JPH1021374A - Electronic filing device - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide an electronic filing device in which the labor of the setting operation of a picture reading condition or the inputting operation of retrieval information can be reduced, and a document registering work can be efficiently operated. SOLUTION: The standard values of retrieval information and a picture reading condition are preliminarily registered in an optical disk 5, and the standard values of the retrieval information and the picture reading condition are preliminarily read prior to a registering work. At the time of the registering work, picture information is read by a scanner 2 according to the standard value of the picture reading condition, and the standard value of the retrieval information is added to the read picture information, and recorded in the optical disk 5. Also, a standard value group constituted of the standard values of plural items is preliminarily registered in the optical disk 5, and when the standard value group including the standard value of the item coincident with the value of an inputted item is present, the standard value of another item of the standard value group is automatically selected as the value of an item which is not inputted.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic filing apparatus capable of registering, storing, and retrieving information by adding retrieval information to information to be filed, and particularly facilitates setting of retrieval information and image reading conditions at the time of registration. It relates to an electronic filing system.

[0002]

2. Description of the Related Art Document management using an electronic file includes search information (document type, title, size, index, etc.) for a document.
Is important, and effective management of documents cannot be performed unless appropriate search information can be added to all documents. Therefore, in document registration, registration of search information is more important than reading of a document, and much time is required for search information registration. Further, the operator who performs the document registration work is required to have knowledge of the document classification system. Therefore, in order to solve such inconvenience, a series of work procedures for registering search information is recorded, and the work procedure stored at each time of performing a regular operation is read out and automatically executed. Electronic filing devices have been proposed. Also, at the time of search information setting, for each item constituting the search information, the content with the highest setting frequency recorded in the past is selected and displayed, and the content of each displayed item is different from the desired content. An electronic filing system in which only the contents are modified and can be set as search information has been proposed (see Japanese Patent Application Laid-Open No. 6-95940).

[0003]

However, even in an electronic filing apparatus having a function of recording a series of work procedures for registering search information and automatically executing the work, search information and document image reading conditions are also required. It is difficult to completely automate the input operation of individual items such as, for example, and it is necessary for the operator to operate as usual. Also,
In an electronic filing device in which the most frequently set contents recorded in the past are selected and displayed for each item constituting search information, a large number of documents of the same classification are input even temporarily. In such a case, the content of the search information at that time will be reflected in the subsequent registration work, and the registration work may be complicated. SUMMARY OF THE INVENTION It is an object of the present invention to provide an electronic filing apparatus capable of reducing the time and effort required for document registration, particularly for setting image reading conditions and inputting search information, and for efficiently performing document registration.

[0004]

According to an aspect of the present invention, there is provided an image reading means for reading image information, input means for inputting search information and image reading conditions, and Data recording means for attaching the search information to the information storage medium and reading and registering the image information in accordance with the input image reading conditions, and reading the image information corresponding to the input search information from the information storage medium In the electronic filing apparatus that outputs the data, the standard value of the search information and the standard value of the image reading condition are registered in the information storage medium in advance, and the standard value of the search information and the standard value of the image reading condition are registered before the registration operation. At the time of reading and registering work, image information is read according to the standard values of image reading conditions, and search information is added to the read image information. By adding standard values and recording them on the information storage medium, the work of setting document image reading conditions and inputting search information can be reduced, and document registration work can be performed efficiently. .

According to a second aspect of the present invention, there is provided an image reading means for reading image information, an input means for inputting search information and image reading conditions, and indicating a registration target holder or a search target holder in the information storage medium. Input means, and data recording means for adding search information to the image information and recording the information on an information storage medium, reading the image information in accordance with the input image reading conditions, registering the image information in a designated holder, and inputting the search information In an electronic filing apparatus for reading and outputting image information corresponding to information from a designated holder, a standard value of search information and a standard value of image reading conditions are registered in advance in the information storage medium in association with a holder number. The standard value of the search information and the standard value of the image reading condition corresponding to the specified Read prior to, during registration work, together with the read image information according to the standard value of the image reading condition, it was no such record in the information storage medium are denoted by the standard value of the search information on the read image information,
Documents with different properties are classified for each holder so that the registration work can be performed more efficiently.

According to a third aspect of the present invention, based on the first or second aspect, a standard value group including a plurality of standard values of search information and image reading conditions is stored in the information storage medium. If there is a standard value group that contains multiple values registered in advance and includes the standard value of the item that matches the value of the item entered at the time of registration, the standard value of the other items of the standard value group is the value of the unentered item Is selected. According to the present invention, when registering a document, by simply inputting some of the items constituting the search information and the image reading conditions, the values of the remaining items to be input are automatically selected, and Since the information is recorded on the information storage medium, the efficiency of the registration operation can be further improved.

According to a fourth aspect of the present invention, there is provided image information,
A display unit for displaying search information and image reading conditions is provided, and among the input items of the search information and image reading conditions,
By displaying only items for which standard values have not been set on the display unit, it is possible to reduce the occurrence of mistakes such as erroneously inputting read conditions or search items that do not need to be changed.

[0008]

Embodiments of the present invention will be described below. [First Embodiment] FIG. 1 is a block diagram showing an example of an embodiment of an electronic filing apparatus according to the present invention. 2 shows the contents of cabinet management information stored on an optical disk which is an information storage medium for managing documents and document indexes, FIG. 3 shows the contents of registered work standard value information, and FIG. 4 shows the contents of holder management information. The contents are shown respectively. In FIG. 1, 1 is a display unit, 2 is an image data reading unit such as an image scanner, 3 is an input unit for inputting search information to be added to image information and image reading conditions by the image data reading unit, and 4 is an image. A data recording unit for recording index code information as information and search information on an optical disk 5 serving as an information storage medium; 6, a first storage unit for temporarily storing image information and index code information; A second storage unit for storing work standard values (standard values of search information and standard values of image reading conditions) prior to the document registration work, 8 is a printing unit, 9 is a control unit, and a CPU in the control unit 9 Each part 1
8 is controlled comprehensively.

In the electronic filing apparatus configured as described above, the image information read by the image data reading unit 2 during the registration work is temporarily stored in an image memory in the control unit 9 and subjected to processing such as reduction and enlargement. After that,
Alternatively, no processing is performed, and display on the display unit 1 or writing on the optical disk 5 by the data recording unit 4 is performed. The index code information input from the input unit 3 is written to a designated holder (index) in the optical disc 5. The control unit 9 reads the registration work standard value from the optical disk 5 by the data recording unit 4 and stores it in the second storage means 7 prior to the registration work, and performs the registration stored in the second storage means 7 during the registration work. An image is read by the image data reading unit 2 under image reading conditions according to the work standard value. At the time of the search operation, the image information and the index code information are read out from the optical disk 5 and stored in the first storage means 6, the image information is associated with the index code information, and the index code input from the command input unit 3 is entered. Document image information corresponding to the document information is retrieved and displayed on the display unit 1.

Next, the operation of the electronic filing apparatus according to the first embodiment will be described with reference to the flowchart of FIG. FIG. 6 is a flowchart showing the operation at the time of document registration work. In this flow, first, cabinet management information (cabinet name, registered document name, document registration number, document type, creation department, theme code) is displayed on the display unit 1. , Etc.) to allow the operator to select a cabinet (corresponding to each optical disk) (step S1), and furthermore, to display the cabinet management information (holder ID number, holder name, etc.) of the cabinet. (Step S2). When the holder is selected, the corresponding registered work standard value is read from the optical disc 5 and stored in the second storage means 7 (step S3).

Then, input items of image reading conditions (document input conditions) are read from the second storage means 7, and menus are displayed on the display unit 1 with standard values of the input items of image reading conditions as initial values (step S4, FIG. 8 (a)).
Thereafter, it is determined whether or not to change the setting of the image reading condition based on whether or not the operator has performed a finalization input operation (pressing a return key, clicking a finalize icon, and the like). (NO in step S5), the standard value of the image reading condition is set as the reading condition (step S6). On the other hand, when the setting of the image reading condition is changed (YE in step S5).
S) The image reading conditions are changed and set according to the input operation by the operator (step S7). Thereafter, the image reading unit reads the document image according to the image reading conditions set in step S6 or step S7 (step S8), and stores the image information in the first storage unit 6 together with the image reading conditions.

Next, the input item of the index information is read from the second storage means 7, and a menu is displayed on the display unit 1 with the standard value of the index input item as an initial value (step S9). After that, the standard value of the index (initial value) depends on whether or not the operator has performed a confirming input operation.
Is determined or not, and if the final input operation is performed (YES in step S10), the standard value of the input item of the index is set as index information (step S11). At this time, the operator checks the setting contents by looking at the contents displayed on the display unit 1, and if there is an item to be corrected, performs an input operation only on the item to change the setting value. When an input operation is performed by the operator, only the item is set to a value different from the standard value (step S1).
2). On the other hand, when the standard value of the index is not adopted (NO in step S10), the values of all index items are changed and set according to the input operation of the operator (step S13). The index code information set in step S12 or S13 is stored in the first storage unit 6.
Is written to.

Thereafter, the image information, index code information and image reading conditions stored in the first storage means 6 are written on the optical disk 5, and the document registration is completed.
As described above, the standard value of the image reading condition and the standard value of the index code information stored in the optical disk 5 are read out before the document registration work, and the image information is read in accordance with the standard value of the image reading condition. Is added to the standard value of the search information and recorded on the optical disk 5, so that the scanner
You can skip the setting work such as setting of area and area selection,
Since the document index added to many documents can omit the input operation, the labor of the operation can be reduced, and the document registration operation can be performed efficiently. Further, by classifying documents having different properties for each holder, the registration work can be performed more efficiently. [Second Embodiment] Next, a second embodiment of the present invention will be described. Also in the second embodiment, the configuration of the electronic filing apparatus shown in FIG. 1, the contents of the cabinet management information shown in FIG. 2, and the contents of the holder management information shown in FIG. Is the same as However, the contents and configuration of the registered work standard value information are different from FIG. 3 and are as shown in FIG. That is, FIG.
, Only one set of registered work standard value information including image reading conditions (standard value of original reading size, standard value of original reading density, standard value of scanner mode) and index code information (standard value for the number of index items) is prepared. On the other hand, in FIG. 5, a plurality of standard value groups including image reading conditions and index code information are prepared.

Next, the operation of the electronic filing apparatus according to the second embodiment will be described with reference to the flowchart of FIG. The operations in steps S21 to S29 in FIG. 7 are the same as the operations in steps S1 to S9 in FIG.
The operation after 0 will be described. In step S30,
An arbitrary input item is selected by the operator from the index item menu displayed in step S29. In the next step S31, the value of the selected item is input by the operator. When an item value is input in step S31, the electronic filing apparatus searches for a corresponding item of the registered work standard value group stored in the second storage means 7 in step S23 (step S23).
32), it is determined whether or not there is a standard value group having a standard value that matches the input value input by the operator (step S33). For example, when “183” is input as the value of the fifth item (theme code) of the index information, the second (standard value group ID =
It is determined that the standard value group of 2) corresponds to the search condition.

If there is no standard value group having a standard value that matches the input value of the operator (NO in step S33), the input value of the operator is set as the value of the item (step S34). On the other hand, when there is a standard value group having a standard value that matches the input value by the operator (YE in step S33).
S), standard values of other items in the standard value group (in the above example, “document type” = “general document”, “creating unit” =
"Design section 2", etc.), and if the operator has not entered the item, the extracted standard value is set as a value of an uninput item and displayed on the display unit 1 (step S35). The index code information set at this time is written to the first storage means 6. The processes in steps SS30 to S35 are repeated until the operator instructs the end of the input. When the end of the input is instructed (YES in step S36), the image information and the index code information stored in the first storage unit 6 are stored. And the image reading conditions are written on the optical disk 5 (step S3).
6) Terminate document registration.

As described above, a plurality of standard value groups each including index information and standard values of a plurality of items constituting image reading conditions are registered in the optical disk 5 in advance, and items matching the item values input by the operator are registered. When there is a standard value group that includes the standard value of the standard value group, the standard values of other items of the standard value group are set as the values of the corresponding non-input items. By simply inputting some of the items constituting the image reading conditions and the standard values of the remaining items to be input are automatically selected, the registration work can be performed more efficiently than in the first embodiment. It can be carried out.

In the above embodiment, at the time of registration, all input items of image reading conditions and index information are displayed in a menu, but a menu including only items for which standard values have not been set is displayed. By doing so, it is possible to reduce the occurrence of errors such as erroneous input of reading conditions and index items that do not need to be changed, and even a person unfamiliar with the operation can perform the registration work accurately and easily. In this case, for example, it is possible to switch between a detailed setting menu display including all items as shown in FIG. 8A and a simple setting menu display as shown in FIG. desirable. FIG.
(B) is a display example in the case where the standard values of the document size and the document direction have not been set in the document input condition setting items, and the “Detailed setting menu” displayed on the simplified display menu screen. By clicking the icon of “to”, the display can be switched to the display of FIG. 8A.

[0018]

As described above, the electronic filing apparatus of the present invention has the following excellent effects. In the electronic filing apparatus according to the first aspect of the present invention, the standard value of the search information and the standard value of the image reading condition are registered in the information storage medium in advance, and the standard value of the search information and the standard value of the image reading condition are registered. By reading prior to the work, at the time of registration work, while reading the image information according to the standard value of the image reading conditions, by adding the standard value of the search information to the read image information, it is recorded in the information storage medium, The work of setting document image reading conditions and inputting search information can be reduced, and document registration can be performed efficiently.

In the electronic filing apparatus according to the second aspect of the present invention, the standard value of the search information and the standard value of the image reading condition are registered in the information storage medium in advance in association with the holder number, and the designated registration target The standard value of the search information corresponding to the holder and the standard value of the image reading condition are read out before the registration work, and at the time of the registration work, the image information is read according to the standard value of the image reading condition, and the standard of the search information is included in the read image information. Since a value is added and recorded on the information storage medium, by classifying documents having different properties for each holder, the registration work can be performed more efficiently than the invention according to claim 1. .

According to the electronic filing apparatus according to the third aspect of the present invention, when registering a document, only a part of items constituting search information and image reading conditions is input, and the remaining items to be input are provided. Is automatically selected, so that the registration work can be performed more efficiently than the first and second aspects of the present invention. According to the electronic filing apparatus according to the fourth aspect of the present invention, among the input items of the search information and the image reading conditions, only the items for which the standard values are not set are displayed on the display unit. The occurrence of erroneous input such as erroneous input of a search item can be reduced, and the registration work can be performed more efficiently than the inventions of claims 1, 2, and 3.

[Brief description of the drawings]

FIG. 1 is a block diagram showing an example of an embodiment of an electronic filing apparatus of the present invention.

FIG. 2 is a diagram showing the contents of cabinet management information stored on an optical disk as an information storage medium for managing documents and document indexes.

FIG. 3 is a diagram showing the contents of registered work standard value information.

FIG. 4 is a diagram showing contents of holder management information.

FIG. 5 is a diagram showing contents of cabinet management information.

FIG. 6 is a flowchart showing an operation of the first exemplary embodiment of the present invention.

FIG. 7 is a flowchart showing an operation of the second exemplary embodiment of the present invention.

8A is a diagram showing a display example of a normal input condition setting menu (detailed setting menu), and FIG. 8B is a diagram showing a display example of a simple setting menu.

[Explanation of symbols]

1 display unit, 2 image data reading unit, 3 input unit,
4 data recording section, 5 information storage medium, 6 first storage section, 7 second storage section, 8 printing section, 9 control section

Claims (4)

[Claims] An image reading means for reading image information, an input means for inputting search information and image reading conditions, and a data recording means for attaching the search information to the image information and recording the image information on an information storage medium. An electronic filing apparatus that reads and registers image information according to input image reading conditions, reads image information corresponding to the input search information from an information storage medium, and outputs the read information. A standard value is registered in the information storage medium in advance, and a standard value of the search information and a standard value of the image reading condition are read out before the registration work, and at the time of the registration work, the image information is read according to the standard value of the image reading condition. The read image information is added to the standard value of the search information and recorded on the information storage medium. That electronic filing apparatus. 2. An image reading means for reading image information, an input means for inputting search information and image reading conditions, an input means for specifying a holder to be registered or a search target holder in an information storage medium, and a search for image information. Data recording means for adding information and recording the information on an information storage medium,
An electronic filing apparatus for reading image information according to input image reading conditions, registering the image information in a designated holder, and reading out and outputting image information corresponding to the inputted search information from the designated holder. The standard value and the standard value of the image reading condition are registered in advance in the information storage medium in association with the holder number, and the standard value of the search information and the standard value of the image reading condition corresponding to the designated registration target holder are registered. It is characterized in that the image information is read in accordance with the standard value of the image reading condition at the time of reading and registering work prior to the work, and the read image information is added to the standard value of the search information and recorded on the information storage medium. Electronic filing equipment. 3. A plurality of standard value groups each consisting of standard values of a plurality of items constituting search information and image reading conditions are registered in advance in the information storage medium, and standard values matching the item values input at the time of the registration work are registered. 3. The electronic device according to claim 1, wherein when a standard value group including a value exists, a standard value of another item of the standard value group is selected as a value of a corresponding non-input item. Filing device. 4. A display means for displaying image information, search information, and image reading conditions, wherein the display unit displays only the input information of the search information and image reading conditions for which no standard value is set. Claims 1-3
An electronic filing device according to any one of the preceding claims.