JP2004102923A - System and method for taking over work flow - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a work flow taking over system 10 which prevents piling-up of jobs due to personnel changes. <P>SOLUTION: The work flow taking over system 10 is provided with a personnel maintenance processing means 21 which acquires information about an employee as a target of the personnel change by referring to a personnel announcement history information storage device 51 and a personnel information storage device 52 and records the acquired information in a changed personal information storage device 11, a piling-up check processing means 22 which retrieves the jobs in charge of the employee recorded in the changed personal information storage device 11 and piled up without completing a work flow by referring to a work flow information storage device 61, and an organization manager information processing means 23 which informs the manager of an organization of the employee as the target of the personnel change before announcement of the personnel change about an alert and makes the manager appoint a person to take over the work flow. <P>COPYRIGHT: (C)2004,JPO

Description

[0001]
TECHNICAL FIELD OF THE INVENTION
The present invention relates to a workflow takeover system and a workflow takeover method that cooperate with a personnel system and a workflow management system to prevent a job from being retained due to a personnel change.
[0002]
[Prior art]
Due to the remarkable development of computers in recent years, business operations are almost always performed by systems using computers.
[0003]
Examples of corporate operations include a personnel system that handles employee information and information about personnel changes, and a workflow management system that routes jobs according to a predetermined workflow.
[0004]
However, these personnel systems and workflow management systems are managed separately, and information is not linked closely. As a result, for example, due to a transfer from an organization that uses the workflow management system to an organization that does not use the system due to personnel changes or leaving the company, it is not possible to detect the state in which the employee has an incomplete job, and that As a result, the job stays.
[0005]
In order to avoid such a situation, an employee who transfers or leaves the company before a personnel announcement is taken over by another person and changes the person in charge.
[0006]
Further, in the workflow management system, besides designating an individual and circulating, there is also a case where the designated "XX department" is circulated. In this way, when registered as "in the middle", the employee belonging to the department performs the receiving process.
[0007]
[Problems to be solved by the invention]
However, these takeovers are often carried out voluntarily by employees, and jobs not taken over may stay.
[0008]
For example, before the personnel change is issued, the requester may give a job to the employee without knowing the transfer or leaving of the employee. In this case, the job stays without anyone noticing. Specifically, if the approver who approves the order changes after being requested to approve the order, the requester who requests the order approval without obtaining the order approval will be forced to delay the order procedure, In some cases, problems such as an inability to perform ordering procedures occur. The client may notice this fact a long time after requesting approval for the order.
[0009]
In some cases, a job is circulated to an organization before issuance or an organization that has been abolished, even though an organizational revision has been issued. As described above, the same problem as the personnel change of the individual occurs in the organizational reform.
[0010]
Accordingly, it is an object of the present invention to provide a workflow takeover system and a workflow takeover method in which a personnel system and a workflow management system are linked to prevent a job from staying due to a personnel change.
[0011]
[Means for Solving the Problems]
In order to solve the above-mentioned problem, a workflow takeover system according to a first feature of the present invention includes a personnel issue history storage device in which history information regarding the issue of personnel change of an employee is recorded, and an employee and an employee belonging thereto. Workflow transfer system that links a personnel system with a personnel information storage device associated with an organization to be linked, a job managed by an employee, and a workflow management system with a workflow information storage device that records the workflow of the job About. That is, the workflow takeover system according to the first feature of the present invention refers to a personnel announcement history information storage device and a personnel information storage device, acquires information on an employee who is the subject of a personnel change, and obtains a transfer personal information storage device. Personnel maintenance processing means for recording a job, and a stay check processing means for retrieving a job in which the employee is in charge of the job recorded in the transfer personal information storage device with reference to the workflow information storage device and in which the workflow is stuck. And
[0012]
According to the workflow takeover system according to the first aspect of the present invention, according to the workflow takeover system according to the first aspect of the present invention, personnel changes with respect to the latest personnel information and personnel announcement information. Since the job that the employee is in charge of is searched, the workflow can be smoothly performed without delaying the circulation and approval of documents due to the personnel change of the employee.
[0013]
Also, when there is a job that has been staying in the stay check processing means, an alert is issued to the manager of the organization of the employee who is the subject of the personnel change before the personnel change is issued, and the manager is notified of the personnel change. It is preferable to further include a notification processing unit that allows the manager to specify an employee who performs a job instead of the employee to be transferred.
[0014]
Here, the “alert” is a notification by any means such as displaying a warning sentence on a screen, displaying by e-mail, and facsimile.
[0015]
As a result, it is possible to thoroughly disseminate that there is a job assigned to the employee whose personnel change has been issued. Further, by designating the successor of the employee to whom the personnel change has been issued by the manager, the person in charge can be smoothly changed.
[0016]
Also, in the stay check processing means, when the employee of the personnel transfer is in charge of the job, the organization and attributes of the employee of the personnel transfer are referred to the personnel announcement history information storage device, Approver automatic change processing means for searching for employees whose organization and attributes match after the issuance, and assigning to the searched employees the jobs in charge of the employees who are subject to personnel changes in the workflow information storage device It is preferable to further provide.
[0017]
With this, the successor to the transferred employee can be searched by referring to the personnel announcement history information storage device by the workflow takeover system, so that the successor can be automatically set.
[0018]
Further, even after the personnel change is issued, the system further includes a notification target exclusion maintenance processing means for registering, in the notification target exclusion information storage device, the employees who continue to work in the organization before the personnel change is issued. In the means, it is preferable not to search for the employee recorded in the notification target exclusion information storage device.
[0019]
The personnel system further includes an organizational revision history information storage device in which information on organizational revision is recorded, and the workflow takeover system refers to the organizational revision information storage device and performs organizational revision without actual organizational change. It is preferable that the information processing apparatus further includes an organization information cooperation processing means for registering in the notification object exclusion information storage device, and the stay check processing means does not search for the employees recorded in the notification object exclusion information storage device.
[0020]
As a result, a notification can be provided except for personnel changes that do not involve actual changes, such as a mere change in organization name. In addition, even when a personnel change is issued, even if the previous department continues to work, it can be handled by registering it in the notification object exclusion information storage device.
[0021]
A workflow takeover system according to a second feature of the present invention is a personnel management system including an organization revision history information storage device in which history information about organization revision is recorded, and an organization information storage device in which information about the organization is recorded, The present invention relates to a workflow takeover system that links a job in charge of an organization, a workflow of the job, and a workflow management system including a workflow information storage device that records the progress of the workflow. That is, the workflow takeover system according to the second feature of the present invention refers to the organization revision history information storage device and the organization information storage device, acquires information on the organization to be revised, and acquires the revised organization information storage device. An organization maintenance processing means for recording the job recorded in the revised organization information storage device with reference to the workflow information storage device, and an organization retention check means for searching for a job in which the workflow is retained. Is provided.
[0022]
According to the workflow takeover system according to the second feature of the present invention, it is possible to prevent the circulation of documents under the organization and the stagnation of the workflow in charge of the organization in advance of the organization change.
[0023]
The workflow takeover system according to the third feature of the present invention is a personnel issue history storage device in which history information relating to the issue of personnel changes of an employee is recorded, and personnel information relating the employee and the organization to which the employee belongs. A storage device, an organization revision history information storage device in which history information on organizational revision is recorded, an personnel information system including an organization information storage device in which information on the organization is recorded, and a job assigned to an employee, The present invention relates to a workflow management system including a workflow information storage device that records a workflow of a job, and a workflow takeover system that cooperates with the workflow management system. That is, the workflow handover system according to the third feature of the present invention refers to the personnel announcement history information storage device and the personnel information storage device, acquires information on the employee who is the subject of the personnel change, and obtains the personal information storage device. Personnel maintenance processing means for recording a job, and a stay check processing means for retrieving a job in which the employee is in charge of the job recorded in the transfer personal information storage device with reference to the workflow information storage device and in which the workflow is stuck. An organization maintenance processing means for acquiring information on an organization to be revised by referring to the organization revision history information storage apparatus and the organization information storage apparatus and recording the information in the revised organization information storage apparatus; and a workflow information storage apparatus. Refer to, and stay in charge of the organization recorded in the revised organization information storage device, and search for jobs that have stayed without completing the workflow. And a Ekku means.
[0024]
According to the workflow takeover system according to the third aspect of the present invention, it is possible to smoothly execute a workflow without stagnation in response to both personnel changes and organizational revisions.
[0025]
A workflow takeover method according to a fourth aspect of the present invention is characterized in that a personnel issue history storage device in which history information relating to the issuance of an employee's personnel change is recorded, and personnel information in which the employee is associated with the organization to which the employee belongs. The present invention relates to a workflow takeover method for linking, by a computer, a personnel system having a storage device, a job managed by an employee, and a workflow management system having a workflow information storage device that records the workflow of the job. That is, the workflow handover method according to the fourth aspect of the present invention is a method for acquiring information on an employee who is the subject of a personnel transfer by referring to a personnel announcement history information storage device and a personnel information storage device, HR maintenance processing step, and a stay check processing step for searching for a job in which the employee is in charge of the employee recorded in the transfer personal information storage device with reference to the workflow information storage device and the workflow is stagnant. And
[0026]
Also, in the stay check process step, if there is a staying job, an alert is issued to the manager of the organization before the personnel transfer of the employee who is the subject of the personnel change, and the manager is notified of the personnel change. It is preferable that the method further includes a notification processing step in which the manager designates the employee who performs the job instead of the employee to be transferred.
[0027]
BEST MODE FOR CARRYING OUT THE INVENTION
Next, an embodiment of the present invention will be described with reference to the drawings. In the following description of the drawings, the same or similar parts are denoted by the same or similar reference numerals.
[0028]
(First Embodiment)
FIG. 1 shows a system configuration diagram of a workflow takeover system 10 according to the first embodiment of the present invention.
[0029]
The workflow takeover system 10 according to the first embodiment of the present invention is a system that links a personnel system 50 and a workflow management system 60. The workflow takeover system 10 refers to the personnel system 50 and the workflow management system 60, detects a stagnation of a job held by an employee who is subject to a personnel change or the like, and detects a manager (boss) of the employee. The organization manager terminal 71 is contacted by e-mail or the like, and the employee to be taken over is designated.
[0030]
The personnel system 50 is a system for managing information relating to personnel, such as the affiliation, attributes, and organization of employees in a company. The personnel system 50 includes a personnel announcement history information storage device 51, a personnel information storage device 52, and an organization information storage device 54. ing. Here, "employee" means not only an employee who is a member of a general private company but also a person belonging to an organization, and also includes a person engaged in an organization such as a country.
[0031]
The personnel announcement history information storage device 51 stores history information on the announcement of personnel changes of employees in the company. Specifically, the employee number (employee identifier) of the employee who is the subject of the personnel change, the date on which the personnel change was issued, the hiring date, leave, retirement, organizational change, and promotion The details of the announcement etc. are recorded.
[0032]
The personnel information storage device 52 is a master file that associates all employees in a company with the organization to which all employees belong. Specifically, information such as the employee number of the employee, the organization code of the organization to which the employee belongs, the name, the gender, the qualification, the position, the date of announcement, and the like are recorded.
[0033]
The organization information storage device 54 is a master file in which information on all organizations in a company is recorded. Specifically, manager information including an organization code for identifying the organization, an organization name, a start date of the establishment of the organization, an end date of the dissolution of the organization, an employee number of a manager of the organization, and the like are registered.
[0034]
The workflow management system 60 includes a job assigned to an employee, a workflow indicating, for example, approval required for the job, and a workflow information storage device 61 that records the progress of the workflow, and monitors the progress of the workflow as needed. , A system that manages the latest workflow.
[0035]
FIG. 2 shows an example of the data structure and data of the workflow information storage device 61. The workflow information storage device 61 includes items such as a job number for identifying a job, an approver required in the workflow of the job, and a completion date when the approver completed the approval. The completion date is registered promptly when work such as approval in the workflow is completed. When a plurality of approvers are required, it is preferable that the necessary number of items are prepared in the approver column and the completion date. In addition, information on a time limit may be registered, such as requesting approval by day ○.
[0036]
As shown in FIG. 2, the workflow information storage device 61 stores, for example, “J0001” regarding each step such as planning in product development, plan evaluation, design, design evaluation, trial product completion, trial product evaluation, and mass production. , The approver “A” approves the job having the job number “May 10, 2002”, and the approver “B” approves the job having the job number “May 18, 2002”. , Information waiting for approval of the approver “C” is stored.
[0037]
The workflow takeover system 10 according to the first embodiment of the present invention will be described in detail.
[0038]
The workflow takeover system 10 according to the first embodiment of the present invention includes a personnel maintenance processing unit 21, a stay check processing unit 22, an organization administrator notification processing unit 23, and a transfer personal information storage device 11.
[0039]
The personnel maintenance processing unit 21 refers to the personnel announcement history information storage device 51 and the personnel information storage device 52 provided in the personnel system 50 and acquires the latest information of the employee who is the subject of the personnel change on the processing day. Means for recording in the transfer personal information storage device 11. At this time, when there is an employee who leaves or transfers, it is preferable to invalidate the selection so that the employee cannot be specified on the workflow management system 60.
[0040]
In the transfer personal information storage device 11, based on the information of the personnel issue history information storage device 51, based on the employee number, the issue date, and the content of the announcement, the issue date <= the processing date, the issue content = change or Get the employee number corresponding to the condition of leaving the company.
[0041]
Here, the “processing date” is the date when the workflow takeover system 10 searches for a job to be taken over. By setting "Processing date" to a past date, you may search for jobs that have already stayed, or set it to a future date to search for jobs that may stay. Is also good.
[0042]
When accessing the personnel system 50 from the personnel maintenance processing means 21, an update process cannot be performed on the personnel system 50 so that a shift does not occur between the personnel system 50 and the transfer personal information storage device 11. It is preferable to perform exclusive control.
[0043]
The stay check processing means 22 refers to the workflow information storage device 61 of the workflow management system 60 and is in charge of the employee recorded in the transfer personal information storage device 11, and stays without completing the workflow. This is a means for searching for a job. Further, although the job has not yet been retained, the transferred employee is to be in charge later, and the job which is retained at that time is also detected.
[0044]
The organization administrator notification processing unit 23 generates an alert when there is a staying job. The person who generates the alert is the manager of the transferring employee. Further, the administrator of the workflow management system 60 or the person in charge of the personnel system 50 may be used. As a means for generating an alert, a method of sending an e-mail to the organization administrator terminal 71, displaying it on a screen, sending a document, or the like can be given. Anything is fine.
[0045]
Here, a case will be described in which an alert is generated by e-mail to the organization administrator terminal 71, which is the terminal of the manager of the transferred employee. In this case, a mail such as the mail 101 is transmitted to the organization administrator terminal 71. The mail 101 displays information of the transferred employee. In addition, a "transfer handover screen URL" is displayed and linked so that information of a job stuck in the employee can be displayed or a job stuck can be taken over by another employee. good.
[0046]
FIG. 3 shows an example of the transfer takeover screen URL. The takeover source input text T101 is a text box for inputting the number of the transferring employee. It is preferable that the number of the target employee is input in advance. The takeover destination input text T102 is a text box for inputting an employee number to take over the job. The search button B101 is a button for searching for an appropriate employee from the personnel information storage device 52 or the like of the personnel system 50 in order to search for an employee to be input to the takeover destination input text T102.
[0047]
When the employee number is input to each of the takeover source input text T101 and the takeover destination input text T102 and the execute button B102 is pressed, the job is taken over by the employee entered in the takeover destination input text T102. The workflow information storage device 61 of the workflow management system 60 is updated. When the cancel button B103 is clicked, all the items are cleared.
[0048]
FIG. 4 is a flowchart of the workflow takeover method according to the first embodiment of the present invention.
[0049]
FIG. 4A is a flowchart in a case where a staying job is searched for and a notification is made.
[0050]
First, in step S101, personnel maintenance processing is performed by the personnel maintenance processing means 21 to create a target transfer personal information storage device 11.
[0051]
Next, in step S102, the stay check processing means 22 refers to the workflow information storage device 61 of the workflow management system 60 to search for a job staying at the employee registered in the transfer personal information storage device 11. . If there is no staying job, the process ends.
[0052]
In step S102, if there is a staying job, in step S103, the organization manager notification processing unit 23 notifies the moving employee that there is a staying job by the manager of the moving employee. Notification is sent to the organization administrator terminal 71 by e-mail or the like.
[0053]
FIG. 4B is a flowchart of a response in the organization administrator terminal 71 that has received the notification.
[0054]
First, in step S151, the contents of the notification are referred to, and in step S152, the employee to be the takeover destination is specified for the staying job with the screen shown in FIG.
[0055]
Further, in step S153, in the workflow information storage device 61 of the workflow management system 61, the person in charge of the job is changed from the transferred employee to the takeover employee specified in step S152. At this time, it is preferable to notify the transferred employee and the transferee employee of the change in charge of the job by e-mail or the like.
[0056]
In the first embodiment of the present invention, by cooperating between the personnel system and the workflow management system, it is possible to detect the retention of a job due to a personnel change and change the person in charge.
[0057]
Further, in the workflow takeover system according to the first embodiment of the present invention, only necessary data is extracted and created in the transfer personal information storage device in cooperation with the personnel system. Therefore, in the workflow takeover system according to the first embodiment of the present invention, the interface for cooperation with the personnel system may be unified. Similarly, the interface for cooperation with the workflow management system may be unified.
[0058]
Therefore, in the embodiment of the present invention, an interface that cooperates with each system is compared with a case where a personnel system and a workflow management system that have been separately operated and managed conventionally are unified to realize a similar system. Since it is only necessary to unify the workflow, the workflow takeover system can be developed with a small number of development processes.
[0059]
As described above, in the workflow takeover system according to the first embodiment of the present invention, the personnel system and the workflow management system are linked to each other, and in accordance with the content of the personnel issue information, the employee who has been transferred or left the company can perform the workflow management. Check if you have a job on the system. If you have a job, by notifying the information to the organization administrator, the organization administrator can specify the takeover destination in a timely manner, preventing the job from being held due to personnel changes. I can do it.
[0060]
(Second embodiment)
In the first embodiment, the workflow takeover system for detecting a stuck job when an employee is changed has been described. However, in the second embodiment of the present invention, when an organization is revised. Next, a workflow takeover system for detecting a retained job will be described.
[0061]
FIG. 5 shows a system configuration diagram of the workflow takeover system according to the second embodiment of the present invention.
[0062]
The personnel system 50 includes an organization revision history information storage device 53 in which history information relating to revision of an organization in a company is recorded, and an organization information storage device 54 in which information relating to an organization in the company is recorded.
[0063]
The workflow management system 60 is the same as that described with reference to FIG. 1 of the first embodiment.
[0064]
The workflow takeover system 10 according to the second embodiment of the present invention includes an organization maintenance processing unit 26, an organization stay check processing unit 27, a system administrator notification processing unit 28, and a revised organization information storage device 12.
[0065]
The organization maintenance processing means 26 refers to the organization revision history information storage device 53 and the organization information storage device 54 of the personnel system 50, acquires information on the organization to be revised on a predetermined day, and acquires the revised organization information. This is means for recording in the storage device 12. Furthermore, it is preferable to invalidate the selection of the organization to be abolished so that the workflow management system 60 cannot specify the organization to be abolished.
[0066]
In the revised organization information storage device 12, based on the organization revision history information storage device 53, based on the organization code, the revision date, and the content of the revision, the revision date <= processing date Acquires an organization code that satisfies the condition of announcement = abolition.
[0067]
Here, the “predetermined day” is the day on which the workflow takeover system 10 searches for a job to be taken over. Further, the “predetermined day” may be set to a past date to search for a job that has already stayed, or a future date may be set to search for a job that may stay. You may do.
[0068]
When the organization maintenance processing means 26 is performed, it is preferable to perform exclusive control so that the personnel system 50 and the revised organization information storage device 12 are not updated so that no deviation occurs between the personnel system 50 and the revised organization information storage device 12. .
[0069]
The organization stay check processing means 27 is in charge of the organization recorded in the revised organization information storage device 12 with reference to the workflow information storage device 61 of the workflow management system 60, and the workflow is not completed and stays. This is a means for searching for a job. Also, an organization that has not yet stayed, but is to be abolished later, is in charge, and the job that stays at that time is also detected. Here, the notified party may be an administrator of an organization located further above the organization to be abolished, an administrator of the workflow management system 61, or a system administrator of the entire system.
[0070]
Here, a case will be described in which an alert is generated by e-mail to the system administrator terminal 72 which is a terminal of the system administrator. In this case, a mail such as the mail 102 is transmitted to the system administrator terminal 72. The mail 102 displays information on the organization to be abolished. Further, information of a job staying in the organization may be displayed. Further, an “organization takeover screen URL” may be displayed and linked so that the held job can be taken over by another employee.
[0071]
This organization takeover screen is the same as the screen shown in FIG.
[0072]
FIG. 6 is a flowchart of the workflow takeover method according to the second embodiment of the present invention.
[0073]
First, in step S201, an organization maintenance process is performed by the organization maintenance processing unit 26, and the target revised organization information storage device 12 is created.
[0074]
Next, in step S202, the organization stay check processing means 27 refers to the workflow information storage device 61 of the workflow management system 61 to search for a job staying in the organization registered in the revised organization information storage device 12. . If there is no staying job, the process ends.
[0075]
In step S202, if there is a staying job, in step S203, the system manager notifying unit 28 notifies the system manager of the system manager that the moving employee has a job that has been staying. Notify by e-mail.
[0076]
As described above, in the workflow takeover system according to the second embodiment of the present invention, the personnel management system and the workflow management system are linked, and the organization which is abolished by the revised contents of the organizational revision history information storage device is set in the workflow management system. Above, check if you have a job for your organization. If you have a job, by notifying the system administrator of the information, the system administrator can specify the takeover destination organization in a timely manner, preventing the job from being retained due to the organizational revision. I can do it.
[0077]
(Third embodiment)
FIG. 7 shows a system configuration diagram of the workflow takeover system according to the third embodiment of the present invention.
[0078]
The personnel system 50 includes a personnel announcement history information storage device 51, a personnel information storage device 52, an organization information storage device 54 described in the first embodiment, and an organization revision history information storage device 53 described in the second embodiment. It has.
[0079]
The workflow management system 60 includes the workflow information storage device 61 described in the first embodiment.
[0080]
The workflow takeover system 10 includes a personnel maintenance processing unit 21, a stay check processing unit 22, an organization manager notification processing unit 23, a transfer personal information storage device 11, and a transfer personal information storage unit 11 described in the first embodiment, and a second embodiment. The organization maintenance processing unit 26, the organization stay check processing unit 27, the system administrator notification processing unit 28, and the revised organization information storage device 12 are provided.
[0081]
That is, the workflow takeover system according to the third embodiment shares the functions of the workflow takeover systems described in the first and second embodiments.
[0082]
Therefore, in the workflow takeover system according to the third embodiment of the present invention, it is possible to check the retention of jobs for both personnel changes and organizational changes. For means having many common functions, such as the organization administrator notification processing means 23 and the system administrator notification processing means 28, flags are set for processing in accordance with personnel changes and processing in accordance with organization revision. Thereby, one means (module) may be shared. As a result, the amount of resources required in the workflow takeover system 10 can be reduced.
[0083]
(Fourth embodiment)
FIG. 8 shows a system configuration diagram of the workflow takeover system according to the fourth embodiment of the present invention.
[0084]
The system configuration diagram of the workflow takeover system according to the fourth embodiment of the present invention shown in FIG. 8 is compared with the system configuration diagram of the workflow takeover system according to the third embodiment of the present invention shown in FIG. The second embodiment is different from the first embodiment in that a notification target exclusion maintenance processing unit 24 and a notification target exclusion information storage device 13 are provided.
[0085]
The notification target exclusion maintenance processing means 24 is a means for registering, in the notification target exclusion information storage device 13, employees who continue to work in the organization before the personnel change is issued even after the personnel change is issued. In the fourth embodiment, the employee himself has registered in the notification target exclusion information storage device from the employee terminal 73 via the notification target exclusion maintenance processing means 24.
[0086]
FIG. 9 is an example of a screen in a case where the employee himself / herself applies for not requiring takeover from the employee terminal 73.
[0087]
If the time limit that does not require handover is determined, the user selects the selection check box C101 and inputs a date to each item of the date selection combo boxes C103a to C103c. On the other hand, if the time limit that does not require takeover is not particularly determined, the user selects the selection check box C102 and sets not to take over indefinitely. Later, when it is clear that the time limit for taking over is clear, it is preferable to select the selection check box C101 and input the time limit.
[0088]
When the execution button B104 is clicked after selecting the selection check box C101 or C102, the information is registered in the notification target exclusion information storage device 13 by the notification target exclusion maintenance processing unit 24.
[0089]
The organization administrator notification processing means 23 of the fourth embodiment refers to the notification target exclusion information storage device 13 to search for employees whose processing dates are excluded from notification. Furthermore, with reference to the transfer personal information storage device 11, the manager of the employee is notified of the employees except for the employees whose processing dates are excluded from the notification.
[0090]
In addition, by referring to the contents of the revision in the organization revision history information storage device 53, the notification target exclusion information storage device 13 can be created without inputting from the employee terminal 73. Thus, for example, an employee who is not subject to personnel change due to a change in the organization name or the organization code can be excluded from the target of the organization manager notification processing means 23.
[0091]
According to the fourth embodiment, even when a personnel change is issued, it is possible to easily cope with these cases, such as a case where the actual work system does not change or a case where work is performed in a predecessor for a while. I can do it.
[0092]
(Fifth embodiment)
FIG. 10 shows a system configuration diagram of a workflow takeover system according to the fifth embodiment of the present invention.
[0093]
The system configuration diagram of the workflow takeover system according to the fifth embodiment of the present invention shown in FIG. 10 is compared with the system configuration diagram of the workflow takeover system according to the fourth embodiment of the present invention shown in FIG. Thus, the difference is that the employee terminal 73 is not provided and the organization information cooperation processing means 29 is provided.
[0094]
The organization information cooperation processing means 29 detects an organizational change without substantial change by referring to the organizational change history information storage device 53 of the personnel system 50, and detects an employee who is subject to the accompanying personnel change. Means for automatically creating the notification target exclusion information storage device 13.
[0095]
FIG. 10 is a flowchart of a workflow takeover method according to the fifth embodiment of the present invention.
[0096]
First, in step S401, personnel maintenance processing is performed by the personnel maintenance processing means 21 to create the transfer personal information storage device 11 to be targeted.
[0097]
Next, in step S402, the stay check processing means 22 refers to the workflow information storage device 61 of the workflow management system 60 to search for a job staying at the employee registered in the transfer personal information storage device 11. . If there is no staying job, the process ends.
[0098]
If there is a staying job in step S402, the organization manager notification processing unit 23 refers to the notification target exclusion information storage device 13 in step S403. Here, matching is performed for each employee registered in the transfer personal information storage device 11 with an employee registered in the notification target exclusion information storage device 13. If the matching is performed, that is, the employee registered in both the transfer personal information storage device 11 and the notification target exclusion information storage device 13 is excluded from the notification target, and the process is terminated. Employees registered in the transfer personal information storage device 11 and not registered in the notification target exclusion information storage device 13 are to be notified that there is a stagnated job, and in step S404, the organization administrator The notification processing unit 23 notifies the organization manager that there is a stagnated job.
[0099]
According to the fifth embodiment, it is possible to prevent the notification process from being performed for an employee who has been issued a personnel change that is not accompanied by an actual organization change, for example, due to an organizational change such as a name change.
[0100]
(Sixth embodiment)
FIG. 12 shows a system configuration diagram of the workflow takeover system 10 according to the sixth embodiment of the present invention.
[0101]
The system configuration diagram of the workflow takeover system 10 according to the sixth embodiment of the present invention is different from the system configuration diagram of the workflow takeover system 10 according to the first embodiment of the present invention shown in FIG. The difference is that a user automatic change processing means 15 and an automatic return processing means 16 are provided.
[0102]
The automatic approver change processing means 15 refers to the personnel announcement history information storage device 51 when the employee who is the subject of the personnel change is in charge of the job in the stay check processing means 22, and The organization and attributes of a certain employee search for employees whose organization and attributes match after the announcement, and the searched employee is in charge of the employee who is the subject of the personnel change in the workflow information storage device 61. A means for allocating a job. That is, the automatic approver change processing means 15 refers to the personnel announcement history information storage device 51, detects the successor of the changing employee, and automatically takes over the work to the detected successor.
[0103]
The automatic return processing means 16 is means for returning to the job applicant when the stay check processing means 22 is responsible for the job of the employee to be transferred.
[0104]
FIG. 13 is a flowchart of the process of the workflow takeover method according to the sixth embodiment of the present invention. Here, processing after creation of the transfer personal information storage device 11 by the personnel maintenance processing means 21 is described.
[0105]
First, in step S501, the staying check processing means 22 refers to the workflow information storage device 61 to search for a job staying at a transfer person registered in the transfer personal information storage device 11. If there are no retained jobs, the process ends.
[0106]
If there is a retained job in step S502, a corresponding method is selected in step S503. At this time, an e-mail may be sent to the organization administrator to cause the organization administrator to select a response method, or the response method may be selected according to a predetermined operation rule.
[0107]
If the return method is selected in step S502, the automatic return processing means 16 returns the request to the job applicant in step S504.
[0108]
If the change of charge is selected as the corresponding method in step S502, the organization code, the qualification, and the job title are referred to by the automatic approver change processing means 15 in step S505 by referring to the personnel issue history information storage device 51 of the personnel system 50. Matches, and the employee whose announcement is “promoted” is searched. If the corresponding employee has not been found, a return is made to the job applicant in step S504. When the employee is found, the employee is changed as the successor in the workflow information storage device 61 from the transferring employee to the successor employee.
[0109]
Regarding the selection of the processing for the automatic approver change processing means 15 and automatic return processing means 16, various embodiments can be given. For example, in the case where the successor was not found in the approver automatic change processing means 15, the case where the automatic return processing means 16 operated so as to return to the applicant of the job has been described. However, the present invention is not limited to this. For example, it may be do not may be allowed to select as one option to choose in advance which of the processing, has been determined as the operational rules of the system. Further, when the staying job matches, the applicant of the job may be inquired to select one of the measures.
[0110]
According to the sixth embodiment of the present invention, the job taken over by the workflow takeover system is dealt with, so that no burden is imposed on the organization administrator or the system administrator.
[0111]
Also, in the sixth embodiment of the present invention, an automatic approver change processing unit 15 and an automatic return processing unit 16 have been described in the first embodiment, but the second to fifth embodiments will be described. It goes without saying that a similar function may be added to the embodiment.
[0112]
(Other embodiments)
As described above, the preferred embodiment of the present invention has been described. However, it should not be understood that the description and drawings forming part of this disclosure limit the present invention. From this disclosure, various alternative embodiments, examples, and operation techniques will be apparent to those skilled in the art.
[0113]
For example, in the fourth and fifth embodiments, the organization manager notification processing unit 23 refers to the notification target exclusion information storage device 13, but the stay check processing unit 22 uses the notification target exclusion information storage device 13. May be referred to. That is, the stay check processing means 22 sends the workflow information storage device to the employees who are registered in the transfer personal information storage device 11 and excludes the employees registered in the notification target exclusion information storage device 13. 61 may be referred to. Further, the employee to be registered in the notification target exclusion information storage device may be excluded from the employees registered in the transfer personal information storage device 11 without creating the notification target exclusion information storage device.
[0114]
Of course, the present invention includes various embodiments and the like not described herein. Therefore, the technical scope of the present invention is determined only by the invention specifying matters according to the claims that are appropriate from the above description.
[0115]
【The invention's effect】
According to the present invention, it is possible to provide a workflow takeover system and a workflow takeover method in which a personnel system and a workflow management system are linked to prevent a job from staying due to a personnel change.
[Brief description of the drawings]
FIG. 1 is a system configuration diagram of a workflow takeover system according to a first embodiment of the present invention.
FIG. 2 is a diagram illustrating an example of a data structure and data of a workflow information storage device according to the first embodiment of the present invention.
FIG. 3 is an example of a screen in which an organization administrator specifies a job takeover destination in the workflow takeover system according to the first embodiment of the present invention.
FIG. 4 is a flowchart of the workflow takeover method according to the first embodiment of the present invention, and FIG. 4A is a flowchart in a case where a staying job is searched for and notified. FIG. 9B is a flowchart illustrating a response in the organization management organization administrator terminal that has received the notification.
FIG. 5 is a system configuration diagram of a workflow takeover system according to a second embodiment of the present invention.
FIG. 6 is a flowchart of a workflow takeover method according to a second embodiment of the present invention.
FIG. 7 is a system configuration diagram of a workflow takeover system according to a third embodiment of the present invention.
FIG. 8 is a system configuration diagram of a workflow takeover system according to a fourth embodiment of the present invention.
FIG. 9 is an example of a screen when a handover unnecessary application is performed from an employee terminal in the workflow handover system according to the fourth embodiment of the present invention.
FIG. 10 is a system configuration diagram of a workflow takeover system according to a fifth embodiment of the present invention.
FIG. 11 is a flowchart of a workflow takeover method according to a fifth embodiment of the present invention.
FIG.
System configuration diagram of a workflow takeover system according to a sixth embodiment of the present invention
It is.
FIG. 13
16 is a flowchart of a workflow takeover method according to a sixth embodiment of the present invention.
You.
[Explanation of symbols]
10. Workflow transfer system
11 Transfer personal information storage device
12 ... Revised organization information storage device
13: Notification target exclusion information storage device
15 ... Approver automatic change processing means
16 Automatic return processing means
21: Personnel maintenance processing means
22: Stay check processing means
23 ... Organization administrator notification processing means
24 ... Notification target exclusion maintenance processing means
26. Organization maintenance processing means
27: organization stay check processing means
28 ... System administrator notification processing means
29 ... Organization information cooperation processing means
50: Personnel system
51: Personnel announcement history information storage device
52: Personnel information storage device
53 ... Organizational revision history information storage device
54 ... Organization information storage device
60: Workflow management system
61 ... Workflow information storage device
71 ... Organization administrator terminal
72 ... System administrator terminal
73… Employee terminal
101, 102 ... Email

Claims (9)

A personnel system comprising a personnel announcement history storage device in which history information relating to the announcement of an employee's personnel change is recorded, and a personnel information storage device in which the employee and the organization to which the employee belong are associated; In the workflow takeover system that cooperates the job in charge of and the workflow management system including the workflow information storage device that records the workflow of the job,
With reference to the personnel announcement history information storage device and the personnel information storage device, to obtain the information of the employee who is the target of the personnel transfer, personnel maintenance processing means to record in the transfer personal information storage device,
The workflow information storage device is referred to, and is in charge of the employee recorded in the transfer personal information storage device, and the workflow is provided with a stay check processing means for searching for a job that is staying. A feature of workflow transfer system. In the stay check processing means, when there is the staying job, of the employee who is the subject of the personnel change, the alert is issued to the manager of the organization before the issuance of the personnel change, 2. The workflow according to claim 1, further comprising a notification processing unit that allows the manager to specify an employee who performs the job, instead of the employee who is the subject of the personnel change. 3. Takeover system. In the stay check processing means, when the employee who is the subject of the personnel transfer is in charge of the job, referring to the personnel announcement history information storage device, the employee of the employee who is the subject of the personnel transfer The organization and the attribute are searched for the employee whose organization and the attribute match after the announcement, and the searched employee is assigned to the employee who is the subject of the personnel change of the workflow information storage device. The workflow takeover system according to claim 1, further comprising an approver automatic change processing unit that assigns the approver. Even after the personnel change is issued, the employee who continues to work in the organization before the personnel change is issued, further comprises a notification target exclusion maintenance processing means for registering in the notification target exclusion information storage device,
4. The workflow takeover system according to claim 1, wherein the stay check processing unit does not search for an employee recorded in the notification target exclusion information storage device. 5. The personnel system further includes an organizational revision history information storage device in which information on the organizational revision is recorded,
The workflow takeover system,
With reference to the organizational revision information storage device, for the organizational revision without the actual change of the organization, further comprising an organization information cooperation processing means to register in the notification target exclusion information storage device,
5. The workflow takeover system according to claim 1, wherein the stay check processing unit does not search for an employee recorded in the notification target exclusion information storage device. 6. A personnel system including an organization revision history information storage device in which history information on organizational revision is recorded, an organization information storage device in which information on the organization is recorded, a job assigned to the organization, and a workflow of the job And a workflow management system including a workflow information storage device that records the progress of the workflow,
With reference to the organizational revision history information storage device and the organizational information storage device, to acquire the information of the organization that is the target of the organizational revision, and an organization maintenance processing means for recording in the revised organizational information storage device,
Reference is made to the workflow information storage device, wherein the organization is in charge of the organization recorded in the revised organization information storage device, and an organization stay check means for searching for a job in which the workflow is staying is provided. Workflow takeover system. A personnel announcement history storage device in which history information about the employee's personnel change announcement is recorded, a personnel information storage device that associates the employee with the organization to which the employee belongs, and history information about revision of the organization. A personnel system including a recorded organization revision history information storage device, an organization information storage device in which information about the organization is recorded, a job in which the employee is in charge, and workflow information in which a workflow of the job is recorded. In a workflow takeover system that links a workflow management system with a storage device,
Personnel maintenance processing means for referring to the personnel announcement history information storage device and the personnel information storage device, acquiring information on the employee who is the target of the personnel transfer, and recording the information in the transfer personal information storage device,
With reference to the workflow information storage device, is in charge of the employee recorded in the transfer personal information storage device, stay check processing means to search for a job in which the workflow is staying,
With reference to the organizational revision history information storage device and the organizational information storage device, obtain information on the organization that is the target of the organizational revision, and an organization maintenance processing unit that records the information in the revised organizational information storage device,
An organization stay check unit that refers to the workflow information storage device, is in charge of an organization recorded in the revised organization information storage device, and searches for a job that has not completed the workflow and stays there. Workflow takeover system characterized by: A personnel system comprising: a personnel announcement history storage device in which history information relating to the announcement of an employee's personnel change is recorded; and a personnel information storage device that associates the employee with an organization to which the employee belongs. And a workflow management system including a workflow information storage device that records the workflow of the job, in a workflow takeover method of cooperating with a computer,
Personnel maintenance processing step of referring to the personnel announcement history information storage device and the personnel information storage device, acquiring the information of the employee who is the target of the personnel transfer, and recording the information in the transfer personal information storage device,
The workflow information storage device is referred to, and the employee is in charge of the employee recorded in the transfer personal information storage device, the workflow includes a stay check processing step of searching for a job that is staying. A feature of workflow transfer method. In the stay check processing step, when there is the staying job, the employee of the target of the personnel change, the alert is issued to the manager of the organization before the issuance of the personnel change, 9. The workflow according to claim 8, further comprising a notification processing step of causing the manager to designate an employee who performs the job instead of the employee who is the subject of the personnel change. Takeover system.

Images