JP2002109028A - Intellectual property document management system, intellectual property document management method and recording medium with intellectual property document management program recorded thereon - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide an intellectual property document management system for efficiently preparing, transmitting and managing the various kinds of documents for matters regarding intellectual property. SOLUTION: In this intellectual property document management system 1, the envelope data of the respective matters and plural format data are stored beforehand. When preparing a notification document, a document preparation matter to prepare the notification document and the format data for the document suited to the preparation of the notification document are prepared, the envelope data of the document preparation matter and the format data for the document are read and then, notification document data are prepared by adding the bibliographic items or the like of the document preparation matter to the format data for the document. Then, the prepared notification document data are transmitted to a terminal usable by the person concerned read from the list of the persons concerned.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

The present invention relates to an intellectual property document management system, an intellectual property document management method, and an intellectual property document management program for managing intellectual property documents in an organization such as a company. The present invention relates to a recording medium on which is recorded.

[0002]

2. Description of the Related Art In processing an intellectual property matter such as a patent or a trademark in an organization such as a company, an intellectual property department (an intellectual property department) in the organization and the like,
Various documents are communicated with other departments within the organization (such as the invention department) and with organizations outside the organization (such as patent offices and joint companies). Documents transmitted from the intellectual property department to the invention department include, for example, a serial number notice for notifying the in-house serial number assigned to the invention draft, and an inquiry form describing inquiries about the invention draft. And the like.
The documents transmitted from the IP department to the patent office include, for example, a study committee participation request form for requesting the person in charge of the patent office to participate in the invention review meeting, and the preparation of a specification draft. Requests for preparation of specifications and request for application procedures, etc. And the like, and a sending letter for sending the same. In this application, a document transmitted from an intellectual property department or the like to other departments within the organization or an organization outside the organization for each matter relating to intellectual property is particularly referred to as a correspondence document. A document transmitted from an organization outside the organization to the intellectual property department or the like is particularly called a contacted document.

[0003] Further, in a company or the like having many cases related to intellectual property such as patents and trademarks, an identification number (a unique serial number in the company or an application number if the application has been filed) for each case.
Is generally added. For this reason, an identification number for identifying a case is described in various documents including the above-mentioned correspondence document and the contacted document, thereby taking measures to prevent mixing of cases.

[0004]

However, since it is difficult to accurately grasp the contents of a case only with the identification number, it may not be possible to quickly determine which case the received correspondence document is for. . For example, after the patent office staff has held an invention review meeting with the company's invention department on multiple projects, the company's intellectual property department said, Number 2000-
If a request for the preparation of a specification manuscript for "XYZ case" is received, the person in charge of the patent office can quickly determine which case the "reference number 2000-XYZ" was. was difficult. Therefore, in this example, the person in charge of the patent office sets the reference number “2000-XY
It was necessary to grasp the contents of the case by referring to separate materials based on "Z".

[0005] Further, when an incorrect identification number is given to a communication document, there is a case where a person who created the document or a person who received the document cannot find an error in the identification number. For example, from the intellectual property department of a company,
If the patent office staff receives an application request stating "Request an application for the XYZ matter", even if this "serial number 2000-XYZ" is an incorrect identification number, it will refer to a separate document. Unless special precautions such as are taken, the person in charge of the patent office will carry out the application procedure for the case of "reference number 2000-XYZ" without noticing the error of the identification number, and will proceed erroneously. There was a fear.

[0006] In order to prevent such adverse effects, in addition to the identification number, the bibliographic items of the case (such as the name of the invention and the inventor in the case of the invention) are added to the correspondence document, thereby providing the correspondence with the case. It is conceivable to be able to grasp the contents. However, adding such bibliographic items to a large number of correspondences is a time-consuming and complicated operation for the document creator. There has been a problem that information communication with an outside organization (such as a patent office or a competitor) has been delayed.

SUMMARY OF THE INVENTION The present invention has been made in view of the above problems, and has an intellectual property document management system capable of efficiently creating, transmitting, and managing various documents relating to intellectual property matters. It is an object of the present invention to provide a method for managing a formal property document and a recording medium on which an intellectual property document management program is recorded.

[0008]

An intellectual property document management system according to the present invention is a system for managing documents for a plurality of cases relating to intellectual property in an organization,
File data storage means for storing file data of each case;
A related party list storage unit that stores a related party list that associates each matter with at least a related person of the respective matter inside or outside the organization, a format data storage unit that stores a plurality of format data, and a plurality of cases. Item selection means for selecting a matter for which a correspondence document is to be created as a document creation matter, and format data selection means for selecting format data suitable for creating a correspondence document as document format data from a plurality of format data And document creation means for creating correspondence data based on the wrapper data and document format data of the document creation matter, and read out the person concerned of the document creation matter from the related person list and use the correspondence document data by the person concerned. Transmitting means for transmitting to a possible party terminal.

Further, an intellectual property document management method according to the present invention is a method for managing documents relating to a plurality of items relating to intellectual property in an organization using a computer system. A file storing step for storing file data of the case, and a related person storing, in the computer system, a related person list in which each case is associated with at least the related person of each case within or outside the organization. A list storing step, a format data storing step of storing a plurality of format data in the computer system, and, in the computer system, selecting a matter for which a correspondence document is to be created from among a plurality of matters as a document creation matter. In the case selection step and the plurality of format data in the computer system, A format data selecting step of selecting format data conforming to the creation of the enrollment document as the format data for the document, and a document for creating the correspondence data based on the wrapper data of the document creation matter and the format data for the document in the computer system. Creating, and, within the computer system, reading out a person involved in the document creation matter from the person concerned list and sending a contact document data to a person terminal available to the person concerned. Features.

[0010] Further, a recording medium recording an intellectual property document management program according to the present invention is a recording medium recording a computer readable program for managing documents on a plurality of items relating to intellectual property in an organization. In the computer system, a zipper data storage process for storing zipper data of each case, and a list of related parties that associates each case with at least the related person of each case within or outside the organization. A related party list storage process to be stored, a format data storage process to store multiple format data, a matter selection process to select a matter for which a correspondence should be created as a document creation matter from a plurality of matters, and a plurality of formats A format data selection process for selecting format data suitable for creating a correspondence document as format data for a document, A document creation process for creating correspondence data based on the file data and document format data of the matter, and the related parties of the document creation matter are read from the related party list and the correspondence data can be used by the concerned person. And transmitting a contact document to be transmitted to the terminal.

According to these inventions, file data including bibliographic items of each case and a plurality of format data are stored in advance. Here, in each form data, the format of the target communication contents (if the form data is related to an application request form, an application is requested) is described. When creating a correspondence document, the matter for which the correspondence document is to be created (document creation case) and the format data (document format data) suitable for the creation of the correspondence document are selected, and the wrapper data of the document creation case Then, after the document format data is read out, the bibliographic items of the document creation matter are added to the document format data to create the correspondence document data. Then, the created correspondence document data is transmitted to a terminal that can be used by a related person read from the related person list.

To explain with a specific example, when a person in charge of intellectual property of a company wants to create an application request for the case of “reference number 2000-XYZ”, “serial number 2000-XYZ” is used as a document creation case. By selecting the form data for the application form as the form data for the document, the wrapper data and the form data for the application form for the case with the reference number "2000-XYZ" are read out, and the form data for the application form are read out. Bibliographic items such as “reference number 2000-XYZ” are added to the format data to create application request data. Then, the created application request data is transmitted to a terminal that can be used by a related person (in this example, a person in charge of the patent office) read from the related person list. Therefore, according to these inventions, the creator of the correspondence document attaches the bibliographic items of the case to the document creation case and the simple operation of selecting the format data for the document (to grasp the contents of the case). (Easy) correspondence data can be created and can be quickly transmitted to interested parties.

In this intellectual property document management system, for each case, a document wrapper data generating means for preparing document wrapper data based on the wrapper data, and a document wrapper storing the document wrapper data Data storage means,
It is also preferable that the document creation means creates the correspondence data based on the document file data and the document format data of the document creation matter.

Further, in this intellectual property document management method, in the computer system,
A document wrapper data creating step of creating document wrapper data based on the wrapper data; and a document wrapper data storing step of storing the document wrapper data in the computer system. In the creation step, it is also preferable to create correspondence data based on the document file data and the document format data of the document creation matter.

[0015] In the recording medium storing the intellectual property document management program, the computer system includes:
For each case, further execute a document file data creating process for creating document file data based on the file data, and a document file data storing process for storing document file data. In the processing, it is also preferable that the computer system creates the correspondence document data based on the document file data and the document format data of the document creation matter.

In general, a special data format may be used for the above-mentioned zipper data in which bibliographic items and the like for a large number of cases are accumulated, and it is not necessary for a person concerned to grasp the contents of the case. Often very detailed data is included. Therefore, if the document file data suitable for writing in the correspondence document is created based on the file data by converting the data format or deleting unnecessary information, the creation of the correspondence data can be performed more efficiently. Will be possible.

In this intellectual property document management system, the correspondence data is adjusted by adding, modifying, or deleting information included in the correspondence data, or attaching another data file. It is preferable to further include a document adjusting unit.

Further, in this intellectual property document management method, the computer system adds, modifies or deletes information included in the correspondence document data, or
It is preferable to further include a document adjustment step of adjusting the correspondence document data by attaching another data file.

Further, in the recording medium recording the intellectual property document management program, the computer system includes
It is also preferable that a document adjustment process for adjusting the correspondence data is further performed by adding, modifying, or deleting information included in the correspondence data, or attaching another data file.

Depending on the type and situation of the case, it may be preferable to add new content to the format of the communication content included in the format data, or to correct or delete a part of the format. In addition, when transmitting contact document data such as a request for preparing a statement, there is a case where a user wants to attach a data file or the like serving as reference data for preparing the statement.
Therefore, if the information included in the correspondence data is added, modified, or deleted, or other data files are attached as in these inventions, desired correspondence data that meets the above-mentioned demands is created. It becomes possible.

Further, the intellectual property document management system preferably further comprises a correspondence document storage unit for storing at least the correspondence data or the reference correspondence data created based on the correspondence data.

Further, the intellectual property document management method further includes a correspondence document storing step of storing at least the correspondence data or the reference correspondence data created based on the correspondence data in the computer system. Is also preferred.

Further, in the recording medium recording the intellectual property document management program, the computer system includes:
It is also preferable to further execute a correspondence storage process for storing at least the correspondence data or the reference correspondence data created based on the correspondence data.

According to these inventions, it is possible to grasp what kind of correspondence data was created (or sent) for which case, and eliminate duplication or omission of creation (or transmission) of correspondence documents. As a result, efficient document management can be performed. In addition, if reference communication data in a desired format is created by extracting necessary items of the communication data and stored, more efficient document management can be performed.

Further, in this intellectual property document management system, a receiving means for receiving contacted document data transmitted from inside or outside the organization, and at least the contacted document data or a document created based on the contacted document data It is preferable that the apparatus further comprises a contacted document storage unit for storing reference contacted document data.

In the intellectual property document management method, a receiving step of receiving contacted document data transmitted from inside or outside the organization in the computer system; A contacted document storage step of storing the data or the referenced contacted document data created based on the contacted document data.

[0027] In the recording medium storing the intellectual property document management program, the computer system includes:
Reception processing for receiving contacted document data transmitted from inside or outside the organization, and storing contacted document data for storing at least the contacted document data or reference contacted document data created based on the contacted document data It is also preferable to further execute

According to these inventions, it is possible to know what kind of contacted document data has been received for which matter, and efficient document management can be performed similarly to the case of storing the above-mentioned contact document data. It is possible to do. Further, by creating and storing reference contacted document data in a desired format by extracting necessary items of the received contacted document data and the like, more efficient document management can be performed. .

[0029] In the intellectual property document management system provided with the receiving means as described above, the transmitting means reads out the person concerned of the matter specified by the contacted document data from the person concerned list, and reads the contacted document. It is also preferred to send the data to a party terminal available to the party.

Further, in the intellectual property document management method including the receiving step as described above, in the computer system, the related person of the matter specified by the contacted document data is read out from the related person list, and the related person is read. It is preferable that the method further includes a contacted document transmitting step of transmitting the contacted document data to a related party terminal usable by the related person.

Further, in a recording medium recording an intellectual property document management program for executing the above-described reception processing,
A contacted document transmission process for reading the contacted person of the matter specified by the contacted document data from the contacted person list to the computer system and transmitting the contacted document data to a contactor terminal available to the contacted person; Is also preferably performed.

As in the above inventions, by reading out the person concerned of the matter specified by the received contacted document data from the person concerned list and transmitting the contacted document data to the person concerned, the contacted document data can be obtained. Can be promptly provided to the parties concerned, and the processing efficiency of the case can be improved.

Further, in this intellectual property document management system, there is further provided an office wrapper data creating means for creating office wrapper data in which zipper data or document wrapper data is classified for each patent office. Preferably, the transmitting means transmits the zipper data for the office to a patent office terminal available to the patent office.

Further, in this intellectual property document management method, in the above-mentioned computer system, the wrapper data for the office or the wrapper data for the document is prepared by classifying the wrapper data for the document for each patent office. It is preferable that the method further includes a bag data creation step and an office file data transmission step of transmitting the office file data from the computer system to a patent office terminal available to the patent office.

Further, in the recording medium recording the intellectual property document management program, the computer system includes:
Office zipper data creation processing that creates zipper data for offices that classifies zipper data or document zipper data for each patent office, and the patent office can use the zipper data for offices It is also preferable to further execute a process for transmitting an office wrapper data to be transmitted to a patent office terminal.

As in these inventions, if zipper data or zipper data for documents is created for the office by classifying the zipper data for each patent office and transmitted to the patent office terminal, By using the zipper data for the office when creating the contacted document data, it is possible to reduce the trouble of inputting bibliographic items and the like for the case, prevent input errors, etc. And the patent office can improve the processing efficiency of cases.

[0037]

BRIEF DESCRIPTION OF THE DRAWINGS FIG.
An embodiment of an intellectual property document management system, an intellectual property document management method, and a recording medium that records an intellectual property document management program according to the present invention will be described in detail. In addition,
In the description of the drawings, the same or corresponding elements have the same reference characters allotted, and overlapping description will be omitted. In the embodiment, an example will be described in which a company A manages a document relating to an invention matter.

First, the configuration of the intellectual property document management system according to the present embodiment will be described with reference to the block diagram shown in FIG. As shown in FIG. 1, the intellectual property document management system 1 includes an invention department server B1, B2... And an intellectual property department server C via a company A's in-house LAN line N1.
, And can be connected to the patent office servers D1, D2,... And other companies' servers E1,... Via the public communication line N2. Selecting unit 4, creating unit 5, transmitting unit 6, reference data creating unit 7, receiving unit 8, office wrapper data creating unit 9, wrapper data storage unit 11, document wrapper A bag data storage unit 12, a format data storage unit 13, a related person list storage unit 14, a correspondence document storage unit 15, a contacted document storage unit 16, and an office wrapper data storage unit 17 are provided. Be composed. In the intellectual property document management system 1, the selection unit 4, the creation unit 5, the transmission unit 6, and the like are configured as a so-called groupware system, and the intellectual property person terminal c1 connected to the intellectual property department server C Can be operated via the in-house LAN line N1. Hereinafter, each element of the intellectual property document management system 1 will be described in detail.

The input unit 2 is connected to the zipper data storage unit 11, the format data storage unit 13, and the related person list storage unit 14 via signal lines, respectively, and inputs data to each of these storage units. It is possible to do.
As the input unit 2, for example, a keyboard is used. The zipper data storage unit 11 can store zipper data for a plurality of invention cases based on an input from the input unit 2. A so-called relational database management system (RDBMS) or the like is used as the file data storage unit 11, and file data including detailed information on each case is stored in, for example, a two-dimensional table format. The format data storage unit 13 can store a plurality of format data for creating correspondence data by input from the input unit 2. In addition, the related person list storage unit 14 stores, according to the input from the input unit 2, each matter and its related persons (related persons outside the organization, such as the inventor, the person in charge of intellectual property, and their superiors as related persons inside the organization). It is possible to store a list of related persons in association with a patent office requesting a substitute or another company with a joint application.

The document wrapper data creating unit 3 is connected to the file wrapper data storage unit 11 and the document wrapper data storage unit 12 via signal lines, respectively.
In addition to reading the file data of each case stored in the file, the file data is converted by converting the file format and deleting unnecessary information, thereby creating document file data. It is possible to store the document file data in the bag data storage unit 12. The office wrapper data creating unit 9 is connected to the document wrapper data storage unit 12 and the office wrapper data storage unit 17 via signal lines, respectively. 12 is read out, and at the same time, the zipper data for each case is read out, and the zipper data for documents is classified for each patent office to create zipper data for the office. The storage unit 17 can store the office wrapper data.

The selection section 4 includes a case selection section 41 and a format data selection section 42. The file data storage section 11, the document file data storage section 12, the format data storage section 13, and the creation section 5 They are connected via signal lines. The case selection unit 41 selects a document creation case by receiving information specifying the case such as an in-house reference number, and also transmits information on the bibliographic items and the name of the person in charge of the document creation case. File data of the document creation case stored in the data storage unit 11 or file storage data unit 12 for the document
Can be read out from the document file data of the document creation matter stored in the file. Further, the format data selection unit 42 can select the format data for the document by receiving the information specifying the type of the format data, and can read the format data for the document stored in the format data storage unit 13. Has become.

The creating unit 5 includes a document creating unit 51 and a document adjusting unit 52, and is connected to the transmitting unit 6 via a signal line. The document creation unit 51 includes a format data selection unit 42
In the document format data selected in the above,
By adding information relating to the bibliographic matter and the name of the person in charge of the document creation matter read out in step 1, it is possible to create contact document data. In addition, the document adjustment unit 52 receives and operates an intellectual property person or the like who uses the intellectual property person terminal c1... And adds or modifies the information included in the correspondence document data created by the document creation unit 51. Alternatively, the correspondence data can be adjusted by deleting or attaching another data file.

The transmitting section 6 is connected to the related party list storage section 14 in addition to the creating section 5 via a signal line. In addition to reading the contact person, the contact document data created by the creating unit 5 can be transmitted to the related person terminal that can be used by the concerned person via the in-house LAN line N1 or the public communication line N2. Also, the receiving unit 8 is connected via a signal line, reads out the person concerned of the matter specified by the contacted document data received by the receiving unit 8 from the related person list, and reads the contacted document data. It is also possible for the concerned party to transmit to an available related terminal. Further, it is also connected to the office file data storage unit 17 via a signal line, and the office file data stored in the office file data storage unit 17 is transmitted via the public communication line N2. Patent office terminals that can be used by the patent office (patent office server D1,
D2...).

Further, the transmission unit 6 is provided with the correspondence document storage unit 1
5. The contacted document storage unit 16 and the reference data creation unit 7 are connected via signal lines, respectively, and transmit the transmitted contacted document data and the received contacted document data to the contacted document storage unit 15 and the contacted document storage unit, respectively. The document can be stored in the document storage unit 16. Also, after transmitting the transmitted correspondence data and the received contacted document data to the reference data creation unit 7, the reference data creation unit 7 extracts necessary items of the contact data and the contacted document data, etc. Respectively, to create reference correspondence data and reference correspondence data in desired formats, and to store the reference correspondence data and reference correspondence data in the correspondence storage unit 15 and the correspondence storage unit 16, respectively.
It is also possible to store in. In addition, the transmitting unit 6 operates the intellectual property person in charge using the intellectual property person in charge terminal c1. It is also possible to read out the contacted document data or the referenced contacted document data stored in the correspondence document storage section 16 and transmit these data to the intellectual property person in charge terminal c1.

On the other hand, a recording medium on which the intellectual property document management program according to the present embodiment is recorded includes a general-purpose computer system having arithmetic processing means and storage means in addition to the elements of the intellectual property document management system 1 described above. A program for providing equivalent functions is recorded. Therefore, by reading the intellectual property document management program into a computer system, a system equivalent to the intellectual property document management system 1 is formed. More specifically,
For example, a microprocessor included in a computer system functions as the selection unit 4 and the data creation unit 5 in the intellectual property document management system 1. Will fulfill its function.

Next, the operation of the intellectual property document management system according to the present embodiment (intellectual property document management method) will be described with reference to FIGS. In this intellectual property document management system 1, file data for each invention case is routinely input by the input unit 2 and stored in the file data storage unit 11. The wrapper data for each case includes, for example, basic items relating to the application number as shown in FIG. 2, information relating to the inventor and the applicant, information relating to the contents of the invention such as an abstract, intermediate processing records, etc. A large amount of detailed information such as information on such a progress situation and information on a person in charge of intellectual property and a patent office is included. In addition, along with the input of the wrapper data, each case and its related persons (such as the inventor, the person in charge of intellectual property and their bosses,
Alternatively, a related party list in which the related party is associated with a patent office or a co-licensing company as a related party outside the organization is input by the input unit 2 and stored in the related party list storage unit 14.

[0047] When there is a change in the items already entered in the case where the file data is once input, the input unit 2 updates the file data each time. For example, for a filed application, items such as the filing date and application number of the wrapper data are entered,
In the case where the applicant has been changed, the applicant item of the wrapper data is corrected. Similarly, whenever there is a change in a related person, the input unit 2 updates the related person list each time.

At the predetermined time (for example, every day at 18:00), the document file data creation unit 3 reads the file data of each case stored in the file data storage unit 11 and determines it in advance. Document wrapper data is created by performing processing such as data format conversion and unnecessary information deletion for each wrapper data based on the conversion standard and the instruction operation by the intellectual property terminal c1. The document wrapper data thus created is used when preparing the correspondence document data, and is stored in the document wrapper data storage unit 12. In the case where the file data is updated for a case in which document file data has already been created, the updated file data should be compared with the document file data already created. Thus, an update location of the zipper data is detected, and the updating operation of the zipper data for a document is performed based on the detected location.

At the predetermined time (for example, every day at 19:00), the office file data creating section 9 reads the document file data of each case stored in the document file data storage section 12. Then, by classifying the document file data of these cases for each patent office, office file data for each patent office is created and stored in the office file data storage unit 17. You. The office wrapper data for each patent office stored in the office wrapper data storage unit 17 is transmitted from the transmission unit 6 via the public communication line N2 at a predetermined timing (for example, every day at 20:00). Are transmitted to the patent office terminals (patent office servers D1, D2...) Available to each patent office. The office wrapper data transmitted in this way is used when each contacted patent office creates contacted document data.

Further, the intellectual property document management system 1
In, a plurality of format data for creating a correspondence document is input in advance by the input unit 2 and the format data storage unit 1
3 is stored. Such format data includes a format for creating a correspondence to the invention department inside the company A and a format for creating a correspondence to a patent office outside the company A and a competitor company. Examples of the correspondence document to the invention department include a serial number notice for notifying the in-house serial number assigned to the invention draft, an inquiry sheet describing inquiries about the invention draft, and the like. Examples of correspondence to the patent office include a request sheet for requesting the person in charge of the patent office to participate in the invention review meeting, and a specification for requesting the preparation of a specification draft. And a request form (see Fig. 3) for requesting an application procedure. Examples of communication documents to other companies are as follows. Sending documents and the like are included. In each form data, the format of the target communication contents (in the case of the application request form shown in FIG. 3, an application is requested) is described, and the address and the sender are described, A column for describing bibliographic items, a column for attaching a data file, a communication column for describing a comment, and the like are provided.

When the storing process of the various data is completed, the intellectual property clerk using the intellectual property clerk terminal c1 operates the selecting unit 4, the creating unit 5, and the transmitting unit 6 via the in-house LAN line N1. Thus, it is possible to create and transmit the correspondence data. For example, a person in charge of intellectual property who wants to create application request data as contact data inputs information (for example, “2000-XYZ”) identifying a case such as an in-house serial number to the case selection unit 41. Then, information for specifying the type of format data (in this example, format data for an application form) suitable for creating a correspondence document is input to the format data selecting unit 42. In the case selection unit 41 receiving the information for specifying the case, the specified case is selected as the document creation case, and the information on the bibliographic items and the name of the person in charge of the document creation case is included in the document package. It is read from the document file data of the document creation case stored in the bag data storage unit 12. Further, in the format data selecting unit 42 which receives the input of the information for specifying the type of the format data, the specified format data (in this example, the format data for the application form) is selected as the format data for the document. This document format data is stored in the format data storage unit 13.
Is read from. The information on the bibliographic items and the name of the person in charge of the document creation case and the document format data thus read out are transmitted to the creation unit 5.

After the information about the bibliographic items of the document creation matter and the document format data are transmitted to the creation unit 5, the document creation unit 51 causes the document format data as shown in FIG. A document creation case (in this example, a case with an internal reference number “2000-XYZ”) is entered in the column for describing bibliographic items and the like in the form data for the book (the table column in the center of the figure).
Information about the bibliographic items of the document is described, and the name and the name of the person in charge of the intellectual property and the person in charge of the patent office of the document creation case are described in the column for the destination and sender (upper part of the figure). Document data (application request data in this example) is created. The intellectual property clerk who has confirmed the created correspondence data at the intellectual property person in charge terminal c1... Adjusts the correspondence data (more specifically, adds, modifies, or deletes each entry column included in the correspondence data). By performing an operation of instructing the document adjustment unit 52 to delete or attach another data file, etc., the document adjustment unit 52 adjusts the correspondence document data, and as shown in FIG. Correspondence data with application (application request data in this example)
Will be completed. The completed communication document data is transmitted to the transmission unit 6.

In the transmitting section 6 having received the contact document data,
Based on the related person list stored in the related person list storage unit 14, the person concerned of the document creation matter (in the example of the application request data, the person in charge of the patent office) is read out, and the contact document data is read in the company LAN line N1 or The information is transmitted via the public communication line N2 to the related party terminals (in the example of the application request data, the office staff terminals d1, d2...) Used by the concerned parties. As described above, the example in which the application request data is created and transmitted as the communication data has been described as a representative, but the creation and transmission of other communication data to and from the company A are also performed in the same manner.

On the other hand, the contacted document data transmitted from the invention department inside the company A, the patent office outside the company A, or the other company with the co-application is also received by the receiving unit 8 and then the contacted document data is transmitted. , And sent to the parties concerned. In other words, when the contacted document data received by the receiving unit 8 is transmitted to the transmitting unit 6, the transmitting unit 6 reads out the related person of the matter specified by the contacted document data from the related person list. Contacted document data is in-house LAN
The information is transmitted to the related terminal used by the concerned person via the line N1 or the public communication line N2.

The transmitted correspondence data and the received contacted document data as described above are stored as image data and the like from the transmission unit 6 in the correspondence document storage unit 15 and the contacted document storage unit 16, respectively. Also, the transmitted correspondence data and the received contacted document data are transmitted from the transmission unit 6 to the reference data creation unit 7 once, and then the reference data creation unit 7 transmits the correspondence data and the contacted document data. By extracting necessary items (for example, document type, case reference number, information on destination or source), reference contact data and reference contacted document data in a desired format are created. It is stored in the correspondence document storage unit 15 and the contacted document storage unit 16.

As described above, since the image data of the correspondence document and the reference correspondence data in a desired format are stored in the correspondence storage unit 15, the intellectual property personnel using the intellectual property personnel terminals c1. Can grasp what kind of correspondence data is transmitted for which matter. That is, the intellectual property clerk who wants to know the list of transmitted correspondences performs an instruction operation to read out the reference correspondence data to the transmission unit 6 using the intellectual property clerk terminal c1. In step 6, the reference correspondence data stored in the correspondence storage unit 15 is read out, and the correspondence data is arranged in a table format, for example, so that a list of correspondences as shown in FIG. … Will be sent to When it is desired to know the detailed contents of the transmitted correspondence data, the transmitting unit 6 is used by using the intellectual property person in charge terminal c1.
The image data of the correspondence stored in the correspondence storage 15 is read out by the transmission unit 6 and transmitted to the intellectual property person in charge terminal c1. become.

Similarly, the image data of the contacted document and the contacted document data for reference in a desired format are stored in the contacted document storage unit 1 so that the intellectual property manager using the intellectual property person in charge terminal c1. A person or the like can grasp what kind of contacted document data has been received for which matter. That is, the intellectual property clerk who wants to know the list of the received contacted documents performs an instruction operation to read out the reference contacted document data to the transmitting unit 6 using the intellectual property person in charge terminal c1. The transmitting unit 6 reads out the reference contacted document data stored in the contacted document storage unit 16 and arranges the read contacted document data in a tabular form, for example, so that a list of the contacted documents as shown in FIG. Will be transmitted to the goods clerk terminals c1. When the user wants to know the detailed contents of the received contacted document data, the transmitting unit 6 is instructed to read the image data using the intellectual property person in charge terminal c1. Contacted document storage unit 16
Is read out and transmitted to the intellectual property representative terminals c1...

As described above, according to the intellectual property document management system, the intellectual property document management method, and the recording medium that records the intellectual property document management program according to the present embodiment, a contact document is created. The person in charge of intellectual property creates correspondence document data with descriptions of bibliographic items of the case (easy to understand the contents of the case) only by a simple operation of selecting a document creation case and document format data. be able to.
In addition, the created contact document data and the received contact document data can be promptly transmitted to the parties concerned, and the processing efficiency of the case can be improved.

Further, by storing the transmitted contact document data and the received contact document data, it is easy to grasp the contact document data and the contact document data, and efficient document management can be performed.

The intellectual property document management system, the intellectual property document management method, and the recording medium on which the intellectual property document management program according to the present invention is recorded are not limited to those described in the above embodiment. Instead, various modifications can be made according to other conditions and the like. For example, in the above-described embodiment, an example has been described in which an in-house serial number is used as information for specifying a case to be input to the case selection unit 41. However, the present invention is not limited to this. The matter may be specified by inputting other items.

In the above-described embodiment, the case has been described in which the case selecting unit 41 reads out the bibliographic items and the like of the document creation case from the document wrapping data stored in the document wrapping data storage unit 13. This document file data is
It is created at a predetermined timing in the document wrapper data creation unit 12 based on the wrapper data stored in the wrapper data storage unit 11, and a time lag may occur between the file and the latest wrapper data. . Therefore, in particular, when it is desired to read the bibliographic items of the document creation case from the latest file data, the case selection unit 42 extracts the bibliographic information of the document creation case from the file data stored in the file storage unit 11. Items can be read directly. Also, by operating using the intellectual property person in charge terminal c1 etc., the file data of the file stored in the file data storage section 11 and the file data of the document stored in the file data storage section 13 are stored. It may be possible to select from which of the bibliographic items or the like of the document creation matter is read.

Further, in the above embodiment, an example has been described in which the created correspondence document data and the received contacted document data are transmitted to the related party terminal. The correspondence document data and the contacted document data may be stored in a mailbox or the like of the connected invention department server or intellectual property department server. As a result, the amount of data to be transmitted to the related party terminal can be reduced, and the related party can refer to the contact document data or the contacted document data stored in the server as needed.

[0063]

According to the intellectual property document management system, the intellectual property document management method, and the recording medium in which the intellectual property document management program according to the present invention is recorded, a matter relating to intellectual property is obtained. , Transmission and management of various documents can be efficiently performed.

That is, the creator of the correspondence document can create the correspondence data to which the bibliographic items of the case are described by only a simple operation of selecting the document creation case and the document format data. It becomes possible to transmit to the concerned parties quickly.

Further, by creating document file data suitable for writing in a communication document based on the file data,
The correspondence data can be created more efficiently.

Further, by adding, modifying, or deleting information included in the correspondence data, or by attaching another data file, desired correspondence data can be created.

Further, by storing the created (or transmitted) correspondence data, it is possible to grasp what kind of correspondence data was created (or transmitted) for which case, and Efficient document management can be performed by eliminating duplication or omission of creation (or transmission). In addition, if reference communication data in a desired format is created by extracting necessary items of the communication data and stored, more efficient document management can be performed.

Further, by storing the received contacted document data, it is possible to grasp what kind of contacted document data has been received for which case. Thus, efficient document management can be performed. In addition, by creating and storing reference contacted document data in a desired format by extracting necessary items of the received contacted document data or the like,
More efficient document management can be performed.

Also, by reading the person concerned of the matter specified by the received contacted document data from the person concerned list and transmitting the contacted document data to the person concerned, the information contained in the contacted document data is obtained. Can be promptly provided to the parties concerned, and the processing efficiency of the case can be improved.

Also, if the wrapper data or the wrapper data for document is created for each office by classifying the wrapper data for the office and transmitted to the terminal of the patent office, the data of the contacted document is obtained by the patent office. By using the zipper data for the office when creating the file, it is possible to reduce the trouble of inputting bibliographic items and the like for the case and prevent input errors etc. It is possible to improve the processing efficiency of the case between.

[Brief description of the drawings]

FIG. 1 is a block diagram showing a configuration of an intellectual property document management system according to an embodiment and a connection relationship with other elements.

FIG. 2 is a table showing a part of zipper data.

FIG. 3 is a chart showing an example of format data.

FIG. 4 is a table showing an example of created correspondence document data.

FIG. 5 is a chart showing a list of correspondence documents.

FIG. 6 is a table showing a list of contacted documents.

[Explanation of symbols]

DESCRIPTION OF SYMBOLS 1 ... Intellectual property document management system, 2 ... Input part, 3 ... Document wrapper data creation part, 4 ... Selection part, 5 ... Creation part, 6 ... Transmission part, 7 ... Reference data creation part, 8 ... Reception Department, 9: zipper data creation unit for office, 11: zipper data storage unit, 1
2: Document file storage unit, 13: Format data storage unit, 14: Related person list storage unit, 15: Correspondence document storage unit, 16: Contacted document storage unit, 17: Office file data storage unit 41, a case selection unit, 42, a format data selection unit, 51, a document creation unit, 52, a document adjustment unit

Continued on the front page (51) Int.Cl. ⁷ Identification symbol FI Theme coat II (Reference) G06F 17/21 596 G06F 17/21 596Z 19/00 300 19/00 300N 300A

Claims (21)

[Claims] 1. A system for managing documents for a plurality of cases relating to intellectual property in an organization, wherein a file management unit for storing file data of each case; A related person list storing means for storing a related person list in which the related persons of the respective cases in or outside the organization are associated; a format data storing means for storing a plurality of format data; A matter selecting means for selecting a matter for which a correspondence document is to be created as a document creation matter; and a format data selecting means for selecting, from the plurality of format data, format data suitable for creating the correspondence document as document format data. A document creation unit for creating correspondence data based on the file data of the document creation case and the document format data; Reads the official document creation projects, intellectual property document management system and a sending means for said correspondence data relevant parties sends to party terminal available. 2. A document file data creating means for creating document file data based on the file data for each case, a document file data storage means for storing the document file data. 2. The intellectual property document according to claim 1, wherein the document creation unit creates the correspondence data based on the document file data and the document format data of the document creation case. Management system. 3. A document adjusting means for adjusting the correspondence data by adding, modifying, or deleting information included in the correspondence data, or attaching another data file. The intellectual property document management system according to claim 1 or 2, wherein: 4. The communication device according to claim 1, further comprising a correspondence document storage unit for storing at least the correspondence data or reference correspondence data created based on the correspondence data. Intellectual property document management system. 5. Receiving means for receiving contacted document data transmitted from inside or outside the organization, and at least the contacted document data created based on at least the contacted document data or the contacted document data. 5. The intellectual property document management system according to claim 1, further comprising: a contacted document storage unit that stores a document. 6. The transmitting means reads out a related person of the matter specified by the contacted document data from the related person list, and sends the contacted document data to a related person terminal available to the related person. 6. The intellectual property document management system according to claim 5, wherein the system transmits the document. 7. An office wrapper data creating means for creating office wrapper data in which the zipper data or the document wrapper data is classified for each patent office, the transmitting means, The intellectual property document management system according to claim 1, wherein the office wrapper data is transmitted to a patent office terminal available to the patent office. 8. A method of using a computer system to manage documents on a plurality of cases relating to intellectual property in an organization, wherein the computer system stores the wrapping data of each of the cases. A storing step; storing, in the computer system, a related person list storing step of storing a related person list in which the respective cases are associated with at least the related persons of the respective cases in the organization or outside the organization; A format data storing step of storing a plurality of format data therein; a case selecting step of selecting, as a document creation case, a case in which a correspondence document is to be created among the plurality of cases in the computer system; In the system, of the plurality of format data, Format data selecting step of selecting format data that conforms to the configuration as document format data; and document creation for creating correspondence document data based on the wrapper data of the document creation case and the document format data in the computer system. And a communication document transmitting step of reading the relevant person of the document creation matter from the relevant person list in the computer system, and transmitting the relevant document data to a relevant person terminal available to the relevant person. An intellectual property document management method characterized by the following. 9. In the computer system,
For each of the cases, a document file data creating step of creating document file data based on the file data, and a document file data storing step of storing the document file data in the computer system. 9. The intellectual property according to claim 8, wherein, in the document creation step, the correspondence document data is created based on document file data and the document format data of the document creation case. Document management method. 10. In the computer system, adding to information included in the correspondence data,
9. The method according to claim 8, further comprising a document adjusting step of adjusting the corresponding correspondence data by correcting or deleting or attaching another data file.
Or the intellectual property document management method according to 9. 11. The computer system according to claim 8, further comprising a correspondence document storing step of storing at least said correspondence data or reference correspondence data created based on said correspondence data in said computer system. 10. The intellectual property document management method according to any one of 10. 12. A receiving step of receiving contacted document data transmitted from inside or outside the organization in the computer system, and at least the contacted document data or the contacted document in the computer system. A contacted document storing step of storing reference contacted document data created based on the data.
2. The intellectual property document management method according to any one of 1. 13. In the computer system, a related party of the matter specified by the contacted document data is read from the related party list, and a related party terminal capable of using the contacted document data by the related party. 13. The intellectual property document management method according to claim 12, further comprising a contacted document transmitting step of transmitting the document to the intellectual property document. 14. An office wrapper data creating step of creating office wrapper data in which the wrapper data or the document wrapper data is classified for each patent office in the computer system; 14. An office wrapper data transmission step of transmitting the office wrapper data to a patent office terminal available to the patent office from within the computer system. The intellectual property document management method described in any of the above. 15. A recording medium storing a program readable by a computer system that manages documents on a plurality of cases relating to intellectual property in an organization, wherein the computer system stores file data of each case. Storing file data, storing a related person list storing at least a related list of the respective cases and related persons of the respective cases within or outside the organization, and a plurality of format data A format data storage process for storing a document, a case selection process of selecting a case in which a correspondence document is to be created from among the plurality of cases as a document creation case, and matching the creation of the correspondence document among the plurality of format data. Format data selection processing for selecting format data to be used as document format data; and A document creation process for creating correspondence document data based on the document format data; reading out a person involved in the document creation matter from the person concerned list; and transmitting the correspondence document data to a person concerned terminal available to the person concerned Recording medium storing an intellectual property document management program characterized by executing a communication document transmission process. 16. The computer system according to claim 1, wherein: for each of the cases, a document file data creating process for creating document file data based on the file data; and a document file storing the document file data. And a bag data storing process. In the document creating process, the computer system
16. The recording medium according to claim 15, wherein the correspondence document data is created based on the document file data and the document format data of the document creation matter. 17. A document adjusting process for adjusting the correspondence data by adding, modifying, or deleting information included in the correspondence data, or attaching another data file to the computer system. 17. The method according to claim 15, further comprising:
Recording medium storing the intellectual property document management program described in 1. 18. The communication system according to claim 1, wherein the computer system further executes a correspondence storage process for storing at least the correspondence data or reference correspondence data created based on the correspondence data.
A recording medium storing the intellectual property document management program according to any one of 5 to 17. 19. A receiving process for receiving the contacted document data transmitted from inside or outside the organization to the computer system, and at least a reference created based on the contacted document data or the contacted document data. 19. A recording medium storing an intellectual property document management program according to claim 15, further comprising a contacted document storage process for storing contacted document data for use. 20. The computer system reads out a person involved in the matter specified by the contacted document data from the person concerned list, and sends the contacted document data to a person concerned terminal available to the person concerned. 20. The recording medium storing the intellectual property document management program according to claim 19, further causing a contacted document transmission process to be transmitted. 21. An office wrapper data creating process for creating office wrapper data in which the wrapper data or the document wrapper data is classified for each patent office in the computer system; An office wrapper data transmission process of transmitting the zipper data for the office to a patent office terminal usable by the patent office is further executed.
20. A recording medium on which the intellectual property document management program according to any one of items 20 to 20 is recorded.