JPH0918629A - Facsimile reception data mail system - Google Patents

Abstract

PURPOSE: To inform immediately the arrival of received data to a terminal by allowing the system to receive data sent from lots of facsimile terminals to plural users, generating reception information to identify each user, providing an output of the information as a mail and allowing a terminal receiving the mail to display the mail. CONSTITUTION: The operator of a facsimile 2 registers cross reference between a data recipient and an ID of a terminal used thereby to a storage means 11 via a management section 7 at first. The user adds a transmission slip including a name of a recipient at a head of transmission data and sends the resulting data to the facsimile 2 via a facsimile network 30. A reception means 5 in the facsimile 2 gives transmission data and a reception date except the transmission slip data to a control means 8 and gives the transmission slip data to a character recognition means 6. The means 6 recognizes character image data including a sender name and a recipient name and informs the result of recognition to the control means 8. The means 8 gives the recipient name to a management means 7. The means 7 acquires a terminal ID corresponding to the recipient name from terminal information in the storage means 11 and sends it to a reception means 12 of a terminal 4 via the means 8 and a transmission means 9. The means 12 displays a fact of reception of a mail.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a facsimile reception data mail system, and more particularly to a display used by a recipient by recognizing character image data including a sender name and a recipient name written on a sending slip. The present invention relates to a facsimile reception data mail system that displays arrival of mail on a terminal and displays mail management information including a sender name and data reception date and time and reception data.

[0002]

2. Description of the Related Art A conventional technique similar to a facsimile reception data mail system is, for example, Japanese Patent Laid-Open No.
There is one disclosed in Japanese Patent Laid-Open No. 207213. In this prior art, the data received by the facsimile is
To distribute to recipients using an email service,
After converting the transmitted image data to character data, the converted data is stored in the specified mailbox recognized by the character recognition process, and the recipient of the data accesses the mailbox to receive the received data. I try to retrieve it as a document in character format.

[0003]

The above-mentioned conventional facsimile reception data mail system converts the transmitted image data into character data, and then converts the converted data into a predetermined mailbox recognized by the character recognition processing. Since it is stored, the recipient of the data cannot receive the received data without accessing the mailbox, and notification of arrival of the received data is not considered. However, there is a problem of lack of immediacy.

An object of the present invention is to provide a facsimile reception data mail system capable of character-recognizing a recipient name included in image data and immediately notifying that the recipient's terminal device has received the facsimile reception data. To do.

[0005]

SUMMARY OF THE INVENTION A facsimile reception data mail system of the present invention receives data transmitted by a plurality of unspecified facsimile devices to a plurality of users, identifies the users, creates reception information, and sends the received mail. And a plurality of terminal devices corresponding to the user who receives the mail output by the facsimile via the data line network and displays the received information on the display unit.

In the facsimile reception data mail system of the present invention, the facsimile transmits the image data sent from an unspecified number of facsimile devices and the data of the sending slip added to the head of the image data to the facsimile network. A data receiving means for receiving via the clock means the date and time when the image data is received, and a transmission which receives only the data of the sending slip in the image data received by the data receiving means and which is filled in the sending slip. Character recognition means for recognizing character image data including a person's name and a recipient's name, and a recipient's name as an index from a storage means in which terminal information including a recipient's name and an ID of a terminal device used by the recipient is registered in advance. A mail destination information management means for searching terminal information including the ID of the terminal device used by the recipient, and the data receiving means. The received data, the date and time of data reception, the data of the character-recognized sending slip received from the character recognizing means, and the recipient name in the data of the character-recognized sending slip of the character recognizing means are used as the mail destination information management. Mail transmission control means for generating mail management information from the terminal information including the ID of the terminal device received by the means, and the received data and the terminal information of the terminal device used by the recipient from the mail transmission control means. And mail management information for receiving the received data and the mail management information to the terminal device used by the recipient.

In the facsimile reception data mail system of the present invention, the terminal device receives the reception data and the mail management information from the mail transmission means via a data line network, and receives the reception data and the mail management information data. Stored in an auxiliary storage device in the terminal device,
A mail receiving unit may be provided for displaying the fact that the mail has been received on the display terminal in the terminal device using the mail management information.

In the facsimile reception data mail system of the present invention, the terminal device uses the mail management information received from the mail receiving means and includes a mail list display request and an unnecessary mail deletion request input from the display terminal. You may have the mail processing means which performs a processing request.

[0009]

Next, embodiments of the present invention will be described with reference to the drawings.

FIG. 1 is a block diagram of one embodiment of the present invention.

The facsimile reception data mail system 1 of this embodiment receives, via the facsimile network 30, data transmitted to a large number of users by an unspecified number of facsimile machines 20 (typically represented by one). , Facsimile which identifies the recipient, creates reception information and outputs as mail 2
And a data line network 3 for delivering the mail output by the facsimile 2, and a plurality of terminal devices 4 for receiving the mail via the data line network 3 and displaying the received information on the display unit (typically displayed by one) It consists of and.

Further, the facsimile 2 receives, via the facsimile network 30, the image data sent from an unspecified number of facsimile devices 20 and the data of the sending slip added to the beginning of the image data, and The data receiving means 5 that takes in the date and time when the data is received from the clock means 10, and the sender name and the recipient name in which only the data of the sending slip in the image data received by the data receiving means 5 is received and written in the sending slip. Character recognition means 6 for recognizing character image data including a character and storage means 11 in which terminal information including a recipient name and an ID of a terminal device used by the recipient are registered in advance by the recipient using the recipient name as an index. The mail destination information management means 7 for searching the terminal information including the ID of the terminal device 4 to be operated and the received data and data received from the data receiving means 5. The date and time of reception and the character-recognized sending slip data received from the character recognizing means 6 and the recipient name in the character-recognizing means 6 character-recognized sending slip data are given to the mail destination information management means 7 and received. The mail transmission control means 8 for generating mail management information from the terminal information including the ID of the terminal device 4, and the received data and the terminal information and the mail management information of the terminal device 4 used by the recipient from the mail transmission control means 8. The reception reception data and the mail management information are composed of mail transmission means 9 for transmitting a mail to the terminal device 4 used by the recipient.

Further, the terminal device 4 receives the received data and the mail management information from the mail transmission means 9 via the data line network 3, stores the received received data and the mail management information data in the auxiliary storage device 14, and at the same time, Using the mail management information received from the mail sending means 9, a mail receiving means 12 for notifying the display terminal 15 in the terminal device 4 used by the recipient that the mail has been received and a mail receiving means 12 for receiving from the mail receiving means 12. The mail processing means 13 uses the mail management information and executes the processing request including the mail list display request and the unnecessary mail deletion request input by the display terminal 15.

FIG. 2 is a diagram showing an example of a sending slip which is sent at the beginning of data sent by an unspecified number of facsimile machines.

The contents of description include a title, sender name,
The name of the recipient, the number of sheets to be sent, a memo (may be an article), etc.

FIG. 3 shows a recording format of the recipient name of the data registered by the operator in the storage means through the mail transmission destination information management means and the ID of the terminal device used by the recipient prior to the operation of the facsimile reception data mail system. It is an explanatory view for explaining.

As the recorded contents, it is assumed that all possible description methods of the recipient name are registered.

FIG. 4 is an explanatory view for explaining the recording format of the mail management information generated by the mail destination information management means based on the sending slip data and the data reception date and time which are recognized by the character recognition means.

The contents of the description include the date and time of reception, the title,
It includes the recipient name, the terminal ID number, the sender name, and the number of sheets.

FIG. 5 is an explanatory diagram for explaining an example of connection between the facsimile of the present invention and a plurality of terminal devices to which received data is sent by mail from the facsimile.

Next, the operation will be described. Figure 1 for explanation
Is mainly used, and FIGS.

First, the operator of the facsimile reception data mail system, prior to the operation, stores the recipient name of the data shown in FIG. 3 and the terminal used by the recipient in the storage means 11 through the mail destination information management means 7. The correspondence with the device ID is registered in advance. A user who transmits data by a facsimile machine is a facsimile machine 2
From 0, a transmission slip written in a format as shown in FIG. 2 and including a recipient name is added to the head of the transmission data, and the transmission data is transmitted to the facsimile 2 via the facsimile network 30. The data receiving means 5 in the facsimile 2 passes the transmission data excluding the sending slip data among the received sending data and the reception date and time when the sending data is received to the mail sending control means 8, and character-recognizes only the sending slip data. Hand over to means 6.

The character recognizing means 6 character-recognizes the character image data including the sender name and the recipient name entered in the received delivery slip, and notifies the mail transmission control means 8 of the recognition result. The mail transmission control means 8 passes the recipient name “Japan” to the mail transmission destination information management means 7 among the character-recognized delivery form data. Therefore, the mail destination information management means 7 acquires the terminal ID "0001" corresponding to the recipient name "Japan's best" from the terminal information stored in the storage means 11 shown in FIG. It is returned to the mail transmission control means 8. Further, the mail transmission control means 8 uses the mail shown in FIG. 4 as mail management information for collectively managing the sent data based on the title, the sender name, and the reception date and time of the character-recognized sending vote data. Data in the management information recording format is generated, and the transmission data, the terminal ID, and the mail management information are delivered to the mail transmitting means 9. The mail sending means 9 sends all the received information by mail to the mail receiving means 12 in the terminal device 4 via the data line network 3. This state will be described with reference to FIGS. 1 and 5.
From the plurality of terminal devices 4 connected to the facsimile 2 via the data line network 3, the terminal device 4 used by the recipient name "Japan" is recognized by the terminal ID "0001" (see FIG. 5). , The mail receiving means 12 in this terminal device 4
Received data is sent by email. Email receiving means 12
Receives the received information from the auxiliary storage device 14 such as an optical disk.
At the same time, the message is displayed via the display terminal 15 based on the mail management information shown in FIG. 4 to notify the recipient of the occurrence of the mail reception. The mail processing means 13 uses the mail management information shown in FIG. 4 received from the mail receiving means 12 to perform processing requests such as a mail list display request and an unnecessary mail deletion request input by the operator from the display terminal 15.

[0024]

As described above, according to the present invention, the facsimile receives only the data of the sending slip added to the beginning of the image data sent from an unspecified number of facsimile devices, and the sending slip has the same data. Character recognition means for recognizing the character image data including the entered sender name and recipient name, and I of the terminal device of the recipient from the recognized recipient name.
Email destination information management means for obtaining terminal information including D,
By providing a mail sending means for sending a mail to the terminal device used by the recipient, there is an effect that the arrival of the facsimile reception data can be immediately notified to the recipient's terminal device.

[Brief description of the drawings]

FIG. 1 is a block diagram of one embodiment of the present invention.

FIG. 2 is a diagram illustrating an example of a delivery slip transmitted by a facsimile device.

FIG. 3 is an explanatory diagram for explaining a recording format of an ID of a terminal device registered in a storage unit prior to operation of a facsimile reception data mail system.

FIG. 4 is an explanatory diagram illustrating a recording format of mail management information generated by a mail destination information management unit.

FIG. 5 is an explanatory diagram for explaining an example of a connection between the facsimile machine of the present invention and a plurality of terminal devices to which received data is mail-transmitted from the facsimile machine.

[Explanation of symbols]

 1 Facsimile Reception Data Mail System 2 Facsimile 3 Data Circuit Network 4 Terminal Device 5 Data Receiving Means 6 Character Recognition Means 7 Mail Destination Information Management Means 8 Mail Transmission Control Means 9 Mail Sending Means 10 Clock Means 11 Storage Means 12 Mail Receiving Means 13 E-mail processing means 14 Auxiliary storage device 15 Display terminal 20 Facsimile device 30 Facsimile network

Claims (4)

[Claims] 1. A facsimile which receives data transmitted to a plurality of users by an unspecified number of facsimile devices, identifies the user, creates reception information, and outputs it as a mail, and a mail output by this facsimile. A facsimile reception data mail system comprising: a plurality of terminal devices corresponding to the user, which receive via a line network and display the reception information on a display unit. 2. The facsimile receives the image data sent from an unspecified number of facsimile devices and the data of the sending slip added to the beginning of the image data via the facsimile network, and the image data is transmitted. A data receiving means for fetching the date and time when the data is received from the clock means, and a sender name and a recipient name entered in the sending ticket for receiving only the data of the sending ticket in the image data received by the data receiving means. A character recognition unit for recognizing character image data and a storage unit in which terminal information including a recipient name and an ID of a terminal device used by the recipient are registered in advance in the terminal device used by the recipient by using the recipient name as an index. Email destination information management means for searching terminal information including ID,
The recipient data in the received data and the data reception date and time received from the data receiving unit, the character-recognized sending slip data received from the character recognizing unit, and the recipient name in the character-recognizing sending slip data received by the character recognizing unit are described above. A mail transmission control means for generating mail management information from the terminal information including the ID of the terminal device received and given to the mail destination information management means, and the received data and the recipient used from the mail transmission control means. 2. The facsimile receiving apparatus according to claim 1, further comprising: a mail transmitting unit that receives the terminal information of the terminal device and the mail management information and mails the received data and the mail management information to the terminal device used by the recipient. Data mail system. 3. The terminal device receives the received data and mail management information from the mail transmission means via a data line network, and the received received data and mail management information data are stored in an auxiliary storage in the terminal device. 2. The facsimile reception data mail system according to claim 1, further comprising a mail receiving unit which stores the mail in a device and displays the fact that the mail has been received on a display terminal in the terminal device by using the mail management information. 4. The mail processing means, wherein the terminal device uses the mail management information received from the mail receiving means, and executes a processing request including a mail list display request and an unnecessary mail deletion request input from the display terminal. 4. The facsimile reception data mail system according to claim 3, further comprising: