JP2005202601A - Electronic settlement document management device and program - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To prevent the unauthorized duplication and use of a settlement document used in an electronic settlement system. <P>SOLUTION: In response to a duplication instruction, a settlement document acquisition part 33 acquires settlement document data from a settlement document storage part 31, and a determination part 35 determines the presence/absence of settlement information for the data. When settlement information is added to the settlement document data as the result of determination, a settlement information deletion part 36 deletes the settlement information, and a settlement document duplication part 37 performs duplication of the settlement document data from which the settlement information is deleted. <P>COPYRIGHT: (C)2005,JPO&NCIPI

Description

  The present invention relates to an electronic approval document management apparatus that manages electronic approval documents.

  2. Description of the Related Art In recent years, electronic approval systems for making approvals such as approval or denial of approval documents regarding various cases by computer processing have been used. In such an electronic approval system, the prepared approval document is transmitted as electronic data to each responsible person's terminal. Each responsible person confirms the contents of the received electronic data on the display, etc., and adds approval information such as an electronic seal to the electronic approval information addition area in the electronic approval document. Approval or denial is made (Patent Documents 1 and 2).

  In such an electronic approval system, in order to re-use a part of the contents of a finalized approval document or a final approval document, it is sometimes convenient to copy the approval document and use it. Specifically, for example, a decision document for a new quotation is created by diverting a layout portion such as a frame other than individual information such as the amount and customer name, or a new design drawing is diverted from a part of the design drawing. When making a final approval document, the contents of a final approval document may be copied and used for convenience.

  As described above, when a finalized document that has been finalized or has been finalized and in which the final approval information is added to the electronic approval information addition area of the final approval document data is copied, the added approval information may also be copied at the same time. However, unless it is illegally copied and used, there is usually no problem because the user deletes the approval information added to the electronic approval information addition area and reuses it. In addition, even if an attempt is made to copy illegally, the approval information added to the electronic approval information addition area is configured so that it cannot be recognized by the electronic approval system as normal approval information by copying. Can be prevented.

  However, some approval documents used in the electronic approval system may be used beyond the scope of use of the electronic approval system. In other words, the approval document used in the electronic approval system is originally exchanged with electronic data via the network, but the electronic approval system cannot be used. For example, when the approval document is submitted to an external business partner, the approval document is used. A document may be output to a print medium such as paper using a printer or the like.

  If the final approval document to be output to the print medium is a copy of the final approval document with the approval information added to the electronic approval information addition area, the approval information is also output by outputting to the print medium. They are printed together. However, unlike the electronic data approval document exchanged on the electronic approval system, whether the approval information added to the electronic approval information addition area of the approval document output to the print medium is illegally copied or not. It is difficult for the user to confirm visually. Therefore, for example, if an approval document with approval information added to the electronic approval information addition area is illegally copied, the contents of the data are altered and output to a print medium such as paper, whether the approval document is an illegal approval document It is difficult to discover.

JP-A-5-54048 JP-A-6-328827

  SUMMARY OF THE INVENTION An object of the present invention is to prevent unauthorized use of an approved document used in an electronic approval system.

  An electronic approval document management apparatus according to the present invention includes a copy instruction accepting unit that receives a copy instruction of approval document data specified from a set of approval document data stored in a storage device, and an approval document data specified by a copy instruction. A determination means for determining whether or not electronic approval information is added to the approval information addition area, and if the electronic approval information is added as a result of the determination by the determination means, the approval information addition area of the specified approval document data An electronic approval information deleting means for deleting the electronic approval information of the specified document, a copying means for copying the approval document data after waiting for the deletion of the electronic approval information in the approval information addition area of the specified approval document data, It is characterized by providing.

  According to the present invention, when the electronic decision information is added to the decision information addition area of the decision document data as a result of the decision by the decision unit, the electronic decision information deletion unit deletes the electronic decision information, and the copying unit After the electronic approval information is deleted, the approval document data is copied. As a result, for example, it is possible to prevent unauthorized use by duplicating approval document data that has been approved or already approved, falsifying the content of the approval document data, and printing it on a print medium such as paper. .

  Embodiments of the present invention (hereinafter referred to as embodiments) will be described below with reference to the drawings. FIG. 1 is a system configuration diagram of an electronic approval system in the present embodiment. An electronic approval server 1 and a client terminal 2 are connected to the electronic approval system via a network. Then, the electronic approval server 1 receives the approval document data transmitted from the client terminal 2, and the electronic approval server 1 performs an approval process on the approval document data.

  Here, the approval document data refers to electronic data that needs to be approved by the approval authority, and mainly refers to document data relating to business operations in a company. Specifically, it is an estimate submitted to a customer, a design drawing, and the like.

  The layout of the approval document data includes a main area for indicating the main contents to be approved, and an approval information addition area for electronic signature using an electronic seal stamp etc. when the approval authority approves. It is comprised including. FIG. 2 shows an estimate which is an example of the approval document data. An approval seal holder's electronic seal is assigned to the approval information addition area 100 of the estimate. As for the layout of the approval document data, several formats are prepared according to the type of the approval document. Then, it uses the format selected by the user to create its own approval document data.

  The electronic approval server 1 will be further described with reference to functional blocks shown in FIG. The I / F 10 is an interface module for transmitting and receiving data to and from the client terminal 2 via the network. The control unit 20 is a module that controls the overall operation of the electronic approval server 1, and specifically includes a CPU and a memory (RAM or ROM). The CPU executes a program read from the memory to execute the electronic The operation of the approval server 1 is controlled. The approval document management unit 30 is a module that performs storage management of approval document data received from the client terminal 2. The approval processing unit 40 is a module that performs an approval process for approval document data managed by the approval document management unit 30. The approval process means, for example, electronic processing in the electronic approval system such as electronic circulation and verification management of approval document data, approval / confirmation, and approval.

  In the electronic approval system configured as described above, the following approval processing is performed. That is, a user who is in charge of making a decision document creates decision document data via the client terminal 2 and transmits it to the electronic decision server 1. The approval document management unit 30 stores and manages the approval document data received by the electronic approval server 1. On the other hand, when the approval authority accesses the electronic approval server 1 via the client terminal 2, approval document data related to the approval handled by the approval authority is displayed on the display of the client terminal 2. After confirming the contents of the displayed approval document data, the approval authority performs electronic approval or denial.

  In this way, the user creates approval document data at the client terminal and approves the created approval document data. However, the final approval document data to be created may have a part in common with final approval document data that has been finalized or has been finalized. For example, in the case of an estimate, contents other than the amount and the customer name may be common. In the case of a design drawing, only a part of the drawing once created is different, and most of the drawing may be common. In such a case, the user selects appropriate approval document data that has been approved or has been approved from the approval document data group stored in the approval document management unit 30 of the electronic approval server 1, and the selected approval document. Data may be duplicated and reused.

  However, when the approval document data being approved or approved is copied in this way, even the approval information such as an electronic seal stamp added to the approval information addition area of the approval document data may be copied. However, unless it is illegally copied and used, there is usually no problem because the user deletes the approval information added to the electronic approval information addition area and reuses it. Further, even if an attempt is made to make a decision by duplicating illegally, in the case of duplicated decision information, the decision processing unit 40 can perform error processing as illegal decision document data to prevent misuse due to unauthorized duplication.

  However, when submitting an approval document to an external business partner, the approval document data may be output to a print medium such as paper using a printer or the like instead of as electronic data.

  When the approval document data to be output to such a print medium is a copy of the approval document data in which the approval information is already added to the electronic approval information addition area, the approval document data is output by outputting it to the print medium. Information is also printed. However, unlike the approval document data that is electronic data exchanged on the electronic approval system, whether the approval information added to the electronic approval information addition area of the approval document output to the print medium has been illegally copied. It is difficult for the user to confirm this visually. Therefore, for example, if the approval document data with approval information added to the electronic approval information addition area is illegally copied, the contents of the data are tampered with, and output to a print medium such as paper, the approval document is an illegal approval document. It is difficult to discover whether or not.

  Therefore, in the present embodiment, the approval document management unit 30 has the following functions in order to prevent fraud by copying the approval document data selected from the approval document data group managed by the approval document management unit 30. Is provided. This function will be described with reference to a detailed functional block configuration diagram of the final approval document management unit 30 shown in FIG.

  The approval document storage unit 31 is a module for storing approval document data received from the client terminal 2. The instruction receiving unit 32 is a module that receives a duplication instruction signal for instructing duplication of approved document data from the client terminal 2. The duplication instruction signal includes identification information of approval document data selected by the user from the approval document data group stored in the approval document storage unit 31. The approval document acquisition unit 33 is a module that acquires the approval document data to be copied from the approval document storage unit 31 based on the identification information included in the copy instruction signal received from the instruction reception unit 32. The position information storage unit 34 is a module for storing position information of the approval information addition area for each format of the approval document data. The determination unit 35 is a module that determines whether approval information is added to the approval information addition area of the acquired approval document data.

  Specifically, the determination unit 35 specifies the format type of the acquired final approval document data, and acquires the position information of the specified format from the position information storage unit 34. Then, the determination unit 35 recognizes where the approval information addition area exists in the approval document data based on the acquired position information, and determines whether the approval information is added to the approval information addition area. . The format type may be specified based on, for example, a file name of finalized document data which is regularly determined for each format in advance. The approval information deletion unit 36 deletes the approval information added to the approval information addition area of the acquired settlement document data when the determination information is added to the approval information addition area as a result of the determination by the determination unit 35. It is a module. The approval document duplication unit 37 is a module that duplicates the approval document data to which no approval information is added.

  FIG. 5 is a diagram when the approval information added to the approval information addition area of the estimate, which is one of the approval document data, is deleted.

  The approval document management unit 30 configured in this manner duplicates the approval document data as shown in the flowchart of FIG.

  That is, the instruction receiving unit 32 receives a duplication instruction signal from the client terminal 2 via the control unit 20 (S101). Based on the identification information included in the copy instruction signal, the approval document acquisition unit 33 acquires the approval document data for which the copy instruction has been issued from the approval document data group stored in the approval document storage unit 31 (S102). . The determination unit 35 specifies the format type of the acquired final approval document data, and acquires the position information of the specified format from the position information storage unit 34 (S103). Further, the determination unit 35 specifies an approval information area of the acquired approval document data based on the acquired position information (S104). Then, the determination unit 35 determines whether approval information is added to the specified approval information area (S105). If approval information is added as a result of the determination, the approval document data is transferred to the approval information deletion unit 36, and the approval information deletion unit 36 deletes the approval information in the approval information addition area of the approval document data ( S106). Then, the approval document copying unit 37 copies the approval document data from which the approval information has been deleted (S107).

  On the other hand, as a result of the determination in S105, if the decision information is not added, the decision unit 35 passes the decision information as it is to the decision document copy unit 37, and the decision document copy unit 37 copies the decision document data. (S108).

  According to the present embodiment, when copying approval document data that has been approved or has been approved, the approval information deletion unit 36 forcibly deletes the approval information added to the approval information area of the approval document data. Therefore, even if the content of the copied approval document data is printed on a print medium such as paper, the approval information added to the copy-source approval document data is not printed on the printed medium. Therefore, it is possible to prevent unauthorized use by copying the approved document data that has been approved or has been approved, falsifying the content of the approved document data, and printing it on a print medium such as paper.

It is a system configuration figure of the electronic approval system in an embodiment. It is a figure which shows the estimate which is an example of approval document data. It is a functional block diagram of the electronic approval server in an embodiment. It is a detailed functional block diagram of the approval document management part in an embodiment. It is a figure at the time of deleting the approval information of the approval information addition area | region of the estimate which is one of the approval document data. It is a flowchart figure which shows the operation | movement flow at the time of duplication document data replication of the decision document management part in embodiment.

Explanation of symbols

  1 electronic approval server, 2 client terminal, 20 control unit, 30 approval document management unit, 31 approval document storage unit, 32 instruction reception unit, 33 approval document acquisition unit, 34 position information storage unit, 35 determination unit, 36 deletion of approval information , 37 Approval document copy part, 40 Approval processing part, 100 Approval information addition area.

Claims (2)

A copy instruction accepting means for accepting a copy instruction for approval document data designated from the approval document data group stored in the storage device;
Determining means for determining whether or not electronic approval information is added to the approval information addition area of the approval document data designated by the duplication instruction;
As a result of determination by the determination means, if electronic approval information has been added, electronic approval information deletion means for deleting the electronic approval information in the approval information addition area of the specified approval document data,
A copy means for copying the approval document data after waiting for the deletion of the electronic approval information in the approval information addition area of the specified approval document data;
An electronic approval document management apparatus comprising: A copy instruction receiving step for receiving a copy instruction for the finalized document data designated from the finalized document data group stored in the storage device;
A determination step of determining whether or not electronic approval information is added to the approval information addition area of the approval document data designated by the copy instruction;
As a result of determination in the determination step, if electronic approval information has been added, an electronic approval information deletion step of deleting the electronic approval information in the approval information addition area of the specified approval document data;
A copy step of copying the approval document data after waiting for the deletion of the electronic approval information in the approval information addition area of the specified approval document data;
A program that causes a computer to execute.

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