JPS59196647A - Electronic mail system - Google Patents

Abstract

PURPOSE:To attain ease of confirming processing by providing a function designating a name of slip and order/processing for transmitting the slip, a function decoding a required transmitting method at the transmission side from the slip, and a function decoding and executing the required processing at the receiving side in an electronic mail system. CONSTITUTION:The user forms a slip in advance, how to transmit the slip, the order and processing method, presence of approval, processing when approved, and processing when not approved are inputted and stored in a slip transmission processing corresponding storage section 52. The user requiring the filling-in of the slip actually calls the slip stored in a slip storage section 51 from a terminal 520 and inputs required items from the terminal and fills in them, then gives a transmission request. Then, the slip fetches the data of the corresponding transmission method stored in the slip transmission processing corresponding storage section 52 in advance to the transmission information so as to constitute a transmission mail, the mail is transmitted via a mail transmission section 530, decoded by a processing decoding section 55 through a mail receiving section 540 and processed.

Description

DETAILED DESCRIPTION OF THE INVENTION [Technical Field of the Invention] The present invention relates to an e-mail system that connects a plurality of terminals through a network and transmits TL-like messages.

[Technical background of the invention and its problems]

In conventional e-mail systems, a mailbox is installed in the information processing device to send, receive, and store messages (e-mails) and to control them. A message is created and sent by the user specifying a document and specifying or inputting a destination. On the other hand, slips account for a large proportion of 11'1 information transmission in offices within a company. In the case of a slip, by the time it is filled out and finally processed (processed) such as ordering and arrangement, the number of slips = 3
This will involve checking, modifying, and confirming each manager, each responsibility group, etc. determined by the above. Furthermore, when a flaw is discovered in the form, it is often necessary to return the temporary wall to the sender.

This is because with conventional e-mail, each time you send a slip, you specify and fill in the recipient's address, and the administrator who receives the slip has to check it, then specify the next recipient and send it. Ta. In addition, if there was a problem with approval, such as when necessary information was omitted, it was necessary to specify the sender's address and send it back, which was very inconvenient. Therefore, for objects such as slips that are transmitted according to a fixed flow and subject to confirmation processing, this method has the disadvantage that a new, custom-made system must be built specifically for the slips.

[Purpose of the invention]

The present invention has been made in consideration of such circumstances, and its purpose is to improve the method of sending documents such as slips, the confirmation order, and the sender in case of defects in e-mail systems. It is an object of the present invention to enable measures such as redirection to be easily performed without bothering the sender and the intermediate receiver.

[Summary of the Invention] Various types of invoices may have certain rules, such as how to send them, the order in which they should be checked, when deficiencies are discovered, and if they are not approved, the invoice should be returned to the sender. many.

The present invention provides an e-mail system that has, as one of its functions, a function for specifying the slip name, the order in which the slip is sent, and processing, and a function for the sending side to interpret various transmission methods from the slip. By providing a function for transmitting the data according to the information and interpreting and executing the necessary processing on the receiving side, the necessary confirmation processing can be performed. In addition, if a flaw in the form entry is discovered or the form is not approved, the recipient who refused the approval can simply instruct the sender (
Create a function that sends the message back to the requester).

〔Effect of the invention〕

According to the present invention, the sender of the e-mail system only needs to write the invoice, its requested contents, and the necessary entries, and can also specify where it will be sent and the correct information.

<Judgment as to whether or not it will be confirmed becomes an inevitability.

In addition, intermediate reviewers only need to perform the final confirmation of the invoice, and can easily approve, reject, request corrections, etc., so most of the processes for transmitting and approving invoices are automated. This not only makes operations much easier, but also improves the efficiency of document approval and document processing.

[Embodiments of the invention]

Figure 1 shows a distributed processing type network (1) in which a plurality of information processing devices (2), (3), (4) and a plurality of terminals (5) to (lO) are connected to each of them. An example of an e-mail system is shown below. Information processing device (2),
(3) and (4) are each mailbox (11)
, (12), and (13), and performs email storage management. In addition to document creation and destination input functions, the terminals (5) to (10) also have the functions of inputting item data for slips, entering the fields of slips and how to send the slips,
The order and processing procedure can be specified.

FIG. 2 is an example of a slip that specifies the sending method, order, and processing person Jr4. Here, (21) to (21) are fields that request processing such as checking at the department to which this slip is sent.

In this example, (21)...field 1, (22)...
Field 2, (23)...Field 3, (24)
...Field 4, (25) ...Field 5, (
26)...field 6, (27)...field 7, (2B)...field 8, (29)...field 9, (210)...field 10.

Figure 3 shows how to send, order, and information on the slip in Figure 2.
This is an IYI that shows how to specify a processing procedure. First, enter the slip name and the number of addresses to the end, address 1, processing, whether or not there is an approval action, if yes, what to do after it is approved, the next address, what to do if it is not approved, omitted. Enter the destinations to return to in order. After that, the same applies to destination 2, . . . . The slip is stored in the slip storage section, and after the method of sending the slip, order, and processing are specified, it is stored in the storage section corresponding to the slip transmission process.

FIG. 4 shows an example of the overall message structure when a slip is sent. (41) is the name of the casket, (42) is the number of arrows,
(43) is the 13th sales name and how to process the slip therein,
Data indicating whether there is an approval request, what to do after approval, and what to do if approval is not received is entered. (44),
Similarly, (45) also shows the name and processing details for the lees 2, and the name and processing details for the third lees. (46) indicates the destination name. (
47) contains the slip itself as a message.

FIG. 5 shows an example of the internal configuration of the information processing device.

Here, only the processing part of the slip is described.

Here, (51) is a slip storage section in which a slip before being filled out and sent is stored. Reference numeral (52) denotes a slip transmission processing correspondence storage unit that stores correspondence data indicating designations of transmission methods, processing methods, etc. for slips. (53) is a control device, and (54) is a processing waiting queue, into which processing waiting slips sent from other departments are entered. Reference numeral (55) is a processing decoding unit which decodes the processing of the slip at its destination.

(56) is a control processing section, which performs corresponding processing according to the procedure decoded by the processing decoding section (55). (57) is a field check section, and (58) is a slip management storage section that manages and stores slips to be saved and managed. (59)
is an approval mark insertion section, which inserts an approval mark according to the approval key operation.

(510) is a data storage unit for checking, and (511) is an approval waiting queue, which is an IH
Each destination to be IJ has a key waiting for approval.

The present invention will be described with reference to FIG. 52). The user creates a slip like the one shown in Figure 2 in advance and stores it in the slip storage unit, and also records how to send the slip, the order in which it is processed, how it is processed, whether it is approved or not, what to do if it is not approved, and what to do if it is not approved. The action to be taken in the event of a failure is input using the method shown in FIG. 3 and stored in the storage section (52) corresponding to the slip transmission process i+'. A user who needs to fill in a slip at the end of the day calls up the slip stored in the slip storage section (5'') from the terminal (520), enters the necessary items from the terminal as shown in Figure 2, and fills out the slip. After that, issue a transmission request.

Then, the voucher is stored in advance in the voucher transmission processing storage unit (
The data of the corresponding transmission method stored in 52) is incorporated into the transmission information to compose the transmission mail of silk 4 and is sent via the mail transmission section (530)k.

In the example shown in Figure 4, the e-mail containing the 9A request form sent from the person in heat is first sent to the information processing device in charge of the first addressee (Administration Section Manager), and then sent through the e-mail receiving unit (540) to wait for processing of the form. sent to the key. This is the processing/decoding part (55) i
From rc, M=frl is applied and processing is performed. Here, the dimensions, field ■, and title are checked. Thereafter, the desired delivery date is checked in field ■. For checking here, check data can be stored in advance in the check data storage unit (510), and various checks can be performed according to the instructions, such as checking the size relationship, the validity of the data, and checking for omissions. .

After this process, this slip can be file copied to the slip tube memory. After this process, the A request form is stored in the approval waiting key (511) of the "general affairs section manager" in accordance with the approval request. The general affairs manager enters the approval waiting key from the terminal (520).
(511) sequentially calls up the documents waiting for approval,
Instruct whether to approve or disapprove using a device key or the like.

If you do not approve, please enter it in that section.
It is also possible to enter the reason. If approved,
Processing corresponding to the case of YES in (43) in FIG. 4 is performed. First, an approval mark is inserted into the field ■ by the approval mark insertion section (59). Then, it is sent to the destination entered in Destination 2 via the mail transmission section (530). If it is not approved, (no)
Processing is performed to deal with this case. The email will be returned to the sender through the email sending section. In this way,
Invoices will be sent in sequence and necessary actions will be taken.

[Modified example of the invention]

The present invention is not limited to the above embodiments. For example, instead of specifying how to send the slip, order, and processing method on the sending station side and including it in the message, you can specify only the method of sending the slip in the message, and then specify the method on the receiving side of the slip. You can also specify how to process the slip, whether or not it should be approved, and what to do after approval.

[Brief explanation of drawings]

FIG. 1 is a diagram showing the first order K of the e-mail system,
Fig. 2 is a diagram showing an example of a slip, No. 31 is a diagram showing how to specify the sending method, order, and processing procedure for the slip, and Fig. 4 is a diagram showing all 1 of I11゛ where the slip is sent. FIG. 5 is a diagram illustrating an example of the structure of an information processing device that transmits, receives, and processes slips.

Claims (1)

[Claims] One or more information processing devices that have the function of storing and controlling messages are connected via a switching network or a network, and each information processing device is connected to a plurality of terminals. The processing device has means for creating and storing slips in advance, and means for creating and storing slip processing information corresponding to each slip name,
The slip processing information includes multiple destinations to which the slip should be sent;
It consists of information that instructs the order, processing for each item of the slip, and action at the time of approval, and includes a means for transmitting the slip and slip processing information as a pair at the time of transmission, and a means for transmitting the slip processing information as a pair at the time of transmission, and a means for decoding the slip processing information on the optical receiving side and giving instructions. A child mail system having means for performing the specified processing.