to realize a work management form that is easy to use for managers in the position of managing subordinates (workers).
In addition, since the application / result status of overtime work is described, it is possible to easily check whether there is a significant difference between the overtime work application and the actual overtime work.
Further, for example, when the manager prints out the work management form 50 as shown in FIG. 5 at the beginning of the month and binds his / her own system notebook, etc., and his / her subordinate applies for paid leave or overtime work. In addition, it can also be used as a tool for making a note of this fact in a work management form stored by the administrator. In that case, the manager himself / herself can input by the work status input / output device 4 while looking at the memo written in the work management form based on the report of the subordinate.

In this way, the work management form of this embodiment can also describe the type of paid leave that can be acquired by the subordinate, the number of days, the scheduled acquisition of paid leave, the application status and actual status of overtime hours, etc. This is a work management form that is convenient for the administrator.
Further, when the administrator carries such a work management form 50, for example, when a trouble occurs in the transportation facility, the administrator sees the work management form carried by himself / herself, for example, paid Even if there is no notification from the subordinates from the acquisition status of the vacation, etc., it is possible to quickly grasp whether or not the office has been delayed due to the influence of the trouble such as transportation. In addition, even when an emergency situation occurs outside of the working hours, it is possible to quickly grasp the working status of the subordinates by looking at the application status for overtime work.
Furthermore, the work status management server 2 of the present embodiment is provided with an e-mail transmission unit 20. For example, when the overtime hours of workers managed by the manager have reached the limit time, or overtime When the working time exceeds the limit time, as shown in FIG. 6, the fact is notified to the electronic mail receiving device 61 such as a mobile phone owned by the administrator via the communication network 60.

FIG. 7 is a diagram showing an example of an e-mail transmission process to the administrator in the work status management server 2. The process described below is realized by the CPU 11 of the work status management server 2 executing a program recorded in advance on the HD 15.
In this case, first, the overtime limit L is set to “40” (S1). Next, a cumulative time W of overtime working hours of this month is calculated (S2), and it is determined whether or not the cumulative overtime time W of overtime has become equal to or greater than the overtime working limit time L.
Here, if it is determined that the cumulative overtime hours W are over the overtime limit time L (Y in S3), an email is notified that the overtime hours per month has exceeded the limit time (S4) to finish the processing.
On the other hand, if it is determined that the accumulated overtime hours W are not equal to or greater than the overtime limit time L (N in S3), the process proceeds to step S5. It is determined whether or not a preset time within the limit time, for example, 90% of the overtime limit time L is exceeded. Here, if it is determined that the cumulative overtime hours W are over 90% of the overtime limit time L (Y in S5), it is notified that the overtime hours are close to the limit time. The mail is transmitted to the administrator's e-mail receiving device (S6) to finish the process. On the other hand, if it is determined that the accumulated overtime hours W have not reached 90% of the overtime limit time L (N in S5), the process is finished as it is.
In this way, it is possible to notify the manager that the overtime hours of workers are approaching the limit time, or that the limit time has been exceeded. Therefore, necessary procedures for overtime work can be performed promptly.

In the present embodiment, the case where the predetermined time for determining whether or not the overtime work time is close to the limit time is set as 90% of the overtime work limit time has been described as an example. Is merely an example, and it goes without saying that the predetermined time used for determining whether or not the overtime work time is close to the limit time can be arbitrarily set.
Further, in the present embodiment, the case where the e-mail is transmitted based on the limit time of overtime work per month has been described as an example, but the e-mail is based on the limit time of overtime work per year. It is of course possible to send

It is the figure which showed the structure of the work condition management system as embodiment of this invention. It is the figure which showed the hardware constitutions of the work condition management server. It is the figure which showed the hardware constitutions of the work condition input / output device. It is the figure which showed an example of the application input screen displayed on a work condition input / output device. It is the figure which showed an example of the work management form. It is the figure which showed the communication path | route between a work condition management server and an electronic mail receiver. It is the figure which showed an example of the email transmission process in a work status management server. It is the figure which showed an example of the conventional overtime work book.

Explanation of symbols

  DESCRIPTION OF SYMBOLS 1 ... Work condition management system, 2 ... Work condition management server, 3 ... Working time input device, 4 ... Work condition input / output device, 5 ... Printer, 6 ... Printer, 10 ... Internal bus, 11 ... CPU, 12 ... ROM, DESCRIPTION OF SYMBOLS 13 ... RAM, 14 ... HDD, 15 ... HD, 16 ... Display, 17 ... Keyboard, 18 ... Mouse, 19 ... LAN I / F, 20 ... E-mail transmission part, 30 ... Overtime work application input screen, 40 ... Vacation Application input screen, 50 ... Work management form, 51 ... Carry-over leave description area, 52 ... Cumulative time description area, 53 ... Leave type description area, 54 ... Overtime work time description area, 55 ... Accumulated time description area, 60 ... Communication Network, 61 ... E-mail receiver

Claims (10)

A work management form for grasping and managing the work status of workers,
At least the carry-over leave description area that describes the number of days carried over for paid leave, the cumulative overtime work description area that indicates the cumulative number of overtime hours of the worker within a predetermined period, and the worker has acquired paid leave Leave type description area describing the type of leave at the time of the event, Overtime work time description area describing the time the worker engaged in overtime work, and cumulative overtime work describing the cumulative hours of the overtime work A work management form characterized by comprising an area. A work status management system for grasping and managing the work status of workers,
A work status input / output device for inputting / outputting the worker's work status; a work time input device for inputting the worker's work time; a work status management device for grasping and managing the worker's work status; Consisting of
The work status management device is configured to use the worker's overtime hours and paid leave based on the worker's work application information input by the work status input / output device and the work time information from the work time input device. Work status management system characterized by managing In the work status management system according to claim 2,
The work status management system, wherein the work status input / output device is capable of inputting overtime work information requested by the worker and paid leave information requested by the worker. In the work status management system according to claim 2,
The work status management system, wherein the work status input / output device is capable of outputting a work management report describing the work status of the worker. In the work status management system according to claim 4,
The work management report includes at least a carry-over leave description area that describes the number of days carried over for paid leave, an overtime work description area that indicates a cumulative amount of overtime hours of the worker within a predetermined period, and the labor A leave type description area for indicating a leave type when a worker acquires paid leave, an overtime work description area for indicating the time the worker has worked overtime, and a cumulative time of the overtime work. A work status management system comprising a cumulative overtime work description area. In the work status management system according to claim 2,
The work status management device includes a mail transmission means for transmitting an e-mail to an e-mail receiving device owned by an administrator who manages the work of the worker, and the overtime working time of the worker is a limit time or more. When this happens, or when a predetermined time set in advance within a time limit is reached, an e-mail indicating that fact is transmitted to the e-mail receiving device. A work status management device for grasping and managing the work status of workers,
A work status management apparatus for managing overtime work hours and paid leave of the worker based on input work application information and work time information of the worker. In the work situation management device according to claim 7,
A mail transmission means for transmitting an e-mail to an e-mail receiving device owned by the manager who manages the worker is provided, and when the overtime hours of the worker exceeds the limit time or within the limit time When the predetermined time set in advance is reached, an e-mail indicating that fact is transmitted to the e-mail receiving apparatus. A work status input / output device for inputting and outputting the work status of workers,
A work status input / output device capable of inputting overtime work information requested by the worker and paid leave information requested by the worker. In the work status input / output device according to claim 9,
A work status input / output device capable of outputting a work management form describing the work status of the worker.

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