JPH11143907A - File system and recording medium recording program used to the system - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a file system which has high usability by storing same data at a data processing time to easily retrieve and reuse them as necessary and also ensuring the security of the backed-up processing data. SOLUTION: A copying machine 11 sends a user ID, a processing date etc., to a server device 12 via an Internet as additional data together with document data in response to a processing instruction of a copying function, etc. The device 12 stores the received document data in storages 13 and 16 of large capacity and at the same time, stores the accumulated addresses and other additional data into a data base contained in a hard disk device for every user ID in a retrievable/readable way. Then, the device 12 outputs and displays a thumbnail image 61 of the document data on a calender view 60 in an easily selectable/readable way when the document data are sued again. At this time, when a secret keeping instruction or an encipherement instruction is received, a secret keeping mark or an encipherment mark is displayed so as to prevent an outsider from viewing the relevant contents.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a file system and a recording medium on which a program used in the file system is recorded. And that can be easily obtained when the user wishes to reuse it.

[0002]

2. Description of the Related Art Heretofore, documents such as documents (images and characters displayed thereon) that are important and which may be used in the future, such as documents that may be used in the future, are recorded on paper as files. They were organized in bookcases. However, in an office or the like where a large number of documents are stored, a space is required for storing the documents, and it takes time to search for a desired document.

For this reason, in recent years, with the advancement and speeding up of data processing technology and the reduction in the price of storage means, documents that need to be stored are read by a scanner device and stored in a large-capacity storage device. A so-called file system for storing data has appeared, and this file system has been introduced not only to business establishments having a huge number of documents. As a file system of this type, there is a file system which is designed so that related documents can be easily searched by, for example, systematically classifying documents in a database according to their types. Various file systems have been proposed to further improve the usability.

[0004]

However, in such a conventional file system, it is necessary to read a document by a scanner in any case. It will be in a piled state. In addition, in order to sort such documents, after confirming the necessity of storage, it is necessary to perform an input operation for reading and classifying the documents that need to be stored individually with a scanner device and classifying them. Even if the file work is performed at once, the work is complicated, so that the number of documents to be stored is reduced.

[0005] Further, documents stored in a file system are organized according to whether or not to be stored. Therefore, documents that are discarded without being stored cannot be obtained if needed later. . For this reason, when confirming the necessity of storage of a document, it is not always the case that the determination is easy, so that it takes a long time to perform the operation. At that time, some unnecessary documents are needed later.

The documents stored in the file system are documents copied for use in a conference, documents transmitted and received with a facsimile machine or the like, a workstation (WS) or a personal computer (PC). ) And printed out. In short, the documents to be stored are
The signal is converted into an electric signal at least once and recorded and output on paper.

[0007] From this, the inventor of the present invention has conducted repeated studies to solve the problems in the conventional file system, and has extracted the progress of the document until it is stored in the file system. We worked diligently to determine if we could use the data and solved the problem. In view of the above, the present invention realizes backup of data that is obtained, stored, and handled at the time of processing by acquiring the same data as the data to be processed, and enables the processed data to be easily used when necessary.
It is an object of the present invention to ensure the security of the backed up data and provide a highly usable file system.

[0008]

In order to achieve the above object, the invention according to the first aspect of the present invention provides a copying function for reading image data and recording and outputting the same on paper, and transmitting and receiving image data and character data via a communication line. One of a transmission function and a recording function of recording and outputting received image data and character data on paper.
A file system in which a storage device for storing the processing data is connected to a processing device main body that has at least one processing device for processing data by the function, and stores the same processing data processed by the function in the storage device. Storage management means for causing the storage means to read and output the processing data in the storage means in response to the input of the processing instruction, wherein the storage management means specifies the processing data to be stored in the storage means. An information acquisition unit for acquiring at least processing date and time information of the processing data as information; adding the specific information to accumulate the processing data in the storage unit; and an output management unit displaying the processing data in the storage unit. Displaying a reduced image on the screen of the display means, and displaying a calendar screen corresponding to the current or input date and time information on the display screen. And a render screen creation means,
According to the processing command input from the operation means, a reduced image of the processing data read from the storage means is displayed and output at a position corresponding to the processing date and time on the calendar screen of the display means, and processing data corresponding to the selected reduced image is output. It is characterized in that it is read from a storage means and output to a processing destination.

According to the first aspect of the present invention, the same processing data to be processed by the processing apparatus main body when a user inputs a processing command is added to at least processing date and time information of the processing data as specific information. Is accumulated in
The processing data in the storage unit is displayed by displaying a calendar screen on the display unit by inputting a processing instruction from the operation unit and displaying the calendar screen at the position of the processing date and time. For example, the data is output to a processing destination such as a processing apparatus main body and processed. Therefore, the processing data can be easily selected from the reduced images in the calendar screen arranged in chronological order of the work after being backed up, and can be reused at the output destination.

According to a second aspect of the present invention, in addition to the configuration of the first aspect of the invention, when the processing data is a plurality of pages, the output management means is provided for every or a part of the processing data. Is output on a calendar screen of the display means in accordance with a processing command input from the operation means or in accordance with the number of pages of the processing data.

According to the second aspect of the present invention, the reduced image of the processing data of a plurality of pages is, for example, an entire page or an arbitrary part (for example, easily discriminated) according to the size of the display field of the calendar screen. , Cover page or contents) is displayed and output on the calendar screen. Therefore, the contents of the processing data can be confirmed on one screen as much as possible, and desired processing data can be easily selected.
If it is not possible to display the reduced image of the processed data in the display field of the calendar screen at one time, the display may be switched and displayed in a so-called scrolling or page turning format.

According to a third aspect of the present invention, in addition to the configuration of the second aspect of the invention, the reduced image creating means can distinguish between an image of all pages and an image of a part of the processed data. The reduced image is displayed and output on a calendar screen of the display means. According to the third aspect of the present invention, a reduced image that can be determined according to whether all or a part of the processing data is displayed, for example, a display field of a calendar screen by changing a display color or a display shape. Displayed inside. Therefore, it is possible to easily grasp whether the display is a full-text display or a partial display, and it is possible to easily select desired processing data.

[0013] The invention according to claim 4 is the invention according to claims 1 to 3.
In addition to the configuration of the invention according to any one of the above, the calendar screen creating means displays the calendar screen on the display means such that the date according to the current or input date and time information is located at the end. Is what you do. Claim 4
In the invention described in (1), the last in the calendar screen of the display means is set to the current or input date and time. Therefore, the reduced image of the past processed data can be displayed and output to the maximum and can be selected.

[0014] The invention according to claim 5 provides the invention according to claims 1 to 3.
In addition to the configuration of the invention described in any one of the above, the calendar screen creation means displays the calendar screen on the display means such that the date according to the current or input date and time information is located at the middle or the top. It is assumed that. According to the fifth aspect of the invention, the middle or the top of the calendar screen of the display means is set to the current or input date and time. Therefore, it is possible to arbitrarily display and output a reduced image together with only future processing data (for example, processing data accumulated when a scheduled date and time for reuse processing can be input as processing date and time information) or past processing data. Can be.

[0015] The invention according to claim 6 is the invention according to claims 1 to 5.
In addition to the configuration of the invention described in any one of the above, the accumulation management means includes an event acquisition means for acquiring an event performed in accordance with the date and time, and the event management means acquires the event as identification information identifying processing data to be accumulated in the storage means. While the information is added to the processing data and stored in the storage means, the output management means reads out the event information from the storage means together with the reduced image of the processing data read from the storage means, and reads the event information from the storage means in the calendar screen of the display means. It is characterized in that it is displayed and output at the position of the date and time at which it is performed.

According to the present invention, by inputting an event (for example, a schedule or an event) performed according to the date and time, the event information is accumulated together with the processing data as specific information, and the event information is stored in the processing data. It is displayed and output at the corresponding date and time position on the calendar screen together with the reduced image. Therefore, it is possible to narrow down the processing data for checking the reduced image by associating the content of the processing data with the event, and it is possible to easily select desired processing data.

According to a seventh aspect of the present invention, in addition to the configuration of the first or second aspect, a calendar screen corresponding to current or designated date and time information is displayed on the screen of the display means and the date and time are displayed. A scheduler function for managing schedule information input according to the schedule to be performed and displaying the schedule information at a corresponding date and time in the calendar screen as the calendar screen creation means; and the output management means includes a processing instruction input from an operation means. And outputs the reduced image of the processing data read from the storage means to a position corresponding to the processing date and time in the calendar screen displayed on the display means by the scheduler function, and stores the processing data corresponding to the selected reduced image. And outputs it to the processing destination.

According to the present invention, a function for inputting and managing a schedule (schedule) to be performed according to the date and time is used, and the processing data corresponding to the processing date and time in the calendar screen displaying the schedule by the function is used. Is displayed and output. Therefore, it is possible to narrow down the processing data for checking the reduced image by associating the contents of the processing data with the schedule without creating a dedicated calendar screen or performing an operation for inputting a special schedule. You can choose.

According to an eighth aspect of the present invention, in addition to the configuration of the first or second aspect, the output management means stores the processing data in the storage means in accordance with a processing command input from an operation means. Is output to a position corresponding to the processing date and time in the calendar screen displayed on the display means by the scheduler function, and the output processing of the processing data corresponding to the date and time information corresponding to the selected storage information is executed. It is characterized by the following.

According to the present invention, a function for inputting and managing a schedule (schedule) to be performed according to the date and time is diverted, and the processing data corresponding to the processing date and time in the calendar screen displaying the schedule by the function is used. Is displayed and output, and by selecting the stored information, an output process centering on the processing data of the corresponding date and time can be performed. Therefore, even if the schedule function cannot display and output a reduced image, desired process data can be linked to the accumulated result of the process data and the schedule without creating a dedicated calendar screen or inputting a special schedule. After that, it is possible to display and output a reduced image of the processed data or to directly output and output the processed data.

According to the ninth aspect of the present invention, there are provided the first to eighth aspects.
In addition to the configuration of the invention described in any one of the above, the information obtaining means may include, as specific information of the processing data, a keyword extracted from the processing data, in addition to the processing date and time information of the processing data,
By acquiring at least one of additional information attached to the processing data, the number of outputs selectively output by the output management unit, operator information of the processing apparatus main body, or processing conditions by the processing apparatus main body While the storage management means adds the specific information to the processing data to be stored in the storage means, while the output management means has a data search means for searching the storage means for processing data having the same specific information, Means for retrieving processing data associated with the specific information input from the means from the storage means by the data retrieving means, and displaying only a reduced image of the processing data or in a format different from a reduced image of other processing data Is displayed and output in the calendar screen.

According to the ninth aspect of the present invention, the processing data is stored in association with the specific information such as the processing date and time and the keyword, and the reduced image of the processing data having the common input specific information can be easily identified. Is displayed and output in the calendar screen. Therefore, processing data for checking the reduced image can be narrowed, and desired processing data can be easily selected.

According to a tenth aspect of the present invention, in addition to the configuration of any one of the first to ninth aspects, the storage management means further comprises a security instruction for the same processing data processed by the function. When input, the processing data is associated with the password for each piece of operator information acquired by the information acquiring means and stored in the storage means. On the other hand, when the output management means is the processing data associated with the password, In place of the reduced image, a secret mark indicating that there is a duty of confidentiality is created by the reduced image creation means and displayed on the calendar screen of the display means. It is characterized in that a reduced image of data is created and displayed or output to a processing destination.

According to the tenth aspect of the present invention, by inputting a confidential instruction of the processing data, the processing data is stored in the storage means in association with the password of the operator, and is displayed on the calendar screen. The secret mark is displayed instead of the reduced image, and unless the password is input, the reduced image is not displayed or read out from the storage means and output. Therefore, the highly confidential processed data is not exposed or used by others.

According to an eleventh aspect of the present invention, in addition to the configuration of any one of the first to ninth aspects, the storage managing means includes an encrypting means for encrypting data, and performs processing by the function. When the same processing data encryption command is input, the processing data encrypted by the encryption means is associated with the password for each piece of operator information obtained by the information obtaining means and stored in the storage means. While
The output management means, in the case of the processing data associated with the password, causes the reduced image creation means to create an encryption mark indicating that encryption has been performed instead of the reduced image, and displays the encryption mark on the calendar screen of the display means. When the password is input, the processing data is decrypted and a reduced image is created and displayed or output to a processing destination.

According to the eleventh aspect of the present invention, by inputting an encryption command for processing data, the processing data is encrypted into data that cannot be used as it is, and then the password of the operator is associated with the processing data. Is stored in the storage means, and an encryption mark is displayed instead of the reduced image on the calendar screen. Unless the password is input, the encryption is decrypted and the reduced image is not displayed or output. . Therefore, the highly confidential processed data is not exposed or used by others.

According to a twelfth aspect of the present invention, in addition to the configuration of any one of the first to eleventh aspects, the storage management means obtains a relation between the processing data stored in the storage means. Means for adding link information for each related processing data to the processing data when the relation of the processing data stored in the storage means is acquired, and the output management means adds the link information. Causing the reduced image creating means to create a related image for associating the processed data with each other, and displaying and outputting a reduced image of the processed data and a related image associating other processed data related to the processed data in a calendar screen of the display means. It is characterized by doing.

According to the twelfth aspect of the present invention, when the processing data is related to other processing data, link information for each related processing data is added, and the related processing data is a reduced image on the calendar screen. And the related image is displayed. Therefore, it is possible to easily select desired processing data by, for example, sequentially checking reduced images of the processing data with the related images.

According to a thirteenth aspect of the present invention, in addition to the configuration of the twelfth aspect, the reduced image creating means connects the reduced images of the processed data to which the link information is added as the related images. Is created. According to the thirteenth aspect, a line, an arrow, and the like connecting the reduced images are displayed as the related images on the calendar screen. Therefore, desired processing data can be easily selected by checking the reduced image of the processing data following the arrow or the like.

According to a fourteenth aspect of the present invention, in addition to the configuration of the twelfth aspect, the output management means uses a reduced image of the processing data created by the reduced image creation means as a related image, The reduced image of the processed data to which the link information for associating the processed data is added to the lower or adjacent position of the reduced image of the processed data to be displayed and output at the position corresponding to the processing date in the calendar screen of the related image can be selected. Is displayed and output.

According to the fourteenth aspect of the present invention, reduced images of related processing data are displayed as stacked images or adjacently on the calendar screen. Therefore,
By simultaneously checking the reduced images of the relevant processing data, it is possible to easily select the desired processing data. Claim 1
The invention described in Item 5 is a copying function of reading image data and recording and outputting it on paper, a transmission function of transmitting and receiving image data and character data via a communication line, or recording and outputting received image data and character data on paper. A storage medium storing a program used by a central processing unit connected or built in a processing device main body that has at least one of the recording functions and processes data by the function, wherein the processing device main body Sending the same processing data to be processed to the storage means and accumulating the same, and obtaining and adding at least the processing date and time information as specific information for specifying the processing data; Outputs and displays a calendar screen according to the current or input date and time information, and processes according to the input of the processing instruction from the storage unit. Data is read out, a reduced image is created, displayed at a position corresponding to the processing date and time on the calendar screen, and thereafter, processing data corresponding to the selected reduced image is read from the storage means and output to the processing destination. Processing,
The program for executing one of the processes or both processes is recorded so as to be readable by the central processing unit.

According to a sixteenth aspect of the present invention, in addition to the configuration of the fifteenth aspect, the display of the calendar screen is
Ends the date according to the current or entered date and time information,
A program for executing a process positioned at the head or middle is recorded so as to be readable by the central processing unit. According to the seventeenth aspect of the present invention, in addition to the structure of the fifteenth or sixteenth aspect,
A process of acquiring the event information performed according to the date and time as the specific information, storing the event information in the storage unit in association with the process data, and displaying and outputting the event information together with a reduced image of the process data on a calendar screen of the display unit And a program for executing either one of the processes or both processes is recorded so as to be readable by the central processing unit.

According to the present invention, in addition to the constitution of the present invention, a calendar screen corresponding to the present or inputted date and time information is displayed on a display means connected to the central processing unit. During the execution of the processing program that outputs and displays and manages the inputted schedule information according to the date and time and displays it at the corresponding date and time in the calendar screen, at the position corresponding to the processing date and time in the calendar screen The program is characterized in that a program for executing processing without displaying and outputting a reduced image of the processing data and creating a dedicated calendar screen is recorded so as to be readable by the central processing unit.

According to a nineteenth aspect of the present invention, in addition to the configuration of the fifteenth or sixteenth aspect, a calendar screen corresponding to the present or inputted date and time information is displayed on a display connected to the central processing unit. During the execution of the processing program that outputs and displays and manages the inputted schedule information according to the date and time and displays it at the corresponding date and time in the calendar screen, at the position corresponding to the processing date and time in the calendar screen A program for executing a process of displaying and outputting accumulated information indicating accumulation of the processed data and outputting the processed data corresponding to the date and time information corresponding to the selected accumulated information is recorded so as to be readable by the central processing unit. It is characterized by the following.

According to a twentieth aspect of the present invention, in addition to the configuration of any one of the fifteenth to eighteenth aspects, processing data associated with the specific information input from the operating means is stored in the storage means. A program for executing a process of searching and displaying only the reduced image of the processing data or displaying the reduced image of the processing data on the calendar screen of the display means in a format different from the reduced images of other processing data. The central processing unit is recorded so as to be readable.

According to a twenty-first aspect of the present invention, in addition to the configuration of any of the fifteenth to twentieth aspects, when a confidential instruction of the same processing data processed by the function is input, the information is acquired. Processing for associating the processed data with the password for each piece of operator information and storing the processed data in the storage unit; and displaying the reduced data of the processed data when the processed data is associated with the password. Instead, a security mark indicating that there is a duty of security is displayed and output on the calendar screen of the display means, and when the security mark is selected and the password is input, a reduced image of the processing data is created. It is characterized in that a program for executing one or both of the processing for displaying and outputting to the processing destination is recorded in a readable manner by the central processing unit. It is an.

According to a twenty-second aspect of the present invention, in addition to the configuration of any of the fifteenth to twentieth aspects, when an encryption command of the same processing data to be processed by the function is input, the processing is performed. A process for encrypting the data and storing the processed data in the storage unit in association with the acquired password for each piece of operator information, and a process data associated with the password when displaying the reduced image of the processed data. If the password is input when the password is input along with the selection of the encryption mark, an encryption mark indicating that the image is encrypted is displayed instead of the reduced image on the calendar screen of the display means. A program that decodes the processed data and creates and displays a reduced image or outputs it to the processing destination. Management device is characterized in that it is recorded readably.

[0038] According to a twenty-third aspect of the present invention, in addition to the configuration according to any one of the fifteenth to twentieth aspects, the relevance of the processing data stored in the storage means is acquired, and for each of the relevant processing data. Processing for adding link information, processing for creating a related image for associating the processing data with the link information added thereto, and displaying and outputting the related image together with a reduced screen of the processing data in the calendar screen of the display means; The program for executing one of the processes or both processes is recorded so as to be readable by the central processing unit.

According to the invention as set forth in claims 15 to 23, the program is read out from the storage medium to the central processing unit and executed, so that the central processing unit is configured as described above. Function as various means.

[0040]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS The present invention will be described below with reference to the drawings. FIGS. 1 to 5 are diagrams showing a first embodiment of a file system which functions according to a program in a storage medium according to the present invention.
0 corresponds to the invention described in FIG. In FIG. 1, reference numeral 10 denotes a data management system constructed for effective use of data. The data management system 10 functions as a data backup system for backing up data handled by a user, and is provided for the user's needs. A high-function digital copying machine (MFP: Multi Function Printer) 11 connected to the intranet in the user's office is constructed so that it can also function as a file system and reuse data. , A server device 12, and a mass storage device (IMS: Infinit Memory).
Server) 13 and personal computer (PC) 14
And a connection device (MFB: Multi Function Box) 15 and a large-capacity storage device (WebIMS) 16 of a service provider that provides services described later on the Internet.

As shown in FIG. 2, the copying machine 11
The control unit 21 has a built-in CPU (Central Processing Unit) and a ROM (Read Only Memory: storage medium).
A RAM (Random Acc.) That stores various information such as driving conditions and management data of each unit of the apparatus according to a control program read from the inside and stores data necessary for operation.
Using the ess memory), various processes of the present invention are executed together with various functions described below.

The control unit 21 includes driving conditions, device states,
Alternatively, a display unit 22 that displays various information such as input information
A slot for setting an ID card and reading and writing various information is provided together with a port provided with a numeric keypad, a function key (F key), a start key, and the like for performing input operations such as settings and instructions by a user. Operating unit 23 and PSTN (Public Switched Telephon
e network), and modulates and demodulates with an NCU unit (network control unit) 24 which executes predetermined line control at the time of outgoing / incoming and connects or disconnects the line, and a modem device incorporating image data and various procedural signals. The facsimile communication (transmission / reception) is executed via the NCU 24 and an I / O (not shown)
A communication control unit 25 connected to an intranet via an F (interface) for transmitting and receiving (transmitting) document data such as image data and character data; and transmitting reflected light corresponding to an image of light irradiated on a document to be transmitted / copied. A reading device 26 for reading image data by photoelectric conversion, a recording device 27 for recording and outputting an image on a sheet of paper based on the read / received image data, and an image memory for storing the read / received image data 28, a DCR unit (Data Compression and Reconstraction) that compresses and encodes image data to be transmitted while expanding and decoding received image data
Image correction processing according to the optical response characteristics of the reading device 26 and variations in sensors, etc., scaling processing of an image input by the user from the operation unit 23, and character data (code data) stored in the image memory 28. An image processing unit 29 that performs, upon request, image processing such as conversion processing that converts a map into image data and image optimization processing that converts image data suitable for the writing characteristics of the recording device 27, But bus 30
Connected through.

Accordingly, the copying machine 11 has a transmission function for performing facsimile communication for transmitting image data and a data communication for transmitting document data between the PCs 13 and the like, and a copy (copy) function for recording and outputting read image data. And a recording function for recording and outputting the received document data, and can be used not only as a copier but also as a facsimile device, a printer device, and a scanner device. The ID card set in the operation unit 23 of the copying machine 11 has a user ID, a user name, and the like, together with processing conditions such as a telephone number of a facsimile communication destination, an address of the PC 14, and a reduction ratio at the time of copying. I have. For this reason, the copying machine 11
When the start key is pressed after the function is selected by pressing the key (in the case of copying, the processing conditions are read out, various functions can be easily used, and at the same time, the user ID is read out from the IC card (by the PC 14). If used, receive it with the document data)
Management information such as the used processing function and the number of processed sheets is stored in the RAM of the control unit 21 for each user ID and can be used for billing processing and the like. Processing instruction by user (P
(Including a processing command from C14 and a recording / output command of received document data to be processed in the own device), and at the same time, when sending the document data to the server device 12, which will be described later, Without requesting the input of the user ID, it is diverted to additional data (specific information) and attached (added) to the document data. At this time, the copier 11 is not set with the IC card (user ID).
(Without inputting the user ID), the shared ID previously allocated to the copying machine 11, which is used as a common cost during the charging process, is read out from the non-volatile RAM and the user ID is read.
And the document data is processed as shared document data. Further, it goes without saying that the recording device 27 may be, for example, an ink jet system, a thermal head system, a dot ink pad system, or the like, in addition to the electrophotographic recording system.

The connection device 15 functions as a network hub for terminal devices such as the copying machine 11, the server device 12, and the PC 14, and establishes a local area network (LAN) environment by relaying data communication between them. At the same time, an intranet environment is constructed by connecting to the Internet so that the copier 11, the server device 12, or the PC 14 can access a service provider on the Internet and use various information.

For this reason, the PC 14 has a CPU, a memory (R
OM, RAM, etc.) and I / O (Input / Ou)
(putout) circuit and the like, and by operating a keyboard and a mouse while looking at the display, performing arithmetic processing and the like in accordance with application software read from a hard disk device (storage medium) (not shown) so as to create documents and images. The system can be used as a system for performing various processes, and the document data is sent out to the copier 11 together with a user ID and a processing command (instruction) to be printed out using various functions of the copier 11. Or receive facsimile transmission to an input destination, receive image data received by the copier 11 by facsimile, and receive image data read by the copier 11. .

The large-capacity storage device 16 is connected to the Internet via a communication control device (not shown) of the service provider. The communication control device is registered according to a control program read from the recording medium by the CPU. The mass storage device 16 is opened in a writable and readable manner by access from the user, and when there is an accumulation command for backup, additional data (specific information) to be described later, which is continuously transmitted, is associated with the storage command. While the document data is stored as it is, if there is a reference command for the document data to be stored following the access, the stored data is read out and returned according to the reference command. At this time, the address is specified by specifying the additional data by the server device 12. When a transfer instruction for the specified document data is sent, the document data at that address From the storage unit 16 is adapted to return.

The server device 12, as shown in FIG.
U41, memory (ROM, RAM, etc.) 42, hard disk device (storage medium) 43, display 44, touch panel
It is provided with a keyboard 46, a mouse 47, an I / O circuit 48, a network I / F 49, and a timer function 50.
Performs various processes of the present invention by controlling the respective units 42 to 49 in accordance with an application program read from the hard disk device 43. This server device 12
The mass storage device 13 is connected via an I / O circuit 48, and an Ethernet cable for constructing an intranet is connected to the network I / F 49. The address of the service provider, the registration ID (the user I
D, which may be the same as the user ID in the ID card for using the copying machine 11), and data necessary for receiving services by connecting to the Internet, such as a password.

The server device 12 receives the data to be processed by the copying machine 11 via the intranet, sends the data to the large-capacity storage device 13 on the intranet constituting the storage means, and accumulates the data as it is. At this time, the used capacity (accumulated capacity) of the large-capacity storage device 13 is checked, and if the capacity exceeds a preset capacity, before or after executing the storage of the document data, the service provider A service provider on the Internet is accessed by using an address, a registration ID, a password, and the like, and document data of a fixed capacity is sequentially read out from old ones, transferred, and stored in the large-capacity storage device 16. In addition, the server device 12 reads out a thumbnail image 61 obtained by reducing the first page of the document data stored in the large-capacity storage device 13 and additional data in response to a request from the user, and allows the user to select and search the display image on the display screen of the display 44. The selected document data is read out from the mass storage device 13 and output to the
For example, by recording and outputting, the data management system 10 functions as a file system by functioning as a file device, and is transferred from the mass storage device 13 to the mass storage device 16. When it is necessary to refer to the stored document data, the memory unit 42
The service provider on the Internet is accessed using the address, registration ID, password, and the like of the service provider within, and the same processing is performed. That is, the server device
Reference numeral 12 denotes a storage management unit, an information acquisition unit, an output management unit, a reduced image creation unit, a calendar screen creation unit, and a data search unit.

More specifically, as shown in the flowchart of FIG. 4, for example, when the user selects the copy by operating the operation unit 23 of the copy machine 11, the copy key 11 is depressed by directly pressing the start key. (Steps P1, P2), Reader
At the same time as copying the document data obtained by reading the image of the original set on the document 26 (step P3), the
When the C card is set, the operator (user using the copying machine 11) is authenticated and set by the user ID read from the IC card (steps P4 and P5). The shared ID read from the nonvolatile RAM 21 is set as the user ID, and the authentication of the operator is set to "no setting" (steps P4, P
5, P7).

Then, in parallel with the processing by the selected function, the copier 11 encodes and compresses the same document data by the image processing unit 29 and then stores the same in the mass storage device 13 on the intranet. The processing date and time information and the processing conditions (reduction rate, etc.) measured by a timer function (not shown) together with the user ID are added to the document data as additional data (code data) and sent to the server device 12 for storage. (File) (step P8).

Therefore, the same document data processed by the copying machine 11 can be processed without requiring any special input operation (regardless of the input of the storage command) in addition to the operation for executing the processing. Additional data for specifying the data is added (associated) and automatically accumulated and backed up. At this time, even if the document data is processed without a user ID, the document data is similarly stored using the shared ID without requesting the input of the user ID. It is needless to say that the date and time information of the accumulation process, which is measured by the timer function 50 of the server device 12, may be used as the date and time information of the accumulation process as the additional data. This embodiment is more preferable because the date and time information is processed by the user.

Next, when the IC card is removed, it is determined that the processing is completed by the operator (step P).
9) In addition, the time from completion of the reading process of the original set in the reading device 26 is measured by a timer function (not shown), and when it is detected that a predetermined period of time has elapsed, the operator is also notified. Is determined to have been completed (step P11), and when any one of these conditions is satisfied, the user ID identifying the operator who performed the processing of the document data is cleared, and the user ID is changed. By setting (authenticating) a default shared ID for when it cannot be acquired and setting the operator to “no setting”, it is possible to prevent the same user ID from being used despite different users. (Step P12). Then, in steps P9 and P11, if the IC card is set and the fixed time counted by the timer function does not elapse and another key input, for example, pressing of the F key or the start key, a new process start command is issued. (Step P10), the process returns to Step P1 while holding the same user ID, and the same processing is repeated.

Accordingly, the user ID is added to the document data without error because the replacement of the operator is reliably detected and acquired again. At this time, the copier 11
Is an unillustrated “Un · D” disposed on the operation unit 23 for inputting an instruction to avoid the accumulation during steps P2 to P11.
By pressing the “o” button (step P100),
Only the processing of the provided functions is continued while skipping the backup processing step in the control program. After the storage of the document data by the execution of step P8 is started, the "Un / Do" button is pressed. In such a case, before executing the next processing instruction, the additional data of the accumulated data during or immediately after the accumulation is erased, and the reading of the document data is disabled so that the document data is erased, and the accumulation of the document data is canceled. ing.

Therefore, the document data to be backed up without requiring the user to perform an input operation other than the operation for using the function of the copying machine 11 is stored in the “Un · Do” of the operation unit 23 during steps P2 to P11. By simply pressing the "" button, the storage is canceled and, for example, when copying a highly confidential image, the document data can be prevented from being filed in a reusable manner. In addition,
Even if the storage of the document data is not canceled by the “Un · Do” button of the operation unit 23 in the copying machine 11, the user can input the user ID in the server device 12 to delete the document data (storage cancellation). Needless to say.

In the server device 12, the CPU 41 acquires additional data specifying document data so as to be easily used as a file device, and adds the additional data to the document data. Acquisition of additional information such as a title attached to the document data received from the PC 14, acquisition of the number of times the same document data is repeatedly reused, etc.
The character data is coded by performing an R (Optical Character Reader) process, a keyword repeatedly used in the sentence is obtained, and the obtained keyword is added to the stored document data.

Therefore, the document data stored in the mass storage devices 13 and 16 can be easily specified by these additional data. Then, the server device 12 creates a database storing the additional data in the hard disk device 43 in such a manner as to be divided for each user ID so that the document data stored in the mass storage devices 13 and 16 can be easily searched. In this database, the addresses in the mass storage devices 13 and 16 that store the document data for each user ID added to the document data are stored, and the above-described additional data that can be obtained is stored. Is stored in a column prepared for each type. For this reason, when the user inputs a user ID and requests a reference to the document data, the server device 12 causes the CPU 41 to transmit the document data corresponding to the user ID from the mass storage devices 13 and 16 in accordance with the reference command. The CPU 41 reads out the additional data from the hard disk device 43 and outputs it on the display 44. At this time, the CPU 41 displays the calendar view format 60 which can be scrolled at high speed and low speed by using the scroll buttons 59 shown in FIGS. Creates a screen and creates a thumbnail image 61 in which the first page of the document data is reduced, and displays and outputs it for each corresponding processing date (processing date and time information).
When you want to check the document contents such as characters when searching and checking, select the thumbnail image 61 by clicking the mouse 47 or pressing the display area of the touch panel 45, so that the selected document data can be scrolled on the entire display 44 Can be output. Furthermore, by selecting a search button 64 in the display screen of the calendar view format 60 of the display 44, other additional data can be displayed and confirmed in a list in order of processing date for each document. Further, by selecting the narrowing down button 35 and inputting and specifying the processing date and time and other additional data of an arbitrary period, the thumbnail images 61 of unnecessary document data which are not applicable from the calendar view 60 can be omitted or the corresponding thumbnail images 61 can be omitted. Is displayed in the calendar view 60 in a blinking red color, and the number of documents to be confirmed can be reduced.

Thereafter, when there is desired document data, the server device 12 selects the thumbnail image 61 with a mouse or a touch panel, and further selects the call button 62, so that the document data is stored in the large-capacity storage device 13. The data is read out (all the processed document data is reacquired) and displayed on the entire surface of the display 44, or transmitted to the copier 11 together with the additional data, so that the data is decoded and restored by the image processing unit 29 and the image is reproduced. The data can be recorded and output according to the additional data used for processing, and the document data output at the time of backup can be reproduced and obtained without performing the input operation of the processing conditions. Note that, at this time, the additional data used for processing the image may be input from the operation unit 23 of the copying machine 11 by the referred user. When the server device 12 is instructed to refer to document data older than that stored in the mass storage device 13, the address of the service provider and the user ID are stored in the built-in nonvolatile RAM.
By reading out the registration ID and password for each and accessing the service provider on the Internet and sending an instruction to refer to the document data, the mass storage device 16 is read.
Can be similarly handled and reference processing of document data to be stored can be performed. In addition, the server apparatus 12 provides the copier with reference to the shared document data on the condition that the user ID used in the copier 11 is input for the shared document data processed without input of the user ID. By using the 11 shared IDs as the user IDs used for reference, the document data associated with the user IDs (shared IDs) can be similarly referenced and processed.

As described above, in this embodiment, the copying machine
The same document data processed by 11 can be reliably authenticated by the user ID read from the IC card without requesting a special input operation (in the absence of the user ID, the share ID is set to "None"). "Settings") and automatically store them in the mass storage device 13 on the intranet (by taking a backup) for easy storage management, and a service provider when the mass storage device 13 becomes full. Can be stored in the mass storage device 16 on the Internet by using the service of the copier, without preparing an extremely large mass storage device for each user, and without worrying about overflow, etc. 11 are available. Then, the document data is transferred from the mass storage devices 13 and 16 by instructing a reference process from the server device 12 when necessary, so that the document data can be recorded and output by the copying machine 11 to be obtained again. Can be.

At this time, the processing conditions of the document data to be processed by the copying machine 11 are stored and managed in association with the additional data. While referring to the image 61, desired document data is selected based on the processing date of the additional data, a keyword, or the like. The re-processing of the selected document data can be performed, for example, by adding additional data such as a reduction rate to the document data and sending it to the copier 11 as a processing condition of the copying process. The backed-up document data can be reproduced in the same format without inputting conditions.

Therefore, the desired document data can be easily searched, and the processing can be performed in the same format as that at the time of the storage by omitting the input operation of the processing procedure by the copying machine 11 and the processing conditions by the user. Usability can be improved. Further, since the storage of the document data can be canceled by depressing the “Un · Do” button (because reading becomes impossible), data that is obviously unnecessary for backup or data that requires security is stored. Can be avoided, and the adverse effects of automatically backing up can be eliminated.

Further, as a first other aspect of the present embodiment, although not shown in the drawings, after acquiring one user ID, it is configured so that a separate user ID can be input. When the user ID is added as additional data, the address of the document data and other additional data are stored in the database in the hard disk device 43 for each user ID, so that the user ID can be used for a conference or circulation. In the case of common materials such as, for example, each user may be allowed to specify and reuse the same document data by his / her user ID.

As a second other mode of the present embodiment, I
Although it is detected that the same operator has finished the process by detecting the set of the C card or by elapse of a predetermined time by the timer function, the operation section 23 is provided with a "document break" button (not shown) to When a document is processed, the operator presses a “document break” button between documents to be processed, and the document data is divided and transmitted to the server device 12 for each document, and the mass storage device 13, 16 may be stored as separate document data so that each document can be referenced and reused.

As a third other mode of the present embodiment, a server device may be directly connected to the copying machine 11, or the server device 12 may be built in the copying machine 11. Also, by connecting a buffer device directly to the copying machine 11 to relay document data and the like to the server device 12 and directly storing the document data and the like in the large-capacity storage device without passing through the intranet, the connection is established. Even if a failure occurs in the device 15 or the server device 12, the document data or the like can be securely backed up without being lost on the intranet. In addition, considering the restrictions of the installation location, etc.,
Since the degree of freedom is higher when the copying machine 11 and the server device 12 are connected via an intranet, in this case, it is optimal to connect the buffer device directly to the copying machine 11 from the viewpoint of reliability.

Next, FIGS. 7 and 8 are diagrams showing a second embodiment of the file system which functions according to the program in the storage medium according to the present invention.
5 to 16. Note that the present embodiment is configured substantially in the same manner as the above-described embodiment.
4 to 4, the same components are denoted by the same reference numerals, and the description will be focused on the characteristic portions.

7 and 8, the CPU 41 of the server device 12 does not display the thumbnail image 61 specified in the date field 66 of the calendar view 60 of the display 44 in the final area 67 when the thumbnail image 61 cannot be displayed. The information about the thumbnail image 61 is displayed.
In the present embodiment, the thumbnail images 61 for eight pages are configured to be displayed. Therefore, as the thumbnail images 61, as shown in FIG. As shown in b), an input field 68 is displayed so that each page is displayed when there is only one document data.
A switching button (not shown) can be selected for instruction. At this time, the server device 12
When only the thumbnail image 61 of the first page is displayed in the date column 66 of 60, if the document data includes a plurality of pages, it indicates that another page is continued as the image 61 with the upper and lower corners cut off and corresponds. When all the document data cannot be displayed with nine or more document data, the number of remaining undisplayed documents is displayed in the final area 67, while thumbnail images of all pages are displayed.
When the document data 61 has nine or more pages and cannot be completely displayed, the number of undisplayed pages is displayed in the final area 67. In the server device 12, by default, the thumbnail image 61 of the first page of the document data is set to be displayed in the date field 66 of the calendar view 60.

Therefore, when there is one document data, the thumbnail images 61 of all pages can be displayed and confirmed, and when there are a plurality of document data, it is necessary to efficiently confirm the first page of each page. By clicking on the thumbnail image 61 or the like, another page can be confirmed. At this time, the confirmation of the thumbnail image 61 is performed by designating the display format of the thumbnail image 61 from the input field 68 and, for example, sequentially creating the thumbnail images 61 of the clicked document data for each page and displaying the thumbnail data 61 like a page turn. Alternatively, a window may be opened and displayed in another area of the date column 66. In addition, since the first page often includes a title, a sending slip, and the like, the number of pages to be displayed may be set in advance from the beginning according to usability so that the contents of the document data can be easily confirmed. further,
The upper and lower corners of the thumbnail image 61 are cut out in the multi-page document data so that it can be easily identified. However, the present invention is not limited to this. For example, other document data such as a copy document and a facsimile document can be It is needless to say that the personality may be displayed, and the display color may be changed without being limited to the display shape.

Further, the CPU 41 of the server device 12 operates in an input field.
When there is no input instruction of the date to be displayed from 68, the current date is displayed at the end of the lower right column in the calendar view 60 as a default condition, and is displayed from the input column 68 By inputting a date or position, the date can be displayed at the end, or displayed at the center or at the top left.

Therefore, by displaying the past processing to the maximum extent from the latest processing date, or by instructing the input of the date on which the document data was processed by tracing the storage, the desired document data can be obtained before or after that date or before or after that date. Can be confirmed. As described above, in the present embodiment, in addition to the operation and effect of the above-described embodiment, the thumbnail image 61 can be displayed in the calendar view 60 according to usability, and the content of the document data can be accurately and easily confirmed and selected. Thus, desired processing data can be easily reused.

FIG. 9 is a diagram showing a third embodiment of a file system functioning according to a program in a storage medium according to the present invention.
21 and 22. Note that the present embodiment is configured substantially in the same manner as the above-described embodiment.
4 and FIG. 7, the same components are denoted by the same reference numerals, and the description will be focused on the characteristic portions.

Referring to FIG. 9, the copying machine 11 executes a process in step P2.
In addition to the "Un-Do" button of the operation unit 23 pressed during the period from P11 to P11, a "Confidence" button for accumulating document data to be processed but for instructing and inputting a confidential command in order to secure its security, "Encryption" to input an instruction for encryption
A button is prepared, and when the server apparatus 12 receives the confidential instruction together with the document data, the acquired user ID
Each database is associated with a security instruction and the document data is stored in the large-capacity storage devices 13 and 16, while when an encryption instruction is received, the encryption instruction is associated and the document data is stored. After being encrypted by the method specified by the user ID, the data is stored in the large-capacity storage devices 13 and 16, and a security mark (so-called icon) 71 or an encryption mark 72 is displayed in the calendar view 60 of the display 44. Thus, the contents of the document data can be prevented from being seen by others. If no password has been set for the user ID at this time, a request is made when the "secure" button or the "encryption" button is pressed, and processing is performed using the shared ID without acquiring the user ID. When trying to do so, it goes without saying that a process of requesting the input of the user ID and replacing it with the shared ID is performed.

Thereafter, when the security mark 71 in the calendar view 60 is selected, the server 12
In addition to creating and displaying a thumbnail image 61 of document data to which a confidentiality instruction has been added, on condition that a password set in advance in association with
The document data is read from 13 and 16 and sent to the copying machine 11 or the like, and provided that the password is input similarly when the encryption mark 72 is selected, By decrypting the document data to which the encryption instruction has been added and performing processing for creating, displaying, and transmitting the thumbnail image 61, the security of the document data to which the confidential instruction and the encryption instruction have been added is ensured. I have. The contents of the encrypted document data cannot be confirmed even if the raw data of the large-capacity storage devices 13 and 16 are directly obtained, so that the security of the document data can be ensured more reliably. In addition to the operation of the “secure” button and “encryption” button from the operation unit 23 of the copying machine 11, the user inputs a user ID in the server device 12 to add a confidential command or an encrypt command to the document data. It goes without saying that you can do it.

As described above, in this embodiment, in addition to the functions and effects of the above-described embodiment, the “Un / Do” button of the operation unit 23 can avoid the accumulation of the document data and reuse the highly confidential document data. By not only preventing the file from being filed but also reliably prohibiting reuse by another person, even the highly confidential document data can be backed up and reused only by the person himself / herself.

Next, FIGS. 10 and 11 are diagrams showing a fourth embodiment of the file system functioning according to the program in the storage medium according to the present invention.
This corresponds to the inventions described in 2, 14, and 23. In addition, since this embodiment is configured substantially in the same manner as the above-described embodiment,
1 to 5, the same components are denoted by the same reference numerals, and the description will be focused on the characteristic portions.

In FIG. 10, the CPU 41 of the server device 12
Checks whether the document data sent from the copying machine 11 has any relation with the document data already stored in the mass storage devices 13 and 16 in association with the same user ID in the database. Then, when it is confirmed that the document is a related document, the related type information is added to both sides together with the link information (so-called relation is established), and the storage is managed. If the new document data (new document) is exactly the same as the already stored document data (existing document), only the database is created, and the thumbnail image 61 is created and displayed using the existing document data in common. At the time of confirming one additional data, the existence of the same document is displayed in the list, and the other additional data is displayed and confirmed, and can be reused similarly. If the new document data is an updated document in which part of the existing document data has been rewritten, only the document data in the updated area is stored in the large-capacity storage devices 13 and 16, and the thumbnail image 61 of the updated document data is already stored. It is created and displayed by replacing the corresponding area of the document data, and by displaying the other thumbnail image 61 as a related image 75 on the lower back of one thumbnail image 61 and clicking it, etc. The thumbnail image 75 and the additional data can be displayed / confirmed and reused similarly. Further, in the case of a related document having a certain relationship, such as that the keyword of the new document data matches the keyword of the existing document data by a predetermined number or more, the other document is displayed on the right back side of one thumbnail image 61. When the thumbnail images 61 are stacked and displayed as the related images 76 and clicked, the thumbnail images 76 and the additional data can be displayed / confirmed and reused similarly. Therefore, when backing up the same / updated document, the storage capacity of the large-capacity storage devices 13 and 16 can be prevented from being wastefully used, and the number of storable document data can be improved. The related image
75 and 76 are not limited to the stacked display, and may be displayed at closely adjacent positions so as to be more easily confirmed.

The new document data is the same as the existing document data.
Whether or not there is any relevance of the update is determined by the CPU 41 that the image data of the image area is converted together with the character code data obtained by performing the OCR process on the document data for a certain period (for example, one month)
Only in the hard disk device 43 to compare the new document data with the existing document data (the image data is compared with a correction or correction such as matching the edges, and the block format is included in the document P as shown in FIG. 11). With documents p1 to p4 and images p5 and p
6 is displayed, a comparison is made for each block) to confirm whether the data is completely identical or partially updated. For example, if some data p4 in the block display is inconsistent, In some cases, the block p4 is stored and managed as updated document data. The OC of the document data
Since the R process may not be perfect, if the document data is only characters, it is determined that the document number is exactly the same if the number of characters, the position of punctuation, and the number of words in each block completely match. If the font size or character color designation is different, or if there is a revision symbol (a special symbol indicating that the text has been corrected in the text) in the text, it may be determined that the document data is updated.

Even when the document data does not correspond to the same / updated document data, if the keywords of the new document data and the existing document data are common to a certain degree or more or the titles match, the keywords are stored and managed as related document data. And extract important sentences from the sentence (for example,
If the key sentences match (extracted by the method described in JP-A-34905), they are stored and managed as related document data. At this time, the common keyword extracted at the time of the processing is registered in another existing document data associated with the existing document data other than the existing document data associated with the new document data (so-called merge), and the document is merged. It may be configured to be able to search even by a keyword not included in the data. In this case, related document data can be extracted from one document data in a potato manner and confirmed, thereby improving search efficiency. be able to.

As described above, in the present embodiment, in addition to the operation and effect of the above-described embodiment, from the thumbnail image 61 of one date in the calendar view 60, the same document subjected to redo processing, an updated document as an updated “version”, It is possible to check the presence or absence of related documents such as those used for the same meeting with the same theme, and by checking the display as necessary, it is possible to reuse it together without searching and checking other dates it can.

It should be noted that this document data relation is not only automatically performed (even if it is not performed automatically) but by operating the mouse 47 or the like of the server device 12 to move the thumbnail image 61 in the calendar view 60. The link information may be registered and associated in the database by overlapping (so-called drag-and-drop), and even if the relevance becomes unclear due to the passage of time, the keyword and the Specify additional data such as a title and display it in a list (or record and output), display and output the document data side by side, and compare them. Link information may be registered and associated.

As another aspect of the present embodiment, in this embodiment, related images (thumbnail images) 75 and 76 are displayed in a stacked manner, and the existence and contents of other document data related by one date As shown in FIG. 12, a thumbnail image 61 is provided with a numbered arrow 77 having a different color for each related type, so that the presence of a related document in the calendar view 60 can be checked at a glance. The arrows 77 may be connected by different types of lines so that the position of the thumbnail image 61 of clearly related document data can be determined. . Next, FIG. 13 is a diagram showing a fifth embodiment of a file system functioning according to a program in a storage medium according to the present invention, and this embodiment corresponds to the invention described in claims 3, 6, 16 and 17. I do. In addition, since the present embodiment is configured substantially in the same manner as the above-described embodiment, the same reference numerals are given to the same configurations using FIGS. 1 to 4 and FIG. I do.

In FIG. 13, the CPU 41 of the server device 12
The user operates the keyboard 46 in the date field 66 of the calendar view 60 for inputting the user ID and displaying it on the display 44 to input an event to be performed on that date, such as a schedule for a meeting or an event such as a company trip. The processing date and time information of that date can be registered as additional data of the document data associated with the date in the database, and this event information is displayed and output in an area 66a below the thumbnail image 61, and The date on which the desired document data was processed (for example, one day before the meeting) is found from the event information, and the document data during that date can be specified (clicked) by the thumbnail image 61 and reused. It has become. At this time, for example, if it is necessary to obtain the document data used for a series of meetings, the user selects the narrowing down button 35 and inputs “XX section sales promotion meeting” or the like to display the corresponding thumbnail image 61. It can be easily obtained, for example, by blinking red in reverse in the calendar view 60.

The CPU 41 inputs the user ID, clicks on the thumbnail image 61 to select it, and inputs an arbitrary date from the keyboard 46, thereby handling the date in preference to the processing date information. Register in the database as processing date information and calendar view 60
The thumbnail image 61 can be displayed inside. In this case, the necessary document data can be easily obtained by setting and registering the scheduled date and schedule for using the same document data. And can be reused. At this time, as described in the second embodiment, by inputting the date to be displayed from the input field 68 and the position to be displayed such as the center or the top left corner, the document data to be used earlier than the present time is required. At the same time, it can be confirmed by the thumbnail image 61.

As described above, according to the present embodiment, in addition to the operation and effect of the above-described embodiment, the thumbnail image 61 of the document data can be confirmed and selected by associating the event with the event and displayed on the same day. Can be easily reused. Next, FIG. 14 is a diagram showing a sixth embodiment of a file system functioning according to a program in a storage medium according to the present invention.
This corresponds to the invention described in Item 19. Note that the present embodiment is configured substantially in the same manner as the above-described embodiment.
The same reference numerals are given to the same components by diversion, and the description will be focused on the characteristic portions.

In FIG. 14, by accessing the server device 12, the PC 14 can input and request the operation of the server device 12 described in the above embodiment from the work place of the user in the same manner. And
The server device 12 returns the image data created for display output on the display 44 via the intranet and
In 14 as well, the same display screen of the calendar view 60 can be seen. Also, this PC 14
Since it can be used as a general PC, a calendar view as shown in FIG. 5 is displayed and output on a display by scheduler software downloaded to a hard disk device (not shown), and is input and registered in a date column 86 by a user. It is possible to function as a so-called scheduler for displaying and outputting a schedule such as “management sales promotion meeting” to be managed on a corresponding date. The scheduler is activated and the presence or absence of a backup document is notified to the server device 12. By inquiring and activating a program to be registered together on the schedule, the storage information “backup document present” indicating the existence of a document newly backed up by the server device 12 is pasted to the bottom column of the processing date and registered and managed. You can do it. That is, in this embodiment, the PC 14 constitutes an output management unit. In the present embodiment, it goes without saying that the server device 12 may not be provided with an operation system such as the display 44.

Therefore, the PC 14 can be used as a scheduler, and when it is necessary to search for and obtain document data, the PC 14 can click on the accumulated information displayed on the processing date to obtain a centralized date. Requesting the return of an image (image data) of the calendar view 60, and the server device receiving the request
12 confirms the user ID and the like, creates image data of the calendar view 60 for displaying the requested thumbnail image 61 and returns the image data to the PC 14, and thereafter, in response to the request from the PC 14, Similarly, it creates images and reads / transfers document data from the large-capacity recording devices 13 and 16.

As described above, in this embodiment, in addition to the operation and effect of the above-described embodiment, the schedule is checked by the schedule in the scheduler which is normally used without specially inputting the schedule for managing the document data. Document data can be narrowed down and selected, and the document data can be easily reused. Further, in the present embodiment, even when the scheduler function is not used, the processing performed in the server device 12 in the above-described embodiment can also be performed in the user's PC 14, and the file system 10 can be conveniently used.

As another aspect of the present embodiment, FIG.
As shown in FIG. 15, the scheduler stores not only character data such as accumulated information, but also image data in the date field 86 of the calendar view.
If the document data can be pasted inside, the thumbnail image 61 of the newly stored document data may be returned from the server device 12 and registered and managed.
8). In this case, the content of the document data can be directly confirmed by the thumbnail image 61, and the desired document data can be promptly obtained from the server device 12.

In the above embodiment, the user I
Although the description has been given with the mind that D is owned by each individual, it goes without saying that the present embodiment can be used without any problem even if the user ID is owned by each group such as a department.

[0088]

According to the present invention, when data is processed by the processing apparatus main body, for example, when image data is read from a document by a copying function or the like and recorded and output (copied), processing date and time information (accumulation processing date and time, Specific information such as scheduled use processing date and time can be added and stored in a storage unit having the same processing data. The processing data in this storage means can be easily selected as necessary by displaying reduced images and accumulated information in a time series at the processing date and time in the dedicated or scheduler calendar screen. It can be output to a processing destination such as the main body and processed. At this time, if a meeting or the like can be displayed on the calendar screen, a reduced image of the processing data can be narrowed down and confirmed based on the association, and desired processing data can be easily selected. Therefore, the user can back up and manage the processing data to be processed without having to perform a file operation again. For example, when the copied material is lost,
The processed data can be easily selected and re-obtained / reused by recording output.

When there is a relationship between the processing data for displaying the reduced images on the calendar screen, related images such as lines and arrows connecting the reduced images, or stacking or adjacent the reduced images. By displaying the data, the reduced image of the relevant processing data can be easily checked, and the desired processing data can be easily selected. Further, the processing data for displaying the reduced image on the calendar screen is narrowed down by conditions such as common specific information, and the reduced image is displayed and output so that it can be easily distinguished from that of other processing data. The reduced image of the data can be narrowed down for confirmation, and desired processing data can be easily selected.

Further, the reduced image of the processing data to be displayed on the calendar screen is displayed and output so that if there are a plurality of processing data, all pages or any part of the page can be easily distinguished by the display color or display shape. By doing so, it is possible to accurately check and select a reduced image and easily reuse desired processing data. Also, this calendar screen
The last, first, or middle can be the current or input date and time, so that a reduced image of past processed data can be displayed and output as much as possible, and processing data that will be reused in the future can be added according to the user's convenience. Processing data can be easily selected and reused, for example, by displaying and outputting.

When the confidentiality of the processing data to be stored is high, only the confidentiality mark and the encryption mark are displayed on the calendar screen. By preventing the image from being displayed, it is possible to prevent the image from being seen or read and used as a reduced image.
By encrypting the processed data at the time of storage, the confidentiality can be more reliably increased.

[Brief description of the drawings]

FIG. 1 is a diagram illustrating a first embodiment of a file system that functions according to a program in a storage medium according to the present invention, and is a conceptual diagram illustrating a schematic overall configuration thereof.

FIG. 2 is a block diagram showing a processing device in the system.

FIG. 3 is a block diagram showing a main part of a file device in the system.

FIG. 4 is a flowchart illustrating a part of the file processing.

FIG. 5 is a diagram showing the display screen.

FIG. 6 is a partially enlarged view of the display screen.

FIG. 7 is a diagram showing a second embodiment of a file system that functions according to a program in a storage medium according to the present invention, and is a diagram showing a display screen thereof.

FIG. 8 is a partially enlarged view of the display screen.

FIG. 9 is a diagram showing a third embodiment of a file system that functions according to a program in a storage medium according to the present invention, and is a partially enlarged view of a display screen thereof.

FIG. 10 is a diagram illustrating a fourth embodiment of a file system that functions according to a program in a storage medium according to the present invention, and is a partially enlarged view of a display screen thereof.

FIG. 11 is a diagram illustrating an example of the processing document.

FIG. 12 is a partially enlarged view of a display screen showing another mode.

FIG. 13 is a diagram illustrating a fifth embodiment of a file system that functions according to a program in a storage medium according to the present invention, and is a partially enlarged view of a display screen thereof.

FIG. 14 is a diagram illustrating a sixth embodiment of a file system that functions according to a program in a storage medium according to the present invention, and is a partially enlarged view of a display screen thereof.

FIG. 15 is a partially enlarged view of a display screen showing another mode.

[Explanation of symbols]

10 Data management system (file system) 11 Copy machine (processing device) 12 Server device (storage management means, information acquisition means, output management means, reduced image creation means, calendar screen creation means,
Data retrieval means, encryption means) 13, 16 Mass storage device (storage device) 14 Personal computer (output management device) 15 Connection device 21 Control unit 22 Display unit 23 Operation unit 24 NCU unit 25 Communication control unit 26 Reading device 27 Recording device 28 Image memory 29 Image processing unit 41 CPU (central processing unit) 42 Memory 43 Hard disk device (storage medium)

──────────────────────────────────────────────────の Continued on the front page (51) Int.Cl. ⁶ Identification symbol FI G06F 15/62 330G (72) Inventor Hiroshi Takahashi 1-3-6 Nakamagome, Ota-ku, Tokyo Inside Ricoh Company, Ltd.

Claims (23)

[Claims] 1. A copying function for reading image data and recording and outputting it on paper, a transmission function for transmitting and receiving image data and character data via a communication line, and a recording function for recording and outputting received image data and character data on paper. A file system in which a storage device for storing the processing data is connected to a processing apparatus main body that includes at least one of the above and processes data by the function, and stores the same processing data processed by the function. A storage management means for storing the processing data in the storage means in response to the input of the processing instruction; and an output management means for reading and outputting the processing data in the storage means in response to the input of the processing instruction. Information acquisition means for acquiring at least the processing date and time information of the processing data as specific information for specifying the processing data, and adding the specific information to record the processing data. The output management means includes a reduced image creation means for reducing and displaying the processing data in the storage means on a screen of the display means, and a calendar screen corresponding to the present or inputted date and time information. A calendar screen creating means for displaying on the screen, displaying a reduced image of the processing data read from the storage means at a position corresponding to the processing date and time on the calendar screen of the display means in accordance with the processing command input from the operating means. A file system for reading processing data corresponding to the reduced image selected from the storage means and outputting the processing data to a processing destination. 2. The output management means according to claim 1, wherein said processing data is a plurality of pages. 2. The file system according to claim 1, wherein the file is displayed on the calendar screen of the display means according to the number of pages. 3. A reduced image creating means for displaying and outputting on a calendar screen of a display means a reduced image which can be distinguished from an image of all pages and an image of a part of the processing data. Item 3. The file system according to Item 2. 4. The calendar screen creating means according to claim 1, wherein said calendar screen creating means displays the calendar screen on the display means such that a date corresponding to current or inputted date and time information is located at the end. The file system described in any of the above. 5. The calendar screen creation means according to claim 1, wherein the calendar screen creation means displays the calendar screen on the display means such that the date corresponding to the current or inputted date and time information is located at the middle or at the beginning. File system according to any of the above. 6. The storage management means includes event acquisition means for acquiring an event performed in accordance with a date and time, and adds the event information to the processing data as specific information for specifying processing data to be stored in the storage means. The output management means reads the event information from the storage means together with the reduced image of the processing data read from the storage means, and outputs the event information at a corresponding date and time position on the calendar screen of the display means. The file system according to any one of claims 1 to 5, wherein the file system is used. 7. A calendar screen corresponding to current or designated date and time information is displayed on the screen of the display means, and schedule information in which a schedule to be performed according to the date and time is input and the corresponding calendar information in the calendar screen is managed. A scheduler function for displaying a date and time is provided as the calendar screen creation means, and the output management means displays a reduced image of the processing data read from the storage means on the display means by the scheduler function in accordance with the processing command input from the operation means. And displaying the processed data corresponding to the selected reduced image from the storage means and outputting the processed data to the processing destination by displaying and outputting the data at a position corresponding to the processing date and time in the calendar screen.
Or the file system according to 2. 8. A calendar screen corresponding to current or designated date and time information is displayed on the screen of the display means, and schedule information in which a schedule to be performed according to the date and time is input is managed and a corresponding calendar screen is displayed. A scheduler function for displaying a date and time, wherein the output management means includes a scheduler function for displaying accumulation information indicating accumulation of processing data in the storage means on the display means according to a processing instruction input from the operation means. 3. The file system according to claim 1, wherein the file system is displayed and output at a position corresponding to the processing date and time, and executes an output process of processing data corresponding to the date and time information corresponding to the selected storage information. 4. 9. The information acquisition means includes, as specific information of the processing data, a keyword extracted from the processing data, additional information attached to the processing data, and output management means, in addition to the processing date and time information of the processing data. At least one of the output number of times, the operator information of the processing device main body, or the processing condition by the processing device main body is acquired, and the specific information is stored in the storage device by the storage management unit. In addition to the processing data, the output management means has a data search means for searching the storage means for the processing data having the common specific information, and the processing data associated with the specific information inputted from the operation means. Is retrieved from the storage means by the data retrieval means, and only the reduced image of the processing data is displayed in a format different from the reduced image of the other processing data. The file system according to any one of claims 1 to 8, wherein the file system is displayed and output on a calendar screen of (1). 10. The storage management means, when a confidential instruction of the same processing data processed by the function is input, associates the processing data with a password for each operator information obtained by the information obtaining means. In the case of processed data associated with a password, the output management means may add a confidential mark indicating that there is a confidentiality obligation instead of the reduced image in the reduced image creation means. And displaying and outputting a reduced image of the processing data to a processing destination when the password is input when the password is input. 9. The file system according to any one of items 9. 11. The storage managing means includes an encrypting means for encrypting data, and when an instruction for encrypting the same processing data processed by the function is inputted, an operation acquired by the information acquiring means. The processing data encrypted by the encrypting means is associated with the password for each piece of user information and stored in the storage means. On the other hand, when the processing data is associated with the password, the output management means In place of the above, the reduced image creation means is made to generate an encryption mark indicating that encryption has been performed, and is displayed and output on the calendar screen of the display means. 10. The file system according to any one of claims 1 to 9, wherein the file system is created and displayed or output to a processing destination. 12. The storage managing means includes a relation obtaining means for obtaining the relation of the processing data stored in the storage means,
When the relevance between the pieces of processing data stored in the storage means is acquired, link information for each related processing data is added to the processing data, while the output management means adds the link information to the processing data added with the link information. A related image for associating the data is created by the reduced image creating means, and a related image for associating other processing data related to the processing data is displayed and output together with a reduced screen of the processing data on a calendar screen of the display means. The file system according to any one of claims 1 to 11, wherein 13. The file system according to claim 12, wherein said reduced image creating means creates an image for connecting reduced images of the processing data added with link information as a related image. 14. The output managing means uses the reduced image of the processing data created by the reduced image creating means as a related image, and reduces the processing data to be displayed and output at a position corresponding to the processing date and time on the calendar screen of the display means. 13. The file system according to claim 12, wherein a reduced image of the processed data to which link information to be associated with the processed data is added at a lower position or an adjacent position of the image is selectably displayed and output as a related image. 15. A copying function for reading image data and recording and outputting it on paper, a transmission function for transmitting and receiving image data and character data via a communication line, and a recording function for recording and outputting received image data and character data on paper. A storage medium storing a program used by a central processing unit connected or built in a processing device main body that includes at least one of the above and processes data by the function, the program being processed by the processing device main body. Sending and storing the same processing data to the storage means, and acquiring and adding at least processing date and time information as specific information for specifying the processing data; and displaying the current or current data on the display means connected to the central processing unit. A calendar screen corresponding to the input date and time information is output and displayed, and the processing data is input in accordance with the input of the processing instruction from the storage means. A process of reading out the data, creating a reduced image, displaying and outputting the reduced image at a position corresponding to the processing date and time in the calendar screen, and subsequently reading out the processing data corresponding to the selected reduced image from the storage means and outputting it to the processing destination And a program for executing one of the processes or both processes is recorded so as to be readable by a central processing unit. 16. A program for executing a process of positioning the display of the calendar screen at the end, the beginning, or the middle according to the current or input date and time information, is recorded in a readable manner by the central processing unit. The storage medium according to claim 15, wherein: 17. A process for acquiring event information performed according to date and time as the specific information, storing the event information in a storage unit in association with processing data, and a reduced image of the processing data on a calendar screen of the display unit. 17. The storage medium according to claim 15, wherein a program for executing one or both of the process of displaying and outputting event information is recorded in a readable manner by a central processing unit. . 18. A calendar screen corresponding to the present or inputted date and time information is output and displayed on a display means connected to the central processing unit, and the schedule information inputted and scheduled to be performed according to the date and time are managed. During execution of the processing program to be displayed at the corresponding date and time in the calendar screen, a reduced image of the processing data is displayed and output at the position corresponding to the processing date and time in the calendar screen, thereby eliminating the need to create a dedicated calendar screen. 17. The storage medium according to claim 15, wherein a program for executing the executed processing is recorded so as to be readable by a central processing unit. 19. A calendar screen corresponding to the present or inputted date and time information is output and displayed on a display means connected to the central processing unit, and the schedule information inputted and scheduled to be performed according to the date and time is managed. During the execution of the processing program to be displayed at the corresponding date and time in the calendar screen, the storage information indicating the storage of the processing data is displayed and output at the position corresponding to the processing date and time in the calendar screen to correspond to the selected storage information. 2. A program for executing a process of outputting process data corresponding to date and time information, wherein the program is recorded so as to be readable by a central processing unit.
17. The storage medium according to 5 or 16. 20. Retrieving processing data associated with specific information input from the operating means from the storage means, and selecting only a reduced image of the processing data or a reduced image of the processing data in another processing section. 19. The program according to claim 15, wherein a program for executing a process of displaying and outputting the data on the calendar screen of the display means in a format different from that of the reduced image of the data is recorded so as to be readable by the central processing unit. A storage medium according to claim 1. 21. When a confidential instruction of the same processing data processed by the function is input, the processing data is stored in the storage means in association with the obtained password for each piece of operator information. At the time of displaying and outputting a reduced image of the processed data, if the processed data is associated with a password, a confidential mark indicating that there is a confidentiality is displayed on the calendar screen of the display means instead of the reduced image. A process of creating and displaying a reduced image of the processed data or outputting the processed data to a processing destination when the password is input together with the selection of the security mark. 21. The storage medium according to claim 15, wherein said program is recorded so as to be readable by a central processing unit. 22. When a command for encrypting the same processing data processed by the function is input, the processing data is encrypted, and the processing data is stored in association with the acquired password for each piece of operator information. When the processing data is associated with a password when displaying the reduced image of the processing data and displaying the reduced image of the processing data, an encryption mark indicating that the processing data is encrypted is displayed instead of the reduced image. A process of decoding and displaying the processed data and generating and displaying a reduced image or outputting to a processing destination when the password is input together with the selection of the encryption mark. 21. The program according to claim 15, wherein a program for executing said process or both processes is recorded so as to be readable by a central processing unit. The storage medium according to any one of the claims. 23. A process for acquiring the relevance of the processing data stored in the storage means and adding link information to each of the relevant processing data, and a related image for associating the processing data with the link information added. A process for creating and displaying the related image together with the reduced image of the processed data in the calendar screen of the display means, and a program for executing one or both of the processes are recorded in a readable manner by the central processing unit. 21. The storage medium according to claim 15, wherein: