WO2024029928A1 - Procédé de gestion de calendrier de réunion - Google Patents

Procédé de gestion de calendrier de réunion Download PDF

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Publication number
WO2024029928A1
WO2024029928A1 PCT/KR2023/011339 KR2023011339W WO2024029928A1 WO 2024029928 A1 WO2024029928 A1 WO 2024029928A1 KR 2023011339 W KR2023011339 W KR 2023011339W WO 2024029928 A1 WO2024029928 A1 WO 2024029928A1
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WIPO (PCT)
Prior art keywords
meeting
proposal
screen
proposer
time
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PCT/KR2023/011339
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English (en)
Korean (ko)
Inventor
조영현
Original Assignee
주식회사 위멧닷컴
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Publication of WO2024029928A1 publication Critical patent/WO2024029928A1/fr

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    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
    • G06Q10/00—Administration; Management
    • G06Q10/10—Office automation; Time management
    • G06Q10/109—Time management, e.g. calendars, reminders, meetings or time accounting
    • G06Q10/1093—Calendar-based scheduling for persons or groups
    • G06Q10/1095—Meeting or appointment
    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06F—ELECTRIC DIGITAL DATA PROCESSING
    • G06F16/00—Information retrieval; Database structures therefor; File system structures therefor
    • G06F16/20—Information retrieval; Database structures therefor; File system structures therefor of structured data, e.g. relational data
    • G06F16/23—Updating
    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06F—ELECTRIC DIGITAL DATA PROCESSING
    • G06F3/00—Input arrangements for transferring data to be processed into a form capable of being handled by the computer; Output arrangements for transferring data from processing unit to output unit, e.g. interface arrangements
    • G06F3/01—Input arrangements or combined input and output arrangements for interaction between user and computer
    • G06F3/048—Interaction techniques based on graphical user interfaces [GUI]
    • G06F3/0481—Interaction techniques based on graphical user interfaces [GUI] based on specific properties of the displayed interaction object or a metaphor-based environment, e.g. interaction with desktop elements like windows or icons, or assisted by a cursor's changing behaviour or appearance
    • G06F3/0482—Interaction with lists of selectable items, e.g. menus
    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06F—ELECTRIC DIGITAL DATA PROCESSING
    • G06F3/00—Input arrangements for transferring data to be processed into a form capable of being handled by the computer; Output arrangements for transferring data from processing unit to output unit, e.g. interface arrangements
    • G06F3/01—Input arrangements or combined input and output arrangements for interaction between user and computer
    • G06F3/048—Interaction techniques based on graphical user interfaces [GUI]
    • G06F3/0484—Interaction techniques based on graphical user interfaces [GUI] for the control of specific functions or operations, e.g. selecting or manipulating an object, an image or a displayed text element, setting a parameter value or selecting a range
    • G06F3/04842—Selection of displayed objects or displayed text elements
    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
    • G06Q10/00—Administration; Management
    • G06Q10/10—Office automation; Time management
    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
    • G06Q10/00—Administration; Management
    • G06Q10/10—Office automation; Time management
    • G06Q10/109—Time management, e.g. calendars, reminders, meetings or time accounting
    • G06Q10/1091—Recording time for administrative or management purposes

Definitions

  • the present invention relates to a method for managing a meeting schedule.
  • the email recipient When proposing a meeting via email, include information about the proposed meeting date and location in the email. In response to this, the email recipient responds via email with the meeting date and time and whether the meeting is possible at the meeting location. If the meeting is not possible at the relevant meeting date and time and location, you can reply that the meeting is not possible, or write a new meeting date and location. The meeting schedule confirmed in this way is recorded and stored in each participant's file.
  • the purpose of the present invention is to provide a meeting schedule management method that facilitates the proposal and acceptance of meetings between parties wishing to meet, and allows simple and easy management of confirmed meeting schedules.
  • the present invention provides a meeting schedule management method, which allows a meeting proposer to input meeting proposal information including information about the meeting other party and transmit the meeting proposal through a meeting proposal screen.
  • the meeting party can enter the meeting date and time and place and decide whether to accept the sent meeting proposal.
  • a meeting schedule management method is provided, including updating a meeting schedule database of a meeting proposer based on the meeting other party accepting the meeting proposal.
  • the meeting proposal information further includes the meeting date and time and meeting location. If the meeting proposer sends the meeting proposal by directly entering the desired meeting date and time and meeting location through the meeting proposal screen, the meeting proposer is displayed on the meeting acceptance screen. The directly entered meeting date and time and meeting location are displayed, and if the meeting other party accepts the meeting proposal through the meeting acceptance screen, the meeting schedule database can be updated.
  • the meeting acceptance screen displays the meeting date and time and meeting location where the meeting proposer can meet, and If the meeting other party selects one of the possible meeting dates and times and meeting locations through the acceptance screen, the meeting schedule database may be updated.
  • the present invention provides a computer-readable recording medium recording a program for executing the above meeting schedule management method on a computer.
  • the present invention provides a program stored in a recording medium to execute the above meeting schedule management method on a computer.
  • a meeting schedule management method that can conveniently propose and accept meetings between parties wishing to meet, and can simply and easily manage a confirmed meeting schedule.
  • Figure 1 is an example of the main screen provided by a meeting schedule management service providing site.
  • Figure 2 is an example of a database required to execute a meeting schedule management method according to an embodiment of the present invention.
  • Figure 3 is an example of a meeting proposal screen for members where members can propose a meeting to members.
  • Figure 4 is an example of a meeting acceptance screen provided to the meeting counterpart.
  • Figure 5 is an example of a meeting proposal screen for non-members where members can propose a meeting to non-members.
  • Figure 6 is an example of a meeting change proposal screen.
  • Figure 7 is an example of a meeting result input screen.
  • Figure 8 is a flowchart of a meeting schedule management method according to an embodiment of the present invention.
  • Figure 9 is a configuration diagram of a meeting schedule management device according to an embodiment of the present invention.
  • the method according to this embodiment can be implemented in the form of a program or app by known programming tools such as C, Java, and Python. These apps or programs can run on mobile devices such as mobile phones or non-mobile devices such as PCs.
  • these methods may be executed by a server device, these methods may be executed by a client device, or these methods may be executed through cooperation between the server device and the client device.
  • Mobile devices, non-mobile devices, server devices, and client devices may be collectively referred to as computers in this specification.
  • these apps or programs may be provided to people who have registered as members of a specific site (for example, a site that provides a meeting schedule management service).
  • a person who has registered as a member can execute the method according to this embodiment by downloading a program or app from this site or a download-only site to his or her computer and executing it.
  • Each means of the device according to this embodiment is implemented by cooperation between computer components such as CPU and memory elements (ROM, RAM, etc.).
  • the meeting schedule management method assumes that a member of a site that provides a meeting schedule management service uses the meeting schedule management service using the site. Additionally, it is assumed that the meeting schedule management method according to this embodiment is a method of managing a meeting schedule for a specific event (eg, a specific conference) held during a fixed period.
  • a specific event eg, a specific conference
  • Figure 1 shows an example of the main screen 10 provided by a meeting schedule management service providing site.
  • a member can select to propose a meeting to a member, a member can select to propose a meeting to a non-member, or a member can select to propose a meeting change to a member or a non-member.
  • Figure 2 shows a database required to execute a meeting schedule management method according to an embodiment of the present invention.
  • the meeting counterpart database 21 may include a name field, an affiliation field, a contact information field, and a meeting number field.
  • the name, affiliation, and contact information of the meeting counterpart are recorded in the name field, affiliation field, and contact field, respectively.
  • the number of meetings field records the number of meetings held so far between the meeting proposer and the meeting party.
  • the meeting number field is configured to increase by 1 as the meeting result is entered, for example, through a meeting result input screen described later.
  • the meeting schedule database 22 may include a name field, an affiliation field, a contact information field, a meeting date field, a meeting location field, and a status field.
  • the meeting schedule database 22 is a database for recording the meeting proposal status of the meeting proposer.
  • the meeting schedule database 22 records the meeting schedule of the meeting proposer for a predetermined period.
  • the name, affiliation, and contact information of the meeting counterpart are recorded in the name field, affiliation field, and contact field, respectively.
  • the meeting date and time field and the meeting location field record the meeting date and meeting location proposed by the meeting proposer to the meeting other party.
  • the status field records the meeting status between the meeting proposer and the meeting party. In the status field, values such as 'possible', 'proposing', and 'confirmed' are recorded.
  • a meeting proposer proposes a meeting to a random meeting partner through a meeting proposal screen described later
  • data is recorded in each field of the meeting schedule database 22 according to the proposed content.
  • the status field is recorded as ‘proposing’.
  • the meeting other party accepts the meeting proposer's meeting through the meeting acceptance screen described later, the status field is updated to 'confirmed'.
  • the meeting date and time database 23 includes a meeting available date and time field and a status field.
  • the date and time when a meeting is available is recorded in the meeting date and time field.
  • values such as 'possible', 'offering', and 'confirmed' are recorded regarding the associated meeting availability date and time.
  • the meeting proposer can directly enter the available meeting date and time, or click the 'Setting' button to automatically set the meeting available date and time. For example, in settings, if you enter the meeting start time, meeting end time, meeting conduct time, and meeting interval time, the meeting availability date and time are automatically filled in the meeting availability field.
  • the meeting start time refers to the start time at which the meeting proposer can first hold a meeting in relation to the event.
  • the meeting end time refers to the end time at which the meeting proposer can last hold a meeting in relation to the event. For example, a specific event will be held from February 3 to February 5, 2022, and the meeting proposer can meet starting at 3:00 PM on February 2, 2022 and ending at 11:00 AM on February 5, 2022.
  • the meeting start time will be 3 PM on February 2, 2022, and the meeting end time will be 11 AM on February 5, 2022.
  • the meeting performance time refers to the time the meeting is conducted (eg, 1 hour), and the meeting interval time refers to the break time between meetings (eg, 30 minutes).
  • the status field is initially set to 'possible', and then the value of the status field is updated depending on whether the meeting is proposed or confirmed. For example, when a meeting proposer proposes a meeting to a random meeting partner through the meeting proposal screen described later, the status field associated with the available meeting date and time is updated to 'proposing'. Additionally, if the meeting respondent accepts the meeting proposal of the meeting proposer through the meeting acceptance screen described later, the status field is updated to 'confirmed'.
  • the meeting location database 24 includes a meeting location field.
  • the meeting location field records the meeting location that the meeting proposer would like to suggest.
  • Figure 3 shows a meeting proposal screen 31 for members where members can propose a meeting to members.
  • FIG. 4 shows a meeting acceptance screen 32 provided to the meeting other party when a meeting is proposed through the meeting proposal screen 31.
  • the member-targeted meeting proposal screen 31 provides a plurality of input windows for members who propose meetings to input meeting proposal information.
  • Meeting proposal information may include events, information about meeting parties, meeting date and time, meeting location, comments, etc.
  • Information about the meeting other party may include the meeting other party's name, affiliation, and contact information (eg, email).
  • the Mitang proposer enters an event (e.g., the name of the conference to participate in) through the 'event' input window 311, and enters information about the meeting opponent (name, email, etc.) through the 'meeting partner' input window 312. .
  • an event e.g., the name of the conference to participate in
  • information about the meeting opponent e.g., email, etc.
  • a 'search' button (312-1) and a 'direct input' button (312-2) may be provided on the right side of the 'Mitang counterpart' input window 312. If the meeting proposer wishes to directly enter all information about the meeting counterpart, click the 'Direct Input' button (312-2). If you click the 'Search' button 312-1 after entering at least some of the information about the meeting other party, a list of meeting other parties corresponding to the entered information is listed. The search is performed by extracting a list of meeting partners that meet the search conditions from the meeting partner database 21, which includes information on a plurality of meeting partners.
  • This list may be provided in the form of a pop-up window.
  • information about the meeting partner is automatically displayed in the 'Meeting Partner' input window 312.
  • the name, affiliation, and contact information e.g., email
  • the meeting proposer can input the meeting date and time and meeting location through the 'meeting date and time' input window 313 and the 'meeting location' input window 314. At this time, the meeting proposer can enter both the meeting date and time and the meeting location, enter only one of them, or enter neither.
  • the 'Suggest' button 320 after entering at least one of the meeting date and time and meeting location, at least one of the meeting date and time and meeting location is displayed on the meeting acceptance screen 32 to be provided to the meeting other party. .
  • the 'Suggestion' button is clicked without the meeting place being entered, the 'meeting place' input box 324 of the meeting acceptance screen 32 will show that a meeting is possible within the meeting place database 24. The meeting location is automatically displayed.
  • the 'Meeting date and time' input box 323 of the meeting acceptance screen 32 will display a list of possible meeting options within the meeting date and time database 23.
  • the meeting date and time is automatically displayed in the status (i.e., the status field of the meeting date and time database 23 is 'possible').
  • the 'Meeting location' input box (324) on the meeting acceptance screen (32) displays the meeting location database (24).
  • the meeting place in this possible state is automatically displayed, and in the 'meeting date and time' input box 323 of the meeting acceptance screen 32, the meeting is available in the meeting date and time database 23 (i.e., in the meeting date and time database)
  • the meeting date and time (with the status field set to 'Available for suggestion') is automatically displayed.
  • the meeting proposer can enter a message that he or she wants to convey to the meeting other party.
  • 'Comment' can be sent together when a link to access the meeting acceptance screen 32 is sent to the meeting other party by email or direct message (DM).
  • the meeting date and time database 23 is updated. For example, the status field that was in the 'possible' state is updated to 'proposing'. Additionally, the meeting proposer's meeting schedule database 22 is updated.
  • the meeting acceptance screen (32) is sent to the meeting other party's contact information (e.g., email) and direct message (DM) provided by the meeting schedule management service provider site. ) will be sent a link to access.
  • the meeting other party's contact information e.g., email
  • DM direct message
  • the meeting party can access the meeting acceptance screen 32 by clicking on the link received by email or DM, and can select the meeting date and time and meeting location through the meeting acceptance screen 32.
  • the event, meeting date and time, meeting location, etc. entered by the meeting proposer through the meeting proposal screen 31 for members are displayed in the event input window 321, date and time input window 323, and meeting location. It is displayed in the input window 324, etc.
  • the meeting proposer input window 322 displays information about the meeting proposer (name, email, etc.).
  • the 'Meeting date and time' input window (323) on the meeting acceptance screen (32) displays the meeting date and time.
  • the meeting date and time are automatically displayed in the date and time database 23 when the meeting is available (i.e., the status field of the meeting date database 23 is 'possible'). Therefore, the meeting partner can select one of the displayed meeting dates and times. The same goes for the meeting location.
  • the 'Suggest' button is clicked with a specific meeting date and time entered through the member-targeted meeting proposal screen (31), the 'Meeting date and time' input box (323) on the meeting acceptance screen (32) shows the specific meeting date and time. Date and time are displayed. In this state, when the meeting counterpart clicks the confirm button 325, the meeting is confirmed at a specific meeting date and time. If a specific meeting date and time is to be changed, the meeting other party clicks the meeting date and time input window (323). Then, the meeting date and time when the meeting proposer is available for meeting is automatically displayed in the meeting date and time input window 323. The meeting partner can select one of the meeting dates and times displayed like this. The same goes for the meeting location.
  • the meeting other party selects the meeting date and time, meeting location, etc. through the meeting acceptance screen 32 and then clicks the confirm button 325, the meeting between the meeting proposer and the meeting other party is confirmed.
  • the status field of the meeting schedule database 22 and the meeting date database 23 is updated to 'confirmed'.
  • Figure 5 shows a screen 41 for suggesting meetings for non-members.
  • a screen 41 for suggesting a meeting for non-members is provided.
  • the screen 41 for proposing a meeting for non-members is substantially the same as the screen 31 for proposing a meeting for members, except that information about the meeting other party cannot be searched. That is, the search button 312-1 provided in the meeting proposal screen 31 for members is not provided in the screen 41 for suggesting meetings for non-members.
  • the meeting proposer can propose a meeting to a non-member through the meeting proposal screen 41 for non-members in the same manner as through the meeting proposal screen 31 for members.
  • a link to access the meeting acceptance screen 32 is delivered to the non-member via email, etc.
  • a non-member who has received a meeting proposal clicks on the link he or she can access the meeting acceptance screen 32 and confirm the meeting through it.
  • the method by which a non-member confirms a meeting is the same as the method by which the other party, who is a member, confirms the meeting when a member proposes a meeting to a member.
  • the related database is updated, similar to when a meeting is proposed to a member and the member accepts the meeting.
  • Figure 6 shows a meeting change proposal screen 51.
  • the meeting change meeting button (103) On the main screen.
  • the meeting change button 103 When the meeting change button 103 is clicked, the meeting change proposal screen 51 is provided.
  • the meeting proposer can change the already proposed meeting schedule and propose changes through the meeting change proposal screen 51.
  • a meeting schedule 513 matching the search conditions is displayed below.
  • the search is done in the meeting schedule database 22.
  • Data matching the search conditions are extracted from the meeting schedule database 22 and displayed on the meeting change proposal screen 51.
  • Data corresponding to each field of the searched meeting schedule 513 is displayed below it. That is, information about the meeting partner (name, email, etc.), events, meeting date and time, meeting location, etc. are displayed as shown in FIG. 6.
  • the meeting proposer may click the simple change request button (514) after leaving at least one of the meeting date and time and meeting location blank, or change at least one of the meeting date and time and meeting location and click the Propose Change button (515). It may be possible.
  • buttons 514 and 515 are clicked, the meeting other party is provided with a meeting acceptance screen 32 including the changed meeting schedule. Therefore, the meeting counterpart can confirm the meeting change by clicking the confirm button 325 for the changed meeting schedule through the meeting acceptance screen 32.
  • Figure 7 shows a meeting result input screen 61.
  • the meeting proposer enters the meeting results through the meeting result input screen 61.
  • the meeting result input button 611 on the meeting result input screen 61 is clicked, data from the meeting schedule database 22 is displayed on the screen.
  • a meeting result input window is displayed as shown.
  • the meeting result input window displays events, information about meeting parties, meeting date and time, and meeting location. Additionally, a comment input window is provided as a result of the meeting. The meeting proposer can freely enter the meeting results through the meeting result comment input window.
  • a computer program implementing the meeting schedule management method according to an embodiment of the present invention may be stored in a computer-readable recording medium.
  • Recording media include RAM (Random Access Memory), ROM (Read Only Memory), EPROM (Erasable Programmable ROM), EEPROM (Electrically Erasable Programmable ROM), Flash Memory, hard disk, removable disk, CD-ROM, Alternatively, it may be any type of computer-readable recording medium well known in the art to which the present invention pertains. Additionally, recording media may include communication media.
  • Figure 8 shows a flowchart of a meeting schedule management method according to an embodiment of the present invention.
  • step S701 a screen for meeting suggestions is provided.
  • the Mitang proposer enters meeting proposal information including information about the meeting other party through the meeting proposal screen.
  • the entered meeting proposal information is sent to the meeting other party.
  • step S702 the meeting schedule database is updated based on the meeting proposal being sent.
  • the meeting schedule database records the meeting schedule of the meeting proposer for a predetermined period of time.
  • step S703 the meeting other party enters the meeting date and time and meeting location through the meeting acceptance screen on which information about the meeting proposer is displayed and decides whether or not to accept the transmitted meeting proposal, through the meeting proposal screen.
  • a screen for accepting a meeting is provided based on the transmission of the meeting proposal.
  • step S704 the meeting proposer's meeting schedule database is updated based on the meeting other party accepting the meeting proposal.
  • Figure 9 shows a configuration diagram of a meeting schedule management device according to an embodiment of the present invention.
  • the meeting schedule management device 70 includes a database management means 71, a screen provision means 72, and a control means 73.
  • the database management means 71 manages updates, etc. of various databases shown in FIG. 2.
  • Screen provision means include the main screen (10), a meeting proposal screen (31) for members, a meeting acceptance screen (32), a meeting proposal screen (41) for non-members, a meeting change proposal screen (51), and a meeting result input screen. (61) is provided.
  • the control means 73 controls the operations of the screen providing means 72 and the database number management means 71.
  • modules may include hardware, software, or a combination thereof to perform various functions corresponding to the module, as described in more detail below.

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Abstract

Est divulgué un procédé de gestion d'un calendrier de réunion, le procédé comprenant les étapes consistant à : fournir un écran d'une proposition de réunion de telle sorte qu'un initiateur de réunion peut saisir des informations de proposition de réunion comprenant des informations concernant une contrepartie de réunion et transmettre la proposition de réunion par l'intermédiaire de l'écran de proposition de réunion ; mettre à jour une base de données de calendrier de réunion sur la base du fait que la proposition de réunion a été transmise, la base de données de calendrier de réunion ayant, enregistré en son sein, un calendrier de réunion destiné à l'initiateur de réunion pendant une période de temps prédéterminée ; fournir un écran d'acceptation de réunion dans lequel des informations concernant l'initiateur de réunion sont affichées, sur la base de la transmission de la proposition de réunion par l'intermédiaire de l'écran de proposition de réunion, de telle sorte que la contrepartie de réunion peut saisir une date et une heure de réunion et un lieu de réunion, et déterminer s'il faut accepter la proposition de réunion transmise par l'intermédiaire de l'écran d'acceptation de réunion ; et sur la base du fait que la contrepartie de réunion accepte la proposition de réunion, mettre à jour la base de données de calendrier de réunion de l'initiateur de réunion.
PCT/KR2023/011339 2022-08-02 2023-08-02 Procédé de gestion de calendrier de réunion WO2024029928A1 (fr)

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KR1020220095789A KR20240018034A (ko) 2022-08-02 2022-08-02 미팅 스케줄 관리 방법
KR10-2022-0095789 2022-08-02

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KR20180135835A (ko) * 2018-12-13 2018-12-21 주식회사 아이스카이 행사 관리 방법 및 장치

Patent Citations (5)

* Cited by examiner, † Cited by third party
Publication number Priority date Publication date Assignee Title
KR20080059464A (ko) * 2005-10-25 2008-06-27 퀄컴 인코포레이티드 지능형 회의 스케줄러
KR20090041105A (ko) * 2007-10-23 2009-04-28 주식회사 영전 회의 안내 시스템 및 방법
KR20150046954A (ko) * 2013-10-23 2015-05-04 김분희 미팅 스케줄링 방법 및 시스템
KR20160119435A (ko) * 2016-09-30 2016-10-13 에스케이플래닛 주식회사 모임 운용 지원 시스템 및 방법과, 이를 지원하는 모임 운용 지원 장치 및 단말기
KR20180135835A (ko) * 2018-12-13 2018-12-21 주식회사 아이스카이 행사 관리 방법 및 장치

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