CN108509542A - A kind of quick filing system of archives and its archiving method - Google Patents
A kind of quick filing system of archives and its archiving method Download PDFInfo
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- CN108509542A CN108509542A CN201810224804.8A CN201810224804A CN108509542A CN 108509542 A CN108509542 A CN 108509542A CN 201810224804 A CN201810224804 A CN 201810224804A CN 108509542 A CN108509542 A CN 108509542A
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F40/00—Handling natural language data
- G06F40/10—Text processing
- G06F40/166—Editing, e.g. inserting or deleting
- G06F40/186—Templates
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Abstract
The invention discloses a kind of quick filing system of archives and its archiving methods, are related to file administration field.The present invention includes archives converting unit, filing customization units, filing recognition unit and storage unit；Archives converting unit is connected with filing customization units, for scanning archives of paper quality and carrying out feature extraction to archives；File customization units, is connected respectively with archives converting unit, filing recognition unit and storage unit, for customizing filing template and file clamping plate；File recognition unit, be connected respectively with filing customization units and storage unit, for quickly being filed to archives according to extraction feature；Storage unit is for storing filing template and filing archives.The present invention files template and folder structure by formulation, feature extraction is carried out to the archives after scanning, the filing for carrying out archives according to filing template according to the feature of extraction, improves the efficiency of archive, and visitor is facilitated while reducing error rate and quickly consults archives needed for retrieval.
Description
Technical field
The invention belongs to file administration fields, more particularly to a kind of quick filing system of archives and its archiving method.
Background technology
Information security has become one of today's society focus of people's attention.Computer information technology and Internet technology
It is universal, while offering convenience for people’s lives, also bring great security risk to our information.Information skill
Art is provided convenience in the utilization of files department for the development of archives work in every, is either collected, arranges, is taken care of or push away
Wide use aspects, achieve notable performance.However, strick precaution application of the information technology in archives work is also archive information
Security risk is buried；From generating, filing storage to the end all relies on specific software systems to electronic document and hardware is set
Standby, different message forms corresponds to a variety of storage formats, also wants prepared carrier storage information.
Software upgrading, which is regenerated, to be accelerated, and memory carrier is more prone to impaired and not easy to maintain compared with paper carrier.Due to archives portion
Door calculates invention in special information and does not have higher professional, heavy filing housekeeping still all by manual operation,
Since there are many quantity of audit document material and broad categories, so this archiving method certainly exists following problem：
First, expending a large amount of verify and layout file time so that working efficiency reduces；
Second, each secondary manuscript of vital document is easy missing during audit archive or artificially sorts out mistake；
Third, a large amount of audit document material can only do the processing of filing in logic, there is no form a complete, energy
It is printed as the auditing file of papery version, therefore, can not also be formed " the both to file principle " of electronic record and archives of paper quality；
Fourth, by the auditing file of manual sorting, internal file attribute is chaotic, lacks relevance, therefore can not be to examining
It counts archive content and carries out quick-searching and access.
To solve the above problems, the present invention provide the device that a kind of technical solution can effectively realize that archives are quickly filed and its
Archiving method makes filing technology be further improved and perfect.
Invention content
The purpose of the present invention is to provide a kind of quick filing system of archives and its archiving methods, file template by formulation
And folder structure, feature extraction is carried out to the archives after scanning, archives are carried out according to filing template according to the feature of extraction
Filing, the working efficiency that solves existing artificial archiving method is low, is easy error, cannot completely print papery version archives
And can not quick-searching and consult the technical issues of.
In order to solve the above technical problems, the present invention is achieved by the following technical solutions：
The present invention is a kind of quick filing system of archives and its archiving method, including archives converting unit, filing customization list
Member, filing recognition unit and storage unit；The archives converting unit is connected with filing customization units, for scanning papery shelves
Case simultaneously carries out feature extraction to archives；The filing customization units, respectively with archives converting unit, filing recognition unit and storage
Unit is connected, for customizing filing template and file clamping plate；The filing recognition unit, respectively with filing customization units and
Storage unit is connected, for quickly being filed to archives according to extraction feature；The storage unit is customized with filing respectively
Unit is connected with filing recognition unit, for storing filing template and filing archives.
Preferably, the archives converting unit includes archives scan module, characteristic extracting module and archive auditing module；Institute
Archives scan module is stated for archives of paper quality batch scanning；The characteristic extracting module carries out feature to the archives that scanning is completed
Extraction；The archive auditing module is used to audit the archives that scanning is completed.
Preferably, the filing customization units include that filing template formulates module and file formulation module；The filing
Template formulates module for being set in advance to filing rule and generating filing template；The file formulates module for making
Determine archive file clamping structure template.
Preferably, the filing recognition unit includes feature recognition module, file generation module and filing generation module；
The feature recognition module is used for from the identification archive feature in database；The file generation module is used for according to filing text
Part clamping structure template generation folder structure tree；The filing generation module is for file to be included into automatically in each file.
Preferably, characteristic extracting module extraction essential characteristic include the archives written date, level of confidentiality, keyword, title,
Total number of word, printing number, Origin, Originator, message in-coming unit and archives property.
Preferably, the archiving method of the quick filing system of the archives, includes the following steps：
S01 formulates module by the filing template, is set to filing rule and generates filing template；
S02 formulates module by the file, and archive file clamping structure template is formulated to archives storage；
S03 is filed by the archive feature of the identification extraction according to the filing template of formulation；
Archives after filing are included into corresponding file by S04；
After the completion of S05 filings, it is stored in storage unit.
Preferably, further include following steps before the step S01：
T01 is scanned archives of paper quality by the archives scan module；
T02 carries out feature extraction by the characteristic extracting module to the archives after scanning；
After the completion of T03 scannings, relevant staff audits the archives after scanning.
Preferably, after the step S05, visitor is in a search engine after input condition, the power distributed according to system
Limit obtains complete archive content, is checked, downloaded and is printed.
The invention has the advantages that：
The present invention files template and folder structure by formulation, and feature extraction is carried out to the archives after scanning, according to carrying
The feature taken carries out the filing of archives according to filing template, improves the filing efficiency manually filed, significantly increases filing
Accuracy and safety.
Certainly, it implements any of the products of the present invention and does not necessarily require achieving all the advantages described above at the same time.
Description of the drawings
In order to illustrate the technical solution of the embodiments of the present invention more clearly, will be described below to embodiment required
Attached drawing is briefly described, it should be apparent that, drawings in the following description are only some embodiments of the invention, for ability
For the those of ordinary skill of domain, without creative efforts, it can also be obtained according to these attached drawings other attached
Figure.
Fig. 1 is a kind of system block diagram of the quick filing system of archives of the present invention；
Fig. 2 is the present invention quickly archiving method block diagram；
Fig. 3 is method for recording archives block diagram of the present invention.
Specific implementation mode
Following will be combined with the drawings in the embodiments of the present invention, and technical solution in the embodiment of the present invention carries out clear, complete
Site preparation describes, it is clear that described embodiments are only a part of the embodiments of the present invention, instead of all the embodiments.It is based on
Embodiment in the present invention, those of ordinary skill in the art are obtained all other without creative efforts
Embodiment shall fall within the protection scope of the present invention.
Refering to Figure 1, the present invention is a kind of quick filing system of archives, including archives converting unit, filing customization
Unit, filing recognition unit and storage unit；Archives converting unit is connected with filing customization units, for scanning archives of paper quality
And feature extraction is carried out to archives；File customization units, respectively with archives converting unit, filing recognition unit and storage unit phase
Connection, for customizing filing template and file clamping plate；File recognition unit, respectively with filing customization units and storage unit phase
Connection, for quickly being filed to archives according to extraction feature；Storage unit is identified with filing customization units and filing respectively
Unit is connected, for storing filing template and filing archives.
Wherein, archives converting unit includes archives scan module, characteristic extracting module and archive auditing module；Archives scan
Module is used for archives of paper quality batch scanning, and archives scan module is a flat bed scanner, is uploaded after the completion of scan module scanning
To server；Characteristic extracting module carries out feature extraction to the archives that scanning is completed；Archive auditing module is used to complete scanning
Archives audited, which is completed by related reviewer, check scanning archives it is whether clear, if having drain sweep or mistake
It sweeps, when there is scanning mistake, is rescaned, passed through when related reviewer checks, the archives after scanning are completed
Filing.
Wherein, filing customization units include that filing template formulates module and file formulation module；File template and formulates mould
Block is in advance setting filing rule and generating filing template；File formulates module for formulating archive file folder knot
Structure template, folder structure design are as follows：First grade file folder is " xx cases charging document "；Second grade file presss from both sides：" 1. identity
Documentary evidence ", " 2. first sentence file ", " 3. second trial file ", " 4. execution ", " 5. wind up the case report "；Three levels of files are pressed from both sides
Can be：" 11. letter of authority ", " 12. legal representatives prove ", " 13. legal representatives prove ", " 14. parties do business
License ", " 15. the appeared in court official letter of rule ", " 21. first sentence pleadings ", " 22. first sentence billof defence ", " 23. first sentence evidence material ", " 24.
Word is acted on behalf of in the first sentence ", " 25. first sentence notice of trial ", " 26. written judgments of first instance or conciliation statement ", " 31. petition for appeal ", " 32. petitions for appeal
Billof defence ", " 33. second trial evidence material ", " word is acted on behalf of in 34. second trials ", " the 35. second trial notice of trial ", " 36 written orders of Second Instance or tune
Solution book ", " 41. application for execution book ", " 42. execute ruling or execute reconciliation document ", " explanations of 43. implementing results ", wherein 1,
2,3,4,5 be parent folder, and 11,12,13,14,15 files are placed in file 1；21,22,23,24,25,26 file
Folder is placed in file 2；31,32,33,34,35,36 files are placed in file 3；41,42,43 files are placed in
In file 4.
Wherein, filing recognition unit includes feature recognition module, file generation module and filing generation module；Feature is known
Other module is used for from the identification archive feature in database；File generation module is used to be given birth to according to archive file clamping structure template
At folder structure tree；Filing generation module is for file to be included into automatically in each file.
Wherein, characteristic extracting module extraction essential characteristic includes archives written date, level of confidentiality, keyword, title, total word
Number, printing number, Origin, Originator, message in-coming unit and archives property.
It please refers to shown in Fig. 2, the present invention is a kind of quick archiving method of archives, is included the following steps：
S01 formulates module by filing template, is set to filing rule and generates filing template；
S02 formulates module by file, and archive file clamping structure template is formulated to archives storage；
S03 is filed by identifying the archive feature extracted according to the filing template of formulation；
Archives after filing are included into corresponding file by S04；
After the completion of S05 filings, it is stored in storage unit.
It please refers to shown in Fig. 3, further includes following steps before step S01：
T01 is scanned archives of paper quality by archives scan module；
T02 carries out feature extraction by characteristic extracting module to the archives after scanning；
After the completion of T03 scannings, relevant staff audits the archives after scanning.
Wherein, after step S05, visitor is in a search engine after input condition, the authority acquiring distributed according to system
Complete archive content is checked, downloaded and is printed；Visitor's permission is divided into four kinds, by system manager to the use of registration
Family carries out authority distribution, and four kinds of visitor's permissions are directory access respectively, i.e., visitor is in a search engine after input condition
System provides the catalogue of target folder folder, and detail location of the archives in catalogue such as needs the content of text, system that can prompt
The path of acquisition；In a search engine after input condition, system provides relevant information in target folder for digest access, i.e. visitor
Abstract, detail location of the archives in catalogue, if necessary to body matter, system can prompt acquiring way；Online access, i.e.,
For visitor in a search engine after input condition, system provides relevant information text in target folder, which passes through two-dimensional strip
Shape code be superimposed, but can only online browse and can not download or print, if it is desired, can to administrator submit authorized application；It is complete
Full access, i.e. visitor after input condition, can completely obtain archive content, download and printing in a search engine.
It is worth noting that, in above system embodiment, included each unit is only drawn according to function logic
Point, but it is not limited to above-mentioned division, as long as corresponding function can be realized；In addition, each functional unit is specific
Title is also only to facilitate mutually distinguish, the protection domain being not intended to restrict the invention.
In addition, one of ordinary skill in the art will appreciate that realizing all or part of step in the various embodiments described above method
It is that relevant hardware can be instructed to complete by program, corresponding program can be stored in a computer-readable storage and be situated between
In matter, the storage medium, such as ROM/RAM, disk or CD.
Present invention disclosed above preferred embodiment is only intended to help to illustrate the present invention.There is no detailed for preferred embodiment
All details are described, are not limited the invention to the specific embodiments described.Obviously, according to the content of this specification,
It can make many modifications and variations.These embodiments are chosen and specifically described to this specification, is in order to preferably explain the present invention
Principle and practical application, to enable skilled artisan to be best understood by and utilize the present invention.The present invention is only
It is limited by claims and its full scope and equivalent.
Claims (8)
1. a kind of quick filing system of archives, including archives converting unit, filing customization units, filing recognition unit and storage are single
Member, it is characterised in that：
The archives converting unit is connected with filing customization units, is carried for scanning archives of paper quality and carrying out feature to archives
It takes；
The filing customization units are connected respectively with archives converting unit, filing recognition unit and storage unit, for customizing
File template and file clamping plate；
The filing recognition unit is connected with filing customization units and storage unit respectively, is used for according to extraction feature to shelves
Case is quickly filed；
The storage unit is connected with filing customization units and filing recognition unit respectively, for storing filing template and returning
Shelves archives.
2. the quick filing system of a kind of archives according to claim 1, which is characterized in that the archives converting unit includes
Archives scan module, characteristic extracting module and archive auditing module；The archives scan module is used to sweep archives of paper quality batch
It retouches；The characteristic extracting module carries out feature extraction to the archives that scanning is completed；The archive auditing module is used for scanning through
At archives audited.
3. the quick filing system of a kind of archives according to claim 1, which is characterized in that the filing customization units include
File template and formulates module and file formulation module；The filing template formulates module for being set in advance to filing rule
Determine and generates filing template；The file formulates module for formulating archive file clamping structure template.
4. the quick filing system of a kind of archives according to claim 1, which is characterized in that the filing recognition unit includes
Feature recognition module, file generation module and filing generation module；The feature recognition module is used for from the knowledge in database
Other archive feature；The file generation module is used for according to archive file clamping structure template generation folder structure tree；It is described
Filing generation module is for file to be included into automatically in each file.
5. the quick filing system of a kind of archives according to claim 2, which is characterized in that the characteristic extracting module extraction
Essential characteristic include the archives written date, level of confidentiality, keyword, title, total number of word, printing number, Origin, Originator, message in-coming unit and
Archives property.
6. a kind of archiving method using the quick filing system of archives as described in Claims 1-4 is any, which is characterized in that
Include the following steps：
S01 formulates module by the filing template, is set to filing rule and generates filing template；
S02 formulates module by the file, and archive file clamping structure template is formulated to archives storage；
S03 is filed by the archive feature of the identification extraction according to the filing template of formulation；
Archives after filing are included into corresponding file by S04；
After the completion of S05 filings, it is stored in storage unit.
7. the quick archiving method of a kind of archives according to claim 6, which is characterized in that also wrapped before the step S01
Include following steps：
T01 is scanned archives of paper quality by the archives scan module；
T02 carries out feature extraction by the characteristic extracting module to the archives after scanning；
After the completion of T03 scannings, relevant staff audits the archives after scanning.
8. the quick archiving method of a kind of archives according to claim 6, which is characterized in that after the step S05, access
Person is in a search engine after input condition, according to the complete archive content of authority acquiring that system is distributed, checked, download and
Printing.
Priority Applications (1)
| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| CN201810224804.8A CN108509542A (en) | 2018-03-19 | 2018-03-19 | A kind of quick filing system of archives and its archiving method |
Applications Claiming Priority (1)
| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| CN201810224804.8A CN108509542A (en) | 2018-03-19 | 2018-03-19 | A kind of quick filing system of archives and its archiving method |
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| CN108509542A true CN108509542A (en) | 2018-09-07 |
Family
ID=63376703
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| CN201810224804.8A Pending CN108509542A (en) | 2018-03-19 | 2018-03-19 | A kind of quick filing system of archives and its archiving method |
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Cited By (7)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN109325158A (en) * | 2018-09-26 | 2019-02-12 | 厦门海迈科技股份有限公司 | A kind of electronic document automation archiving method and system |
| CN109492141A (en) * | 2018-11-14 | 2019-03-19 | 烟台职业学院 | A kind of archive management system based on smart allocation |
| CN111352898A (en) * | 2020-05-25 | 2020-06-30 | 浙江明度智控科技有限公司 | Intelligent filing method and system for drug declaration document |
| CN112199330A (en) * | 2020-09-29 | 2021-01-08 | 广东电网有限责任公司韶关供电局 | Mixed document filing method, filing device and storage medium |
| CN112732641A (en) * | 2020-12-30 | 2021-04-30 | 山东浪潮通软信息科技有限公司 | Electronic file filing method, device and medium |
| CN114238216A (en) * | 2021-12-28 | 2022-03-25 | 四川家齐立信信息技术有限公司 | Electronic paper document filing method and system |
| CN115455266A (en) * | 2022-11-15 | 2022-12-09 | 杭州易康信科技有限公司 | Automatic electronic file acquisition and archiving method and system |
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| CN105225097A (en) * | 2015-10-10 | 2016-01-06 | 广东卓维网络有限公司 | A kind of filing system for electronic audit file and archiving method |
| CN105760554A (en) * | 2016-03-31 | 2016-07-13 | 华律网络科技（武汉）有限公司 | Automatic filing system and method for lawsuit electronic files |
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Patent Citations (2)
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| CN105225097A (en) * | 2015-10-10 | 2016-01-06 | 广东卓维网络有限公司 | A kind of filing system for electronic audit file and archiving method |
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Cited By (10)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN109325158A (en) * | 2018-09-26 | 2019-02-12 | 厦门海迈科技股份有限公司 | A kind of electronic document automation archiving method and system |
| CN109325158B (en) * | 2018-09-26 | 2021-01-05 | 厦门海迈科技股份有限公司 | Automatic electronic file filing method and system |
| CN109492141A (en) * | 2018-11-14 | 2019-03-19 | 烟台职业学院 | A kind of archive management system based on smart allocation |
| CN111352898A (en) * | 2020-05-25 | 2020-06-30 | 浙江明度智控科技有限公司 | Intelligent filing method and system for drug declaration document |
| CN111352898B (en) * | 2020-05-25 | 2020-09-08 | 浙江明度智控科技有限公司 | Intelligent filing method and system for drug declaration document |
| CN112199330A (en) * | 2020-09-29 | 2021-01-08 | 广东电网有限责任公司韶关供电局 | Mixed document filing method, filing device and storage medium |
| CN112732641A (en) * | 2020-12-30 | 2021-04-30 | 山东浪潮通软信息科技有限公司 | Electronic file filing method, device and medium |
| CN114238216A (en) * | 2021-12-28 | 2022-03-25 | 四川家齐立信信息技术有限公司 | Electronic paper document filing method and system |
| CN115455266A (en) * | 2022-11-15 | 2022-12-09 | 杭州易康信科技有限公司 | Automatic electronic file acquisition and archiving method and system |
| CN115455266B (en) * | 2022-11-15 | 2023-01-31 | 杭州易康信科技有限公司 | Automatic electronic file acquisition and filing method and system |
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