CN112613858A - Intelligent book and archive management system - Google Patents
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- CN112613858A CN112613858A CN202110126054.2A CN202110126054A CN112613858A CN 112613858 A CN112613858 A CN 112613858A CN 202110126054 A CN202110126054 A CN 202110126054A CN 112613858 A CN112613858 A CN 112613858A
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Abstract
The invention relates to the technical field of archive management, in particular to an intelligent book archive management system, which comprises a data center, an internal affair management system, a circulation management system, an inquiry system and system authority management, and is characterized in that: the data center comprises a central data server and a management terminal; the housekeeping system comprises a management terminal, a label issuing terminal and a printing terminal; the circulation management system comprises a borrowing management module, a return management module and an anti-theft and anti-loss module; the query system comprises full-text retrieval, advanced retrieval and online preview; the system authority management comprises data backup, authority management and account management, installation and debugging are very simple, use and operation maintenance in the later period are very convenient, the speed of finding and identifying the book archives is very high, and the system can provide reliable performance and high safety in anti-theft and anti-loss.
Description
Technical Field
The invention relates to the technical field of archive management, in particular to an intelligent book archive management system.
Background
At the file management places of various large libraries, government institutions and archives of enterprises and public institutions, people often see that data managers are urgent and busy for searching a certain specific book or file; it is always desirable to be able to find a piece of material quickly when it is needed, but often without the desire to verify that the flow of the material has been recorded.
For a long time, the department that important books or files pass through in the flowing process is recorded and the data is quickly searched, so that people pay all the brains. The traditional method is to record a large amount of characters on the data and in the record book, but the method has low efficiency and inconvenient check and has the potential safety hazard of theft and loss. In an era of pursuing more and more cost and efficiency, people are continuously looking for better techniques and methods for book archive management, and thus an intelligent book archive management system is needed to improve the above problems.
Disclosure of Invention
The invention aims to provide an intelligent book archive management system to solve the problems in the background technology.
In order to achieve the purpose, the invention provides the following technical scheme:
an intelligent book archive management system comprises a data center, an internal management system, a circulation management system, an inquiry system and system authority management, wherein the data center comprises a central data server and a management terminal; the housekeeping system comprises a management terminal, a label issuing terminal and a printing terminal; the circulation management system comprises a borrowing management module, a return management module and an anti-theft and anti-loss module; the query system comprises full-text retrieval, advanced retrieval and online preview; the system authority management comprises data backup, authority management and account management.
Preferably, the central data server comprises home page navigation, list display, document maintenance, tag setting and document sharing; the home page navigation comprises document management, data search, approval management and statistics management module navigation; the list display includes recently read documents, recently uploaded documents, recently updated documents, list display filenames shared to my documents, and time information.
Preferably, the management terminal comprises data management, acquisition and statistics, equipment management and system management; the management of the data mainly refers to the storage, modification and updating management of basic information such as catalog numbers, personnel information, years and the like of the book archives and the authentication of managers of the book archives, the data acquisition refers to the collection of related information of borrowing and returning the book archives, and the data statistics refers to the data statistics analysis disc according to time (day, week, month and year) and book archive information (departments, personnel and the like); the management of the equipment refers to information authorization and configuration management and maintenance of equipment such as a handheld phone, a reader-writer and the like; the management of the system refers to authorization and maintenance of system operators and authorization control of the operators.
Preferably, the management system comprises approval management and warehouse management, wherein the approval management comprises an approval process, an approval list and approval basic settings; the storehouse management comprises self-defining storehouse and file borrowing and returning.
Preferably, the anti-theft and loss-prevention module is matched with an exit security inspection device of a library to track the library archives.
Preferably, the full-text retrieval searches the files in the whole document management system for keywords such as file names and full-text contents, displays the keywords in a list, can view detailed information of the files, and can preview and open the directory position corresponding to the files on line; the advanced search can perform condition search or combined query and sorting on files including characters, file names, creators, types, labels and creation/modification time on the basis of file search.
Compared with the prior art, the invention has the beneficial effects that:
according to the system, the installation and debugging are very simple, the later-stage use and operation maintenance are very convenient, the book and file searching and identifying speed is very high, the theft and damage prevention are realized, the reliable performance and high safety can be provided, the file classification and the classified catalogue item information of each file are provided, the recording requirements of different files are met, the file entry information imported by Excel is supported, the unification of large-batch file entry information is realized, the manual recording workload is reduced, and the working efficiency and the working quality are improved.
Drawings
FIG. 1 is a system architecture diagram of the present invention.
Detailed Description
The technical solutions in the embodiments of the present invention will be clearly and completely described below with reference to the drawings in the embodiments of the present invention, and it is obvious that the described embodiments are only a part of the embodiments of the present invention, and not all embodiments, and all other embodiments obtained by a person of ordinary skill in the art without creative efforts based on the embodiments of the present invention belong to the protection scope of the present invention.
Referring to fig. 1, the present invention provides a technical solution:
an intelligent book archive management system comprises a data center, an internal management system, a circulation management system, an inquiry system and system authority management, wherein the data center comprises a central data server and a management terminal; the housekeeping system comprises a management terminal, a label issuing and printing terminal; the circulation management system comprises a borrowing management module, a return management module and an anti-theft and anti-loss module; the query system comprises full-text retrieval, advanced retrieval and online preview; the system authority management comprises data backup, authority management and account management.
The central data server comprises home page navigation, list display, document maintenance, label setting and document sharing; the home page navigation comprises document management, data search, approval management and statistics management module navigation; the list display includes recently read documents, recently uploaded documents, recently updated documents, list display filenames and time information shared to my documents.
The management terminal comprises data management, acquisition and statistics, equipment management and system management; the management of data mainly refers to the storage, modification and updating management of basic information such as catalog number, personnel information, year and the like of book archives, and the authentication of managers of the book archives, the data acquisition refers to the collection of related information of borrowing and returning the book archives, and the data statistics refers to the data statistics analysis disc according to time (day, week, month and year) and book archive information (departments, personnel and the like); the management of the equipment refers to information authorization and configuration management and maintenance of equipment such as a handheld phone, a reader-writer and the like; the management of the system refers to authorization and maintenance of system operators and authorization control of the operators.
The management system comprises approval management and storehouse management, wherein the approval management comprises an approval process, an approval list and approval foundation setting; the storehouse management comprises self-defining storehouses and file borrowing and returning.
The anti-theft and loss-prevention module is matched with an exit security inspection device of a library to track the book archives.
The full-text retrieval searches key words such as file names, full-text contents and the like of files in the whole document management system, displays the key words in a list, can check detailed information of the files, and can preview and open a directory position corresponding to the files on line; advanced search on the basis of file search, files can be subjected to conditional search or combined query and sorting including characters, file names, creators, types, labels and creation/modification time.
Installation and debugging are very simple through this system, the use and the operation maintenance in later stage are also very convenient, it is very fast to seek, discernment books archives speed, and the theftproof loss prevention, can provide reliable performance and high security, archives are categorised and each archives categorised catalog item information, satisfy different archives and type the demand, support Excel to import archives item information, it is unified to realize big archives item information in batches, reduce manual input work load, improve work efficiency and operating quality.
Example (b): and (3) book archive management and warehousing: before a new book archive is put in storage, a newly-built book archive is catalogued according to relevant information such as the category, the year, an author and the like of the book archive, label printing data are generated, then the label is written and printed according to the printing data, the printed label can be pasted on the book archive, meanwhile, the successfully-printed data can be transmitted into a database of a data center for calling and inquiring other modules of a system, a document management module, a data search module, an examination and approval management module and a statistic management module are navigated through home page navigation, recently-read documents, newly-uploaded documents, recently-updated documents, document list display names and time information shared to my documents are displayed through list display, and management is realized through circulation: the circulation management is divided into a borrowing management module, a returning management module and an anti-theft and anti-damage module, when borrowing, the system firstly verifies the identity of a borrower, the borrower enters the borrowing management system after verification is passed, the borrower refers to the catalog number of a book file through the query management system, the system finds the position of the book file according to the input catalog number, and prints out a borrowing list, a manager reads out information written in a label of the book file borrowed by the borrower by using a reader-writer, the information automatically enters a system management interface, the manager writes fixed information of the book file to be borrowed in the label, the fixed information comprises the name, unit, borrowing time limit and the like of the borrower, and then the book file is sent to the borrower to complete borrowing management; when the book file is returned, the administrator reads the book file by using the reader-writer, checks whether the information of the borrower and the borrowing time are out of date or not, and confirms whether the current data of the borrowed book file is the same as the information in the tag or not; the anti-theft loss prevention module is matched with an exit security inspection device of a library to track the book files, and when the borrowing procedures are not finished or the borrowed book files are forbidden to go out, the security inspection device can give an alarm to remind a manager to stop in time; managing through a data center: the method comprises the steps of data management, collection and statistics, equipment management and system management; the management of data mainly refers to the storage, modification and updating management of basic information such as catalog number, personnel information, year and the like of book archives, and the authentication of managers of the book archives, the data acquisition refers to the collection of related information of borrowing and returning the book archives, and the data statistics refers to the data statistics analysis according to time (day, week, month and year) and book archive information (departments, personnel and the like); the management of the equipment refers to information authorization and configuration management and maintenance of equipment such as a handheld phone, a reader-writer and the like; the management of the system refers to authorization and maintenance of a system operator, authorized control of the operator, searching of keywords such as file names and full-text contents of files in the whole document management system through full-text retrieval, displaying in a list, checking detailed information of the files, and online previewing and opening of directory positions corresponding to the files; the advanced search can be used for carrying out condition search or combined query and sequencing on files containing characters, file names, creators, types, labels and creation/modification time on the basis of file search, the system is very simple to install and debug, later-stage use and operation maintenance are very convenient, book archive searching and identification speed is very high, and the system is anti-theft and loss-proof, can provide reliable performance and high safety, can be used for classifying archives and classifying catalog item information of the archives, meets the requirement of inputting different archives, supports Excel to import archive item information, realizes the unification of large-batch archive item information, reduces the workload of manual input, and improves the working efficiency and the working quality.
Although embodiments of the present invention have been shown and described, it will be appreciated by those skilled in the art that changes, modifications, substitutions and alterations can be made in these embodiments without departing from the principles and spirit of the invention, the scope of which is defined in the appended claims and their equivalents.
Claims (6)
1. The intelligent book archive management system comprises a data center, an internal management system, a circulation management system, an inquiry system and system authority management, and is characterized in that: the data center comprises a central data server and a management terminal; the housekeeping system comprises a management terminal, a label issuing terminal and a printing terminal; the circulation management system comprises a borrowing management module, a return management module and an anti-theft and anti-loss module; the query system comprises full-text retrieval, advanced retrieval and online preview; the system authority management comprises data backup, authority management and account management.
2. An intelligent book archive management system according to claim 1, characterized in that: the central data server comprises home page navigation, list display, document maintenance, label setting and document sharing; the home page navigation comprises document management, data search, approval management and statistics management module navigation; the list display includes recently read documents, recently uploaded documents, recently updated documents, list display filenames shared to my documents, and time information.
3. An intelligent book archive management system according to claim 1, characterized in that: the management terminal comprises data management, acquisition and statistics, equipment management and system management; the management of the data mainly refers to the storage, modification and updating management of basic information such as catalog numbers, personnel information, years and the like of the book archives and the authentication of managers of the book archives, the data acquisition refers to the collection of related information of borrowing and returning the book archives, and the data statistics refers to the data statistics analysis disc according to time (day, week, month and year) and book archive information (departments, personnel and the like); the management of the equipment refers to information authorization and configuration management and maintenance of equipment such as a handheld phone, a reader-writer and the like; the management of the system refers to authorization and maintenance of system operators and authorization control of the operators.
4. An intelligent book archive management system according to claim 1, characterized in that: the management system comprises approval management and storehouse management, wherein the approval management comprises an approval process, an approval list and approval basic setting; the storehouse management comprises self-defining storehouse and file borrowing and returning.
5. An intelligent book archive management system according to claim 1, characterized in that: the anti-theft and loss-prevention module is matched with an exit security inspection device of a library to track the book archives.
6. An intelligent book archive management system according to claim 1, characterized in that: the full-text retrieval searches key words such as file names, full-text contents and the like of files in the whole document management system, displays the key words in a list, can check detailed information of the files, and can preview and open a directory position corresponding to the files on line; the advanced search can perform condition search or combined query and sorting on files including characters, file names, creators, types, labels and creation/modification time on the basis of file search.
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| Application Number | Priority Date | Filing Date | Title |
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| CN202110126054.2A CN112613858A (en) | 2021-01-29 | 2021-01-29 | Intelligent book and archive management system |
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| CN202110126054.2A CN112613858A (en) | 2021-01-29 | 2021-01-29 | Intelligent book and archive management system |
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Cited By (4)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN113536023A (en) * | 2021-08-06 | 2021-10-22 | 广东电网有限责任公司 | Drawing file management method and system based on BIM and Internet of things |
| CN113971411A (en) * | 2021-12-13 | 2022-01-25 | 郑州航空工业管理学院 | Hand-held file collator |
| CN114417099A (en) * | 2022-01-21 | 2022-04-29 | 黑龙江中医药大学 | Archive management system based on RFID (radio frequency identification) label |
| CN116228167A (en) * | 2023-05-04 | 2023-06-06 | 南京瑞拷得智慧信息科技有限公司 | Intelligent archive borrowing and utilizing platform based on zero trust authority authentication |
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| CN104182837A (en) * | 2014-08-26 | 2014-12-03 | 四川亿信信用评估有限公司 | Book and file management system |
| CN109145176A (en) * | 2018-07-27 | 2019-01-04 | 四川曜诚鑫科技有限公司 | EDM System |
| CN109784442A (en) * | 2019-01-10 | 2019-05-21 | 山东女子学院 | A kind of file borrowing gives back clearing system and method |
| CN111680199A (en) * | 2020-05-21 | 2020-09-18 | 宁波金匮信息技术有限公司 | File management system and operation process |
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2021
- 2021-01-29 CN CN202110126054.2A patent/CN112613858A/en active Pending
Patent Citations (4)
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| CN104182837A (en) * | 2014-08-26 | 2014-12-03 | 四川亿信信用评估有限公司 | Book and file management system |
| CN109145176A (en) * | 2018-07-27 | 2019-01-04 | 四川曜诚鑫科技有限公司 | EDM System |
| CN109784442A (en) * | 2019-01-10 | 2019-05-21 | 山东女子学院 | A kind of file borrowing gives back clearing system and method |
| CN111680199A (en) * | 2020-05-21 | 2020-09-18 | 宁波金匮信息技术有限公司 | File management system and operation process |
Cited By (4)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN113536023A (en) * | 2021-08-06 | 2021-10-22 | 广东电网有限责任公司 | Drawing file management method and system based on BIM and Internet of things |
| CN113971411A (en) * | 2021-12-13 | 2022-01-25 | 郑州航空工业管理学院 | Hand-held file collator |
| CN114417099A (en) * | 2022-01-21 | 2022-04-29 | 黑龙江中医药大学 | Archive management system based on RFID (radio frequency identification) label |
| CN116228167A (en) * | 2023-05-04 | 2023-06-06 | 南京瑞拷得智慧信息科技有限公司 | Intelligent archive borrowing and utilizing platform based on zero trust authority authentication |
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Application publication date: 20210406 |