CN115455266B - Automatic electronic file acquisition and filing method and system - Google Patents

Automatic electronic file acquisition and filing method and system Download PDF

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CN115455266B
CN115455266B CN202211420214.5A CN202211420214A CN115455266B CN 115455266 B CN115455266 B CN 115455266B CN 202211420214 A CN202211420214 A CN 202211420214A CN 115455266 B CN115455266 B CN 115455266B
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filing
attribute
attributes
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CN115455266A (en
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张雷
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Hangzhou Yikangxin Technology Co ltd
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Hangzhou Yikangxin Technology Co ltd
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    • G06FELECTRIC DIGITAL DATA PROCESSING
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    • G06F16/90Details of database functions independent of the retrieved data types
    • G06F16/93Document management systems
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    • G06COMPUTING; CALCULATING OR COUNTING
    • G06FELECTRIC DIGITAL DATA PROCESSING
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Abstract

The invention is suitable for the technical field of archive filing, and provides an automatic acquisition and filing method and system for electronic archives, which comprises the following steps: identifying a file identification code of the electronic file, determining the file attribute of the electronic file according to the file identification code, wherein the file identification code corresponds to the file attribute one by one; determining a characteristic data acquisition template, a naming structure and a data filing attribute according to the file attribute; collecting the characteristic data of the electronic file according to the characteristic data collecting template; matching the collected characteristic data with a data filing attribute, determining a file filing position, and filing the electronic file according to the file filing position, wherein the data filing attribute comprises the data attribute and the file filing position; and generating a file name according to the naming structure, and naming the filed electronic file according to the file name. The invention can finely file the electronic files automatically according to the characteristic contents of the electronic files without the participation of workers and has high filing efficiency.

Description

Automatic electronic file acquisition and archiving method and system
Technical Field
The invention relates to the technical field of archive filing, in particular to an automatic acquisition and filing method and system for electronic archives.
Background
Present electronic file has replaced original paper archives to become the main mode of bearing of archives, the archives system also correspondingly becomes the platform that the realization managed electronic file, current archives system mainly uploads and classifies by staff's manual work to electronic file's filing and management, large enterprise's electronic file's kind is many, including financial archives, personnel's archives, product archives etc. when filing, still need subdivide according to electronic file's concrete content, lead to staff's filing task heavy, it is inefficient to file. Therefore, it is desirable to provide a method and a system for automatically collecting and archiving electronic files, which aim to solve the above problems.
Disclosure of Invention
Aiming at the defects in the prior art, the invention aims to provide an automatic electronic file acquisition and archiving method and system to solve the problems in the background technology.
The invention is realized in this way, a method for automatically collecting and filing electronic files, which comprises the following steps:
identifying a file identification code of the electronic file, and determining the file attribute of the electronic file according to the file identification code, wherein the file identification code corresponds to the file attribute one by one;
determining a characteristic data acquisition template, a naming structure and data filing attributes according to the file attributes;
collecting the characteristic data of the electronic file according to the characteristic data collecting template;
matching the collected characteristic data with a data filing attribute, determining a file filing position, and filing the electronic file according to the file filing position, wherein the data filing attribute comprises the data attribute and the file filing position;
and generating a file name according to the naming structure, and naming the filed electronic file according to the file name.
As a further scheme of the invention: the step of determining the characteristic data acquisition template, the naming structure and the data filing attribute according to the archive attribute specifically comprises the following steps:
inputting the file attributes into a file information base, wherein the file information base comprises all file attributes, and a characteristic data acquisition template, a naming structure and a data filing attribute corresponding to each file attribute;
and outputting the characteristic data acquisition template, the naming structure and the data filing attribute corresponding to the file attribute.
As a further scheme of the invention: the step of collecting the characteristic data of the electronic archive according to the characteristic data collecting template specifically comprises the following steps:
determining a feature data item name and a feature data position according to the feature data acquisition template;
determining a scanning identification area according to the position of the characteristic data;
and performing scanning identification on the content of the electronic archive according to the scanning identification area, and reading data at the name of the feature data item as feature data when the name of the feature data item is identified.
As a further scheme of the invention: the step of matching the collected characteristic data with the data filing attributes and determining the archive filing position specifically comprises the following steps:
matching the characteristic data with data attributes in data filing attributes to determine the data attributes to which the characteristic data of the electronic file belongs;
and determining the archive returning position according to the data attribute, wherein the data attribute corresponds to the archive returning position one by one.
As a further scheme of the invention: the step of generating a file name according to the naming structure and naming the filed electronic file according to the file name specifically comprises:
generating a file name according to a naming structure, wherein the naming structure is composed of file attributes and feature data item names, and the feature data item names in the naming structure are replaced by corresponding feature data;
renaming the filed electronic file according to the file name;
and when the renaming cannot be completed, generating reminding information and sending the reminding information to the staff account.
Another object of the present invention is to provide an automatic electronic archive collecting and archiving system, which comprises:
the file identification code determining module is used for identifying a file identification code of the electronic file, determining the file attribute of the electronic file according to the file identification code, and enabling the file identification code to be in one-to-one correspondence with the file attribute;
the related information determining module is used for determining a characteristic data acquisition template, a naming structure and data filing attributes according to the file attributes;
the characteristic data acquisition module is used for acquiring the characteristic data of the electronic file according to the characteristic data acquisition template;
the electronic archive filing module is used for matching the acquired characteristic data with the archive filing attributes, determining an archive filing position, and filing the electronic archive according to the archive filing position, wherein the archive filing attributes comprise the data attributes and the archive filing position;
and the electronic file naming module is used for generating a file name according to the naming structure and naming the filed electronic file according to the file name.
As a further scheme of the invention: the related information determination module comprises:
the system comprises a file attribute input unit, a file information base and a file attribute output unit, wherein the file attribute input unit is used for inputting file attributes into the file information base, and the file information base comprises all file attributes, and a characteristic data acquisition template, a naming structure and a data filing attribute which correspond to each file attribute;
and the related information output unit is used for outputting the characteristic data acquisition template, the naming structure and the data filing attribute corresponding to the archive attribute.
As a further scheme of the invention: the characteristic data acquisition module comprises:
the name position determining unit is used for determining the name of the feature data item and the position of the feature data according to the feature data acquisition template;
the identification area determining unit is used for determining a scanning identification area according to the position of the characteristic data;
and the characteristic data determining unit is used for scanning and identifying the content of the electronic file according to the scanning and identifying area, and reading the data at the name of the characteristic data item as the characteristic data when the name of the characteristic data item is identified.
As a further scheme of the invention: the electronic archive filing module comprises:
the data attribute matching unit is used for matching the characteristic data with the data attributes in the data filing attributes and determining the data attributes to which the characteristic data of the electronic file belong;
and the file-home position determining unit is used for determining the file-home position according to the data attributes, and the data attributes correspond to the file-home positions one by one.
As a further scheme of the invention: the electronic file naming module comprises:
the system comprises a file name generating unit, a file name generating unit and a file name generating unit, wherein the file name generating unit is used for generating a file name according to a naming structure, the naming structure consists of file attributes and feature data item names, and the feature data item names in the naming structure are replaced by corresponding feature data;
the electronic file naming unit is used for renaming the filed electronic file according to the file name;
and the reminding information sending unit is used for generating reminding information and sending the reminding information to the staff account when renaming cannot be completed.
Compared with the prior art, the invention has the beneficial effects that:
the method can automatically determine the characteristic data acquisition template, the naming structure and the data filing attribute according to the file attribute, and acquire the characteristic data of the electronic file according to the characteristic data acquisition template; and matching the collected characteristic data with a data archiving attribute, determining an archive archiving position, and archiving the electronic archive according to the archive archiving position, wherein the data archiving attribute comprises a data attribute and an archive archiving position. Therefore, the electronic files can be finely filed automatically according to the characteristic contents of the electronic files without the participation of workers, and the filing efficiency is high.
Drawings
Fig. 1 is a flowchart of an automatic acquisition and archiving method for electronic files.
FIG. 2 is a flow chart of determining a characteristic data collection template, a naming structure and data archiving attributes according to archive attributes in an automatic electronic archive collection and archiving method.
Fig. 3 is a flowchart of collecting the feature data of the electronic archive according to the feature data collecting template in the automatic collecting and archiving method for the electronic archive.
Fig. 4 is a flowchart of matching the collected characteristic data with the data filing attributes to determine the filing position of the file in the automatic collecting and filing method for electronic files.
FIG. 5 is a flow chart of generating file names according to naming structures in an automatic electronic file collection and archiving method.
Fig. 6 is a schematic structural diagram of an automatic electronic file collection and archiving system.
Fig. 7 is a schematic structural diagram of a related information determination module in an electronic archive automatic acquisition and archiving system.
Fig. 8 is a schematic structural diagram of a feature data acquisition module in an automatic electronic archive acquisition and archiving system.
Fig. 9 is a schematic structural diagram of an electronic archive filing module in an electronic archive automatic acquisition filing system.
Fig. 10 is a schematic structural diagram of an electronic file naming module in an electronic file automatic acquisition filing system.
Detailed Description
In order to make the objects, technical solutions and advantages of the present invention clearer, the present invention is described in further detail below with reference to the accompanying drawings and specific embodiments. It should be understood that the specific embodiments described herein are merely illustrative of the invention and are not intended to limit the invention.
Specific implementations of the present invention are described in detail below with reference to specific embodiments.
As shown in fig. 1, an embodiment of the present invention provides an automatic electronic archive collection and archiving method, including the following steps:
s100, identifying a file identification code of the electronic file, and determining the file attribute of the electronic file according to the file identification code, wherein the file identification code corresponds to the file attribute one by one;
s200, determining a characteristic data acquisition template, a naming structure and data filing attributes according to the file attributes;
s300, collecting the characteristic data of the electronic file according to the characteristic data collecting template;
s400, matching the collected characteristic data with a data archiving attribute, determining an archive archiving position, and archiving the electronic archive according to the archive archiving position, wherein the data archiving attribute comprises a data attribute and an archive archiving position;
s500, generating a file name according to the naming structure, and naming the filed electronic file according to the file name.
It should be noted that, at present, an electronic archive has replaced an original paper archive to become a main bearing mode of an archive, an archive system also correspondingly becomes a platform for managing the electronic archive, the existing archive system mainly uploads and classifies the electronic archive by workers manually, and the electronic archive of a large enterprise has many types including financial archives, personnel archives, product archives and the like, and needs to be subdivided according to specific contents of the electronic archive during archiving, so that the archiving task of the workers is heavy and the archiving efficiency is low.
In the embodiment of the invention, all electronic files in an enterprise are filled on the basis of a file template, that is, the structural layout of the electronic files of the same type is the same, a set area of a home page of each electronic file is marked with a file identification code, for example, the file identification code is printed on the lower left of the home page of the electronic file, when one electronic file needs to be filed, the file identification code on the lower left of the home page of the electronic file is automatically identified, the file attributes of the electronic file are determined according to the file identification code, the file identification codes correspond to the file attributes, the file attributes correspond to the file types, and the file attributes comprise financial files, personnel files, product files and the like. Finally, in order to facilitate subsequent retrieval of the electronic file, the file name is generated according to the naming structure, and the electronic file after filing is named according to the file name, so that the electronic file filing is more standardized.
As shown in fig. 2, as a preferred embodiment of the present invention, the step of determining the feature data collection template, the naming structure and the data archiving attribute according to the archive attribute specifically includes:
s201, inputting archive attributes into an archive information base, wherein the archive information base comprises all archive attributes, and a characteristic data acquisition template, a naming structure and data archiving attributes corresponding to each archive attribute;
and S202, outputting the characteristic data acquisition template, the naming structure and the data filing attribute corresponding to the archive attribute.
In the embodiment of the invention, an archive information base is established in advance, and the archive information base comprises all archive attributes, and the characteristic data acquisition template, the naming structure and the data filing attribute corresponding to each archive attribute, so that the corresponding characteristic data acquisition template, the naming structure and the data filing attribute can be directly obtained according to the archive attributes.
As shown in fig. 3, as a preferred embodiment of the present invention, the step of collecting the feature data of the electronic archive according to the feature data collection template specifically includes:
s301, determining a feature data project name and a feature data position according to a feature data acquisition template;
s302, determining a scanning identification area according to the position of the characteristic data;
and S303, scanning and identifying the content of the electronic file according to the scanning and identifying area, and reading data at the characteristic data item name as characteristic data when the characteristic data item name is identified.
In an embodiment of the present invention, the feature data acquisition template includes one or more feature data item names, each feature data item name corresponds to a feature data position, for example, the file attribute is an artifact file, the feature data item names of the artifact file are name, department, and working age, the feature data position corresponding to the name is a first page, a first line and a first column, the feature data position corresponding to the department is a first page, a first line and a second column, and the feature data position corresponding to the working age is a first page, a third line and a fourth column, and then a scanning identification area is determined according to the feature data positions, for example, the scanning identification area is a set range that is expanded around the feature data position as a center, and the set range is a fixed value set in advance, so that only data in the scanning identification area needs to be identified, when the feature data item name is identified, data at the feature data item name is read as feature data, for example, zhang filled in the name, an engineering part filled in the department, and 5 years filled in the working age are read as feature data.
As shown in fig. 4, as a preferred embodiment of the present invention, the step of matching the collected characteristic data with the data archiving attribute to determine the archive location specifically includes:
s401, matching the characteristic data with the data attributes in the data filing attributes, and determining the data attributes to which the characteristic data of the electronic file belongs;
s402, determining the archive homing position according to the data attribute, wherein the data attribute corresponds to the archive homing position one by one.
In an embodiment of the present invention, in order to perform more detailed filing and determine a specific filing position, the feature data needs to be matched with a data attribute in a data filing attribute, where the data filing attribute is composed of a data attribute and a file filing position, and for example, the data attribute in the data filing attribute of a personnel file includes: the production department-working age is 0-1 year, the production department-working age is 0-3 years, the production department-working age is more than 3 years, the engineering department-working age is 0-1 year, the engineering department-working age is 0-3 years, the engineering department-working age is more than 3 years, the research and development department-working age is 0-1 year, the research and development department-working age is 0-3 years, the research and development department-working age is more than 3 years, the quality department-working age is 0-1 year, the quality department-working age is 0-3 years, and the quality department-working age is more than 3 years, each data attribute is correspondingly provided with a file home position, and the characteristic data (the engineering department-working age is 5 years) is matched with the data attribute, so that the data attribute can be determined, the file home position is determined according to the data attribute, and the detailed filing of the electronic files is realized.
As shown in fig. 5, as a preferred embodiment of the present invention, the step of generating a file name according to the naming structure and naming the archived electronic file according to the file name specifically includes:
s501, generating a file name according to a naming structure, wherein the naming structure is composed of file attributes and feature data item names, and the feature data item names in the naming structure are replaced by corresponding feature data;
s502, renaming the filed electronic file according to the file name;
and S503, when renaming cannot be completed, generating reminding information, and sending the reminding information to the staff account.
In the embodiment of the present invention, in order to facilitate subsequent retrieval of an electronic file, the electronic file after filing needs to be renamed, a naming structure is composed of a file attribute and a feature data item name, and the feature data item name in the naming structure is replaced by corresponding feature data, for example, the naming structure is: obtaining the file name of the electronic file by file attribute-name-department-working age: in addition, when renaming cannot be completed, reminding information is generated and sent to an account number of a worker to indicate that the file name is used and the worker needs to manually process the file name.
As shown in fig. 6, an embodiment of the present invention further provides an electronic archive automatic acquisition and archiving system, where the system includes:
the file identification code determining module 100 is used for identifying a file identification code of the electronic file, determining the file attribute of the electronic file according to the file identification code, wherein the file identification code corresponds to the file attribute one by one;
the related information determining module 200 is used for determining a characteristic data acquisition template, a naming structure and data filing attributes according to the file attributes;
the characteristic data acquisition module 300 is used for acquiring characteristic data of the electronic file according to the characteristic data acquisition template;
the electronic archive filing module 400 is used for matching the collected characteristic data with the archive data attribution, determining an archive filing position, and filing the electronic archive according to the archive filing position, wherein the archive data attribution comprises the data attribution and the archive filing position;
the electronic file naming module 500 is configured to generate a file name according to the naming structure, and name the archived electronic file according to the file name.
In the embodiment of the invention, all electronic files in an enterprise are filled on the basis of a file template, that is, the structural layout of the electronic files of the same type is the same, a set area of a home page of each electronic file is marked with a file identification code, for example, the file identification code is printed on the lower left of the home page of the electronic file, when one electronic file needs to be filed, the file identification code on the lower left of the home page of the electronic file is automatically identified, the file attributes of the electronic file are determined according to the file identification code, the file identification codes correspond to the file attributes, the file attributes correspond to the file types, and the file attributes comprise financial files, personnel files, product files and the like. Finally, in order to facilitate subsequent retrieval of the electronic file, the file name is generated according to the naming structure, and the electronic file after filing is named according to the file name, so that the electronic file filing is more standardized.
As shown in fig. 7, as a preferred embodiment of the present invention, the related information determining module 200 includes:
the archive attribute input unit 201 is used for inputting archive attributes into an archive information base, wherein the archive information base comprises all archive attributes, and a characteristic data acquisition template, a naming structure and data archiving attributes corresponding to each archive attribute;
and the related information output unit 202 is configured to output the feature data acquisition template, the naming structure, and the data archiving attribute corresponding to the archive attribute.
As shown in fig. 8, as a preferred embodiment of the present invention, the feature data acquisition module 300 includes:
a name position determining unit 301, configured to determine a feature data item name and a feature data position according to the feature data acquisition template;
an identification area determination unit 302 for determining a scanning identification area according to the feature data position;
a feature data determining unit 303, configured to perform scan recognition on the content of the electronic archive according to the scan recognition area, and when the feature data item name is recognized, read the data at the feature data item name as feature data.
As shown in fig. 9, as a preferred embodiment of the present invention, the electronic archive filing module 400 comprises:
a data attribute matching unit 401, configured to match the feature data with a data attribute in the data archiving attribute, and determine a data attribute to which the feature data of the electronic archive belongs;
a gear-returning position determining unit 402, configured to determine a file-returning position according to the data attribute, where the data attribute corresponds to the file-returning position one to one.
As shown in fig. 10, as a preferred embodiment of the present invention, the electronic file naming module 500 includes:
a file name generating unit 501, configured to generate a file name according to a naming structure, where the naming structure is composed of a file attribute and a feature data item name, and the feature data item name in the naming structure is replaced by corresponding feature data;
an electronic file naming unit 502 for renaming the filed electronic file according to the file name;
and a reminding information sending unit 503, configured to generate reminding information and send the reminding information to the staff account when renaming cannot be completed.
The present invention has been described in detail with reference to the preferred embodiments thereof, and it should be understood that the present invention is not limited thereto, but includes any modifications, equivalents, and improvements within the spirit and scope of the present invention.
It should be understood that, although the steps in the flowcharts of the embodiments of the present invention are shown in sequence as indicated by the arrows, the steps are not necessarily performed in sequence as indicated by the arrows. The steps are not performed in the exact order shown and described, and may be performed in other orders, unless explicitly stated otherwise. Moreover, at least a portion of steps in various embodiments may include multiple sub-steps or multiple stages that are not necessarily performed at the same time, but may be performed at different times, and the order of performance of the sub-steps or stages is not necessarily sequential, but may be performed alternately or alternatingly with other steps or at least a portion of sub-steps or stages of other steps.
It will be understood by those skilled in the art that all or part of the processes of the methods of the embodiments described above may be implemented by a computer program, which may be stored in a non-volatile computer readable storage medium, and when executed, may include the processes of the embodiments of the methods described above. Any reference to memory, storage, database or other medium used in the embodiments provided herein can include non-volatile and/or volatile memory. Non-volatile memory can include read-only memory (ROM), programmable ROM (PROM), electrically Programmable ROM (EPROM), electrically Erasable Programmable ROM (EEPROM), or flash memory. Volatile memory can include Random Access Memory (RAM) or external cache memory. By way of illustration and not limitation, RAM is available in a variety of forms such as Static RAM (SRAM), dynamic RAM (DRAM), synchronous DRAM (SDRAM), double Data Rate SDRAM (DDRSDRAM), enhanced SDRAM (ESDRAM), synchronous Link DRAM (SLDRAM), rambus (Rambus) direct RAM (RDRAM), direct Rambus Dynamic RAM (DRDRAM), and Rambus Dynamic RAM (RDRAM), among others.
Other embodiments of the disclosure will be apparent to those skilled in the art from consideration of the specification and practice of the disclosure herein. This application is intended to cover any variations, uses, or adaptations of the disclosure following, in general, the principles of the disclosure and including such departures from the present disclosure as come within known or customary practice within the art to which the disclosure pertains. It is intended that the specification and examples be considered as exemplary only, with a true scope and spirit of the disclosure being indicated by the following claims.

Claims (6)

1. An automatic electronic archive collecting and archiving method is characterized by comprising the following steps:
identifying a file identification code of the electronic file, determining the file attribute of the electronic file according to the file identification code, wherein the file identification code corresponds to the file attribute one by one;
determining a characteristic data acquisition template, a naming structure and data filing attributes according to the file attributes;
collecting the characteristic data of the electronic file according to the characteristic data collecting template;
matching the collected characteristic data with a data archiving attribute, determining an archive archiving position, and archiving the electronic archive according to the archive archiving position, wherein the data archiving attribute comprises a data attribute and an archive archiving position;
generating a file name according to the naming structure, and naming the filed electronic file according to the file name;
wherein, the step of carrying out the collection of characteristic data to the electronic file according to the characteristic data acquisition template specifically includes: determining feature data item names and feature data positions according to a feature data acquisition template, wherein the feature data acquisition template comprises one or more feature data item names, and each feature data item name corresponds to a feature data position; determining a scanning identification area according to the position of the characteristic data; scanning and identifying the content of the electronic file according to the scanning and identifying area, and reading data at the characteristic data item name as characteristic data when the characteristic data item name is identified;
the step of matching the collected characteristic data with the data filing attributes and determining the filing and archiving position specifically comprises the following steps: matching the characteristic data with data attributes in data filing attributes, wherein the data filing attributes comprise data attributes and file returning positions, and determining the data attributes to which the characteristic data of the electronic file belong; and determining the file home position according to the data attributes, wherein the data attributes correspond to the file home position one to one.
2. The method for automatically collecting and archiving an electronic archive according to claim 1, wherein the step of determining a feature data collection template, a naming structure, and a data archiving attribute according to the archive attribute specifically comprises:
inputting the file attributes into a file information base, wherein the file information base comprises all file attributes, and a characteristic data acquisition template, a naming structure and a data filing attribute corresponding to each file attribute;
and outputting the characteristic data acquisition template, the naming structure and the data filing attribute corresponding to the archive attribute.
3. The method as claimed in claim 1, wherein the step of generating a file name according to the naming structure and naming the filed electronic file according to the file name comprises:
generating a file name according to a naming structure, wherein the naming structure is composed of file attributes and feature data item names, and the feature data item names in the naming structure are replaced by corresponding feature data;
renaming the filed electronic file according to the file name;
and when the renaming cannot be completed, generating reminding information and sending the reminding information to the staff account.
4. An electronic archive automatic acquisition archiving system, characterized in that the system comprises:
the file identification code determining module is used for identifying the file identification code of the electronic file and determining the file attribute of the electronic file according to the file identification code, and the file identification code corresponds to the file attribute one by one;
the related information determining module is used for determining a characteristic data acquisition template, a naming structure and data filing attributes according to the file attributes;
the characteristic data acquisition module is used for acquiring the characteristic data of the electronic file according to the characteristic data acquisition template;
the electronic archive filing module is used for matching the collected characteristic data with the archive filing attributes of the data, determining the archive filing position, and filing the electronic archive according to the archive filing position, wherein the archive filing attributes of the data comprise the data attributes and the archive filing position;
the electronic file naming module is used for generating a file name according to the naming structure and naming the filed electronic file according to the file name;
wherein, the characteristic data acquisition module comprises: the name position determining unit is used for determining feature data item names and feature data positions according to a feature data acquisition template, the feature data acquisition template comprises one or more feature data item names, and each feature data item name corresponds to a feature data position; the identification area determining unit is used for determining a scanning identification area according to the position of the characteristic data; the characteristic data determining unit is used for scanning and identifying the content of the electronic file according to the scanning and identifying area, and reading data at the name of the characteristic data item as characteristic data when the name of the characteristic data item is identified;
wherein the electronic archive filing module comprises: the data attribute matching unit is used for matching the characteristic data with the data attributes in the data filing attributes, the data filing attributes are composed of data attributes and file returning positions, and the data attributes to which the characteristic data of the electronic file belong are determined; and the file-home position determining unit is used for determining the file-home position according to the data attributes, and the data attributes correspond to the file-home positions one by one.
5. The system of claim 4, wherein the related information determining module comprises:
the system comprises a file attribute input unit, a file information base and a file attribute output unit, wherein the file attribute input unit is used for inputting file attributes into the file information base, and the file information base comprises all file attributes and a characteristic data acquisition template, a naming structure and a data filing attribute which correspond to each file attribute;
and the related information output unit is used for outputting the characteristic data acquisition template, the naming structure and the data filing attribute corresponding to the archive attribute.
6. The system of claim 4, wherein the electronic file naming module comprises:
the system comprises a file name generating unit, a file name generating unit and a file name generating unit, wherein the file name generating unit is used for generating a file name according to a naming structure, the naming structure consists of a file attribute and a feature data item name, and the feature data item name in the naming structure is replaced by corresponding feature data;
the electronic file naming unit is used for renaming the filed electronic file according to the file name;
and the reminding information sending unit is used for generating reminding information and sending the reminding information to the staff account when renaming cannot be completed.
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