JP2004265271A - Information processing system - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide an information processing system by which a plurality of can simultaneously perform approval operation by preventing the authority from being centralized on any specific acknowledger by making approval available regardless of a physical distance between the acknowledger and a target document(report or the like) to be approved, and to provide an information processing system equipped with a valid approving means for transferring electronic information through a network. <P>SOLUTION: In this information processing system for transmitting information (D) whose approval by the approver having an approval right(or a final decision: hereinafter described only "approval") (the approver e.g. a boss B) is required, the information (D) is attached with an approval key (K) individually possessed by the approver (B), and the approval key (K) is configured by continuously arranging alphabetic characters and/or numbers along a plurality of digits. A receiving means (2) is provided with a check means (C) configured to decide whether or not the approval key (K) is proper, and to execute processing for preventing the approval key (K) from being used again when the approval key (K) is proper. <P>COPYRIGHT: (C)2004,JPO&NCIPI

Description

[0001]
TECHNICAL FIELD OF THE INVENTION
The present invention relates to the transmission of information in a network, and is particularly suitable for a case where an authorized person (for example, a boss, a manager, etc.) needs to approve information to be transmitted. About the system.
[0002]
[Prior art]
In order to ensure accuracy and preservation, information is often transmitted and received in the form of a report, for example, with information written on paper.
[0003]
Here, if important information that mistakes could lead directly to wrongdoing, for example, the sale of pachinko machines, for example, "correction of collection amount", "cancellation after shipment", " Before the information is given or received, approval (or settlement: hereinafter, referred to only as “approval” in the present specification) by an authority such as a boss prior to the transfer of the information. Often required.
[0004]
Conventionally, approval by an authorized person (for example, a boss) is often performed by a seal M as shown in FIG. Specifically, important information is not sent to other departments unless the supervisor B who is the authorizing authority seals the approval column N of the report Dj.
[0005]
However, performing the approval by the approval authority B such as the boss by the seal M (or the act of sealing the approval column) has the following problems.
First, it is impossible to seal a document to be approved by a person who is to be approved unless the document is physically close.
[0006]
Second, the seal M for approval is treated as a symbol of authority, and authority in the organization tends to concentrate on the seal owner B for approval. Then, even if the right holder B temporarily deposits the seal M with another person, the person who has deposited the seal M has the power in the organization only because he has temporarily deposited the seal. , An unnatural phenomenon occurs.
[0007]
Third, when a plurality of approval right holders are required to be stamped, as in, for example, a request for approval, it takes a very long time to obtain approval of all the approval right holders.
[0008]
Fourth, as shown in FIG. 5, for example, when the reporter A makes a report Dj necessary for the responsible department and / or the management side E1 to En using electronic information via the network F, the seal is Inappropriate as a means of approval.
[0009]
[Problems to be solved by the invention]
The present invention has been proposed in view of the above-described problems of the related art, and can be approved regardless of the physical distance between the approver and the target document (such as a report) to be approved. Yes, the authority is not concentrated on a specific approval right holder, multiple approval right holders can perform approval work at the same time, and an effective means of approval when electronic information is transferred via a network It is intended to provide an information processing system having the above.
[0010]
The information processing system using the computer of the present invention requires approval by a person (authorization authority, for example, supervisor) having the authority of approval (or settlement: hereinafter, referred to only as “approval” in the present specification). In an information processing system for transmitting information, transmitting means (for example, computer terminal 1) for transmitting the information (D) and receiving means (for example, computer terminal 2) for receiving the report (D) And a network (for example, the Internet, a local area network, etc. 3) for electronically connecting the two, and the information (D) is individually owned by the person (B) having the approval authority. An approval key (K) is attached, and the approval key (K) is configured by continuously arranging alphabetic characters and / or numbers over a plurality of digits. Checking means configured to determine whether the authentication key (K) is appropriate and to execute a process in which the authentication key (K) cannot be reused if the authentication key (K) is appropriate. (C) (claim 1).
[0011]
According to the present invention having such a configuration, when the information (D) to be transmitted / received requires approval, the approval right holder (B) holds the approval key ( By attaching K), approval can be made without stamping.
Then, by electronically accessing the transmission means (1), the approver (B) physically present at a long distance can approve (for the information D to be approved). . Alternatively, the approval is transmitted by contacting the approval key (K) to the person who intends to transmit the information (D) (the person A seeking the approval) by telephone, facsimile (FAX), or other means. Done.
[0012]
Further, the approval by the approval right holder (B) is executed by adding the approval key (K) on the screen of the computer or by communicating the approval key (K). Approval can be performed.
According to the present invention, as described above, coupled with the fact that approval is performed irrespective of the physical distance, when approval by a plurality of approval right holders is required (for example, a request for approval) The time required for approval can be reduced.
[0013]
Further, according to the present invention, when the approval key (K) is appropriate, the means for executing the processing that cannot reuse the approval key (K) (check means C: first comparing means C1) ), The approval key (K) can be used only once (for approval). In other words, it cannot be used repeatedly like a seal.
Therefore, an unnatural phenomenon (a phenomenon in which authority is concentrated on a person who holds a seal) as in the case of a seal is suppressed.
If there are a plurality of opportunities for approval, a plurality of approval keys (K) may be given in advance to the approval right holder (B).
[0014]
In addition, since the approval key (K) is formed by continuously arranging English characters and / or numbers over a plurality of digits, it is suitable for transmission through the electronic information network (3).
[0015]
Further, the present invention has means (check means C: third comparing means C3) for determining whether or not the approval key (K) is appropriate. Damage can be reliably prevented.
Here, the determination as to whether or not the approval key (K) is appropriate can be made using a digital watermark technique or an encryption technique. In other words, the determination as to whether or not the approval key (K) is appropriate can be applied to any known technique.
[0016]
In the present invention, the receiving means (2) has a storage means (for example, a database Cd), and the storage means (Cd) stores approval data (d1 to d5) used properly. The checking means (C: first comparing means C1) is preferably configured to determine whether the approval data is unused (d1) (claim 2).
With such a configuration, the above-described processing for preventing the approval key (K) in the checking means (C) from being reused is executed. Further, a “reuse prohibition processing step” described later is also executed by such a configuration.
[0017]
Further, in the present invention, the storage means (for example, database Cd) stores the expiration date of the approval key (K) (d2), and the checking means (C: second comparing means C2) stores the expiration date of the approval key (K). Is preferably configured to determine whether or not the expiration date has passed (claim 3).
By delimiting the expiration date of the approval key (K), it is possible to prevent accumulation of the approval key (K) and improper approval.
[0018]
In the present invention, the number of use of the approval key (K) of the approval right holder (B) is measured, and the amount of the approval key (K) issued is determined according to the number of use of the approval key (K). Is preferred.
This makes it possible to make a clear difference in the issue amount of the approval key (K) and rank the approval right holder (B).
[0019]
According to the information processing method using a computer of the present invention, information (D) requiring approval by a person having approval authority (authorization authority, for example, boss B) is transmitted to the information (D). In an information processing method for causing a receiving means (for example, the computer terminal 2) to receive from a transmitting means (for example, the computer terminal 1) via an electronic information network (for example, the Internet, a local area network 3 etc.), The approval key (K) individually owned by the holder (B) includes an approval key (K) attaching step (S4) to be attached to the information (D), and the approval key (K) has a plurality of digits. The receiving means (2) receives the information (D) when the receiving means (2) receives the information (D). A determination step (S9 to S11) for determining whether or not (K) is appropriate; and a reuse prohibition processing step (S13) for executing processing in which the approval key (K) determined to be appropriate cannot be reused. (Claim 4).
[0020]
In the present invention, the term "computer" is used to include not only an electronic computer or its terminal but also a mobile phone, various information processing devices, or a member having any information processing function such as a chip. .
[0021]
The transmitting means (1) can be applied not only to a computer terminal but also to any device having a mail transmitting function, such as a mobile phone or a PDA.
[0022]
BEST MODE FOR CARRYING OUT THE INVENTION
Hereinafter, embodiments of the present invention will be described with reference to the accompanying drawings.
[0023]
In FIG. 1, the system of the embodiment of the present invention transmits a report (information) D of a reporter (person in charge) A requiring approval by a person (authorization authority, for example, supervisor) B having approval authority. In the information processing system of the present invention, there is provided a computer terminal 1 which is a transmitting means for transmitting the information D, a receiving means 2 for receiving the report D, and a network 3 for electronically connecting the two. I have.
[0024]
The information D is attached with an electronic approval key K individually owned by the boss B having the approval authority, and the approval key K is not explicitly shown in the figure, but includes English characters and / or characters over a plurality of digits. Or, it is constituted by arranging numbers consecutively.
[0025]
The receiving unit 2 is configured to determine whether the approval key K is appropriate, and to execute a process in which the approval key K cannot be reused if the approval key K is appropriate. It has a checking means C and a plurality of computer terminals 20 on the jurisdiction and / or management side connected to the checking means C via a line L.
[0026]
As shown in more detail in FIG. 2, the checking means C includes input / output interfaces Ci, Co, an approval key extracting means Ca, a first comparing means C1, a second comparing means C2, It comprises a third comparing means C3, a processing means Cb, a database Cd, and lines Lc1 to Lc17 connecting these.
[0027]
The database Cd includes data d1 of a used key that stores an already used key and its user, data d2 of an expiration date of each key, and a key for confirming that the key is valid. Data d3 of the watermark as the encryption, data d4 specifying the one using the key, and data d5 of the blacklist of the person who committed the scandal are stored.
[0028]
The approval key extracting means Ca sorts information with the approval key K and information without the approval key K from the report D input (Lc1) from the interface Ci. Then, the data with the approval key is extracted from the "correction of the collection amount" information to which the approval key is attached, and the data with the approval key is determined by the first comparing means C1 to the third comparing means C3 to determine whether the data is appropriate. to decide.
[0029]
All information without an approval key is transmitted to the processing means Cb described later.
[0030]
The first comparing means C1 compares the used key data d1 stored in the database Cd with the approval key K extracted by the approval key extracting means Ca (Lc4). Then, it is determined whether or not the extracted approval key K has been used in the past.
When the approval key is appropriate, the device has a means (check means C) configured to execute a process in which the approval key cannot be reused. Therefore, the approval key is used only once (for approval). ) Can not be used. In other words, it cannot be used repeatedly like a seal.
Therefore, an unnatural phenomenon (a phenomenon in which authority is concentrated on a person who holds a seal) as in the case of a seal is suppressed.
[0031]
The second comparing means C2 has a function of referring to the expiration date data d2 of each key of the database Cd (Lc6) and extracting an approval key whose expiration date has passed without being used yet. Then, the fact that the expired key has been used is added to the data of the key user in the database (Lc8), and is also posted on the blacklist (Lc18), and the approver (boss) who did not use up the approval key within the expiration date. For, the number of approval keys issued afterward is reduced.
[0032]
The third comparison means C3 refers to the data d3 of the watermark (key) of the encryption of the database Cd (Lc9), and determines whether the authorization key itself is valid (whether an incorrect authentication key is used). Determine whether or not. Also, when it is determined to be valid (Lc11), the fact that it has been used is added to the user key data d1 of the database Cd (Lc12).
The incorrect approval key is created by analogy with another approval key. For example, the last digit is changed one by one, or at least one digit or alphabetic character is changed. However, even if an improper approval key is created by such a method, it is impossible to accurately manufacture a digital watermark or an encrypted part, so that the point is checked by the comparison means C3.
[0033]
If an incorrect approval key is found, the information is not approved properly, and a predetermined fraud processing procedure (Lc10) is followed.
Then, the person who uses the key (boss B or reporter A) is specified and posted on, for example, blacklist d5, which is used as a reference for personnel evaluation. Then, a penalty such as reducing the number of approval keys to be issued after that is given to that person.
[0034]
The processing unit Cb determines whether or not the comparison unit (C1 to C3) has determined that the key is unacceptable (Lc5, Lc7, Lc10), or if there is no authorization key (Lc3). In the case other than the registered one (Lc15), a reply is sent to the reporter A (Lc13), and the key user data d4 is recorded (Lc14), and the reporter A is added to the blacklist d5 (Lc16). Is also added to the key user data d4 (Lc18).
However, not all information requires an approval key, and information that does not require an approval key is transmitted to each department via the interface Co as it is (Lc17).
[0035]
Here, the approval document requires a large number of approval stamps. On the other hand, although not clearly shown, if the present embodiment is applied to a request for approval, even if there are many approving persons, the approval keys owned by each approver can be individually attached. Just fine. The approval key can be attached by electronic means or other methods at the same time by multiple approvers, so the time spent for approval is compared to the conventional method of having individual seals. Can be greatly reduced.
[0036]
Next, the flow up to approving the information D to which the approval key K is attached will be described with reference to the flowchart of FIG. 3 and FIGS.
[0037]
The case where the reporter A wants to report the correction of the collected amount to the management department and the responsible department will be described as an example.
Here, in order to report “correction of the collected amount” to the management department and the department in charge, the supervisor B needs to check and approve it.
Therefore, the reporter A creates report data (step S1), shows the "correction of the collection amount" information to be transmitted to the supervisor (authorization authority) B, and asks for a judgment (step S2).
[0038]
If the boss B determines that the content is inappropriate (approval is not possible in step S2), it refuses to attach the approval key and returns it to the reporter A (step S3). Reporter A again creates appropriate "correction of collected amount" information (return to step S1 in a "not approved" loop).
[0039]
If the boss B determines that the content is appropriate (approval in step S2 is possible), the boss B attaches the approval key K (step S4).
On the screen of the computer terminal which is the information transmitting means, the approval key K is attached to the "correction of the collected amount" information D and transmitted from the computer terminal 1 to the responsible department and / or the management department (step S5).
[0040]
When attaching the approval key K to the data to be reported D, the mode of attaching the approval key K is not limited to the case where the approval key K is combined on the screen of the computer terminal 1, and may be, for example, a telephone or a facsimile. Then, the boss B may notify the reporter A of the approval key K.
[0041]
Here, the approval key K is obtained by assigning a number and an alphabetic character to each of a plurality of digits, and is subjected to digital watermarking or encryption, and can be used to analogize another approval key from one approval key K. There are no ideas. As for such a device, a conventionally known technology can be widely applied.
[0042]
The "correction of the collection amount" information D to which the approval key K is attached is sent to the respective departments in charge and the checking means C on the management side via the Internet 3 (step S6).
The checking means C checks whether or not the approval key K is appropriate according to the following procedure (see FIG. 2).
[0043]
The approval key extracting means Ca of the checking means C of a predetermined department (a department having jurisdiction over the correction of the collection amount) sorts information with the approval key and information without the approval key (step S7). Then, the data of the approval key is extracted from the "correction of the collection amount" information to which the approval key is attached (YES in step S7), and the data of the approval key is determined by the first to third comparing means C1 to C3 to determine whether the data is appropriate. Judge.
[0044]
On the other hand, all the information without the approval key is transmitted to the processing means Cb.
The processing means Cb determines whether or not the document does not require an approval key (step S8). If the document is not unnecessary, that is, if the document originally requires an approval key (NO in step S8), the processing unit Cb informs the sender. A reply is sent (step S3), and the steps after step S1 are repeated again.
If the approval key is not required (YES in step S8), the process proceeds to step S14, where the data is transmitted to each section as it is, and the process is terminated.
[0045]
The first comparing means C1 compares the used key data d1 stored in the database Cd with the approval key K extracted by the approval key extracting means Ca (step S9). Then, it is determined whether or not the extracted approval key K has been used in the past. If it has not been used, it is transferred to the second comparing means C2. Go to step 12.
[0046]
The second comparing unit C2 determines whether the expiration date has expired with reference to the expiration date data d2 of each key in the database Cd (step S10).
If it is within the validity period, it is transferred to the next third comparing means C3, while if it has expired, the process proceeds to step S12.
[0047]
The third comparing means C3 determines whether the password of the database Cd is an improper approval key created by analogy with another approval key with reference to the watermark key data d3 (step S11). .
If the key is valid, the report D data is received, processing is performed in accordance with the contents of the report data, and the used approval key K is registered as "used" as used key data d1 (step S13). Then, the report data is transmitted to each section (step S14), and the process is completed.
[0048]
If an incorrect authorization key is found, if the previously used authorization key described above is used, or if an expired authorization key is used, the relevant key is issued as information that has not been properly authorized. And the person who used it (boss B or reporter A) is specified and posted on, for example, blacklist d5, which is used as a reference for personnel evaluation.
Also, for example, a penalty such as reducing the number of approval keys issued after the fact is imposed on the person (step S12).
[0049]
In the illustrated example where the checks are performed in the first comparing means C1 to C3, in the order of "used or unused?", "Expiration date?", "Is not a forged authorization key?" Is checked, but the order of this check can be freely changed.
[0050]
The illustrated embodiment is merely an example, and does not limit the technical scope of the present invention.
For example, in the illustrated embodiment, information transmission / reception is performed using a personal computer. However, any device capable of transmitting / receiving “e-mail”, such as a mobile phone, a PDA, or the like, is applicable. is there.
[0051]
Further, in the illustrated embodiment, as information requiring the approval of the supervisor, “collection amount correction” information is exemplified, but the present invention is not limited to this. For example, the present invention is also applicable to "cancellation after shipping" information, "payment of bills exceeding a certain number of bills", and the like.
[0052]
【The invention's effect】
The effects of the present invention are listed below.
(1) The approval key is formed by continuously arranging English characters and / or numbers over a plurality of digits, and the receiving means determines whether or not the approval key is appropriate, and when the approval key is appropriate, Is configured to execute the process that cannot reuse the approval key. If the information to be given / received requires approval, the approval authority holds the approval key By attaching, the approval can be made without stamping.
(2) By electronically accessing the transmission means, an authorized person physically located at a long distance can approve information to be approved.
Alternatively, approval can be made by contacting a person who is going to transmit the information with an approval key by telephone, facsimile, or other means.
(3) Approval is performed by an authorized person by adding an authorized key on the screen of the computer or by communicating the authorized key, so that a plurality of authorized users can simultaneously perform the approval operation. Become.
(4) Since there is a means configured to execute a process in which the approval key cannot be reused if the approval key is appropriate, the approval key can be used only once. Therefore, an unnatural phenomenon (a phenomenon in which authority is concentrated on a person who holds a seal) as in the case of a seal is suppressed.
(5) Since the approval key is formed by continuously arranging English letters and / or numbers over a plurality of digits, it is suitable for transmission through an electronic information network.
(6) Since the check means is configured to determine whether or not the approval data is unused, a process for preventing the approval key from being reused is executed.
(7) The storage means stores the expiration date of the approval key, and the check means determines whether the expiration date of the approval key has passed. Therefore, the approval key is stored and inappropriate approval is performed. Can be prevented.
(8) Since there is a means for determining whether or not the approval key is appropriate, it is possible to reliably prevent damage due to forgery of the approval key.
(9) The system is configured so that the number of approval keys used by the approval right holder is measured and the amount of approval keys issued is determined in accordance with the number of approval keys used. It is possible to rank the rank of approval authority (evaluate the grade).
[Brief description of the drawings]
FIG. 1 is a diagram showing an outline of a system according to an embodiment of the present invention.
FIG. 2 is a diagram showing in detail a configuration of a check unit in the embodiment of the present invention.
FIG. 3 is a flowchart illustrating a flow of information processing according to the embodiment of the present invention.
FIG. 4 is an approval procedure diagram for explaining a report approval method in the related art.
FIG. 5 is a diagram showing an outline of a system according to the related art.
[Explanation of symbols]
DESCRIPTION OF SYMBOLS 1 ... Computer terminal / transmission means 2 ... Computer terminal / receiving means 3 ... Internet / network 20 ... Computer terminal A ... Reporter B ... Boss / Authorization authority C ... Checking means C1 First comparing means C2 Second comparing means C3 Third comparing means Ca Approval key extracting means Cb Processing means Cd Database / storage Means Ci, Co Interface D Report / Information K Approval key d1 Used key data d2 Expiration date data d3 for each key d3 Data with encryption as watermark d4 ... Key user data d5 ... Black list data

Claims (4)

In an information processing system for transmitting information requiring approval by an authorized person, a transmission unit for transmitting the information and a reception unit for receiving the report are electronically connected. The information is attached with an approval key individually held by the person having the approval authority, and the approval key is composed of a plurality of digits in which alphabetic characters and / or numbers are continuously arranged. The receiving means is configured to determine whether or not the approval key is appropriate, and to execute a process in which the approval key cannot be reused if the approval key is appropriate. An information processing system using a computer, characterized by having a checking means. The receiving means has a storage means, the storage means stores properly used approval data, and the checking means is configured to determine whether the approval data is unused. An information processing system using the computer according to claim 1. 3. The computer according to claim 1, wherein the storage unit stores an expiration date of the approval key, and the check unit is configured to determine whether the expiration date of the approval key has elapsed. Information processing system using. In an information processing method for causing receiving means to receive information requiring approval by a person having approval authority from a transmitting means for transmitting the information, the receiving means via an electronic information network, Includes an approval key attaching step in which an approval key individually held by the user is attached to the information, wherein the approval key is configured by continuously arranging English characters and / or numbers over a plurality of digits, and When receiving the information, a determining step of determining whether or not the approval key is appropriate by the checking unit, and a reuse prohibition process of performing a process in which the approved key determined to be appropriate cannot be reused. And an information processing method using a computer.

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