JPS6313545A - Document distribution system - Google Patents

Abstract

PURPOSE:To send a document to a required department or personnel without notifying a destination by selecting a destination corresponding to a key word representing a content of a document being object of distribution from a key word table so as to generate a destination list. CONSTITUTION:In requesting the selection and distribution of a document from a key word display device 5, a processing unit 3 reads a key word table from a key word table file 4, sweeps out a 'resulting destination list' of an area for destination list and reads a list of key word given to the document from a document file 1. Then a key word is extracted from the list and a coincident key word in the key word table is sought, and when the coincident key word is detected, the destination list corresponding to the key word is added to the reslting destination list by OR operation. The processings above are repeated until all the provided key words are collated and the resulting destination list is used as a multiple address list and a multiple address delivery request is given to a mail server 2. The mail server 2 applies multiple address processing to the corresponding mail box.

Description

DETAILED DESCRIPTION OF THE INVENTION [Field of Industrial Application] The present invention relates to document distribution means in an office system using a processor. Here, "document" refers to information recorded in memory and transmitted to a terminal.

〔overview〕

In a document distribution method that sends a document to a mailbox according to its destination, the present invention creates a destination according to the content of the document, thereby distributing the document to a predetermined mailbox without adding a destination in advance. It was made so that it could be done.

[Conventional technology]

Conventionally, document distribution in office systems has been provided as various services such as circular mail and broadcast mail in addition to regular mail specifying a single destination.

[Problem that the invention seeks to solve]

However, the basic form of email is to specify an addressee or a list of addresses, and while the sender must always be aware of the addressee when sending, the receiver may end up with a large amount of documents that are not necessarily needed. With the spread of such office systems, problems such as information overload as well as mailbox capacity problems have arisen.

The present invention aims to eliminate these drawbacks and provides a document distribution method that allows the sender to distribute documents to desired mailboxes without being aware of the destination.

[Means for solving problems]

The present invention provides a document distribution system that includes a mailbox with a destination attached and a mail server that sends the document to the mailbox according to the destination attached to the document. A document file that holds keywords, a keyword table file that holds a keyword table that includes keywords and addresses that correspond to the keywords, and a keyword table file that holds addresses that correspond to keywords added to documents to be distributed based on this keyword table. choose,
The present invention is characterized by comprising processing means for providing the document to the mail server according to the destination.

[Effect]

A mail server manages mailboxes that exist for each destination corresponding to an individual or a department, and distributes mail. A destination list is created by selecting destinations corresponding to the keywords indicating the content of the document to be distributed from the keyword table, and is sent to the mail server together with the document. The mail server routes this document based on this destination list.

〔Example〕

Embodiments of the present invention will be described below with reference to the drawings.

FIG. 1 is a block configuration diagram showing the configuration of an embodiment of the present invention. This embodiment includes a document file 1 that holds documents to be distributed, a mail server 2, a processing device 3, keywords and destinations. The keyboard display 5 is provided with a keyword table file 4 that holds the correspondence relationship between the keywords and the keyword table file 4, and a keyboard display 5. here,
The document file 1 holds a document to be distributed together with a keyword list indicating the contents of the document assigned by its creator.

The mail server 2 manages mailboxes corresponding to individuals or departments, and when a document is sent with a destination, it posts the document to the mailbox of the destination, and at the user's request, it posts the document to the mailbox of the user's individual or department. Create a list of documents or retrieve the documents themselves. Processing device 3
collates the keyword list in the document file 1 with the keyword table in the keyword table file 4 to create a destination list, and sends a service request to the mail server 2 as a broadcast mail together with the document body.

The keyword table file 4 is a file that holds a keyword table in which a list of related individual and departmental destinations is associated with each keyword candidate added to a document. The keyboard display 5 is operated by the user to create documents and request services from the mail server 2 and the processing device 3.

FIG. 2 is a flowchart showing the operation of the processing bag W3 of this embodiment. Next, the operation of this embodiment will be explained according to FIG. The operation begins when a user requests selective distribution of a certain document via the keyboard display 5.

First, the processing device 3 reads a keyword table from the keyword table file 4 (step 2). Next, the area for the destination list for which results are to be generated, ``result destination list'', is emptied (step (2)), and a list of keywords assigned to the document is read from the document file 1 (step (2)).

Next, one keyword is taken out from the read list of keywords, and a matching keyword is searched for in the keyword table (step 2). When a match is detected (step 2), the destination list associated with that keyword is added to the resultant destination list described above by an OR operation (step 6). This step (■) is skipped if there is no match for the keyword. The above steps ① to ② are repeated until all assigned keywords are collated. When the verification is completed (step 2), a multicast distribution request is issued to the mail server 2 using the resulting destination list as a multicast destination list (step 2). The mail server 2 performs a distribution process on mailboxes corresponding to the destination list among the mailboxes under its management.

〔Effect of the invention〕

As explained above, the present invention has the advantage that the document distribution side can send the document to the necessary department or person without necessarily being aware of the destination. Furthermore, on the receiving side, this has the effect of preventing a large number of unintended or unnecessary documents from being mailed to the mailbox. This reduces meaningless operations, improves operability, and has the effect of preventing mailbox capacity from increasing.

[Brief explanation of drawings]

FIG. 1 is a block configuration diagram showing the configuration of an apparatus according to an embodiment of the present invention. FIG. 2 is a flowchart showing the operation of the apparatus according to the embodiment of the present invention. 1...Document file, 2...Mail server, 3...
・Processing device, 4...Keyword table file, 5...
keyboard display. Structure of the embodiment Fig. 1 Operation of the embodiment Fig. 2

Claims (1)

[Claims] (1) In a document distribution system that includes a mailbox with an address attached and a mail server that sends the document to the mailbox according to the address attached to the document, a document and keywords corresponding to the contents of this document are used. A keyword table file that holds a keyword table that pairs a keyword with a destination corresponding to this keyword, and a destination that corresponds to the keyword attached to the document to be distributed based on this keyword table. and processing means for providing the document to the mail server according to the destination.