CN112990853A - Intelligent personnel file management method - Google Patents
Intelligent personnel file management method Download PDFInfo
- Publication number
- CN112990853A CN112990853A CN202110213938.1A CN202110213938A CN112990853A CN 112990853 A CN112990853 A CN 112990853A CN 202110213938 A CN202110213938 A CN 202110213938A CN 112990853 A CN112990853 A CN 112990853A
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- Prior art keywords
- file
- intelligent
- personnel
- cabinet
- box
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
- G06Q10/00—Administration; Management
- G06Q10/10—Office automation; Time management
- G06Q10/105—Human resources
-
- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F16/00—Information retrieval; Database structures therefor; File system structures therefor
- G06F16/10—File systems; File servers
- G06F16/16—File or folder operations, e.g. details of user interfaces specifically adapted to file systems
-
- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06K—GRAPHICAL DATA READING; PRESENTATION OF DATA; RECORD CARRIERS; HANDLING RECORD CARRIERS
- G06K7/00—Methods or arrangements for sensing record carriers, e.g. for reading patterns
- G06K7/10—Methods or arrangements for sensing record carriers, e.g. for reading patterns by electromagnetic radiation, e.g. optical sensing; by corpuscular radiation
- G06K7/14—Methods or arrangements for sensing record carriers, e.g. for reading patterns by electromagnetic radiation, e.g. optical sensing; by corpuscular radiation using light without selection of wavelength, e.g. sensing reflected white light
- G06K7/1404—Methods for optical code recognition
- G06K7/1408—Methods for optical code recognition the method being specifically adapted for the type of code
- G06K7/1417—2D bar codes
Abstract
The invention discloses an intelligent personnel file management method, which comprises a plurality of intelligent file cabinets, a host computer arranged on each intelligent file cabinet, a master server, mobile internet equipment and a file management system, wherein the master server, the mobile internet equipment and the file management system are connected with the plurality of host computers together, each intelligent file cabinet is used for storing personnel file information of a single department, and the master server codes the position of each host computer. The task load of file managers is reduced, and the working efficiency is improved.
Description
Technical Field
The invention relates to the technical field of file management, in particular to an intelligent personnel file management method.
Background
Personnel archive information has long been important to the organization of personnel department tasks. At present, all parts of the whole country establish or are preparing to establish the concentrated management file department, and more than the city level the management file department door basically manages tens of thousands of files, and because of the particularity of personnel files, new requirements are put forward to file management work, and the management difficulty and pressure are unprecedented. The personnel file catalog generally comprises ten categories, specifically: resume materials, self-propagating and reporting personal related matters materials, materials for investigation, examination, appraisal and appraisal, materials for academic calendar, academic position, title, training and the like, political examination materials, party group materials, reward materials, criminal party, political era, national materials, wages, exemptions, foreign countries and the like, and other materials. The above materials of each part, because of different specific requirements and demands, are different from the items that are increased every year, which can be divided into quantitative increasing items that must be increased every year, micro-adjusting micro-increasing items and items that need to be reserved and increased.
The existing personnel file management software is mainly characterized in that: the pertinence is not strong, the accuracy is poor, and the problem of repeated and boring in work is difficult to solve, such as: file directories need to be input one by one, the file directories and scanned files need to be connected one by one, and the like, so that the work of checking is complicated, the workload is too large, and the work efficiency is too low; retrieval is inconvenient, along with the acceleration of globalization process and mobile terminal's rising, traditional computer mode remains to be improved, and retrieval of archives also can't satisfy current swift work rhythm, and the user who does not have the authority in same region in addition still can't be retrieved with oneself at any time.
Disclosure of Invention
The present invention is directed to an intelligent personnel file management method to solve the problems of the background art.
In order to achieve the purpose, the invention provides the following technical scheme: an intelligent personnel file management method comprises a plurality of intelligent file cabinets, a host computer equipped for each intelligent file cabinet, a master server, mobile internet equipment and a file management system, wherein the master server, the mobile internet equipment and the file management system are connected with the plurality of host computers in a common mode, each intelligent file cabinet is used for storing personnel file information of a single department, and the master server encodes the position of each host computer, and the method comprises the following steps:
(1) the unit firstly electronizes the paper file, classifies and stores the paper file according to a classification and cataloguing method of a file management system, and uploads the electronic file to a main server, wherein the main server comprises position information of each host, and the position information can be consulted by file management personnel to store the paper file;
(2) when a paper file is stored, the host computer receives electronic information of the main server from the file management system, prints a two-dimensional code which can embody basic information related to name, position and certificate number, and pastes the two-dimensional code on the file box; the intelligent file cabinet completes the operation of warehousing and ex-warehouse according to the operation instruction; paper files are placed in a loading area of an intelligent file cabinet, then an entering instruction is sent out through operation software, the intelligent file cabinet executes an entering program, the intelligent file cabinet has a bar code scanning function, two-dimensional code information is firstly scanned and sent to a host computer for comparison, and the mistake is avoided;
(3) when a paper file is looked up, an ex-warehouse instruction is sent out through operation software of a host, the intelligent file cabinet executes an out-warehouse program after receiving the out-warehouse instruction, the intelligent file cabinet grabs and takes out the file box from the file box placing area through a conveying mechanism according to position information of the file box in the operation software, and the file box is conveyed to an extraction port of the intelligent file cabinet to finish ex-warehouse;
(4) the file management system classifies and arranges the electronic files, adopts a mode that each department corresponds to different virtual file cabinets to store and display, simulates a mode of taking and placing paper files, and simultaneously adopts hierarchical management to manage the files, so that the files of corresponding levels can be read after the reading and applying examination and verification are passed;
(5) a case manager can use the file management system through the login operation of the handheld mobile terminal to check the electronic file, the handheld mobile terminal needs to be bound with the file management system, an account and a password need to be input during login, and the file management system can be logged in and used through the correctness of the authorized account and password, so that the safety of the system is ensured; a file manager can extract a paper file through operating software on a host, an account and a password need to be input during login, and the file manager can log in to use the file management system by the correct authorized account and password, so that the safety of the system is ensured;
(6) the operating software of intelligent filing cabinet can carry out the virtualization to the file box district of depositing and show, when having the file box to deposit, shows for blue, when not having the file box to deposit, shows for red to can the automatic counting, thereby make statistics of how many this archives have been deposited in the intelligent filing cabinet, how many vacancies exist, thereby accomplish the disc storehouse.
Preferably, the entity collects and maintains only the material related to the employment activity, and in the case of the release of the contract between the employee and the entity, the file formed by the employee in the company is not transferred to other companies following the employee, but is processed by the employee after the original company has been left for a certain period of time, and is neither handed over nor transferred.
Preferably, the unit only collects employee records and materials related to personnel assessment, and if the employment relationship with the employee is ended, the personnel records are not taken along with the employee, are still kept in the original unit, and are not borrowed and handed over.
Preferably, all electronic files are stored in the main server, and the electronic version of the paper file stored in each intelligent file cabinet is also stored in the host to which the electronic file is respectively attached.
Preferably, the loading district of intelligent removal cabinet has raising and lowering functions, can put in a plurality of archives boxes in storage simultaneously, two-dimensional code information is through scanning discernment back, send and compare for the host computer, confirm after errorless, snatch an archives box at every turn through transport mechanism, transport to archives box storage area, when snatching next archives box, load district automatic rising to suitable height, supply archives box transport mechanism to snatch the transportation, so on and so on, accomplish the loading work of a plurality of archives boxes.
Preferably, the front panel of intelligent filing cabinet has the function of opening, and file administration personnel can open the lock on the front panel through the key to manual getting is put the archives box.
Compared with the prior art, the invention has the beneficial effects that: the invention relates to an intelligent personnel file management method, which is based on the Internet technology, is convenient for the unified management of electronic files, a main server is used for centrally managing the storage and the access of files, and a host is used for carrying out classified management on file information of different departments, thereby effectively solving the use problem of different employees on the files; according to the intelligent file cabinet, the operation software on the host automatically finishes the work of warehousing, ex-warehouse and inventory storage, replaces the traditional work mode that the files are input one by one and the files are required to be hung and connected with the file catalog and the scanning file, reduces the task load of file managers, and improves the work efficiency; the mobile internet is used for meeting the requirement of mobile office on file management, the mobile internet is simple and convenient, and is closely combined with mobile equipment, based on the convenience of the mobile internet, the user with authority can be ensured to use the mobile internet at any time, the mobile internet is safe and efficient, the file management system authenticates the account authority and the password for the login of the user, and the file management safety can be ensured by one more layer, so that a quick login mode is provided, and the safety of the system is effectively ensured; the invention provides a new method for collecting and keeping employee files for a unit, wherein the unit only collects and keeps materials related to the employment activity, or the unit only collects employee records and materials related to personnel assessment, and the employees are not handed over or forwarded after leaving the employment, so that the file materials of the employees are reduced, the time and the printing ink paper are saved, and the method conforms to the currently advocated high-efficiency low-carbon concept.
Detailed Description
The technical solutions in the embodiments of the present invention are clearly and completely described below, and it is obvious that the described embodiments are only a part of the embodiments of the present invention, and not all embodiments. All other embodiments, which can be derived by a person skilled in the art from the embodiments given herein without making any creative effort, shall fall within the protection scope of the present invention.
The invention provides a technical scheme that: an intelligent personnel file management method comprises a plurality of intelligent file cabinets, a host machine equipped with each intelligent file cabinet, a master server, mobile internet equipment and a file management system, wherein the master server, the mobile internet equipment and the file management system are connected with the plurality of host machines, each intelligent file cabinet is used for storing personnel file information of a single department, the master server encodes the position of each host machine, each host machine corresponds to one file cabinet which can only be replaced, each intelligent file stores files of a single department, and the method comprises the following steps:
(1) the unit firstly electronizes the paper file, classifies and stores the paper file according to a classification cataloguing method of a file management system, uploads the electronic file to a main server, and the main server contains the position information of each host computer which can be consulted by file management personnel, so that the position of the intelligent file cabinet is found to store the paper file;
(2) when a paper file is stored, the host computer receives electronic information of the main server from the file management system, prints a two-dimensional code which can embody basic information related to name, position and certificate number, and pastes the two-dimensional code on the file box; the intelligent file cabinet completes the operation of warehousing and ex-warehouse according to the operation instruction; placing paper files in a loading area of an intelligent file cabinet, then sending a warehousing instruction through operation software, executing a warehousing procedure by the intelligent file cabinet, wherein the intelligent file cabinet has a bar code scanning function, firstly scanning two-dimensional code information and sending the two-dimensional code information to a host computer for comparison, after the comparison is successful, performing warehousing operation, after the comparison is failed, stopping warehousing operation to avoid misplacing, then grabbing file boxes by the intelligent file cabinet through a conveying mechanism and placing the file boxes in an internal file box placing area, sending position information of the file box loading area to the host computer, displaying the position information in the operation software, realizing matching of the position information and the paper files, and completing warehousing of the paper files;
(3) when looking up paper documents, a delivery instruction is sent out through operation software of a host, the intelligent file cabinet executes a taking-out program after receiving the delivery instruction, the intelligent file cabinet grabs and takes out the file box from a file box placing area through a conveying mechanism according to position information of the file box in the operation software, the file box is conveyed to an extraction port of the intelligent file cabinet, and a file manager can directly take the interface from the extraction port, so that delivery is completed;
(4) the file management system classifies and arranges the electronic files, adopts a mode that each department corresponds to different virtual file cabinets to store and display, simulates a mode of taking and placing paper files, adopts hierarchical management for file management, and can read the files of corresponding levels only after the retrieval application and the audit are passed, so that the safety performance is improved;
(5) a case manager can use the file management system through the login operation of the handheld mobile terminal to check the electronic file, the handheld mobile terminal needs to be bound with the file management system, an account and a password need to be input during login, and the file management system can be logged in and used through the correctness of the authorized account and password, so that the safety of the system is ensured; the file management personnel can extract the paper file through the operating software on the host, an account and a password are required to be input during login, and the file management system can be logged in to use if the authorized account and password are correct, so that the safety of the system is ensured, and the management personnel can log in efficiently after passing seriously;
(6) the operating software of intelligent filing cabinet can carry out the virtualization to the file box district of depositing and show, when having the file box to deposit, shows for blue, when not having the file box to deposit, shows for red to can the automatic counting, thereby make statistics of how many this archives have been deposited in the intelligent filing cabinet, how many vacancies exist, thereby accomplish the disc storehouse, alleviate managers' work load.
Specifically, the unit only collects and stores the materials related to the employment activity, and under the condition that the contract between the employee and the unit is released, the files formed by the employee in the company are not transferred to other companies along with the employee, but are automatically processed after the original company is reserved for a certain age, so that the files are not transferred or transferred, the management flow is optimized, the unnecessary expenditure is reduced, and the high-efficiency low-carbon concept is met.
Specifically, the unit only collects employee records and materials related to personnel assessment, if the employment relationship with the employees is finished, the personnel files are not taken along with the personnel, and still remain in the original unit, and the personnel files are not borrowed and handed over, so that the management process is optimized, the unnecessary expenditure is reduced, and the high-efficiency low-carbon concept is met.
Specifically, all electronic files are stored in the main server, and the electronic version of the paper file stored in each intelligent file cabinet is also stored in the host to which the electronic version of the paper file belongs. The high-efficiency low-carbon idea and double backup prevent a main server or a host from being damaged to cause file loss.
Particularly, the loading district of intelligent mobile cabinet has raising and lowering functions, can put in storage a plurality of archives boxes simultaneously, two-dimensional code information is through scanning discernment back, send and compare for the host computer, confirm the errorless back, snatch an archives box at every turn through conveying mechanism, transport to archives box storage area, when snatching next archives box, the automatic rising of loading district to suitable height, supply archives box transport mechanism to snatch the transportation, analogize with this, accomplish the loading work of a plurality of archives boxes, reduce the time of putting in storage, and work efficiency is improved.
Particularly, the front panel of intelligent filing cabinet has the function of opening, and the lock on the front panel can be opened through the key to archives managers gets the archives box of putting manually, avoids intelligent filing cabinet to damage, thereby influences the work of taking out of paper archives.
In the description of the present invention, unless otherwise expressly specified or limited, the terms "mounted," "connected," and "fixed" are to be construed broadly, e.g., as meaning either a fixed connection, a removable connection, or an integral part; can be mechanically or electrically connected; either directly or indirectly through intervening media, either internally or in any other relationship. The specific meanings of the above terms in the present invention can be understood in specific cases to those skilled in the art.
The standard parts used by the invention can be purchased from the market, special-shaped parts can be customized according to the record of the specification, the specific connection mode of each part adopts conventional means such as mature bolts, rivets, welding and the like in the prior art, machines, parts and equipment adopt conventional models in the prior art, and the conventional connection mode in the prior art is adopted in addition to circuit connection, so that the detailed description is omitted.
Although embodiments of the present invention have been shown and described, it will be appreciated by those skilled in the art that changes, modifications, substitutions and alterations can be made in these embodiments without departing from the principles and spirit of the invention, the scope of which is defined in the appended claims and their equivalents.
Claims (6)
1. An intelligent personnel file management method is characterized in that: including the host computer that a plurality of intelligent filing cabinets, every intelligent filing cabinet were equipped with, total server, mobile internet equipment and the file management system that a plurality of host computers connect jointly, every intelligent filing cabinet is used for preserving the personnel file information of single department, and total server encodes the position of every host computer, and the step is as follows:
(1) the unit firstly electronizes the paper file, classifies and stores the paper file according to a classification and cataloguing method of a file management system, and uploads the electronic file to a main server, wherein the main server comprises position information of each host, and the position information can be consulted by file management personnel to store the paper file;
(2) when a paper file is stored, the host computer receives electronic information of the main server from the file management system, prints a two-dimensional code which can embody basic information related to name, position and certificate number, and pastes the two-dimensional code on the file box; the intelligent file cabinet completes the operation of warehousing and ex-warehouse according to the operation instruction; paper files are placed in a loading area of an intelligent file cabinet, then an entering instruction is sent out through operation software, the intelligent file cabinet executes an entering program, the intelligent file cabinet has a bar code scanning function, two-dimensional code information is firstly scanned and sent to a host computer for comparison, and the error is avoided;
(3) when a paper file is looked up, a warehouse-out instruction is sent out through operation software of a host, the intelligent file cabinet executes a taking-out program after receiving the warehouse-out instruction, the intelligent file cabinet grabs and takes out the file box from a file box placing area through a conveying mechanism according to position information of the file box in the operation software, and the file box is conveyed to an extraction port of the intelligent file cabinet to finish warehouse-out;
(4) the file management system classifies and arranges the electronic files, adopts a mode that each department corresponds to different virtual file cabinets to store and display, simulates a mode of taking and placing paper files, and simultaneously adopts hierarchical management to manage the files, so that the files of corresponding levels can be read after the reading and applying examination and verification are passed;
(5) the case manager can use the file management system through the login operation of the handheld mobile terminal to check the electronic file, the handheld mobile terminal needs to be bound with the file management system, an account and a password need to be input during login, and the file management system can be logged in and used through the correctness of the authorized account and password, so that the safety of the system is ensured; a file manager can extract a paper file through operating software on a host, an account and a password are required to be input during login, and the file management system can be logged in to use through the authorized account and password, so that the safety of the system is ensured;
(6) the operating software of intelligent filing cabinet can carry out the virtualization to the file box district of depositing and show, when the file box deposits, shows for blue, when not having the file box to deposit, shows for red to can the automatic counting, thereby make statistics of how many this archives have been deposited in the intelligent filing cabinet, how many vacancies exist, thereby accomplish the disc storehouse.
2. The intelligent personnel file management method of claim 1, wherein: the unit only collects and keeps the materials related to the employment activity, and in the case of the contract release between the employee and the unit, the file formed by the employee in the company is not transferred to other companies along with the employee, but is processed by the employee after the original company is reserved for a certain age, and is not handed over or transferred.
3. The intelligent personnel file management method of claim 1, wherein: the unit only collects the employee record and the materials related to the personnel assessment, if the employment relationship with the employee is ended, the personnel file is not taken along with the personnel, and the personnel file is still kept in the original unit and is not borrowed or handed over.
4. The intelligent personnel file management method of claim 1, wherein: all electronic files are stored in the main server, and the electronic version of the paper file stored in each intelligent file cabinet is also stored in the host to which the electronic file belongs.
5. The intelligent personnel file management method of claim 1, wherein: the loading district of intelligent removal cabinet has raising and lowering functions, can put in a plurality of archives boxes simultaneously, and two-dimensional code information is through scanning discernment back, sends and compares for the host computer, confirms errorless back, snatchs an archives box at every turn through conveying mechanism, transports to archives box storage area, when snatching next archives box, loads district's automatic rising to suitable height, supplies archives box conveying mechanism to snatch the transportation to this analogizes, accomplishes the loading work of a plurality of archives boxes.
6. The intelligent personnel file management method of claim 1, wherein: the front panel of intelligent filing cabinet has the function of opening, and the lock on the front panel can be opened through the key to file administration personnel to manual getting is put the archives box.
Priority Applications (1)
| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| CN202110213938.1A CN112990853A (en) | 2021-02-25 | 2021-02-25 | Intelligent personnel file management method |
Applications Claiming Priority (1)
| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| CN202110213938.1A CN112990853A (en) | 2021-02-25 | 2021-02-25 | Intelligent personnel file management method |
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| Publication Number | Publication Date |
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| CN112990853A true CN112990853A (en) | 2021-06-18 |
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| Application Number | Title | Priority Date | Filing Date |
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| CN202110213938.1A Withdrawn CN112990853A (en) | 2021-02-25 | 2021-02-25 | Intelligent personnel file management method |
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Cited By (2)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN116450769A (en) * | 2023-06-09 | 2023-07-18 | 北京量子伟业信息技术股份有限公司 | Intelligent archive management method, device, equipment and medium |
| CN116595238A (en) * | 2023-07-17 | 2023-08-15 | 三土电子有限公司 | User archive data analysis processing method based on RFID technology |
-
2021
- 2021-02-25 CN CN202110213938.1A patent/CN112990853A/en not_active Withdrawn
Cited By (3)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN116450769A (en) * | 2023-06-09 | 2023-07-18 | 北京量子伟业信息技术股份有限公司 | Intelligent archive management method, device, equipment and medium |
| CN116595238A (en) * | 2023-07-17 | 2023-08-15 | 三土电子有限公司 | User archive data analysis processing method based on RFID technology |
| CN116595238B (en) * | 2023-07-17 | 2023-09-19 | 三土电子有限公司 | User archive data analysis processing method based on RFID technology |
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Application publication date: 20210618 |