KR101173112B1 - Method for realtime smart-procurement using mobile device - Google Patents

Abstract

PURPOSE: An electronic purchase bidding method using a portable terminal is provided to obtain the transparency and speed of a bidding work procedure using the communication of a smart phone. CONSTITUTION: A server stores business information and product information in a DB(DataBase). When a purchase target list is not existed in a catalogue, the server registers a new serial number. The server claims the cost of the purchase target list. The server transmits written request for estimate using the portable terminal by automatically determining a bidding target company for the purchase target list. The server automatically makes orders and notifies information to the portable terminal.

Description

Real-time e-purchase bidding method using mobile device {Method for realtime smart-procurement using mobile device}

The present invention relates to a real-time electronic purchasing bidding method using a mobile device. More specifically, by implementing an app that performs the real-time e-purchase bidding process by complying with the standards for various mobile devices, billing agents, goods warehousing agents, procurement personnel, and contractors have been able to conduct e-purchase bidding operations conducted through wired networks and PCs. Not only can the mobile system be used without time and space constraints, but it also uses smartphone communication to enhance information transfer and sharing functions, secure transparency and speedy bidding procedures, and provide mobile office or telecommuting work. The present invention relates to a real-time electronic purchase bidding method using a mobile device that can reduce office maintenance costs and maximize costs by using automated collaborative processes.

E-Procurement means that the purchase request, qualified company screening, bid entry, bidder selection, contract, and warranty submission that were conducted offline are carried out online. Internet bidding can be viewed as a form of electronic purchasing. In order to activate such an electronic purchase, it is assumed that an electronic payment (e-Payment) system is supported.

In general, the electronic purchasing bidding system uses a PC's wired network, which results in time and space constraints. In addition, the general electronic purchasing bidding system has a problem that is too suitable for use in small and medium businesses because the scope of work is too broad and the construction cost is large.

The domestic B2B e-commerce market is increasing in size, but most of the transactions are made through closed document exchange between companies based on EDI (Electronic Data Interchange). Today, too many sites are being created compared to the number of companies preparing to use the B2B e-market. These e-commerce sites are low in maturity and rarely differentiate between sites.

In this situation, it is not easy for online B2B companies to generate economic profit through e-commerce. Therefore, it is possible to implement a mobile app that complies with the standards for various devices, minimize the distribution of information based on mobile, minimize device management based on mobile, and systematically block the prevention of double item numbers. Need development

The present invention has been made to solve the above problems, in particular, the electronic purchasing bidding business can be carried out without time and space constraints, reinforcing information transfer and sharing functions, ensuring transparency and promptness of the bidding process The aim is to provide a real-time electronic procurement bidding method using mobile devices that not only reduces office maintenance costs but also reduces costs and maximizes profits through an automated collaboration process.

The real-time electronic purchase bidding method using the mobile device according to the present invention devised to achieve the above object comprises the steps of: (a) checking whether the company logged into the mobile device is a company registered in the electronic purchase system; (b) in the case of an unregistered new company, checking the entered company information and storing it in a database; (c) requesting a new item number registration if the item to be purchased does not exist in the catalog of the mobile device; (d) automatically designating a bidding target company for the item whose purchase review is completed and the purchase is confirmed and sending a request for quotation through the mobile device; And (e) receiving the quotation submitted by the bidding target company to the mobile device, selecting a supplier and requesting a payment.

In addition, the bidding method may further include the step of requesting the billing payment and the budget control for the item to be purchased.

The bidding method may further include performing automatic order processing and real-time notification to the mobile device for the selected supplier when the payment for the supplier selection is completed.

In addition, in step (e), the bidding target company is encrypted by an encryption code when bidding, and the encryption code may be automatically released when the bidding ends.

In addition, in step (e), the bid participation history of the bidding target company may be inquired to determine whether or not the fraudulent company.

According to the present invention by implementing the app to perform the real-time e-purchase bidding process in compliance with the standards for a variety of mobile devices, billing personnel, receipt personnel, purchasing representatives and contractors to conduct the electronic purchasing bidding process that was carried out through the wired network and PC Using a mobile system has the effect that can be performed without time and space constraints.

In addition, according to the present invention, smart phone communication is used to enhance information transfer and sharing functions, secure transparency and promptness of bidding procedures, implement mobile offices or telecommuting, reduce office maintenance costs, and automate collaboration processes. Through this, it is possible to reduce costs and maximize profits.

1 is an overall data flow diagram for implementing a real-time electronic purchasing bidding method using a mobile device according to an embodiment of the present invention,
2 is a detailed flowchart of a business information management step of FIG. 1;
3 is a detailed flowchart of an article number registration step of FIG. 1;
4 is a detailed flowchart of a claim registration step of FIG. 1;
5 is a detailed flowchart of a request for quotation step of FIG. 1;
6 is a detailed flowchart of a purchase acceptance step of FIG. 1;
7 is a detailed flowchart of a company selection step of FIG. 1;
8 is a detailed flowchart of the ordering and receiving step of FIG.
9 is a screen in which the business information management step of FIG. 2 is implemented in a mobile device;
10 is a screen in which the article number registration step of FIG. 3 is implemented in a mobile device;
11 is a screen in which the claim registration step of FIG. 4 is implemented in a mobile device;
12 is a screen in which the quotation request step of FIG. 5 is implemented in a mobile device;
FIG. 13 is a screen of a purchase receiving step of FIG. 6 implemented in a mobile device;
14 is a screen in which the company selection step of FIG. 7 is implemented in a mobile device;
FIG. 15 is a screen of an ordering and receiving step of FIG. 8 implemented in a mobile device.

First, a real-time electronic purchasing bidding method using a mobile device according to a preferred embodiment of the present invention will be described focusing on a function-specific process.

The real-time electronic purchase bidding method using the mobile device according to the preferred embodiment of the present invention includes a purchase request process, an electronic bidding process, a user status inquiry process, an unauthorized company inquiry process, and an administrator process.

The purchase request process includes a purchase review list subprocess and a purchase progress subprocess.

In the purchase review list subprocess, the purchase request information generated in the internal system is linked to the bidding system for bidding announcement, and the purchase review list is searched by the purchase request date, progress status, purchase request number, purchase requester, and internal / external distinguished values. You can search by. The purchase request is divided into internal bidding, foreign bidding, reverse auction, purchase estimate, PPS, veterinary contract, and off-line.

Purchase progress status sub-process can search and search the purchase progress status by purchase request date, purchase request number, purchase requester, and internal / foreign, and status values such as bidding, bidding, in-progress, voluntary contract, and procurement service Make sure to check.

The electronic bidding process includes a bid announcement subprocess, a bid registration subprocess, and a bidding progress (billing) subprocess.

The Bidding Subprocess allows the registration of bidding announcements by selecting nominated competition and the lowest bidding method for purchase of domestic goods. In addition, it should be possible to add, delete, and modify the details of the goods in the bid notice, and if the quantity and the appropriate price of the goods are modified, they will be modified within the control amount of the purchase request. In the tender notification subprocess, when the tender notification is generated, the specification presentation is registered and a file is attached, and when the request for approval of the bidding notification is requested, it is renewed in association with the electronic settlement system. It is possible to search and check the status of bidding announcement, payment, completion of payment, confirmation of bidding announcement, bidding announcement, etc. according to the progress. On the other hand, in the case of confirming the completed bidding notice, the purchaser performs an electronic signature on the bidding notice.If the bidding notice is completed before the notice date, the cancellation is canceled; An announcement is made.

The bid registration subprocess enables the bid registration list to be searched by the classification of bid application deadline, progress status, notification number, bid title, etc., and can check the status by progress, timeout, and deadline according to the progress. At this time, if the progress is timed out, the bidding application for the supplier closes. In addition, the bid registration subprocessor can search the supplier's bid participation history and status, determine whether the company (Yes / No), fraudulent verification (conformity / non-conformance), final result (conformity / nonconformity) If the result is inappropriate, the reason must be registered and databased. For example, the fraudulent company may determine whether the bid application supplier is fraudulent by querying fraudulent companies registered by the Korea Information and Communication Technology Association.

The Bid Progress (Billing) sub-process allows you to search and search the bidding progress list by the combination of the bid deadline date, progress status, notification number, bid title, etc., and the bid registration deadline, bid wait, specification evaluation, and bidding It is confirmed by the status value of moderate. In the case of a bidding case in which the progress is 'standard evaluation' (2nd stage competition), the result of the standard evaluation is registered. When bidding is conducted, bid comparison is possible after verifying the electronic signature of the person in charge of bidding notification. In addition, the signature verification and decryption of the scheduled price and the bidding price may be performed, and if two or more suppliers bid at the same price, the winning bidder may be selected. This subprocess should be able to conduct bidding and re-bidding, and when re-bidding, the bid submission date and reopening date shall be reassigned so that the bid can be reacquired from the supplier.

The user status inquiry process enables all users (internal users and supplier users) registered in the electronic bidding system to be inquired. The user status inquiry is divided into user classification, business authority, company code, user ID, user name, etc. You can search for users.

The fraudulent company inquiry process registers and manages fraudulent companies. The fraudulent company information is used as supplier evaluation data at the end of the bidding application. The fraudulent company status inquiry can be searched by the combination of the sanction date and the company name.

The manager process manages various general codes and detailed codes used in the bidding system, various code management subprocesses for registering, modifying, and deleting codes, document number registration subprocesses for defining and numbering rules per document, Job sub-process that designates the preliminary person in charge of foreign capital, construction, service, and sale, user management sub-process that registers, approves, modifies, and retrieves users who can log in to the electronic bidding system, and licenses per menu used in the bidding system It includes a menu-specific authorization management subprocess that can be controlled and user-specific menu registration, modification, and inquiry.

Hereinafter, preferred embodiments of the present invention will be described in detail with reference to the accompanying drawings. First, in adding reference numerals to the components of each drawing, it should be noted that the same reference numerals are assigned to the same components as much as possible, even if shown on different drawings. In the following description of the present invention, a detailed description of known functions and configurations incorporated herein will be omitted when it may make the subject matter of the present invention rather unclear. In addition, the following will describe a preferred embodiment of the present invention, but the technical idea of the present invention is not limited thereto and may be variously modified and modified by those skilled in the art.

1 is a flow diagram of the entire data for implementing a real-time electronic purchasing bidding method using a mobile device according to an embodiment of the present invention.

Mobile devices include tablet PCs, PDAs (Personal Digital Assistants), notebooks, cellular phones, PCS (Personal Communication Service) phones, hand-held PCs, GSM (Global System for Mobile) phones, and W-CDMA ( Wideband CDMA) phones, CDMA-2000 phones, and smartphones are available. Applications that provide modules related to real-time e-purchase bidding can be downloaded or used to run embedded applications.

Referring to Figure 1, the overall configuration is divided into part number and company information, billing, unit price company selection, ordering, receipt based on the flow order.

In the part number and company information step, the processes such as login, part number search, company search, approval request, individual information input, part number approval, master input and correction are performed to the electronic purchase bidding system of the mobile device.

In the claim stage, the process of making a claim, checking a budget, and paying a bill are performed.

At the unit selection stage, the process of sourcing, RFO management, product creation, and product payment are performed.

In the ordering stage, the process of order creation, payment of the order, contract input, balance management, etc. is performed. In the receiving stage, the process of receiving, inspecting and receiving is performed.

FIG. 2 is a detailed flowchart of the business information management step of FIG. 1. 9 is a screen of the company information management step of Figure 2 implemented in the mobile device.

In the company information management step, a new company is registered to manage the company information. First, when a supplier logs in with a mobile device (10), it is checked whether the logged in company is a registered company in the electronic purchasing system (12). In the case of an unregistered new company, inputting the basic information and individual information of the company (14) confirms the inputted company information (18) is made and stored in the database. If the logged-in company is a company registered in the electronic purchasing system, since the basic information is already stored in the database, only the individual information related to the corresponding item is inputted, and the confirmation is made.

3 is a detailed flowchart of an article number registration step of FIG. 1. 10 is a screen in which the article number registration step of FIG. 3 is implemented in a mobile device.

In the item number registration step, the claimant who wants to purchase the item applies for registration of a new item. The purchase item is searched for in the catalog (20) and the product search result (22) is requested before the purchase request. Approval of a new item (28) is done by the catalog operator, which checks and approves the contents of the registered application. At this time, the approval result can be confirmed by the claimant on the catalog of the mobile device. Product search result (22) If there is a corresponding item, it is possible to claim 24 immediately without registering a new product number separately.

4 is a detailed flowchart of a claim registration step of FIG. 1. 11 is a screen in which the claim registration step of FIG. 4 is implemented in a mobile device.

In the claim registration stage, budget control is implemented only for investment budget claims.

When the claim is generated 30, the request for payment of the claim 31 determines whether to control the budget (32). According to the nature of the investment, the budget control department pre-specifies that the claim can be made only after the department approves the use of the budget. When budget control is required, the claim is controlled (33), the billing team leader is waiting for payment (34) state, and the billing settlement (35) is made. At this time, the claim may be returned as necessary. In case of return, accurate reason for return is recorded by using mobile device so that it can be used as basic data in the future. On the other hand, when budget control is not needed, approval of the budget is made through payment.

5 is a detailed flowchart of a request for quotation step of FIG. 1. 12 is a screen in which the quotation request step of FIG. 5 is implemented in a mobile device.

In the request for quotation step, a request for quotation is prepared for the purchase review completed.

When the purchase review is completed through the purchase representative's review (40, 41), the bidding target company is automatically designated (42) for the item in which the purchase is confirmed, and a request for quotation is sent through the mobile device (43). In response, the bidding company submits a quotation by using a mobile device (44). When the quotation is received 45, the mobile device automatically compares the quotation 46. In the form of quotation, e-bidding, open purchase, deliberation bidding, etc., in the case of open purchase, if you upload the purchase specifications and conditions through the public bulletin board of the mobile device, all suppliers who can supply can apply for participation in the quote using the mobile device. have. After that, the quotation supplier will be selected, and the function to automatically limit the companies that have placed an order is also possible.

When the bid of the bidding target company is encrypted by the encryption code, it is preferable that the encryption code is automatically released when the bidding is finished. We need a system built with PL-SQL that operates an app-based system and an operation support system, an information security management system that minimizes the distribution of information based on a user-based process, communication infrastructure, and an app.

App service security system transmits the successful bid to the preliminary successful bidder using personal e-mail and smart phone.

6 is a detailed flowchart of a purchase acceptance step of FIG. 1. FIG. 13 is a screen of a purchase receiving step of FIG. 6 implemented in a mobile device.

In the purchase acceptance stage, the purchasing agent automatically receives the invoice using the mobile device. Acceptance forms include closing prices, new orders, and quotations. If the original item contains data such as company, unit price, and expiration date, it is classified as closing price, new in case of initial claim, and in quotation when the same item is currently quoted.

Once the claim is generated 50, the system process 54 is performed after the billing 52. In the system processing 54, the purchaser's work division and unit price management are performed. After system processing 54, a sourcing review list 56 is also created and returned as a result. Finally, the purchase receipt 58 is performed.

7 is a detailed flowchart of a company selection step of FIG. 1. FIG. 14 is a screen in which a company selection step of FIG. 7 is implemented in a mobile device.

In the company selection step, when the quotation is received (60) and the company selection is completed (61), the price is determined and the finished product selection is made (62). In the case of contract items, enter the specified contract conditions. After the preparation of the product 62, the payment request 63 is made, and the payment of the product 64 may be determined based on the predetermined provisions.

In the case of a general product as a result of payment of the product, the order is automatically processed to the selected company (65) and the company is notified using the mobile device in real time. In the case of a contract item, the contract status is input (66), and the contract payment (67) is made according to the contract conditions. When the down payment is completed, the order is processed automatically.

8 is a detailed flowchart of the ordering and receiving step of FIG. 1. FIG. 15 is a screen of an ordering and receiving step of FIG. 8 implemented in a mobile device.

When the purchaser handles the order 70 at the ordering and receiving stage, an order form 72 is created through a dedicated supplier system 71 that is built on the mobile device. The supplier enters the delivery quantity based on the order form and creates an invoice (73). When the completion is completed, the invoice data is automatically sent to the billing person.

The supplier shall deliver the goods with the real and the transaction details and the receipt. If the only goods are taken, the delivery is not made. The billing department conducts an inspection (74), which includes inspection of the appearance, quality and quantity of the product brought by the supplier. The billing department records the receipt quantity and the reject quantity in the transaction statement and the receipt statement implemented in the mobile device and processes the receipt. In the case of accident materials, carry out by specifying them in the certificate of export.

It will be apparent to those skilled in the art that various modifications, substitutions and substitutions are possible, without departing from the scope and spirit of the invention as disclosed in the accompanying claims. will be. Accordingly, the embodiments disclosed in the present invention and the accompanying drawings are not intended to limit the technical spirit of the present invention but to describe the present invention, and the scope of the technical idea of the present invention is not limited by the embodiments and the accompanying drawings. . The protection scope of the present invention should be interpreted by the following claims, and all technical ideas within the equivalent scope should be interpreted as being included in the scope of the present invention.

10-Electronic Purchasing System 20-Product Search
30-Create Claim 40-Buyer Score
50-Create Claim 60-Get Quotation
70-Order Processing

Claims (5)

(a) The server stores the product information of the item to be purchased in the database when the company logged in with the mobile device is already registered in the electronic purchasing system, and stores the company information and the product information in the database in the case of an unregistered new company. Business information management step;
(b) the server registers a new item number if the item to be purchased does not exist in the catalog of the mobile device, and if there is an item number registration step proceeding to the next step;
(c) the server generating a claim for the item to be purchased, and if the item to be purchased corresponds to an item requiring budget control, the claim registration step of controlling the claim and proceeding to a payment waiting state;
(d) a quotation requesting step for the server to automatically designate a bidding target company for the item for which the purchase review is completed and the purchase is confirmed, and to send a request for quotation through the mobile device;
(e) If the bill automatically received by the mobile device is a start-up case and the data including the company, the unit price, and the validity period of the transaction exist, the server is divided into the closing price. If the same item is currently in the quotation state, the server receives a purchase step of dividing into the quotation; And
(f) a selection result notification step of the server performing an automatic order processing and real time notification to the mobile device for a selected supplier;
Real-time electronic purchase bidding method using a mobile device comprising a. delete delete The method of claim 1,
Between the step (e) and the step (f) is encrypted by the encryption code when bidding of the bidding company, the encryption code is real-time electronic purchasing using a mobile device, characterized in that automatically released when the bidding is finished How to bid. The method of claim 4, wherein
Between the step (e) and the step (f), the server searches through the database for the registration of the fraudulent company of the bidding target company real-time electronic purchasing bidding method using a mobile device.

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