CN115455266A - Automatic electronic file acquisition and archiving method and system - Google Patents
Automatic electronic file acquisition and archiving method and system Download PDFInfo
- Publication number
- CN115455266A CN115455266A CN202211420214.5A CN202211420214A CN115455266A CN 115455266 A CN115455266 A CN 115455266A CN 202211420214 A CN202211420214 A CN 202211420214A CN 115455266 A CN115455266 A CN 115455266A
- Authority
- CN
- China
- Prior art keywords
- file
- data
- electronic
- attribute
- archive
- Prior art date
- Legal status (The legal status is an assumption and is not a legal conclusion. Google has not performed a legal analysis and makes no representation as to the accuracy of the status listed.)
- Granted
Links
Images
Classifications
-
- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F16/00—Information retrieval; Database structures therefor; File system structures therefor
- G06F16/90—Details of database functions independent of the retrieved data types
- G06F16/93—Document management systems
-
- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F40/00—Handling natural language data
- G06F40/10—Text processing
- G06F40/166—Editing, e.g. inserting or deleting
- G06F40/186—Templates
Abstract
The invention is suitable for the technical field of archive filing, and provides an automatic acquisition filing method and system for electronic archives, which comprises the following steps: identifying a file identification code of the electronic file, and determining the file attribute of the electronic file according to the file identification code, wherein the file identification code corresponds to the file attribute one by one; determining a characteristic data acquisition template, a naming structure and data filing attributes according to the file attributes; collecting the characteristic data of the electronic file according to the characteristic data collecting template; matching the collected characteristic data with a data archiving attribute, determining an archive archiving position, and archiving the electronic archive according to the archive archiving position, wherein the data archiving attribute comprises a data attribute and an archive archiving position; and generating a file name according to the naming structure, and naming the filed electronic file according to the file name. The invention can finely file the electronic files automatically according to the characteristic contents of the electronic files without the participation of workers and has high filing efficiency.
Description
Technical Field
The invention relates to the technical field of archive filing, in particular to an automatic acquisition and filing method and system for electronic archives.
Background
Present electronic file has replaced original paper archives to become the main mode of bearing of archives, the archives system also correspondingly becomes the platform that the realization managed electronic file, current archives system mainly uploads and classifies by staff's manual work to electronic file's filing and management, large enterprise's electronic file's kind is many, including financial archives, personnel's archives, product archives etc. when filing, still need subdivide according to electronic file's concrete content, lead to staff's filing task heavy, it is inefficient to file. Therefore, it is desirable to provide a method and a system for automatically collecting and archiving electronic files, which aim to solve the above problems.
Disclosure of Invention
Aiming at the defects in the prior art, the invention aims to provide an automatic electronic file acquisition and archiving method and system to solve the problems in the background technology.
The invention is realized in this way, a method for automatically collecting and filing electronic files, which comprises the following steps:
identifying a file identification code of the electronic file, and determining the file attribute of the electronic file according to the file identification code, wherein the file identification code corresponds to the file attribute one by one;
determining a characteristic data acquisition template, a naming structure and data filing attributes according to the file attributes;
collecting the characteristic data of the electronic file according to the characteristic data collecting template;
matching the collected characteristic data with a data filing attribute, determining a file filing position, and filing the electronic file according to the file filing position, wherein the data filing attribute comprises the data attribute and the file filing position;
and generating a file name according to the naming structure, and naming the filed electronic file according to the file name.
As a further scheme of the invention: the step of determining the characteristic data acquisition template, the naming structure and the data filing attribute according to the archive attribute specifically comprises the following steps:
inputting the file attributes into a file information base, wherein the file information base comprises all file attributes, and a characteristic data acquisition template, a naming structure and a data filing attribute corresponding to each file attribute;
and outputting the characteristic data acquisition template, the naming structure and the data filing attribute corresponding to the archive attribute.
As a further scheme of the invention: the step of collecting the characteristic data of the electronic archive according to the characteristic data collecting template specifically comprises the following steps:
determining a feature data project name and a feature data position according to a feature data acquisition template;
determining a scanning identification area according to the position of the characteristic data;
and performing scanning identification on the content of the electronic file according to the scanning identification area, and reading data at the characteristic data item name as characteristic data when the characteristic data item name is identified.
As a further scheme of the invention: the step of matching the collected characteristic data with the data filing attributes and determining the archive filing position specifically comprises the following steps:
matching the characteristic data with data attributes in data filing attributes to determine the data attributes to which the characteristic data of the electronic file belongs;
and determining the archive returning position according to the data attribute, wherein the data attribute corresponds to the archive returning position one by one.
As a further scheme of the invention: the step of generating a file name according to the naming structure and naming the filed electronic file according to the file name specifically comprises:
generating a file name according to a naming structure, wherein the naming structure consists of file attributes and feature data item names, and the feature data item names in the naming structure are replaced by corresponding feature data;
renaming the archived electronic file according to the file name;
and when the renaming cannot be completed, generating reminding information and sending the reminding information to the staff account.
Another object of the present invention is to provide an automatic electronic archive collection and archiving system, which includes:
the file identification code determining module is used for identifying a file identification code of the electronic file, determining the file attribute of the electronic file according to the file identification code, and enabling the file identification code to be in one-to-one correspondence with the file attribute;
the related information determining module is used for determining a characteristic data acquisition template, a naming structure and data filing attributes according to the file attributes;
the characteristic data acquisition module is used for acquiring the characteristic data of the electronic file according to the characteristic data acquisition template;
the electronic archive filing module is used for matching the acquired characteristic data with the archive filing attributes, determining an archive filing position, and filing the electronic archive according to the archive filing position, wherein the archive filing attributes comprise the data attributes and the archive filing position;
and the electronic file naming module is used for generating a file name according to the naming structure and naming the filed electronic file according to the file name.
As a further scheme of the invention: the related information determination module includes:
the system comprises a file attribute input unit, a file information base and a file attribute output unit, wherein the file attribute input unit is used for inputting file attributes into the file information base, and the file information base comprises all file attributes, and a characteristic data acquisition template, a naming structure and a data filing attribute which correspond to each file attribute;
and the related information output unit is used for outputting the characteristic data acquisition template, the naming structure and the data filing attribute corresponding to the file attribute.
As a further scheme of the invention: the characteristic data acquisition module comprises:
the name position determining unit is used for determining the name and the position of the feature data item according to the feature data acquisition template;
the identification area determining unit is used for determining a scanning identification area according to the position of the characteristic data;
and the characteristic data determining unit is used for scanning and identifying the content of the electronic file according to the scanning and identifying area, and reading the data at the name of the characteristic data item as the characteristic data when the name of the characteristic data item is identified.
As a further scheme of the invention: the electronic archive filing module comprises:
the data attribute matching unit is used for matching the characteristic data with the data attributes in the data filing attributes and determining the data attributes to which the characteristic data of the electronic file belong;
and the file-home position determining unit is used for determining the file-home position according to the data attributes, and the data attributes correspond to the file-home positions one by one.
As a further scheme of the invention: the electronic file naming module comprises:
the system comprises a file name generating unit, a file name generating unit and a file name generating unit, wherein the file name generating unit is used for generating a file name according to a naming structure, the naming structure consists of a file attribute and a feature data item name, and the feature data item name in the naming structure is replaced by corresponding feature data;
the electronic file naming unit is used for renaming the filed electronic file according to the file name;
and the reminding information sending unit is used for generating reminding information and sending the reminding information to the staff account when renaming cannot be completed.
Compared with the prior art, the invention has the beneficial effects that:
the method can automatically determine the characteristic data acquisition template, the naming structure and the data filing attribute according to the file attribute, and acquire the characteristic data of the electronic file according to the characteristic data acquisition template; and matching the collected characteristic data with a data archiving attribute, determining an archive archiving position, and archiving the electronic archive according to the archive archiving position, wherein the data archiving attribute comprises a data attribute and an archive archiving position. Therefore, the electronic files can be finely filed automatically according to the characteristic contents of the electronic files without the participation of workers, and the filing efficiency is high.
Drawings
Fig. 1 is a flowchart of an automatic acquisition and archiving method for electronic files.
FIG. 2 is a flow chart of determining a characteristic data collection template, a naming structure and data archiving attributes according to archive attributes in an automatic electronic archive collection and archiving method.
Fig. 3 is a flow chart of collecting characteristic data of an electronic archive according to a characteristic data collecting template in an automatic electronic archive collecting and archiving method.
Fig. 4 is a flowchart of matching the collected characteristic data with the data filing attributes to determine the filing position of the file in the automatic collecting and filing method for the electronic file.
FIG. 5 is a flow chart of generating file names according to naming structures in an automatic electronic file collection and archiving method.
Fig. 6 is a schematic structural diagram of an automatic electronic archive collection and archiving system.
Fig. 7 is a schematic structural diagram of a related information determination module in an electronic archive automatic acquisition and archiving system.
Fig. 8 is a schematic structural diagram of a feature data acquisition module in an automatic electronic archive acquisition and archiving system.
Fig. 9 is a schematic structural diagram of an electronic archive filing module in an electronic archive automatic acquisition filing system.
FIG. 10 is a schematic diagram of an electronic file naming module in an automatic electronic file collection and archiving system.
Detailed Description
In order to make the objects, technical solutions and advantages of the present invention clearer, the present invention is described in further detail below with reference to the accompanying drawings and specific embodiments. It should be understood that the specific embodiments described herein are merely illustrative of the invention and do not limit the invention.
Specific implementations of the present invention are described in detail below with reference to specific embodiments.
As shown in fig. 1, an embodiment of the present invention provides an automatic electronic archive collection and archiving method, including the following steps:
s100, identifying a file identification code of the electronic file, and determining the file attribute of the electronic file according to the file identification code, wherein the file identification code corresponds to the file attribute one by one;
s200, determining a characteristic data acquisition template, a naming structure and data filing attributes according to the file attributes;
s300, collecting the characteristic data of the electronic file according to the characteristic data collecting template;
s400, matching the collected characteristic data with a data archiving attribute, determining an archive archiving position, and archiving the electronic archive according to the archive archiving position, wherein the data archiving attribute comprises a data attribute and an archive archiving position;
s500, generating a file name according to the naming structure, and naming the filed electronic file according to the file name.
It should be noted that, the existing electronic archive has replaced the original paper archive to become the main bearing mode of the archive, and the archive system also becomes the platform for managing the electronic archive correspondingly, the existing archive system mainly uploads and classifies the electronic archive by the staff, and the electronic archive of the large-scale enterprise has many kinds, including financial archive, personnel archive, product archive, and so on, and when being filed, the electronic archive needs to be subdivided according to the specific content of the electronic archive, which results in heavy filing task of the staff and low filing efficiency.
In the embodiment of the invention, all electronic files in an enterprise are filled on the basis of a file template, that is, the structural layout of the electronic files of the same type is the same, a set area of a home page of each electronic file is marked with a file identification code, for example, the file identification code is printed on the lower left of the home page of the electronic file, when one electronic file needs to be filed, the file identification code on the lower left of the home page of the electronic file is automatically identified, the file attributes of the electronic file are determined according to the file identification code, the file identification codes correspond to the file attributes, the file attributes correspond to the file types, and the file attributes comprise financial files, personnel files, product files and the like. Finally, in order to facilitate subsequent retrieval of the electronic file, the file name is generated according to the naming structure, and the electronic file after filing is named according to the file name, so that the electronic file filing is more standardized.
As shown in fig. 2, as a preferred embodiment of the present invention, the step of determining the feature data collection template, the naming structure and the data archiving attribute according to the archive attribute specifically includes:
s201, inputting archive attributes into an archive information base, wherein the archive information base comprises all archive attributes, and a characteristic data acquisition template, a naming structure and data archiving attributes corresponding to each archive attribute;
and S202, outputting the characteristic data acquisition template, the naming structure and the data filing attribute corresponding to the archive attribute.
In the embodiment of the invention, an archive information base is established in advance, and the archive information base comprises all archive attributes, and the characteristic data acquisition template, the naming structure and the data filing attribute corresponding to each archive attribute, so that the corresponding characteristic data acquisition template, the naming structure and the data filing attribute can be directly obtained according to the archive attributes.
As shown in fig. 3, as a preferred embodiment of the present invention, the step of collecting the feature data of the electronic archive according to the feature data collection template specifically includes:
s301, determining the name and position of the feature data item according to the feature data acquisition template;
s302, determining a scanning identification area according to the position of the characteristic data;
and S303, scanning and identifying the content of the electronic file according to the scanning and identifying area, and reading data at the characteristic data item name as characteristic data when the characteristic data item name is identified.
In an embodiment of the present invention, the feature data acquisition template includes one or more feature data item names, each feature data item name corresponds to a feature data position, for example, the file attribute is an artifact file, the feature data item names of the artifact file are name, department, and age, the feature data position corresponding to the name is a first line and a first column of a first page, the feature data position corresponding to the department is a first line and a second column of a first page, and the feature data position corresponding to the age is a third line and a fourth column of the first page, then a scan identification area is determined according to the feature data positions, for example, the scan identification area is a fixed value that is set in advance by expanding a set range around the feature data position as a center, so that only data in the scan identification area needs to be identified, when the feature data item name is identified, data at the feature data item name is read as feature data, for example, zhangsan filled at the name, an engineering part filled at the department, and 5 years filled at the age are read as feature data.
As shown in fig. 4, as a preferred embodiment of the present invention, the step of matching the collected characteristic data with the data archiving attribute to determine the archive location specifically includes:
s401, matching the characteristic data with the data attributes in the data filing attributes, and determining the data attributes to which the characteristic data of the electronic file belongs;
s402, determining the archive homing position according to the data attribute, wherein the data attribute corresponds to the archive homing position one by one.
In an embodiment of the present invention, in order to perform more detailed filing and determine a specific filing position, the feature data needs to be matched with a data attribute in a data filing attribute, where the data filing attribute is composed of a data attribute and a file filing position, and for example, the data attribute in the data filing attribute of a personnel file includes: the production department-working age is 0-1 year, the production department-working age is 0-3 years, the production department-working age is more than 3 years, the engineering department-working age is 0-1 year, the engineering department-working age is 0-3 years, the engineering department-working age is more than 3 years, the research and development department-working age is 0-1 year, the research and development department-working age is 0-3 years, the research and development department-working age is more than 3 years, the quality department-working age is 0-1 year, the quality department-working age is 0-3 years, and the quality department-working age is more than 3 years, each data attribute is correspondingly provided with a file home position, and the characteristic data (the engineering department-working age is 5 years) is matched with the data attribute, so that the data attribute can be determined, the file home position is determined according to the data attribute, and the detailed filing of the electronic files is realized.
As shown in fig. 5, as a preferred embodiment of the present invention, the step of generating a file name according to the naming structure and naming the archived electronic file according to the file name specifically includes:
s501, generating a file name according to a naming structure, wherein the naming structure is composed of file attributes and feature data item names, and the feature data item names in the naming structure are replaced by corresponding feature data;
s502, renaming the archived electronic file according to the file name;
and S503, when renaming cannot be completed, generating reminding information, and sending the reminding information to the staff account.
In the embodiment of the present invention, in order to facilitate subsequent retrieval of an electronic file, the electronic file after filing needs to be renamed, a naming structure is composed of a file attribute and a feature data item name, and the feature data item name in the naming structure is replaced by corresponding feature data, for example, the naming structure is: obtaining the file name of the electronic file by file attribute-name-department-working age: in addition, when renaming cannot be completed, reminding information is generated and sent to an account number of a worker, and the file name is used and needs to be manually processed by the worker.
As shown in fig. 6, an embodiment of the present invention further provides an electronic archive automatic acquisition and archiving system, where the system includes:
the file identification code determining module 100 is used for identifying a file identification code of the electronic file, determining the file attribute of the electronic file according to the file identification code, wherein the file identification code corresponds to the file attribute one by one;
the related information determining module 200 is used for determining a characteristic data acquisition template, a naming structure and data filing attributes according to the file attributes;
the characteristic data acquisition module 300 is used for acquiring characteristic data of the electronic file according to the characteristic data acquisition template;
the electronic archive filing module 400 is used for matching the collected characteristic data with the archive data attribution, determining an archive filing position, and filing the electronic archive according to the archive filing position, wherein the archive data attribution comprises the data attribution and the archive filing position;
the electronic file naming module 500 is configured to generate a file name according to the naming structure, and name the archived electronic file according to the file name.
In the embodiment of the invention, all electronic files in an enterprise are filled on the basis of a file template, that is, the structural layout of the electronic files of the same type is the same, a set area of a home page of each electronic file is marked with a file identification code, for example, the file identification code is printed on the lower left of the home page of the electronic file, when one electronic file needs to be filed, the file identification code on the lower left of the home page of the electronic file is automatically identified, the file attributes of the electronic file are determined according to the file identification code, the file identification codes correspond to the file attributes, the file attributes correspond to the file types, and the file attributes comprise financial files, personnel files, product files and the like. Finally, in order to facilitate subsequent retrieval of the electronic file, the file name is generated according to the naming structure, and the electronic file after filing is named according to the file name, so that the electronic file filing is more standardized.
As shown in fig. 7, as a preferred embodiment of the present invention, the related information determining module 200 includes:
the archive attribute input unit 201 is used for inputting archive attributes into an archive information base, wherein the archive information base comprises all archive attributes, and a characteristic data acquisition template, a naming structure and data archiving attributes corresponding to each archive attribute;
and the related information output unit 202 is configured to output the feature data acquisition template, the naming structure, and the data archiving attribute corresponding to the archive attribute.
As shown in fig. 8, as a preferred embodiment of the present invention, the feature data acquiring module 300 includes:
a name position determining unit 301, configured to determine a feature data item name and a feature data position according to the feature data acquisition template;
an identification area determination unit 302 for determining a scanning identification area according to the feature data position;
a feature data determining unit 303, configured to perform scanning identification on the content of the electronic archive according to the scanning identification area, and when the feature data item name is identified, read the data at the feature data item name as feature data.
As shown in fig. 9, as a preferred embodiment of the present invention, the electronic archive filing module 400 comprises:
a data attribute matching unit 401, configured to match the feature data with a data attribute in the data archiving attribute, and determine a data attribute to which the feature data of the electronic archive belongs;
a gear-returning position determining unit 402, configured to determine a file-returning position according to the data attribute, where the data attribute corresponds to the file-returning position one to one.
As shown in fig. 10, as a preferred embodiment of the present invention, the electronic file naming module 500 includes:
a file name generating unit 501, configured to generate a file name according to a naming structure, where the naming structure is composed of a file attribute and a feature data item name, and the feature data item name in the naming structure is replaced by corresponding feature data;
an electronic file naming unit 502, configured to rename the archived electronic files according to file names;
and a reminding information sending unit 503, configured to generate reminding information and send the reminding information to the staff account when renaming cannot be completed.
The present invention has been described in detail with reference to the preferred embodiments thereof, and it should be understood that the invention is not limited thereto, but is intended to cover modifications, equivalents, and improvements within the spirit and scope of the present invention.
It should be understood that, although the steps in the flowcharts of the embodiments of the present invention are shown in sequence as indicated by the arrows, the steps are not necessarily performed in sequence as indicated by the arrows. The steps are not limited to being performed in the exact order illustrated and, unless explicitly stated herein, may be performed in other orders. Moreover, at least a portion of steps in various embodiments may include multiple sub-steps or multiple stages that are not necessarily performed at the same time, but may be performed at different times, and the order of performance of the sub-steps or stages is not necessarily sequential, but may be performed alternately or alternatingly with other steps or at least a portion of sub-steps or stages of other steps.
It will be understood by those skilled in the art that all or part of the processes of the methods of the embodiments described above can be implemented by a computer program, which can be stored in a non-volatile computer-readable storage medium, and can include the processes of the embodiments of the methods described above when the program is executed. Any reference to memory, storage, database, or other medium used in the embodiments provided herein may include non-volatile and/or volatile memory, among others. Non-volatile memory can include read-only memory (ROM), programmable ROM (PROM), electrically Programmable ROM (EPROM), electrically Erasable Programmable ROM (EEPROM), or flash memory. Volatile memory can include Random Access Memory (RAM) or external cache memory. By way of illustration and not limitation, RAM is available in a variety of forms such as Static RAM (SRAM), dynamic RAM (DRAM), synchronous DRAM (SDRAM), double Data Rate SDRAM (DDRSDRAM), enhanced SDRAM (ESDRAM), synchronous Link DRAM (SLDRAM), rambus (Rambus) direct RAM (RDRAM), direct Rambus Dynamic RAM (DRDRAM), and Rambus Dynamic RAM (RDRAM), among others.
Other embodiments of the disclosure will be apparent to those skilled in the art from consideration of the specification and practice of the disclosure herein. This application is intended to cover any variations, uses, or adaptations of the disclosure following, in general, the principles of the disclosure and including such departures from the present disclosure as come within known or customary practice within the art to which the disclosure pertains. It is intended that the specification and examples be considered as exemplary only, with a true scope and spirit of the disclosure being indicated by the following claims.
Claims (10)
1. An automatic electronic archive collecting and archiving method is characterized by comprising the following steps:
identifying a file identification code of the electronic file, and determining the file attribute of the electronic file according to the file identification code, wherein the file identification code corresponds to the file attribute one by one;
determining a characteristic data acquisition template, a naming structure and data filing attributes according to the file attributes;
collecting the characteristic data of the electronic file according to the characteristic data collecting template;
matching the collected characteristic data with a data filing attribute, determining a file filing position, and filing the electronic file according to the file filing position, wherein the data filing attribute comprises the data attribute and the file filing position;
and generating a file name according to the naming structure, and naming the filed electronic file according to the file name.
2. The method for automatically collecting and archiving an electronic archive according to claim 1, wherein the step of determining a feature data collection template, a naming structure, and a data archiving attribute according to the archive attribute specifically comprises:
inputting the file attributes into a file information base, wherein the file information base comprises all file attributes, and a characteristic data acquisition template, a naming structure and a data filing attribute which correspond to each file attribute;
and outputting the characteristic data acquisition template, the naming structure and the data filing attribute corresponding to the archive attribute.
3. The method for automatically collecting and archiving an electronic archive according to claim 1, wherein the step of collecting the feature data of the electronic archive according to the feature data collection template specifically includes:
determining a feature data project name and a feature data position according to a feature data acquisition template;
determining a scanning identification area according to the characteristic data position;
and performing scanning identification on the content of the electronic archive according to the scanning identification area, and reading data at the name of the feature data item as feature data when the name of the feature data item is identified.
4. The method for automatically collecting and archiving an electronic archive according to claim 1, wherein the step of matching the collected characteristic data with the data archiving attributes to determine the archive archiving location specifically comprises:
matching the characteristic data with data attributes in the data filing attributes, and determining the data attributes to which the characteristic data of the electronic archive belong;
and determining the file home position according to the data attributes, wherein the data attributes correspond to the file home position one to one.
5. The method as claimed in claim 3, wherein the step of generating a file name according to the naming structure and naming the filed electronic file according to the file name includes:
generating a file name according to a naming structure, wherein the naming structure consists of file attributes and feature data item names, and the feature data item names in the naming structure are replaced by corresponding feature data;
renaming the archived electronic file according to the file name;
and when the renaming cannot be completed, generating reminding information and sending the reminding information to the staff account.
6. An electronic archive automatic acquisition archiving system, characterized in that the system comprises:
the file identification code determining module is used for identifying the file identification code of the electronic file and determining the file attribute of the electronic file according to the file identification code, and the file identification code corresponds to the file attribute one by one;
the related information determining module is used for determining a characteristic data acquisition template, a naming structure and data filing attributes according to the file attributes;
the characteristic data acquisition module is used for acquiring the characteristic data of the electronic file according to the characteristic data acquisition template;
the electronic archive filing module is used for matching the collected characteristic data with the archive filing attributes of the data, determining the archive filing position, and filing the electronic archive according to the archive filing position, wherein the archive filing attributes of the data comprise the data attributes and the archive filing position;
and the electronic file naming module is used for generating a file name according to the naming structure and naming the filed electronic file according to the file name.
7. The system of claim 6, wherein the related information determining module comprises:
the system comprises a file attribute input unit, a file information base and a file attribute output unit, wherein the file attribute input unit is used for inputting file attributes into the file information base, and the file information base comprises all file attributes, and a characteristic data acquisition template, a naming structure and a data filing attribute which correspond to each file attribute;
and the related information output unit is used for outputting the characteristic data acquisition template, the naming structure and the data filing attribute corresponding to the archive attribute.
8. The system of claim 6, wherein the characteristic data acquisition module comprises:
the name position determining unit is used for determining the name and the position of the feature data item according to the feature data acquisition template;
the identification area determining unit is used for determining a scanning identification area according to the position of the characteristic data;
and the characteristic data determining unit is used for scanning and identifying the content of the electronic file according to the scanning and identifying area, and reading the data at the name of the characteristic data item as the characteristic data when the name of the characteristic data item is identified.
9. The system of claim 6, wherein the electronic archive filing module comprises:
the data attribute matching unit is used for matching the characteristic data with the data attributes in the data filing attributes and determining the data attributes to which the characteristic data of the electronic file belong;
and the file-home position determining unit is used for determining the file-home position according to the data attributes, and the data attributes correspond to the file-home positions one by one.
10. The system of claim 8, wherein the electronic archive naming module comprises:
the system comprises a file name generating unit, a file name generating unit and a file name generating unit, wherein the file name generating unit is used for generating a file name according to a naming structure, the naming structure consists of a file attribute and a feature data item name, and the feature data item name in the naming structure is replaced by corresponding feature data;
the electronic file naming unit is used for renaming the filed electronic file according to the file name;
and the reminding information sending unit is used for generating reminding information and sending the reminding information to the staff account when renaming cannot be completed.
Priority Applications (1)
| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| CN202211420214.5A CN115455266B (en) | 2022-11-15 | 2022-11-15 | Automatic electronic file acquisition and filing method and system |
Applications Claiming Priority (1)
| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| CN202211420214.5A CN115455266B (en) | 2022-11-15 | 2022-11-15 | Automatic electronic file acquisition and filing method and system |
Publications (2)
| Publication Number | Publication Date |
|---|---|
| CN115455266A true CN115455266A (en) | 2022-12-09 |
| CN115455266B CN115455266B (en) | 2023-01-31 |
Family
ID=84295792
Family Applications (1)
| Application Number | Title | Priority Date | Filing Date |
|---|---|---|---|
| CN202211420214.5A Active CN115455266B (en) | 2022-11-15 | 2022-11-15 | Automatic electronic file acquisition and filing method and system |
Country Status (1)
| Country | Link |
|---|---|
| CN (1) | CN115455266B (en) |
Cited By (1)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN117892204A (en) * | 2024-03-15 | 2024-04-16 | 杭州易康信科技有限公司 | File classification management method and system suitable for government affair service |
Citations (12)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| US20040122872A1 (en) * | 2002-12-20 | 2004-06-24 | Pandya Yogendra C. | System and method for electronic archival and retrieval of data |
| CN201570028U (en) * | 2009-12-16 | 2010-09-01 | 东莞市万维网络科技信息有限公司 | System for electronic file filing management |
| CN106326348A (en) * | 2016-08-08 | 2017-01-11 | 成都四威高科技产业园有限公司 | Electronic scanning processing system and electronic scanning processing method for papery documents |
| WO2018126742A1 (en) * | 2017-01-05 | 2018-07-12 | 福建亿榕信息技术有限公司 | Electronic batch processing method and system for stored archives, and storage medium |
| CN108509542A (en) * | 2018-03-19 | 2018-09-07 | 合肥泓泉档案信息科技有限公司 | A kind of quick filing system of archives and its archiving method |
| CN109670150A (en) * | 2018-12-12 | 2019-04-23 | 上海中信信息发展股份有限公司 | A kind of electronic document archiving method and device |
| CN112463726A (en) * | 2020-11-19 | 2021-03-09 | 深圳供电局有限公司 | Automatic mobile financial bill filing method |
| CN112732641A (en) * | 2020-12-30 | 2021-04-30 | 山东浪潮通软信息科技有限公司 | Electronic file filing method, device and medium |
| WO2021259080A1 (en) * | 2020-06-24 | 2021-12-30 | 苏宁易购集团股份有限公司 | Bill information archiving method and apparatus, computer device, and storage medium |
| CN114048168A (en) * | 2021-11-18 | 2022-02-15 | 中铁八局集团有限公司 | Electronic archive filing method, device, equipment, system and storage medium |
| CN114117171A (en) * | 2021-11-16 | 2022-03-01 | 华中师范大学 | Intelligent project file collecting method and system based on energized thinking |
| CN114416638A (en) * | 2021-12-13 | 2022-04-29 | 航天信息股份有限公司广州航天软件分公司 | Automatic electronic file filing method and system |
-
2022
- 2022-11-15 CN CN202211420214.5A patent/CN115455266B/en active Active
Patent Citations (12)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| US20040122872A1 (en) * | 2002-12-20 | 2004-06-24 | Pandya Yogendra C. | System and method for electronic archival and retrieval of data |
| CN201570028U (en) * | 2009-12-16 | 2010-09-01 | 东莞市万维网络科技信息有限公司 | System for electronic file filing management |
| CN106326348A (en) * | 2016-08-08 | 2017-01-11 | 成都四威高科技产业园有限公司 | Electronic scanning processing system and electronic scanning processing method for papery documents |
| WO2018126742A1 (en) * | 2017-01-05 | 2018-07-12 | 福建亿榕信息技术有限公司 | Electronic batch processing method and system for stored archives, and storage medium |
| CN108509542A (en) * | 2018-03-19 | 2018-09-07 | 合肥泓泉档案信息科技有限公司 | A kind of quick filing system of archives and its archiving method |
| CN109670150A (en) * | 2018-12-12 | 2019-04-23 | 上海中信信息发展股份有限公司 | A kind of electronic document archiving method and device |
| WO2021259080A1 (en) * | 2020-06-24 | 2021-12-30 | 苏宁易购集团股份有限公司 | Bill information archiving method and apparatus, computer device, and storage medium |
| CN112463726A (en) * | 2020-11-19 | 2021-03-09 | 深圳供电局有限公司 | Automatic mobile financial bill filing method |
| CN112732641A (en) * | 2020-12-30 | 2021-04-30 | 山东浪潮通软信息科技有限公司 | Electronic file filing method, device and medium |
| CN114117171A (en) * | 2021-11-16 | 2022-03-01 | 华中师范大学 | Intelligent project file collecting method and system based on energized thinking |
| CN114048168A (en) * | 2021-11-18 | 2022-02-15 | 中铁八局集团有限公司 | Electronic archive filing method, device, equipment, system and storage medium |
| CN114416638A (en) * | 2021-12-13 | 2022-04-29 | 航天信息股份有限公司广州航天软件分公司 | Automatic electronic file filing method and system |
Non-Patent Citations (5)
| Title |
|---|
| JIEYIN BAI等: "The Intelligent Management System Design and Development of Marketing History Archives", 《PROCEEDINGS OF THE 2016 INTERNATIONAL CONFERENCE ON ECONOMICS, SOCIAL SCIENCE, ARTS, EDUCATION AND MANAGEMENT ENGINEERING》 * |
| 何严硕: "税务电子档案管理系统设计与实现", 《中国优秀硕士学位论文全文库》 * |
| 刘月艳: "企业电子文件归档流程探析", 《中国管理信息化》 * |
| 廖志康: "机关文书档案电子文件归档管理模式研究", 《城建档案》 * |
| 彭蒙蒙: "数字时代下企业电子文件归档和电子档案管理模式研究――以国泰君安证券股份有限公司为例", 《档案与建设》 * |
Cited By (1)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN117892204A (en) * | 2024-03-15 | 2024-04-16 | 杭州易康信科技有限公司 | File classification management method and system suitable for government affair service |
Also Published As
| Publication number | Publication date |
|---|---|
| CN115455266B (en) | 2023-01-31 |
Similar Documents
| Publication | Publication Date | Title |
|---|---|---|
| CN115455266B (en) | Automatic electronic file acquisition and filing method and system | |
| US20060218185A1 (en) | Construction document management system | |
| CN112883692B (en) | Automatic generation method of PPT data report | |
| CN110688349A (en) | Document sorting method, device, terminal and computer readable storage medium | |
| CN113806170B (en) | Method, system, medium and terminal for automatically generating supervision log of engineering industry | |
| CN113157646A (en) | Archives digital information management system | |
| CN116595859A (en) | Audit model construction method, device, equipment and medium based on machine learning | |
| CN114817230A (en) | Data stream filtering method and system | |
| CN108897727B (en) | Contract filing method and device, computer equipment and storage medium | |
| CN113918713A (en) | Data annotation method and device, computer equipment and storage medium | |
| CN110795520B (en) | Automatic identification method for association relation between digital geological data packet directory and file | |
| CN111709464A (en) | System and screening method based on data dictionary configuration and seal image recognition technology | |
| CN114925187A (en) | Visual electronic archive cloud data management method and system | |
| CN113902531A (en) | Automatic generation system, method, electronic device and storage medium for bid document | |
| CN112395476A (en) | Engineering data management method | |
| CN113011143A (en) | Intelligent Word document filling system and method based on RPA | |
| CN116132431B (en) | Data transmission method and system | |
| CN111507066B (en) | Method and system for uploading and loading files and analyzing and warehousing | |
| KR100447247B1 (en) | A method of Make good use with word processor writing & automatic preservation. | |
| CN113342846B (en) | Early warning handle control reminding method and device based on big data and computer equipment | |
| CN116244362A (en) | Financial big data management platform system and method | |
| CN114819871B (en) | Intelligent office automation system and method | |
| CN114519560A (en) | Electronic document management system, method, computer device and storage medium | |
| EP2806387A1 (en) | Document translation management | |
| Tanu et al. | A century of telephony: digital capture of British telephone directories, 1880-1984 |
Legal Events
| Date | Code | Title | Description |
|---|---|---|---|
| PB01 | Publication | ||
| PB01 | Publication | ||
| SE01 | Entry into force of request for substantive examination | ||
| SE01 | Entry into force of request for substantive examination | ||
| GR01 | Patent grant | ||
| GR01 | Patent grant |