CN112232045B - Automatic enterprise account-reporting management system and management method thereof - Google Patents
Automatic enterprise account-reporting management system and management method thereof Download PDFInfo
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- G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
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- G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
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- G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
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- G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
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Abstract
The invention discloses an automatic enterprise account-reporting management system and a management method, comprising a client and a server; the client is used for setting a user account, user basic information, user authority and user reimbursement authority and uploading the user account, the user basic information, the user authority and the user reimbursement authority to the server; a user logs in a client through a user account and uploads a reimbursement certificate; the server is used for extracting information in the reimbursement voucher and the basic information of the user, filling the information and the basic information into the electronic reimbursement bill, and calling the payment module to pay after the electronic reimbursement bill is verified and verified. Therefore, the problems that the account-registering procedure is troublesome, the workload of financial staff is large, and the original bill is not verified true or false are solved; the real account condition of subordinate and branch companies can be really known by the leader of the superior or the head office.
Description
Technical Field
The invention relates to an automatic management system, in particular to an enterprise management system.
Background
The accounting document can record the occurrence and completion conditions of economic business and provide an original basis for accounting; the authenticity, the legality and the rationality of the economic business can be checked, and an important basis is provided for the supervision of accounting; economic responsibility can be determined, and important files are provided for implementing the position responsibility; the method can reflect the relevant economic interest relationship and provide legal evidence for maintaining legal rights and interests; can supervise economic activities and control economic operation.
Accounting documents are classified into original documents and bookkeeping documents according to their preparation procedures and uses, the former is also called original bills or documents, and is original written certificates filled when economic business occurs at first, such as sales invoices, money receipts, travel invoices and the like. The latter is also called a bookkeeping voucher, which is based on the original bill without error, classifies according to the content of the economic business items, and determines the accounting voucher filled after the accounting subjects are classified. Accounting documents should be bound into a book periodically to prevent loss. The accounting document cover should note the related items such as unit name, document type, document number, starting and ending number, year, month, accounting supervisor, bookbinding personnel, etc., and accounting supervisor and custodian should sign on the cover. And requires long-term storage. The long-term preservation of the paper is not beneficial to environmental protection, preservation and searching.
Financial management software and office automation software have become increasingly popular with enterprises. Generally, when an enterprise reimburses the expense, the enterprise generally fills an expense reimbursement bill through office automation software, and after the expense reimbursement bill passes the examination and verification, the expense reimbursement bill is printed out and an original bill is sent to a financial staff for carrying out the accounting and the payment. The financial management software and the office automation software cannot communicate with each other and cannot share data. The financial staff adopts manpower to examine and check when examining and checking the expense reimbursement bill, and the workload of the financial staff is large. Accuracy also decreases due to the enormous workload. The financial staff not only needs to audit each original bill one by one, but also needs to make a bookkeeping voucher, print a bookkeeping voucher cover and bind the bookkeeping voucher according to the billing and classification of the original bills. At present, financial staff generally cannot inquire the authenticity of an original bill due to large workload. The authenticity verification of the original bill is extremely important, and the effective verification of the original bill is not carried out during account posting, so that great potential safety hazard is caused.
Meanwhile, for an enterprise with a plurality of branch companies, the account management of the branch companies can be known only by reporting information by financial staff. The financial status of each company cannot be known in time by reporting the information. It is easy to make the financial data false.
In summary, the account reporting mode in the prior art has the problems that the account reporting procedure is troublesome, the workload of financial staff is large, the authenticity verification of the original bill is not performed, and the leader of a superior or a head office cannot really know the real account conditions of subordinate companies and branch companies.
Disclosure of Invention
The invention provides an automatic enterprise account-reporting management system and a management method thereof, which realize the automatic enterprise account-reporting function.
An automated enterprise reimbursement management system, comprising: a client and a server;
the client is used for setting a user account, user basic information, user authority and user reimbursement authority and uploading the user account, the user basic information, the user authority and the user reimbursement authority to the server; a user logs in a client through a user account and uploads a reimbursement certificate;
the server is used for extracting information in the reimbursement voucher and user basic information, filling the information and the user basic information into an electronic reimbursement bill, and storing the reimbursement voucher; the information in the reimbursement voucher comprises buyer information, password area information, goods or taxable labor/service names, price and tax total amount and seller information; the buyer information comprises a name and a taxpayer identification number, and the seller information comprises a name and a taxpayer identification number; the user basic information also comprises a user name, user payment and receipt information and reimbursement date;
the server is also used for carrying out authenticity verification on the password area information, and if the verification fails, certificate verification failure information is issued to the user; if the verification is passed, the server generates an electronic reimbursement bill, and calls the reimbursement authority of the user to audit the electronic reimbursement bill, wherein the reimbursement authority of the user comprises reimbursement items and reimbursement limits; if the contents of the reimbursement bill exceed the reimbursement authority of the user, issuing a notification exceeding the reimbursement authority to the user; if the verification is passed, an electronic reimbursement bill is issued to wait for the confirmation of the user, and after the confirmation of the user, a payment module is automatically called to reimburse according to the payment receiving information of the user, and the payment information is issued to the user;
the server is also used for collecting reimbursement information and storing the reimbursement information in a listing manner, wherein the reimbursement information comprises goods or taxable labor service/service names, reimbursers and reimbursement money;
the server also comprises a leader auditing module and is preset with special reimbursement information; after the server audits the electronic reimbursement bill, if the reimbursement is found to belong to special reimbursement, the server issues the electronic reimbursement bill to the leader auditing module, and reimburses the electronic reimbursement bill after the leader confirms signature; the preset special reimbursement information comprises special user information, special reimbursement item information and reimbursement limit information.
Specifically, the system also comprises a user grouping module;
the user grouping module is used for carrying out grouping management on users according to departments, groups or branch companies, and the users corresponding to user permissions check the account report conditions of all the departments, groups or branch companies through the client, wherein the account report conditions comprise reimbursement information lists.
Furthermore, the client is also used for setting a temporary business trip user account by a user with user authority when multiple people go on business trip, wherein the temporary business trip user account comprises basic account login information, business trip group personnel information and prepayment authority information; after the user logs in according to the account, a request for prepaying business charge is made; the server examines and approves the prepayment request according to the prepayment authority, and calls a payment module to pay prepayment money to members in a business trip group appointed by the user after the approval;
after the business trip is finished, the user logs in a temporary business trip user account to upload a reimbursement voucher, and the server extracts reimbursement voucher information and generates an electronic reimbursement bill; the server merges the reimbursement items of members in the business trip group, accumulates reimbursement limit to generate business trip group reimbursement authority, uses the business trip group reimbursement authority to audit the electronic reimbursement bill, and if the reimbursement bill content exceeds the business trip group reimbursement authority, sends a notification of exceeding the reimbursement authority to the user; if the verification is passed, issuing an electronic reimbursement bill to wait for user confirmation, and after the user confirms the reimbursement amount, distributing the reimbursement amount to members in the business trip small group to form a payment report and uploading the payment report to a server; and the server calls the payment module to pay the reimbursement amount according to the payment report.
Specifically, the system further comprises a third-party software docking module;
and the third-party software docking module is used for docking third-party application software and acquiring information required by a user from the third-party application software within the authority range.
A management method of an automatic enterprise account-reporting management system comprises the following steps:
step 1, an administrator user sets a user account, user basic information, user authority and user reimbursement authority through a client and uploads the user account, the user basic information, the user authority and the user reimbursement authority to a server;
step 2, a user logs in a client through a user account and uploads a reimbursement certificate; the server extracts information in the reimbursement voucher and user basic information, fills the information and the user basic information into the electronic reimbursement bill, and stores the reimbursement voucher; the information in the reimbursement voucher comprises buyer information, password area information, goods or taxable labor/service names, price and tax total amount and seller information; the buyer information comprises a name and a taxpayer identification number, and the seller information comprises a name and a taxpayer identification number; the user basic information also comprises a user name, user payment and receipt information and reimbursement date;
step 3, the server carries out authenticity verification on the information of the password area, if the verification is passed, the step 4 is carried out, otherwise, certificate verification failure information is issued to the user;
step 4, the server generates an electronic reimbursement note, calls a user reimbursement authority corresponding to the user to check the electronic reimbursement note, wherein the user reimbursement authority comprises reimbursement items and reimbursement limits; if the verification is passed, an electronic reimbursement bill is issued to wait for the confirmation of the user, and after the confirmation of the user, a payment module is automatically called to reimburse according to the payment receiving information of the user, and the payment information is issued to the user; otherwise, sending a notice of exceeding reimbursement authority to the user;
and 5, collecting and listing and storing reimbursement information by the server, wherein the reimbursement information comprises goods or taxable labor/service names, reimbursers and reimbursement amount.
Specifically, in the step 3, after the password area information verification is passed, the server checks the electronic reimbursement bill, if the reimbursement belongs to a preset special reimbursement, the server issues the electronic reimbursement bill to the leader checking module, and reimburses the reimbursement bill after the leader confirms signature; the preset special reimbursement comprises preset special user information, preset special reimbursement item information and reimbursement limit information.
Specifically, in step 1, the administrator performs group management on the users according to departments, groups or branch companies, and the users corresponding to the user permissions check the reimbursement conditions of all the departments, groups or branch companies through the client, where the reimbursement conditions include a reimbursement information list.
Further, the method also comprises the following steps: when a plurality of persons go on a business, setting a business user account by an administrator user, wherein the temporary business user account comprises basic account login information, business team personnel information and prepayment authority information;
after a user logs in a temporary business trip user account, a business trip fee prepayment request is put forward; the server examines and approves the prepayment request according to the prepayment authority, and calls a payment module to pay prepayment money to members in a business trip group appointed by the user after the approval;
after the business trip is finished, the user logs in a temporary business trip user account to upload a reimbursement voucher, and the server extracts reimbursement voucher information and generates an electronic reimbursement bill; the server merges the reimbursement items of members in the business trip group, accumulates reimbursement limit to generate business trip group reimbursement authority, uses the business trip group reimbursement authority to audit the electronic reimbursement bill, and if the reimbursement bill content exceeds the business trip group reimbursement authority, sends a notification of exceeding the reimbursement authority to the user; if the verification is passed, issuing an electronic reimbursement bill to wait for user confirmation, and after the user confirms the reimbursement amount, distributing the reimbursement amount to members in the business trip small group to form a payment report and uploading the payment report to a server; and the server calls the payment module to pay the reimbursement amount according to the payment report.
Furthermore, in step 2, the user calls third-party software through the third-party software docking module, obtains an electronic reimbursement certificate in the third-party software, and uploads the electronic reimbursement certificate to the system.
Drawings
Various other advantages and benefits will become apparent to those of ordinary skill in the art upon reading the following detailed description of the preferred embodiments. The drawings are only for purposes of illustrating the preferred embodiments and are not to be construed as limiting the invention. Also, like reference numerals are used to refer to like parts throughout the drawings. In the drawings:
FIG. 1 is a flowchart illustrating a method for automated enterprise posting management in an embodiment of the invention.
Detailed Description
Example 1
The automatic enterprise account-reporting management system in the embodiment comprises: client and server. The user sets a user account, user basic information, user authority and user reimbursement authority through the client and uploads the user account, the user basic information, the user authority and the user reimbursement authority to the server. The user account can be set according to the specific information of the company members, so that one exclusive account is guaranteed for one person, and the user account can be set by an administrator; to ensure security, an initial password may be set when the administrator sets the user account. In different account numbers set by an administrator, different user basic information, such as names, affiliated departments, positions and the like, is set up according to actual users of the account numbers. Each account corresponds to different user permissions according to the actual situation of an actual user, for example: the user authority of the staff in the financial department is different from the user authority related to the administrative department, the development department and the like, the financial department can set the authority of checking the salary and bonus conditions of the staff in the whole company according to the actual operation condition of the company, and the staff in other departments do not enjoy the authority.
For the convenience of users, the user authority can be set according to the corresponding authority of the department, and different department members correspond to different authority groups; for example, all member team member permission group 1 of the financial department, the permission group 1 comprises permission 1, permission 2 … … permission n, etc.; the authority 1 and the authority 2 … … are independent authorities, for example, the authority 1 is to check user basic information, the authority 2 is to modify the basic information, the authority 3 is to modify a user password, and the like, and specific authority content can be set by an administrator according to actual use conditions. In the same way, the authority can also be set according to positions, different positions correspond to different authority groups, and the setting method is consistent with the setting method of the authority group 1, which is not described herein again. For more convenient use, at least one independent authority can be set for any user. In order to improve user experience, different independent authorities and authority groups are preset in the system, and when an administrator gives the authority, the administrator can give the use authority by checking the preset authority options and can also set the required user authority according to self requirements.
It is known that staff in each enterprise may correspond to different reimbursement levels depending on their position. For example, the staff on manager level can report the lodging cost of the five-star hotel and the cost of the business cabin of the airplane when going out; and common staff can only report the cost of the three-star hotel, the cost of the economic cabin and the like. In the existing reimbursement system and manual reimbursement mode, the correct reimbursement can be realized only after manual review of reimbursement authority of reimbursement staff is carried out by financial staff. In a large enterprise with numerous personnel and complicated positions, the working step is complicated, a large amount of manpower is occupied, and mistakes are easy to make. This problem can be completely solved using the automated reimbursement system in this example. The administrator can preset the reimbursement authority of the user, and the setting mode of the reimbursement authority is similar to the setting of the user authority. Different reimbursement authorities can be preset in the system, for example: the general manager reimburses the authority group, the department responsible person reimburses the authority group, the common staff reimburses the authority group and the like. The independent authorities in each authority group can be increased or decreased and additionally set according to requirements. Independent authorities include, but are not limited to, accommodation reimbursement authorities, traffic reimbursement authorities, dining reimbursement authorities, training reimbursement authorities, and the like. The administrator can set a corresponding reimbursement group for each user, and can also give independent reimbursement authority according to specific requirements.
After the administrator sets the user account number, the user use authority and the account reporting authority are distributed, and then the user use authority and the account reporting authority are distributed to the corresponding user for use. When the system is used, a user logs in the client through the user account and reasonably uses the system in the use permission given by the administrator. And when the user needs to make an account report, filling out an electronic bill report. And (3) regarding the filling of the electronic reimbursement bill, uploading the reimbursement bill when the user has the reimbursement certificate, extracting the information in the reimbursement bill and the basic information of the user by the system, filling the information and the basic information into the electronic reimbursement bill, and storing the reimbursement bill. The information in the reimbursement voucher comprises buyer information, password area information, goods or taxable labor/service names, the total amount of price and tax and seller information; the buyer information comprises a name and a taxpayer identification number, and the seller information comprises a name and a taxpayer identification number; the user basic information also comprises a user name, user payment and receipt information and reimbursement date. The electronic bill can be automatically generated, and a large amount of information needs to be manually filled and a reimbursement voucher needs to be manually pasted when the expense is reimbursed like the conventional expense. When the voucher is pasted, the format is not in accordance with the requirement, so that the voucher is difficult to modify, and the time and the labor are wasted. The electronic bill report automatically generated by the system in the embodiment is fast, convenient and accurate, and has the advantages of high efficiency and high accuracy. Because the reimbursement requirements are different, the format and the content of the electronic invoice are not limited, and the required content can be set according to the reimbursement requirements of companies. When more than one reimbursement voucher is present, the total reimbursement amount is integrated after the reimbursement vouchers are processed one by one. Meanwhile, the financial security is guaranteed by verifying the reimbursement voucher.
Meanwhile, in real life, when the staff reimburses, finance does not verify the reimbursement voucher, certain financial loopholes are caused, and hidden danger is brought to financial safety. In order to solve the problem, in this example, the system performs the authenticity verification on the password area information, and if the verification fails, the system issues the certificate verification failure information to the user to inform the user that the reimbursement certificate is in doubt, and the reimbursement is terminated. Only after the reimbursement voucher passes the verification, the system generates an electronic reimbursement note.
And after the electronic reimbursement bill is generated, the system automatically calls the reimbursement authority of the user to audit the electronic reimbursement bill. For example, after the employee a uploads the lodging reimbursement voucher, the traffic reimbursement voucher and the dining reimbursement voucher, the system respectively generates the electronic reimbursement bills, integrates the three electronic reimbursement bills, and then verifies the reimbursement authority of the user, and also can verify the three electronic reimbursement bills respectively. The system verification method includes but is not limited to extracting reimbursement items and reimbursement amount in the electronic reimbursement bill. Such as: and after the system carries out comparison verification, the staff A is informed that the catering reimbursement cannot be passed. In the reimbursement authority, the employee A has traffic reimbursement authority with the amount of 200 yuan, the reimbursement certificate uploaded by the employee A requires reimbursement for 400 yuan, the system issues a notice to inform the employee A that the employee can only reimburse for 200 yuan, and the employee A can modify the reimbursement certificate and the reimbursement amount in the electronic reimbursement bill according to the prompt of the system. The specific modification can be preset in the system according to the law enforcement. If the verification is passed, an electronic reimbursement bill is issued to wait for the confirmation of the user, after the confirmation of the user, the payment module is automatically called to reimburse according to the payment receiving information of the user, and the payment information is issued to the user. The user does not need to wait, and the user does not need to inquire and contact with financial staff for many times. The method reduces a large amount of manpower work of financial staff, and enables the user to reimburse more simply, visually and quickly. The user does not need to know the reimbursement condition to financial staff, and the reimbursement progress can be intuitively known on the system. Whether the user has reimbursement authority or not is not required to be automatically checked, and the occurrence of reimbursement errors is greatly reduced.
For convenience of management, the system may collect and list for storage reimbursement information including the name of the goods or taxable labor/service, the reimburser, and the reimbursement amount. The manager can check the information conveniently, the information is clear at a glance, the manpower is not occupied additionally, the labor cost is saved, and the user experience is good. The specific list mode can be preset by an administrator in the system according to actual requirements. Such as by timeline, by department management, and so forth.
Each company has a special reimbursement process for some special reimbursements, for example, some special projects need to be signed by multiple leaders to reimburse, for example, the reimbursement of board owners has no authority setting, for example, reimbursement beyond a certain limit needs multiple audits, and the like. These reimbursement modes are complicated, and ordinary staff do not know about special reimbursement links, which can cause reimbursement procedure errors, require modification and butt joint for many times, waste manpower, and influence reimbursement progress. Aiming at the problem, in the embodiment, the system is also provided with a leader auditing module and presets special reimbursement information; after the server audits the electronic reimbursement bill, if the reimbursement is found to belong to special reimbursement, the server issues the electronic reimbursement bill to a leader auditing module, and reimburses the electronic reimbursement bill after the corresponding leader confirms signature; the preset special reimbursement information comprises special user information, special reimbursement item information and reimbursement limit information. The specific special reimbursement process can be set by an administrator user according to the current situation of company composition, and some common special reimbursement modes can be preset in the system so as to facilitate the user to select and set, and improve the user experience.
Specifically, after the reimbursement system is used, the financial staff is no longer required to directly interface each reimbursement account, how are the financial staff to control the reimbursement condition of the whole company? In order to solve the problem, a user grouping module is arranged in the system; the administrator user can manage the users in groups according to departments, groups or branches in the module; this has the advantage of facilitating on the one hand the management on a per-department, per-group basis. For example, the company personnel are divided into a plurality of department groups, each department group has one responsible person, so that the user use authority of the responsible person can be given to a plurality of items according to the management requirement, and the management of the department members by the manager is facilitated. The system collects reimbursement information and stores and makes a reimbursement information list in a list mode, namely, the reimbursement information list can be unified according to a time line, and the reimbursement information list can also be listed according to actual requirements and preset list requirements; grouping lists can be further carried out according to the information of grouping management; the department responsible persons in the group can conveniently and uniformly check the data without increasing the labor cost. And the reimbursement information list can be opened to corresponding users with authority according to actual conditions.
In group users, the group management mode is crucial, and account conditions between a head office and branch offices can be directly checked in real time through the system. The financial staff of the main company can master the accounting condition of the branch company in real time without waiting for the financial report of the branch company. The system is not only used for posting but also for other types of financial management.
In real life, the reimbursement difficulty exists in the case of business trips of multiple people, at the moment, reimbursement certificates are overlapped, and reimbursement authorities of the business trips are inconsistent. In order to solve the problem, in the system provided in this example, when a plurality of people go on business, a user with user authority sets a temporary business user account. The setting mode of the temporary business trip user account can be set by a management user according to the actual needs of a company, and can also be preset in the system for the user to check the setting.
Specifically, the temporary business trip user account includes basic account login information, business trip team personnel information, and advance payment authority information. When business trips occur in real time, a temporary business trip user account is set, and after a user logs in according to the account, a business trip charge prepayment request can be provided according to the actual management condition of a company. And aiming at the examination and verification of the prepayment request, the prepayment authority is preset in the system, after the system receives the prepayment request, the prepayment request is examined and approved according to the prepayment authority, and after the examination and approval, a payment module is called to pay prepayment money to members in a business trip group appointed by a user. That is, members in the small business trip group can select one person to conduct the procedures of business trip prepayment and reimbursement.
After the business trip is finished, the members appointed by the business trip group log in the account to upload reimbursement certificates, and the server extracts reimbursement certificate information to generate an electronic reimbursement bill; the server merges the reimbursement items in the reimbursement authority of the members in the business trip group, accumulates the reimbursement limits to generate a business trip group reimbursement authority, uses the business trip group reimbursement authority to audit the electronic reimbursement bill, if the reimbursement bill content exceeds the business trip group reimbursement authority, sends a notification exceeding the reimbursement authority to the user, and the user modifies the reimbursement voucher according to actual conditions. If the verification is passed, an electronic reimbursement bill is issued to wait for the confirmation of the user, and after the user confirms the reimbursement amount, the reimbursement amount can be distributed to members in the business trip small group according to the actual situation in the business trip to form a payment report and is uploaded to the server. And the server calls the payment module to pay the reimbursement amount according to the payment report. If the members in the small group have the same reimbursement authority, actual distribution of reimbursement amount can be omitted, and the system directly distributes the reimbursement amount to each member user on average. In order to further improve the user experience, the power generation electronic reimbursement bill is put down to wait for the user to confirm, after the user confirms the reimbursement amount, the reimbursement amount can be divided proportionally according to the reimbursement amount authority of the users in the group, the amount information is sent to the user for confirmation, and after the user confirms that the user is correct, the payment module is directly called to reimburse the amount according to the division information. Therefore, no special condition exists, and the user can not divide the reimbursement amount in groups by himself. Of course, in special cases, the reimbursement authority of the group can be preset by the administrator according to actual conditions. For example, the reimbursement limit is temporarily increased, more reimbursement project authorities are temporarily given, and the self-setting of the group authority is more humanized and convenient. No matter how complex and changed the reimbursement authority among the team members, the reimbursement system can issue the reimbursement amount due to the reimbursement authority to each business trip worker only by simple operation of one member. The method has the advantages that each member is not required to reimburse, mutual transfer among the members after reimbursement is not required to obtain the reimbursement amount of the members, and the method is simple and rapid.
Nowadays, network science and technology are developed at a high speed, and people can handle many things without going out, such as ordering air tickets, booking hotels and obtaining electronic invoices on APP such as travel, beauty groups and the like. Under the condition, how to more conveniently acquire the electronic reimbursement voucher is the problem to be solved by the system. The system of the invention is provided with a third-party software docking module, which is convenient for a user to call information in the third-party software within the authority range when in use, such as: the system comprises reservation air ticket information, reservation hotel information, reservation catering information and the like, and electronic reimbursement certificates corresponding to the reservation air ticket information, the reservation hotel information, the reservation catering information and the like. The user does not need to upload the system again after applying for the reimbursement voucher, the workload is further reduced, and the system is more convenient and faster.
Example 2
To further illustrate the present invention, referring to embodiment 1, this example will specifically describe the management method of the automated enterprise account reporting management system with reference to fig. 1.
Step 1, in the initial stage of system use, an employee in charge of managing the system in enterprise users serves as an administrator user, and a user account, user basic information, user authority and user reimbursement authority are set through a client and uploaded to a server. For convenience of enterprise management, the set user account and the set user basic information correspond to enterprise employees one by one, and include but are not limited to names, affiliated departments, positions and the like. For security of use, a password may be preset. After the user uses the password, the user can modify the password according to own habits. In order to facilitate management, an administrator user can manage the users in groups according to departments, groups or branch companies, so that the users corresponding to the user authority can check the account reporting conditions of all the departments, groups or branch companies through the client conveniently, and management is facilitated.
And 2, after the user is issued to use, the user logs in the client through the user account to use the system. And when reimbursement is needed, uploading reimbursement certificates to the system. The uploading of the reimbursement voucher can be completed by uploading an electronic invoice or uploading a photo of a paper invoice. At present, network science and technology are developed at a high speed, and people can handle a lot of matters without going out, such as ordering air tickets, booking hotels and obtaining electronic invoices on APP such as travel, beauty groups and the like. In this case, the user may invoke the third-party software to obtain information within the scope of authority, for example: the system comprises reservation air ticket information, reservation hotel information, reservation catering information and the like, and electronic reimbursement certificates corresponding to the reservation air ticket information, the reservation hotel information, the reservation catering information and the like. The user does not need to upload the system again after applying for the reimbursement voucher, the workload is further reduced, and the system is more convenient and faster. And 3, after receiving the reimbursement voucher, the server extracts the information in the reimbursement voucher and the basic information of the user, fills the information and the basic information into the electronic reimbursement bill and stores the reimbursement voucher. And carrying out authenticity verification on the information of the password area, if the verification is passed, entering the step 4, otherwise, issuing certificate verification failure information to the user; after the password area information is verified, the server verifies the electronic reimbursement bill, if the reimbursement belongs to preset special reimbursement, the server issues the electronic reimbursement bill to the leader verification module, and reimbursement is carried out after the leader confirms signature; the preset special reimbursement comprises preset special user information, preset special reimbursement item information and reimbursement limit information.
Step 4, the server generates an electronic reimbursement note, calls a user reimbursement authority corresponding to the user to check the electronic reimbursement note, wherein the user reimbursement authority comprises reimbursement items and reimbursement limits; if the verification is passed, an electronic reimbursement bill is issued to wait for the confirmation of the user, and after the confirmation of the user, a payment module is automatically called to reimburse according to the payment receiving information of the user, and the payment information is issued to the user; otherwise, sending out a notice exceeding the reimbursement authority to the user, and entering step 5.
And 5, collecting and listing and storing reimbursement information by the server, wherein the reimbursement information comprises goods or taxable labor/service names, reimbursers and reimbursement amount.
Particularly, when a plurality of people go on a business, an administrator user sets a business user account, wherein the temporary business user account comprises basic account login information, business team personnel information and prepayment authority information; after the user logs in according to the account, a request for prepaying business charge is made; the server examines and approves the prepayment request according to the prepayment authority, and calls a payment module to pay prepayment money to members in a business trip group appointed by the user after the approval; after the business trip is finished, the user logs in the account to upload the reimbursement voucher, and the server extracts reimbursement voucher information to generate an electronic reimbursement bill; the server merges the reimbursement items of members in the business trip group, accumulates reimbursement limit to generate business trip group reimbursement authority, uses the business trip group reimbursement authority to audit the electronic reimbursement bill, and if the reimbursement bill content exceeds the business trip group reimbursement authority, sends a notification of exceeding the reimbursement authority to the user; if the verification is passed, issuing an electronic reimbursement bill to wait for user confirmation, and after the user confirms the reimbursement amount, distributing the reimbursement amount to members in the business trip small group to form a payment report and uploading the payment report to a server; and the server calls the payment module to pay the reimbursement amount according to the payment report. For the account number setting rule and the authority setting rule of the business trip group, reference is made to example 1. Therefore, no matter how complex and changed the reimbursement authority among the group members, the reimbursement system can issue the reimbursement amount due to the reimbursement authority to each business trip worker only by simple operation of one member. The method has the advantages that each member is not required to reimburse, mutual transfer among the members after reimbursement is not required to obtain the reimbursement amount of the members, and the method is simple and rapid.
Having described embodiments of the present invention, the foregoing description is intended to be exemplary, not exhaustive, and not limited to the embodiments disclosed. Many modifications and variations will be apparent to those of ordinary skill in the art without departing from the scope and spirit of the described embodiments. The terminology used herein is chosen in order to best explain the principles of the embodiments, the practical application, or improvements made to the technology in the marketplace, or to enable others of ordinary skill in the art to understand the embodiments disclosed herein.
Claims (4)
1. An automated enterprise reimbursement management system, comprising: a client and a server; the method is characterized in that:
the client is used for setting a user account, user basic information, user authority and user reimbursement authority and uploading the user account, the user basic information, the user authority and the user reimbursement authority to the server; a user logs in a client through a user account and uploads a reimbursement certificate;
the server is used for extracting information in the reimbursement voucher and user basic information, filling the information and the user basic information into an electronic reimbursement bill, and storing the reimbursement voucher; the information in the reimbursement voucher comprises buyer information, password area information, goods or taxable labor/service names, price and tax total amount and seller information; the buyer information comprises a name and a taxpayer identification number, and the seller information comprises a name and a taxpayer identification number; the user basic information also comprises a user name, user payment and receipt information and reimbursement date;
the server is also used for carrying out authenticity verification on the password area information, and if the verification fails, certificate verification failure information is issued to the user; if the verification is passed, the server generates an electronic reimbursement bill, and calls the reimbursement authority of the user to audit the electronic reimbursement bill, wherein the reimbursement authority of the user comprises reimbursement items and reimbursement limits; if the contents of the reimbursement bill exceed the reimbursement authority of the user, issuing a notification exceeding the reimbursement authority to the user; if the verification is passed, an electronic reimbursement bill is issued to wait for the confirmation of the user, and after the confirmation of the user, a payment module is automatically called to reimburse according to the payment receiving information of the user, and the payment information is issued to the user;
the server is also used for collecting reimbursement information and storing the reimbursement information in a listing manner, wherein the reimbursement information comprises goods or taxable labor service/service names, reimbursers and reimbursement money;
the server also comprises a leader auditing module and is preset with special reimbursement information; after the server audits the electronic reimbursement bill, if the reimbursement is found to belong to special reimbursement, the server issues the electronic reimbursement bill to a leader auditing module, and reimburses the electronic reimbursement bill after the corresponding leader confirms signature; the preset special reimbursement information comprises special user information, special reimbursement item information and reimbursement limit information;
the system also comprises a user grouping module;
the user grouping module is used for carrying out grouping management on users according to departments, groups or branch companies, and the users corresponding to user permissions check the account reporting conditions of all the departments, groups or branch companies through the client, wherein the account reporting conditions comprise reimbursement information lists;
the client is also used for setting a temporary business trip user account by a user with user authority when a plurality of people go on business trip, wherein the temporary business trip user account comprises basic account login information, business trip group personnel information and prepayment authority information; after the user logs in according to the account, a request for prepaying business charge is made; the server examines and approves the prepayment request according to the prepayment authority, and calls a payment module to pay prepayment money to members in a business trip group appointed by the user after the approval;
after the business trip is finished, the user logs in a temporary business trip user account to upload a reimbursement voucher, and the server extracts reimbursement voucher information and generates an electronic reimbursement bill; the server merges the reimbursement items of members in the business trip group, accumulates reimbursement limit to generate business trip group reimbursement authority, uses the business trip group reimbursement authority to audit the electronic reimbursement bill, and if the reimbursement bill content exceeds the business trip group reimbursement authority, sends a notification of exceeding the reimbursement authority to the user; if the verification is passed, issuing an electronic reimbursement bill to wait for user confirmation, and after the user confirms the reimbursement amount, distributing the reimbursement amount to members in the business trip small group to form a payment report and uploading the payment report to a server; and the server calls the payment module to pay the reimbursement amount according to the payment report.
2. The automated enterprise posting management system of claim 1, wherein: the system also comprises a third-party software docking module;
and the third-party software docking module is used for docking third-party application software and acquiring information required by a user from the third-party application software within the authority range.
3. A management method for an automated enterprise posting management system according to claim 1 or 2, characterized by comprising the steps of:
step 1, an administrator user sets a user account, user basic information, user authority and user reimbursement authority through a client and uploads the user account, the user basic information, the user authority and the user reimbursement authority to a server;
step 2, a user logs in a client through a user account and uploads a reimbursement certificate; the server extracts information in the reimbursement voucher and user basic information, fills the information and the user basic information into the electronic reimbursement bill, and stores the reimbursement voucher; the information in the reimbursement voucher comprises buyer information, password area information, goods or taxable labor/service names, price and tax total amount and seller information; the buyer information comprises a name and a taxpayer identification number, and the seller information comprises a name and a taxpayer identification number; the user basic information also comprises a user name, user payment and receipt information and reimbursement date;
step 3, the server carries out authenticity verification on the information of the password area, if the verification is passed, the step 4 is carried out, otherwise, certificate verification failure information is issued to the user;
step 4, the server generates an electronic reimbursement note, calls a user reimbursement authority corresponding to the user to check the electronic reimbursement note, wherein the user reimbursement authority comprises reimbursement items and reimbursement limits; if the verification is passed, an electronic reimbursement bill is issued to wait for the confirmation of the user, and after the confirmation of the user, a payment module is automatically called to reimburse according to the payment receiving information of the user, and the payment information is issued to the user; otherwise, sending a notice of exceeding reimbursement authority to the user;
step 5, the server collects reimbursement information and stores the reimbursement information in a list, wherein the reimbursement information comprises goods or taxation labor service/service names, reimbursers and reimbursement money;
in the step 3, after the password area information verification is passed, the server audits the electronic reimbursement bill, if the reimbursement belongs to preset special reimbursement, the server issues the electronic reimbursement bill to the leader auditing module, and reimburses the reimbursement bill after the leader confirms signature; the preset special reimbursement comprises preset special user information, preset special reimbursement item information and reimbursement limit information;
in the step 1, an administrator performs group management on users according to departments, groups or branch companies, and the users corresponding to user permissions check the account report conditions of all the departments, groups or branch companies through a client, wherein the account report conditions comprise a reimbursement information list;
further comprising the steps of: when a plurality of persons go on a business trip, an administrator user sets a temporary business trip user account, wherein the temporary business trip user account comprises basic account login information, business trip team personnel information and prepayment authority information;
after a user logs in a temporary business trip user account, a business trip fee prepayment request is put forward; the server examines and approves the prepayment request according to the prepayment authority, and calls a payment module to pay prepayment money to members in a business trip group appointed by the user after the approval;
after the business trip is finished, the user logs in the account to upload the reimbursement voucher, and the server extracts reimbursement voucher information to generate an electronic reimbursement bill; the server merges the reimbursement items of members in the business trip group, accumulates reimbursement limit to generate business trip group reimbursement authority, uses the business trip group reimbursement authority to audit the electronic reimbursement bill, and if the reimbursement bill content exceeds the business trip group reimbursement authority, sends a notification of exceeding the reimbursement authority to the user; if the verification is passed, issuing an electronic reimbursement bill to wait for user confirmation, and after the user confirms the reimbursement amount, distributing the reimbursement amount to members in the business trip small group to form a payment report and uploading the payment report to a server; and the server calls the payment module to pay the reimbursement amount according to the payment report.
4. The management method of the automated enterprise reimbursement management system according to claim 3, wherein in step 2, the user calls third-party software through the third-party software docking module to obtain the electronic reimbursement certificate in the third-party software, and uploads the electronic reimbursement certificate to the system.
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| CN113901779B (en) * | 2021-08-26 | 2023-04-07 | 国网吉林省电力有限公司 | Tax administration management system and method based on big data |
| CN116109425A (en) * | 2022-11-18 | 2023-05-12 | 广东乔润物联网科技有限公司 | Financial document auditing system, method and storage medium |
| CN116188181A (en) * | 2022-11-29 | 2023-05-30 | 北京工业大学 | Data management system for accounting and billing |
| CN116823141A (en) * | 2023-04-25 | 2023-09-29 | 广东企企通科技有限公司 | Payment data processing method, device, equipment and medium |
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