TWM625073U - Attendance management system - Google Patents

Abstract

The attendance management system has an attendance management device, a plurality of employee electronic devices and a logistic system that stores a plurality of employee data. Each employee data includes employee leave data, employee work overtime data and employee clock-in data. The attendance management device analyses the employee leave data, employee work overtime data and employee clock-in data to generate a clock-out reminder message to send to the corresponding employee's electronic device to remind the employee.

Description

Dispatch management system

This work is about a duty system, and especially a duty system with reminder function.

Traditionally, in order to accurately grasp the time of employees' on-duty and off-duty attendance so as to facilitate salary settlement, business owners have set up employee check-in and punch-in equipment, allowing employees to check in by hand, card-in clock or proximity card. , get off work attendance management.

However, the above method often encounters some shortcomings in practical application. If some employees forget to clock in or clock in after get off work, it will cause inconvenience in clocking and attendance management. For example, suppose a company is located in Taipei and its stipulated off-duty time is 6:00 PM, but an employee fails to clock in because he is busy at work or forgets to set the alarm clock, which makes the employee violate the attendance-related regulations, but because the employee actually It is just that the failure to clock in does not violate the relevant regulations on attendance, so the general affairs and human resources departments must confirm the actual off-duty time of the employee afterwards, so as to avoid damage to the rights of the employee and cause additional burden.

Therefore, how to provide an effective duty management system has become an important subject.

An embodiment of the present case provides a duty management system, comprising: a duty management device; a plurality of employee electronic devices connected to the duty management device in communication; and a logistics system connected to the duty management device by communication To store a plurality of pieces of employee data, each of which includes at least daily employee leave, overtime and punch-in data, wherein the duty management device captures the daily employee's leave, overtime and punch-in data for analysis, to generate a punch-in reminder message, and transmit the punch-in reminder message to the corresponding employee electronic device among the employee electronic devices to remind the punch-in.

In some embodiments, the employee electronic device includes a plurality of mobile electronic devices.

In some embodiments, the logistics system is further used to generate a promotional message.

In some embodiments, the duty management device simultaneously transmits the promotion message and the punch-in reminder message to the employee electronic devices.

In some embodiments, the duty management device further includes: a retrieval device for periodically accessing the daily employee's leave, overtime and punch-in data from the logistics system; and a processor coupled to the retrieval device , which is used for analyzing the content of the daily employee's leave, overtime and punching data captured by the extractor to generate the punching reminder message.

In some embodiments, the duty management device further includes a communication element coupled to the processor for transmitting the punch-in reminder message to the employee electronic devices.

In some embodiments, the duty management device further includes an export report host for generating a report file to record employee punch-in data.

In some embodiments, the duty management device is an application installed on the employee electronic devices.

In some embodiments, the duty management device transmits the punch-in reminder message to a corresponding employee electronic device among the employee electronic devices before a punch-in time to remind the punch-in.

In some embodiments, the duty management device transmits the punch-in reminder message to the corresponding employee electronic device among the employee electronic devices after a punch-in time to remind the punch-in.

Therefore, according to the technical content of this case, the errand management system can remind employees when they have not punched in or need to punch in, which can prevent employees from not punching in due to busy work, resulting in the additional burden of the general affairs and human resources departments having to perform a second confirmation afterwards. . In addition, the errand management system in this case is also integrated with the logistics system of the factory, which can simultaneously issue important promotional messages of the company to employees when reminding to punch in.

The following will clearly illustrate the spirit of this case with drawings and detailed descriptions. Anyone with ordinary knowledge in the technical field who understands the embodiments of this case can make changes and modifications by using the techniques taught in this case, which does not deviate from the principles of this case. spirit and scope.

The language used herein is for the purpose of describing particular embodiments and is not intended to be limiting. The singular forms such as "a", "the", "the", "this" and "the", as used herein, also include the plural forms.

As used herein, "coupling" or "connection" may refer to two or more elements or devices in direct physical contact with each other, or in indirect physical contact with each other, and may also refer to two or more elements or devices with each other action or action.

The terms "comprising", "including", "having", "containing", etc. used in this document are all open-ended terms, meaning including but not limited to.

As used herein, "and/or" includes any and all combinations of the stated things.

Regarding the terms (terms) used in this article, unless otherwise specified, they usually have the ordinary meaning of each term used in this field, in the content of this case and in the special content. Certain terms used to describe the present case are discussed below or elsewhere in this specification to provide those skilled in the art with additional guidance in the description of the present case.

Referring to FIG. 1 , it is a schematic diagram of the architecture of a duty management system according to an embodiment of the present invention. In one embodiment, the duty management system 10 of the present case includes a duty management device 100 , a plurality of employee electronic devices 120 and a logistics system 400 . Employee electronic devices 120 may include employee-owned mobile electronic devices as well as employee work computers. In one embodiment, the duty management device 100 is integrated on a server host, and the server host is connected to a wireless mobile web system (mobile web) 200 and an internet system 300 . The Internet system 300 may be, for example, a World Wide Web (WWW), an intra-organizational network system (intranet), or an inter-organizational network system (extranet). This network structure allows the duty management device 100 in this case to communicate data with the employee's mobile electronic device through the wireless mobile network system 200 , and on the other hand, through the Internet system 300 to communicate with a logistics system 400 And employee work computer for data exchange.

In one embodiment, the mobile electronic device is an electronic device that is carried by the employee and can be connected to the wireless mobile network system 200 for data exchange with the duty management device 100 . Mobile electronic devices are smart mobile phones, palmtop personal computers, notebook computers, or specially made electronic devices. The employee's work computer is a terminal device all assigned to employees in a company, such as a desktop computer, which can be connected to the company's main system through the Internet system 300 . In one embodiment, the logistics system 400 is an employee management system of a company, such as a financial institution, which can be connected to the Internet system 300 for data exchange with the duty management device 100 . The logistics system 400 stores a large number of employee data, including at least daily employee leave, overtime and punch-in data. The duty management device 100 can notify the employee who has punched in and not punched in to punch in according to the data. In one embodiment, the duty management device 100 transmits a clock-in reminder message to the mobile electronic device 120 via the wireless mobile network system 200 to notify employees. In another embodiment, the duty management device 100 transmits a clock-in reminder message to the employee's work computer 122 via the Internet system 300 to notify the employee.

FIG. 2 is a schematic diagram of a duty management device according to an embodiment of the present invention. In one embodiment, the duty management device 100 further includes a capture device 102 , a processor 104 and a communication element 106 . The retriever 102 is used to access the daily employee's leave, overtime and punch-in data to the back-office system 400 on a daily basis. The processor 104 is coupled to the extractor 102, and generates a reminder message according to the content of the daily employees' leave, overtime and punch-in data extracted by the extractor 102 and analyzed. The communication element 106 is coupled to the processor 104, and according to the reminder message generated by the processor 104, transmits a reminder punch-in message to the mobile electronic device via the wireless mobile network system 200 to notify employees. Or send a reminder punch-in message to the employee's work computer through the Internet system 300 to notify the employee. In one embodiment, the capture unit 102 and the processor 104 can be a central processing unit (Central Processing Unit, CPU) or other programmable microprocessors, respectively. In one embodiment, the extractor 102 and the processor 104 may be integrated into one element. In another embodiment, the extractor 102 and the processor 104 may be two separate components.

In one embodiment, the processor 104 may analyze the daily employee leave, overtime and punch-in data content captured by the extractor 102 and generate a plurality of reminder punch-in messages accordingly. Among them, the employee's leave and overtime data can be compared with the punch-in data, so as to generate a punch-in reminder message according to the comparison result. In one embodiment, if an employee asks for leave, since there is no need to punch in to ask for a home, the processor 104 does not generate a punch-in message according to the leave message. In another embodiment, assuming that the company stipulates that the off-duty time is 6:00PM, and an employee has reported to work overtime until 7:00PM, the processor 104 will compare the reported overtime information with the punch-in data, when at 7:00: 00PM passively generates a reminder to clock in when the employee has not yet clocked in. In another embodiment, the processor 104 can also actively generate a clock-in reminder message 10 minutes before 7:00 PM. In another embodiment, assuming that the company stipulates that the off-duty time is 6:00PM, the processor 104 will compare the employees who have not reported overtime and have not asked for leave at 6:00PM, and passively generate a clock-in reminder message to remind these employees who have not clocked in. , or 10 minutes before 6:00 PM, the processor 104 automatically generates a clock-in reminder message and sends it to all employees who have not reported overtime and have not asked for leave to remind them to clock in. The punch-in reminder message will be sent by the communication element 106 via the wireless mobile network system 200 to the mobile electronic device to notify the staff. Or send the reminder to clock in through the Internet system 300 to the employee's work computer to notify the employee to prevent the employee from not clocking in due to busy work or forgetting to set the alarm clock, thereby reducing the workload of the general affairs and human resources departments. It is worth noting that the above is an example of reminding employees to clock in after get off work, but this case can also be used to remind employees to clock in at work.

In another embodiment, the duty management device 100 further includes an export report host 108 for exporting at least one report file according to the content of employee punch-in data and punch-in status. For example, the exporting report host 108 can export a report file about the attendance record of absence from work according to the employee's request for leave, the reported overtime information and the clock-in data. In this way, the general affairs and human resources departments can keep track of employees' absences and work performance records. In one embodiment, since the report file is sent to remind the attendance and absence status after the punch-in message is sent, compared with the conventional technology, the report file can better reflect the actual absence status.

In one embodiment, the duty management device 100 of the present application can be implemented as an application program, which can be downloaded and used by an employee's mobile electronic device. Allow company employees to receive reminder punch-in messages when they go to work and when they get off work, so as to avoid the situation of forgetting to punch in after attending get off work. It can also record the employee's absence from work.

In another embodiment, the duty management device 100 and the logistics system 400 are connected in communication, so the logistics system 400 in this case can also publish the promotional messages that the company wants to notify employees, such as the changing season of uniforms, through the duty management device 100 implemented as an application. Or pay for promotional actions.

In this way, the errand management system in this case can remind employees when they have not clocked in or need to clock in, which can prevent employees from not clocking in due to busy work, resulting in the additional burden of the general affairs and human resources departments having to make a second confirmation afterwards. In addition, the errand management system in this case is also combined with the logistics system of the factory, which can release important company promotional messages at the same time as reminders to punch in.

Although this case is disclosed above with examples, it is not intended to limit this case. Anyone who is familiar with this technique can make various changes and modifications without departing from the spirit and scope of this case. Therefore, the protection scope of this case should be regarded as attached hereto. The one defined in the scope of the patent application shall prevail.

10: Work attendance management system 100: Duty management device 102: Fetcher 104: Processor 106: Communication Components 108:Export report host 120: Employee Electronics 200: Wireless Mobile Network System 300: Internet System 400: Logistics System

The accompanying drawings herein are incorporated into the specification and constitute a part of the specification, these drawings illustrate the embodiments consistent with the present invention, and together with the description, serve to explain the technical solutions of the embodiments of the present invention. FIG. 1 is a schematic diagram of the architecture of a duty management system according to an embodiment of the present invention. FIG. 2 is a schematic structural diagram of a duty management apparatus according to an embodiment of the present invention.

10: Work attendance management system

100: Duty management device

120: Employee Electronics

200: Wireless Mobile Network System

300: Internet System

400: Logistics System

Claims (10)

A duty management system, comprising: a duty management device; a plurality of employee electronic devices, which are connected to the duty management device in communication; Each of the pieces of employee data includes at least daily employee leave, overtime and punch-in data, wherein the duty management device captures and analyzes the daily employee's leave, overtime and punch-in data to generate a punch-in reminder message, and Sending the punch-in reminder message to a corresponding employee's electronic device among the employee's electronic devices to remind the punch-in. The duty management system of claim 1, wherein the employee electronic devices include a plurality of mobile electronic devices. The mission management system of claim 1, wherein the logistics system is further configured to generate an advertising message. The duty management system of claim 3, wherein the duty management device simultaneously transmits the promotion message and the punch-in reminder message to the employee electronic devices. The duty management system according to claim 1, wherein the duty management device further comprises: a fetcher for periodically accessing the daily employee's leave, overtime and punch-in data from the logistics system; and a processor coupled to the fetcher for according to the daily data obtained by the fetcher Daily employees ask for leave, work overtime, and analyze the content of punch-in data to generate the punch-in reminder message. The duty management system of claim 5, wherein the duty management device further comprises a communication element coupled to the processor for transmitting the punch-in reminder message to the electronic devices of the employees. The duty management system according to claim 1, wherein the duty management device further comprises an export report host for generating a report file to record employee punch-in data. The duty management system of claim 1, wherein the duty management device is an application program installed on the employee electronic devices. The duty management system of claim 1, wherein the duty management device transmits the punch-in reminder message to a corresponding employee's electronic device among the plurality of employee electronic devices to remind the punch-in before a punch-in time. The duty management system of claim 1, wherein the duty management device transmits the punch-in reminder message to the corresponding employee electronic device among the employee electronic devices after a punch-in time to remind punch-in.

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