JP2003196439A - Document management system, document management method and recording medium - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a document management system, a document management method and a recording medium for suitably managing a document changing its state according to the flow of a series of task. <P>SOLUTION: In the document management system 1, in managing a document changing in its state according to a series of work flow, inter-document relation information for previously connecting the documents in registering the document is attached, the concerned attached inter-document relation information itself is provided with the state according to the flow of a task as the inter-document relation information state, and the state of the inter-document relation information is set according to the relating information for relating the previously provided document to the document related information. Accordingly, the inter- document relation information itself is subjected to the transition of state corresponding to the state transition of the document to suitably manage the document according to the change of the document state. Thus, utilization can be improved. <P>COPYRIGHT: (C)2003,JPO

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document management system, a document management method, and a recording medium, and more particularly, to a document management system and a document management system for appropriately managing a document whose document state changes according to a series of work flows. A method and a recording medium.

[0002]

2. Description of the Related Art In recent years, with the spread of information processing devices such as word processors and DTP software, many documents have been electronically created or paper documents have been read by a scanner.
It is managed as an electronic document file.

[0003] Today, the number of electronic document files is increasing rapidly, and in order to manage and utilize electronic document files, there is a document management system that manages management information such as the title of a document, creation date and creator, and the substance of the document. Has appeared.

A conventional document management system, for example, uses a personal computer or the like to store a document file created by a document creation tool installed in the personal computer.
When importing into the document management system, as management information, for example, "management number", "title", "classification", etc. of the document are input and newly registered, and the registered document file is associated with the management information and stored in the hard disk. Etc., and manages it as a database. In such a conventional document management system, as a method of finding a document to be referred to, in addition to a method of searching a desired document by instructing a search condition that is generally performed, when registering a document, By associating and registering a related document with a document to be registered, it has become possible to easily refer to a document to be referred to.

As such a document management system, the applicant of the present invention registers the document at the time of document registration or document reference in a document management system capable of managing one document by associating it with another document. A document name extracting unit that retrieves the entire text of the document or the document being referred to and extracts the document name described in the vicinity of a specific word, and the document having the document name extracted by the document name extracting unit as a related document. A document management system including a document associating unit that associates with the document to be registered or the document being referred to (Patent Document 2)
000-315210).

That is, this document management system searches the entire text of the document to be registered or the document being referred to at the time of document registration or document reference, and extracts the document name described in the vicinity of a specific word and extracts it. By extracting from the registered documents a document that includes a part of the character string in the extracted document name in the document name, and associating the extracted document with the document to be registered as the related document or the document being referred to, Related documents as intended by the user are automatically associated with individual documents.

[0007] Further, the applicant of the present invention, in a document management system capable of managing one document by associating another document with one another, associates with one another to instruct association condition information for associating another document at the time of document registration. The condition instruction means, the association condition registration means for registering the association condition information instructed by the association condition instruction means as the document attribute information of the document to be registered, and the related document according to the association condition information registered by the association condition registration means. A document management system provided with a document associating means for automatically associating has been proposed (Japanese Patent Laid-Open No. 2000-31520).
(See Japanese Patent Publication No. 3).

[0008] That is, this document management system displays a message asking for an instruction of an association condition for associating a related document with a document to be registered at the time of document registration, and when the user instructs the association condition, the instructed association condition is displayed. Information is acquired, the acquired association condition information is registered in the association table as the document attribute information of the document, and then the associated documents are automatically associated in accordance with the association condition information, so that the associated document including the latest associated document is obtained. Relating to individual documents as intended and automatically.

Further, conventionally, in a document management system for associating documents with each other and adding the related information to the document management information for management, an event information acquisition means for acquiring a user operation or a document access request. , A document access request of the user is extracted from the event information acquired by the means, and a use history information management means for recording the use history information for each user, and association between documents based on the use history information in the means There has been proposed an inter-document link processing system including inter-document link executing means (see Japanese Patent Laid-Open No. 9-62658).

That is, this conventional inter-document link processing system manages the usage history of each user, automatically establishes a link, and automates the association of archives.

[0011]

However, in such a conventional document management system, although the relation between documents is automatically performed, in any case, the relation information preset in advance is used. When registering the document in the original, or
When browsing, since the association is automatically added between documents, if a series of workflows (work flow) accompany the handling of documents, appropriate document management cannot be performed, There was a need for improvement.

That is, today, documents are often handled in a series of workflows. Particularly in companies and the like, a series of systems are constructed by linking the document management with the workflows. Even in this, document management in consideration of such a workflow is desired.

In view of the above, according to the first aspect of the present invention, when managing a document whose document state changes according to a series of work flows, when a document is registered, inter-document related information for linking the documents is added in advance. , By providing the added inter-document relation information itself with a state according to the flow of work as the inter-document relation information state, the inter-document relation information itself also changes its state in response to the state transition of the document, It has good usability to properly manage document management according to changes in the document status, such as linking with an appropriate related destination or taking some action triggered by the transition of the inter-document related information status. It aims to provide a document management system.

According to a second aspect of the invention, in managing a document whose document state changes according to a series of work flows,
When a document is registered, the inter-document related information that links the documents together is added in advance, and the added inter-document related information itself has a state according to the work flow as the inter-document related information state. Corresponding to the state transition of the inter-document related information itself, the state is also transited and linked with an appropriate related destination, or some action is triggered by the transition of the inter-document related information state as a trigger. , The purpose of the present invention is to provide a highly usable document management method that appropriately manages document management according to changes in the document state.

According to the third aspect of the present invention, the state of the inter-document related information is set based on the associated information for associating the document and the document related information, which are provided in advance, and is first added at the time of document registration. Automatically setting the inter-document related information status, saving the need to set the inter-document related information status again, and managing document management appropriately according to changes in the document status. It aims to provide a system and a document management method.

According to a fourth aspect of the present invention, when the document state of a registered document changes according to the work flow, the inter-document related information state is provided based on the document state transition rule of the registered document which is provided in advance. By transitioning, the state of the inter-document relation information itself is automatically changed in response to the state transition of the document, and it is linked with an appropriate related destination, or triggered by the transition of the inter-document relation information state. It is an object of the present invention to provide a document management system and a document management method that are much more useful than the above, in which some kind of action is taken, and the document management is managed more appropriately according to changes in the document state.

According to a fifth aspect of the present invention, one of a plurality of document state transition rules provided in advance is selected according to the type of document, and the inter-document related information state is transitioned.
Even if there are multiple types of documents and statuses and the inter-document related information status corresponding to them, the inter-document related information itself automatically transits its status in response to the status transition of all the documents, and is appropriate. It is more useful to manage document management more appropriately in response to changes in the document status, by linking with various related destinations or triggering some action triggered by the transition of the relationship between documents. It is an object of the present invention to provide a good document management system and document management method.

The invention according to claim 6 is a program and data of a document management method for managing a document, the document state of which changes in accordance with a series of work flows in a recording medium, and any one of claims 2 to 5. By recording the program and data of the document management method described in (1) and making the recording medium read by an information processing device such as a computer, the inter-document related information itself also shows the state in response to the state transition of the document. Establish a document management system or document management method that transitions and links with an appropriate related destination, or triggers some action when the state of inter-document related information has transitioned, and establishes document management An object of the present invention is to provide a recording medium that realizes a document management system and a document management method that are appropriately managed and appropriately managed according to a change in state.

[0019]

A document management system according to a first aspect of the present invention is a document management system for managing a document whose document state changes according to a series of work flows.
When the documents are registered, the inter-document related information for connecting the documents is added in advance, and the added inter-document related information itself has a state according to the work flow as the inter-document related information state. , Achieves the above purpose.

According to the above configuration, when managing a document whose document state changes according to a series of work flows, when the document is registered, the inter-document related information for connecting the documents to each other is added in advance, and the information is added. Since the inter-document relation information itself has a state according to the work flow as the inter-document relation information state, the state of the inter-document relation information itself is also changed corresponding to the state transition of the document, and an appropriate relation is obtained. It can be linked to the destination or take some action triggered by the transition of the inter-document related information state, and manage the document management appropriately according to the change of the document state to improve the usability. Can be improved.

A document management method according to a second aspect of the present invention is a document management method for managing a document whose document state changes according to a series of work flows, and when the documents are registered, the documents are previously stored. The above-mentioned object is achieved by adding the inter-document related information to be linked and by giving the added inter-document related information itself a state according to the work flow as the inter-document related information state.

According to the above configuration, when managing a document whose document state changes in accordance with a series of work flows, when the document is registered, inter-document related information for connecting the documents to each other is added in advance, and the added information is added. Since the inter-document relation information itself has a state according to the work flow as the inter-document relation information state, the state of the inter-document relation information itself is also changed corresponding to the state transition of the document, and an appropriate relation is obtained. It can be linked to the destination or take some action triggered by the transition of the inter-document related information state, and manage the document management appropriately according to the change of the document state to improve the usability. Can be improved.

In each of the above cases, for example, as described in claim 3, the document management system or the document management method sets the state of the inter-document related information to the document and the document related information which are provided in advance. It may be set based on the association information.

According to the above configuration, the state of the inter-document relation information is set based on the association information for associating the document and the document-related information that are provided in advance. Therefore, the inter-document relation that is added first when the document is registered. The information status can be set automatically to save the need to set the inter-document related information status again, and the document management can be appropriately managed according to the change of the document status to further improve the usability. be able to.

Further, for example, as described in claim 4, the document management system or the document management method,
When the document state of the registered document changes according to the work flow, the inter-document related information state may be transitioned based on a document state transition rule of the registered document that is provided in advance.

According to the above configuration, when the document state of the registered document changes according to the work flow, the inter-document related information state transitions based on the document state transition rule of the registered document that is provided in advance. Therefore, the inter-document relation information itself automatically transits its state in response to the document state transition, and is linked to an appropriate related destination, or the inter-document relation information state transition triggers However, an action can be taken, and the document management can be more appropriately managed according to the change of the document state, and the usability can be further improved.

Further, for example, as described in claim 5, the document management system or the document management method,
Depending on the type of the document, one of the plurality of document state transition rules provided in advance may be selected to transition the inter-document related information state.

According to the above configuration, depending on the type of document,
Since one of a plurality of document state transition rules provided in advance is selected and the inter-document related information state is transited, even when there are a plurality of document types and states and corresponding inter-document related information states , In response to the state transition of all the documents, the inter-document relation information itself also transits its state, and it is linked with an appropriate relation destination or triggered by the transition of the inter-document relation state. However, an action can be taken, and the document management can be more appropriately managed according to the change of the document state, and the usability can be further improved.

A recording medium according to a sixth aspect of the present invention is a recording medium for recording a program of a document management method for managing a document whose document state changes in accordance with a series of work flows. The above object is achieved by recording the program and data of the document management method described in any one of 5 above.

According to the above structure, a program and data of a document management method for managing a document, the document state of which changes according to a series of work flows, on a recording medium.
Since the program and data of the document management method according to any one of claims 5 to 8 are recorded, by causing a recording medium to be read by an information processing device such as a computer, an inter-document correspondence is performed in response to a state transition of the document. A document management system or document management method that changes the state of related information itself and links it to an appropriate related destination, or triggers some action when the state of inter-document related information changes It is possible to construct the document management system, appropriately manage the document management according to the change of the document state, and provide the document management system and the document management method supplement with good usability.

[0031]

BEST MODE FOR CARRYING OUT THE INVENTION Preferred embodiments of the present invention will be described in detail below with reference to the accompanying drawings. The embodiments described below are preferred embodiments of the present invention, and therefore have various technically preferable limitations. However, the scope of the present invention refers to the present invention particularly in the following description. Unless otherwise stated, the present invention is not limited to these embodiments.

1 to 4 are views showing a first embodiment of a document management system, a document management method and a recording medium according to the present invention. The present embodiment includes claims 1, 2 and This corresponds to claim 6.

FIG. 1 is a system schematic configuration diagram of a document management system 1 to which the first embodiment of a document management system, a document management method and a recording medium of the present invention is applied. The document management system 1 is a CPU ( Central Processing Unit)
2, a display unit 3, a storage unit 4, a system memory 5, an image memory 6, an input unit 7, an inter-document relation control unit 8, an association control unit 9, a state transition control unit 10 and the like.

A large-capacity storage device such as a hard magnetic storage device is used as the storage unit 4, and a document management program used in the document management system 1 and data necessary for executing the program and contents of a registered document and Stores attribute information and the like. This document program and data are recorded on a recording medium such as C which records the document program and data.
A D-ROM (Compact Disc Read Only Memory) or the like is read by a driver (not shown) included in the document management system 1 to be stored in the storage unit 4.

The system memory 5 is loaded with the document management program and the data necessary for executing the program from the storage unit 4, and the CPU 2 uses the document management program and the data to perform the functions of the document management system 1. And a document management method is established.

The display unit 3 is, for example, a liquid crystal display, a CRT (Cathode Ray Tube), or the like, and displays the read image and various information notified from the document management system 1 to the user of the document management system 1. Output.

The image memory 6 is a RAM (Random Access).
Memory) etc., and stores the read image data etc.

The input unit 7 is composed of a pointing device such as a keyboard and a mouse, and is used for inputting various instructions and data.

Under the control of the CPU 2, the inter-document relation control section 8 adds inter-document relations (inter-document relation information).
And the association control unit 9 under the control of the CPU 2,
Stores and controls association information that associates documents and inter-document relation information. The state transition control unit 10 includes the CPU 2
Under the control of, the state transition rule of the document is stored and controlled.

Next, the operation of this embodiment will be described. The document management system 1 according to the present embodiment is characterized in that the document management is performed in association with the workflow.

Now, in a workflow, the document is as shown in FIG.
As shown in, if the flow is “document creation” → “primary examination” → “nth examination” → “approval” → “storage” → “registration completed”, the document is It has each document status of "Requesting examination" → "Primary examination completed" → "Nth examination completed" → "Approved" → "Storage".

In other words, regarding the relationship between document management and workflow, when a new document is created, the document state becomes "inspection request", and this document is examined by the primary examiner. If it passes, "first examination completed"
It changes to the document state. Subsequently, up to the Nth examination can be defined, but in the following description, for simplicity of explanation, the examination is up to the first examination, and is simply described as “examination”.

Regarding the relationship between document management and workflow, a document that has passed the examination is subsequently “approved” by the approver, and if this “approval” is passed, the document status becomes “approved”. change. Regarding the relationship between document management and workflow, when “approval” is completed, the document manager performs the document issuance procedure, and when the procedure is completed, the document is officially issued and the document status is the “storage” status. Becomes The document state does not have a state of "storage" or more, and the workflow has four document states as described above.

When the document is created and registered, the document management system 1 adds the inter-document related information to the document according to the above workflow. Now, it is standard to connect documents to be registered with information related to each other.

That is, as shown in FIG. 3, the document management system 1 receives a document registration operation (step S
101) to create a document object (step S10)
2) Create an inter-document relation object (step S)
103). This object has a state as an attribute.

Next, the document management system 1 associates the document object to be registered with the inter-document relation object, and completes the document registration processing (step S104).

For example, if it is assumed that a "design specification A" is created and issued as a document, if the "design specification A" is registered in the document management system 1 as shown in FIG. The status becomes “examination required”, and inter-document related information is added. The "design specification A" and the inter-document related information are connected to each other, for example, "design specification creation standard A", and the inter-document related information at that time has "state" as an attribute. .

As described above, the document management system 1 according to the present embodiment manages a document whose document state changes according to a series of work flows (workflow), and when the documents are registered, the documents are previously stored. Document related information to be linked is added, and the added document related information itself has a state according to the work flow as the document related information state.

Therefore, in response to the state transition of the document, the inter-document related information itself also transits its state, is linked to an appropriate related destination, or is triggered by the transition of the inter-document related information state. The action described above can be performed, the document management can be appropriately managed according to the change of the document state, and the usability of the document management system 1 can be improved.

FIGS. 5 and 6 are views showing a second embodiment of the document management system, the document management method and the recording medium of the present invention. This embodiment corresponds to claim 3. is there.

Note that this embodiment is applied to a document management system similar to the document management system 1 of the first embodiment, and in the description of this embodiment,
The description will be made using the same reference numerals used in the first embodiment.

The document management system 1 of this embodiment also automatically sets the state of the inter-document related information when registering a document.

That is, as shown in FIG. 5, when the "design specification A" is registered as a document, the document management system 1 sets the document state to "inspection request" and adds inter-document related information. . Here, in the document management system 1, when ““ design specification A ”is registered in advance as the association information between the document and the inter-document relation information, the related destination is the design specification creation standard, and the document Information that the inter-related information state is “design standard A” ”is registered in the association control unit 9.

In this state, when the “design specification A” is registered as a document in the document management system 1, the document management system 1 stores the registered “design specification A” and “design specification creation standard”. The document-related information is connected, and the state attribute of the document-related information at this time is “design standard A”.

That is, as shown in FIG. 6, the document management system 1 receives a document registration operation (step S
201) to create a document object (step S20)
2) Create an inter-document relation object (step S)
203). This object has a state as an attribute.

Next, the document management system 1 associates the document object to be registered with the inter-document related object (step S204), and obtains the association information between the document and the inter-document related information from the association control unit 9. Then, the state of the inter-document related information and the related destination document are set based on the association information between the document and the inter-document related information (step S205).

For example, when a "design specification A" is created and issued as a document, the association control section 9 displays "" design specification A as the association information between the document and the inter-document related information. When the related information is registered, the related destination is the “design specification creation standard”, and the inter-document related information state is “design standard A” ”, the registered“ design specification A ”is registered. The document associated with the inter-document related information is "design specification creation standard", and the state attribute of the inter-document related information at that time is "design standard A". In other words, in order for the examiner to refer to the “design standard A” and quickly determine whether the “design specification A” has been created according to the standard, the appropriate design standard “design standard A” should be written. A certain "design specification A" is linked.

As described above, the document management system 1 according to the present embodiment sets the state of the inter-document related information based on the associated information that associates the document and the document related information that are provided in advance.

Therefore, it is possible to automatically set the inter-document related information state that is first added at the time of document registration, and save the time and effort required to set the inter-document related information state again.
The document management can be appropriately managed according to the change of the document state, and the usability can be further improved.

7 to 9 are views showing a third embodiment of the document management system, the document management method and the recording medium of the present invention. This embodiment corresponds to claim 4. is there.

Note that this embodiment is applied to a document management system similar to the document management system 1 of the first embodiment, and in the description of this embodiment,
The description will be made using the same reference numerals used in the first embodiment.

In the document management system 1 of the present embodiment, the registered document transits the document state according to the workflow, and the state of the inter-document related information (inter-document related information state) is changed according to the transition of the document state. Also, the automatic transition is performed based on the state transition rule registered in advance.

That is, as shown in FIG. 7, when the document state changes from “create” → “examination request” → “examined approval” → “approved” → “storage”, the inter-document related information The status is "Create" → "Design Standard A" → "Design Standard A" →
If it changes from "storage standard" to "storage standard",
In the document management system 1, the related destination document and the inter-document related information state are registered in the state transition control unit 10 as association information in advance, as indicated by rule 1 in FIG. 8, and based on this association information. In accordance with the transition of the document state, the inter-document related information state is also automatically transited.

That is, the document management system 1 monitors the document state as shown in FIG. 9 (step S30).
1) Check if the document state has been changed (step S302). If the document state has been changed, based on the association information acquired from the state transition control unit 10, the inter-document related information state and the related destination document. Is set (step S303), and it is checked whether the document status is the storage status (storage status) (step S304).

If the document state is not the storage state in step S304, the document management system 1 proceeds to step S3.
Returning to 02, the same process is performed, and if the document state is the storage state, the process ends.

For example, in the case of FIG. 7, if "design specification A" is registered as a document, the document state becomes "examination required" and the inter-document related information state becomes "design standard A". , The document status is “examined”, and the inter-document related information status is “design standard A”. That is, as described above, the approver can easily check whether the “design specification A” is created according to the “design standard A” and an appropriate standard (design standard A) and document (design specification document). A) is linked. When a document is approved, the document status becomes “approved” and the inter-document related information status becomes “storage standard”.
That is, it indicates that the link is automatically changed to the standard (storage standard) that the document manager will refer to when storing the document. Furthermore, when the document registration is completed,
The document status becomes "storage", and the inter-document related information status remains "storage standard". This is linked so that people viewing the stored documents can see the storage standards.

As described above, in the document management system 1 of the present embodiment, when the registered document changes its document state according to the work flow, the inter-document related information state of the registered document which is provided in advance is registered. Based on the document state transition rule,
It is transitioning.

Therefore, the inter-document relation information itself automatically transits its state in response to the document state transition, and is linked to an appropriate related destination, or triggered by the transition of the inter-document relation information state. Some kind of action can be taken, and the document management can be more appropriately managed according to the change of the document state, and the usability can be further improved.

10 to 12 are views showing a fourth embodiment of a document management system, a document management method and a recording medium of the present invention, and this embodiment corresponds to claim 5. is there.

Note that this embodiment is applied to a document management system similar to the document management system 1 of the first embodiment, and in the description of this embodiment,
The description will be made using the same reference numerals used in the first embodiment.

In the document management system 1 of the present embodiment, the registered document transits the document state according to the workflow. However, depending on the type of the document and the transition of the document state, the state of the inter-document related information may be plural in advance. The transition is automatically performed based on the registered state transition rule.

That is, as shown in FIG. 10, when the document is a "plan", the document status is "creation" → "examination requesting" → "confirmed approval" → "approved" → "storage". If the status changes between documents, the status of information related to documents is "creation" → "planning standard A" → "planning standard A" → "storage standard" → "storage standard"
11A and 11B, the document management system 1 causes the state transition control unit 10 to change the rule 1 (see FIG. 11) similar to that of the third embodiment, as shown in FIGS.
Along with (a)), the association information is registered as the related destination document and the inter-document related information state as rule 2 (FIG. 11B), and the association information is based on the type of the document and the transition of the document state. In accordance with the transition of the document state, the inter-document related information state is also automatically transited.

That is, the document management system 1 is shown in FIG.
As shown in step S40, the document status is monitored (step S40).
1) Check if the document state has been changed (step S402). If the document state has been changed, check the type of the changed document and check the state corresponding to the changed document type. State transition control unit 1
It is acquired from 0 (step S403).

Next, the document management system 1 sets the inter-document related information state and the related destination document based on the association information acquired from the state transition control unit 10 (step S404), and the document state is the storage state. It is checked whether or not (storage status) (step S405).

If the document state is not the storage state in step S405, the document management system 1 proceeds to step S4.
Returning to 02, the same process is performed, and if the document state is the storage state, the process ends.

For example, when a document is registered, the type of the document is checked. If the document type is “design specification A”, the same process as in the third embodiment is performed, and the document is processed. The type is “Planning Specification A”, that is,
When the "plan specification A" is registered, the document status becomes "examination required" and the inter-document related information status becomes "plan standard A". When the examiner makes an examination, the document state becomes "examined" and the inter-document related information state becomes "planning standard A". That is, an appropriate standard (planning standard A) and a document (planning specification A) are linked so that the approver can easily check whether the “planning specification A” is created according to the “planning standard A”. ing. When a document is approved, the document status becomes “approved” and the inter-document related information status becomes “storage standard”. Further, when the document registration is completed, the document status becomes “storage” and the inter-document related information status remains “storage standard”.
This is linked so that anyone viewing the stored document can see the storage standards.

As described above, the document management system 1 according to the present embodiment selects one of a plurality of document state transition rules provided in advance in accordance with the type of document, and transits the inter-document related information state. I am letting you.

Therefore, even when a plurality of types and states of documents and corresponding inter-document related information states are held,
Corresponding to the state transition of all documents, the inter-document relation information itself also transits its state, and is linked to an appropriate related destination, or the state transition of the inter-document relation information has triggered However, an action can be taken, and the document management can be more appropriately managed according to the change of the document state, and the usability can be further improved.

Although the invention made by the present inventor has been specifically described based on the preferred embodiments, the present invention is not limited to the above, and various modifications can be made without departing from the scope of the invention. It goes without saying that it is possible.

[0080]

According to the document management system of the first aspect of the invention, when managing a document whose document state changes in accordance with a series of work flows, a document which is previously linked with each other is registered when the document is registered. Since the inter-document related information is added and the added inter-document related information itself has a state according to the work flow as the inter-document related information state, the inter-document related information itself is also corresponding to the state transition of the document. You can change the status and connect it to an appropriate related destination, or take some action by using the transition of the inter-document related information status as a trigger, and manage the document according to the change of the document status. Can be appropriately managed to improve usability.

According to the document management method of the second aspect of the present invention, when managing a document whose document state changes according to a series of work flows, when a document is registered, the documents are linked in advance. Since information is added and the added inter-document related information itself has a state according to the work flow as the inter-document related information state, the inter-document related information itself also corresponds to the state transition of the document. Can be linked to an appropriate related destination, or some action can be triggered by the transition of the inter-document related information state, and the document management can be performed according to the change of the document state. Can be managed to improve usability.

According to the document management system and the document management method of the third aspect, the state of the inter-document related information is set based on the associated information for associating the document and the document related information with each other. By automatically setting the inter-document related information status that is first added at the time of registration, it is possible to eliminate the need to set the inter-document related information status again, and manage document management appropriately according to changes in the document status. Thus, the usability can be further improved.

According to the document management system and the document management method of the fourth aspect, when the document state of the registered document changes according to the work flow, the inter-document related information state is changed to
Since the transition is made based on the document state transition rule of the registered document that is provided in advance, the inter-document relation information itself also automatically transits its state in response to the state transition of the document and becomes an appropriate related destination. It is possible to connect them or to take some action by using the transition of the information status between documents as a trigger, and manage the document management much more appropriately according to the change of the document status and use it more. It is possible to improve the sex.

According to the document management system and the document management method of the fifth aspect, one of a plurality of document state transition rules provided in advance is selected according to the type of the document, and the inter-document related information state is set. Since the transition is made, even if there are multiple types of document related information and corresponding inter-document related information states, the state of the inter-document related information itself automatically changes in response to the state transition of all documents. It is possible to connect with an appropriate relation destination and to take some action by triggering the transition of the state of inter-document relations, making document management much more appropriate according to changes in the document state. It is possible to further improve the usability by controlling the above.

According to the recording medium of the invention described in claim 6,
A program and data of a document management method according to any one of claims 2 to 5, which is a program and data of a document management method for managing a document whose document state changes in a recording medium according to a series of work flows. Since information is recorded in the storage medium, the recording medium is read by an information processing device such as a computer so that the inter-document relation information itself transits its state in response to the document state transition, and is linked to an appropriate related destination. Or, you can build a document management system or document management method that triggers some kind of action triggered by the transition of the state of the information related to documents, and manage document management appropriately according to changes in the document state. It is possible to provide a document management system and a document management law supplement that are well-utilized.

[Brief description of drawings]

FIG. 1 is a schematic system configuration diagram of a document management system to which a first embodiment of a document management system, a document management method, and a recording medium of the present invention is applied.

FIG. 2 is a diagram showing an example of a flow of a document to be managed and a document state processed by the document management system of FIG.

FIG. 3 is a flowchart showing a document management process by the document management system of FIG.

FIG. 4 is a diagram showing a relationship between a document (design specification) and a document (design specification standard) connected by inter-document related information in the document management process of FIG. 3;

FIG. 5 is a document management system, a document management method, and a recording medium according to the second embodiment of the present invention, to which a document (design specification) and an inter-document related information state are connected by a document management process of the document management system. The figure which shows the relationship of a document (design specification standard).

FIG. 6 is a flowchart showing a document management process of the document management system to which the second embodiment of the document management system, the document management method and the recording medium of the present invention is applied.

FIG. 7 shows an example of a document state of a document to be managed and a state of related information processed by the document management system to which the third embodiment of the document management system, the document management method, and the recording medium of the present invention are applied. Fig.

FIG. 8 shows a related destination document and an inter-document related information state registered in a state transition control unit of the document management system to which the third embodiment of the document management system, the document management method, and the recording medium of the present invention are applied. The figure which shows an example of association information.

FIG. 9 is a flowchart showing a document management process of the document management system to which the third embodiment of the document management system, the document management method, and the recording medium of the present invention is applied.

FIG. 10 shows an example of a document state of a document to be managed and a state of related information processed by the document management system to which the fourth embodiment of the document management system, the document management method and the recording medium of the present invention is applied. Fig.

FIG. 11 shows a related destination document and an inter-document related information state registered in a state transition control unit of the document management system to which the fourth embodiment of the document management system, the document management method, and the recording medium of the present invention are applied. The figure which shows an example of association information.

FIG. 12 is a flowchart showing a document management process of the document management system to which the fourth embodiment of the document management system, the document management method and the recording medium of the present invention is applied.

[Explanation of symbols]

1 Document management system 2 CPU 3 Display 4 memory 5 system memory 6 image memory 7 Input section 8 Document relation control unit 9 Association control unit 10 State transition control unit

Claims (6)

[Claims] 1. A document management system for managing a document whose document state changes according to a series of work flows, wherein when the document is registered, inter-document related information for linking the documents is added in advance. A document management system characterized in that the added inter-document related information itself has a state according to the work flow as an inter-document related information state. 2. A document management method for managing a document whose document state changes according to a series of work flows, wherein when the document is registered, inter-document related information for linking the documents is added in advance. A document management method characterized in that the added inter-document related information itself has a state according to the work flow as an inter-document related information state. 3. The document management system or the document management method sets the state of the inter-document related information based on association information that associates a document and the document related information that are provided in advance. The document management system according to claim 1 or the document management method according to claim 2. 4. The document management system or the document management method, wherein the registered document has the inter-document related information state in advance when the document state of the registered document changes according to the work flow. 4. The transition according to the document state transition rule of the document.
Document management system or document management method described. 5. The document management system or the document management method selects one of a plurality of document state transition rules provided in advance according to the type of the document, and sets the inter-document related information state. The document management system or the document management method according to claim 4, wherein the transition is made. 6. A recording medium for recording a program of a document management method for managing a document whose document state changes according to a series of work flows, wherein the document management according to any one of claims 2 to 5. A recording medium for recording a method program and data.