JPH06162084A - Electronic file device - Google Patents

Abstract

PURPOSE:To constitute the device so that the whole page constitution of a document constituted of many pages can be confirmed at a glance. CONSTITUTION:By a file store means 22, a document file consisting of image data of plural pages, reduced image data of each image data thereof and index data is stored. In such a state, at the time of retrieval by the index data of a retrieving means 23, with respect to a display means 24, a first display control means 25, a second display control means 26, a third display control means 27, and a fourth display control means 28 display an icon divided into cells corresponding to a name of a retrieved document file and the number of pages of its document file, and icon divided into cells of front and rear several page portions containing a selected page of its icon, reduced image data of a page corresponding to the designated cell of the selected document file of its icon, and image data of a page corresponding to the designated cell of the selected document file of its icon, respectively.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic file device for retrievably registering image data of a document.

[0002]

2. Description of the Related Art In recent years, electronic file devices have been widely used which store image data of a document page by page and retrieve image data of a desired page from the stored image data accurately and easily. Has been done.

In such an electronic file device, when searching for an image of a required page, first, in order to select a document including the image, a list of documents narrowed down to a certain number by a character index search is displayed. Then, the document is selected from the search result list and called.

Then, the image of each page of the called document must be turned over page by page, and the image of the required page must be displayed while confirming each image. Therefore, the required page image cannot be quickly obtained, and the operation is complicated.

Conventionally, at the time of document retrieval, the name of the file storing the image data of the document and the number of pages of the document stored in the file are displayed in a matrix, and the image data of the designated page in the matrix is displayed. An electronic file system for reading and displaying (for example, Japanese Patent Laid-Open No. 1-2176)
No. 77).

FIG. 19 is a diagram showing an example of a screen displaying a matrix of pages of a document in the above-mentioned conventional system. The screen 50 includes a document name list 51 that displays the document names of the documents stored in the system, and a matrix column 52 that displays an indicator corresponding to the number of pages of each document. Shows an indicator of the number corresponding to the number of pages of each document.

For example, the document "5. Patent" on this screen 50
If the indicator displayed in the column of the page number "27" in the row of is specified, the image of page 27 of the document with the document name "5. Patent" is called and displayed. Therefore, in such a system, an arbitrary page in the document can be displayed by designating once, so that an image of a required page of the document can be quickly obtained and its operation is also simplified.

[0008]

However, in the conventional system as described above, when the image data of the required page is the number of pages exceeding the range of the number of indicators that can be displayed at one time in the matrix column, the operator , The matrix column had to be moved to the matrix column where the indicator of the required page was displayed by an instruction such as horizontal scrolling.

This is because no consideration was given to a document composed of a large number of pages, and therefore,
There is a problem that an image of a required page cannot be quickly displayed from a document having a page number exceeding the displayable range in the matrix field, and the operation is troublesome.

Further, if the contents of each page in the document are not known to some extent, the image actually displayed by designating the page may not be the intended one. This is because an actual system holds a large amount of image data of a document, and it is impossible to call an image of a required page at once only with the document name and page number.

Therefore, if the image displayed by designating the page is not required as in the conventional system, the image of the required page must be searched for by a page turning operation or the like. There is a problem that the image cannot be displayed quickly and the operation is troublesome.

The present invention has been made in view of the above points, and an object of the present invention is to make it possible to confirm at a glance the entire page structure of a document composed of a large number of pages. It also aims to make it easy to confirm the contents of each page.

[0013]

In order to achieve the above object, an electronic file device according to the present invention is a file for storing a document file consisting of image data of a plurality of pages, reduced image data of each image data, and index data. The storage unit includes a storage unit, a search unit that searches for a document file stored in the storage unit, and a display unit that displays information about the document file searched by the unit.

Further, at the time of searching by the index data, means for displaying on the display means the name of the document file searched by the searching means and the number of pages of the document file by an icon divided into cells corresponding to the number of pages. It is provided.

Further, it is preferable to provide means for displaying on the display means an icon divided into cells for several pages before and after the page including the page selected by the displayed icon. Further, there may be provided means for reading out the reduced image data of the page corresponding to the designated cell of the document file selected by the displayed icon from the file storage means and displaying it on the display means.

Furthermore, it is preferable to provide means for reading out the image data of the page corresponding to the designated cell of the document file selected by the displayed icon from the file storage means and displaying it on the display means.

[0017]

The electronic file device according to the present invention stores a document file composed of image data of a plurality of pages, reduced image data of each image data, and index data, and, at the time of searching by the index data, stores the name of the searched document file. Since the number of pages of the document file is displayed by an icon divided into cells according to the number of pages,
The operator can confirm the total number of pages of the document file at one time.

Further, by displaying the icon divided into cells for several pages before and after the page including the page selected by the icon, the operator can confirm only specific pages of the document file. Furthermore, if the reduced image data of the page corresponding to the designated cell of the document file selected by the icon is read out and displayed, the contents of the page designated by the operator can be confirmed.

Furthermore, if the image data of the page corresponding to the designated cell of the document file selected by the icon is read and displayed, the operator can call the image of any page of the document file. The page can be specified quickly.

[0020]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENT An embodiment of the present invention will be specifically described below with reference to the drawings. 3 is an external view of an electronic file device according to an embodiment of the present invention, and FIG. 2 is an external view of the mouse 2 shown in FIG.

As shown in FIG. 3, this electronic filing device comprises a keyboard device 1 and a mouse 2 which are input devices, a storage device 3 such as a hard disk device and an optical disk device, and C
Display device 4 which is a display device such as RT and LCD
And a printer device 5 which is a printing device such as a laser printer.
A scanner device 6 which is an image reading device, and a control device 7 which is a main body of the electronic file device.

The keyboard device 1 is provided with various input keys to input various information such as characters and numbers, various operation information such as document registration and document search, and the like. As shown in FIG. 2, the mouse 2 has a left mouse button 2a and a middle mouse button 2
b, mouse right button 2c has 3 buttons,
By using the buttons 2a, 2b, 2c and the mouse cursor displayed on the screen of the display device 4, position data on the screen and various operation instructions are input.

The storage device 3 readably stores various data such as image data of a document in a storage medium such as a hard disk or an optical disk. The display device 4 displays image data of a document, various work screens, and the like. The printer device 5 prints the image data of the document on paper.

The scanner device 6 optically reads an image of various information recorded on a document. Control device 7 is CP
A microcomputer including U, ROM, RAM, etc. is built in to perform control processing of the entire electronic file device and various display processing according to the present invention.

FIG. 4 is a block diagram showing an internal configuration of the control device 7 of the electronic filing device shown in FIG. The control device 7 includes a keyboard / mouse (KB / M) interface (I / F) unit 10, an optical disk / hard disk deck interface (I / F) unit 11, and a display interface (I / F) unit 12.

Further, the printer interface (I /
F) unit 13, scanner interface (I / F) unit 14, image memory 15, image processing unit 16, display memory 17, compression / expansion processing unit 18, compression / expansion memory 19, control unit 20, and bus 21. I have it.

The keyboard / mouse I / F unit 10 controls the data input from the keyboard device 1 and the mouse 2. Optical disk / hard disk deck I / F section 1
Reference numeral 1 controls a data write / read control process for an optical disk or a hard disk.

The display I / F unit 12 controls the display data of the display memory 17 on the display device 3. The printer I / F unit 13 controls the print data to be printed by the printer device 5. The scanner I / F unit 14 controls the image reading control of the document by the scanner device 6.

The image memory 15 is a memory for storing image data of a document. The image processing unit 16 performs processing such as thinning out pixels or lines on the image data to reduce the image data. The display memory 17 is a memory that stores image data of a document and display data of various kinds of information.

The compression / expansion processing unit 18 is a processing unit for performing compression or expansion processing on image data. The compression / expansion memory 19 is a memory for storing the image data compressed by the compression / expansion processing unit 18. The control unit 20 performs control processing of the entire electronic file device and various display processing according to the present invention. The bus 21 is a communication line for exchanging various data between these respective units.

FIG. 1 is a block diagram showing the main functions of the control unit 20 shown in FIG. 4 according to the present invention. The control unit 20 is a file storage unit 22 that performs a process of storing a document file including image data of a plurality of pages, reduced image data of each image data, and index data.
And a search means 23 for searching the document file stored in the file storage means 22 and a display means 24 for displaying the information of the document file searched by the search means 23. ing.

Further, at the time of searching by index data, a control process for displaying an icon in which the number of pages of the document file searched by the search means 23 and the number of pages of the document file are divided into cells according to the number of pages is performed.
Display control means 25 and second display control means 26 for performing control processing for displaying icons divided into cells for several pages before and after including the page selected by the icon displayed by the first display control means 25. It also has various functions.

Furthermore, the control for reading and displaying the reduced image data of the page corresponding to the designated cell of the document file selected by the icon displayed by the first display control means 25 or the second display control means 26. The image data of the page corresponding to the designated cell of the document file selected by the icon displayed by the third display control means 27 for performing processing and the first display control means 25 or the second display control means 26 is displayed. Each function of the fourth display control means 28 for performing a control process of reading and displaying is provided.

Next, the search result table automatically created by the search means 23 shown in FIG. 1 at the time of document search will be described. FIG. 5 is a diagram showing an example of the format of the search result table. In this search result table, information on the document names, document numbers, and page numbers of all the documents stored in this device is stored so as to correspond to each other. The document name and document number are a title added at the time of storage and an identification number added in the storage order of the document.

Next, the file storage means 22 shown in FIG.
The document file management table automatically created when the document file is stored will be described. The document file management table is composed of a document information table and a page information table that store index data when searching a document stored in this device, and a document file that stores image data of each page of the document. .

FIG. 6 shows an example of the format of the document information table of the document file management table, FIG. 7 shows an example of the format of the page information table of the document file management table, and FIG. 8 shows an example of the format of the document file. FIG. The document information table shown in FIG. 6 stores the document numbers of all the documents stored in this apparatus and the character information corresponding to the documents in association with each other.

The page information table shown in FIG. 7 is provided with a number of tables corresponding to all the documents stored in this apparatus, and each table stores the storage position information of the document file for each page of each document. It is stored. Each table is accessed by the document number of the document information table shown in FIG.

The document file shown in FIG. 8 has files for the number of pages of each document stored in this device.
Image data for each page of the document and reduced image data of the image data are stored in each file. This document file is accessed by the storage position information of the page information table shown in FIG.

Next, with reference to the flowchart shown in FIG. 9, the icon display processing at the time of document retrieval in this electronic file device will be described. First, the document information of all documents is searched, and as shown in FIG. 9, it is determined whether the search result can be displayed on the screen.

On the other hand, if the screen can be displayed, the record (document information) indicated by the current pointer is read (read) from the search result table created from the search results, and the document name is displayed. Then, an icon divided into cells corresponding to the number of pages corresponding to the document name is displayed, the current pointer is set to the next record, and the process returns to the first process.

In this way, the document names and icons are displayed within the displayable range. In addition, the current pointer is set to point to the first record in the search result table immediately after the search, and when the scroll instruction is given, as shown in FIG.
Repeat the process shown in.

Next, referring to the flow chart shown in FIG. 10, the processing when an icon is designated in this electronic file device will be described. First, it is determined whether or not the processing is to be continued. At first, it is determined that the processing is to be continued, and an input from the user is waited. After that, the document number and page number of the document selected by the input from the user are acquired from the search result table, the type of the mouse button designated by the user is checked, and the mouse button is "left""middle""right". It is judged which is.

As a result of the judgment, if the mouse button is the "left" mouse button, the storage position of the corresponding page information table is obtained by the document number of the document information table, and the page information table is referred to by the storage position to find the corresponding page. The storage position of the image data of the document file is acquired, the image data of the page read from the storage position is displayed on the display device, the image display is terminated, and the process returns to the first process.

Alternatively, if the mouse button is “middle”, the storage position of the corresponding page information table is acquired by the document number of the document information table, and the page information table is referred to by the storage position to find the document file of the corresponding page. The storage position of the reduced image data is acquired, the reduced image data of the page read from the storage position is displayed in the popup window, the popup is terminated, that is, the window is popped down and the process returns to the first process.

Alternatively, with the "right" mouse button, an icon divided into cells for several pages before and after the page corresponding to the designated cell is displayed in the pop-up window, and the pop-up is terminated when re-selected. , That is, pop down the window and return to the first processing. Then, it is determined whether or not the processing is continued, and if it is continued, the above processing is repeated again, but if it is not continued, this processing is ended.

Next, an operation example and a display example at the time of icon display and icon designation in this electronic file device will be described. 11 to 17 are views showing work screens for each operation. Figure 11 shows the initial work screen,
Document search key 31 in the work menu column 30 of the work screen
Is designated, the screen changes to the work screen shown in FIG.

In the work screen shown in FIG. 12, a search result list 32 of the documents stored in this electronic file device is displayed, and the document name of each document is divided into cells corresponding to the number of pages. The icon is displayed. That is, in the search result list 32, the document name “1.fi
Icons indicating the page configurations of nine documents from "le1" to "9.file9" are displayed.

On the right side of the search result list 32, a scroll bar 33 for scrolling the display contents in the search result list 32 vertically with respect to the screen is also displayed. If the document names and icons of all the documents cannot be displayed at once, the scroll bar 33 displays the document names and icons of the required documents.

For example, the icon 34 with the document name "1.file1" is divided and displayed in three cells.
The third cell corresponds to pages 1 to 3 of this document in order.
Therefore, the document name “1.f
It can be seen at a glance that the document "ile1" is composed of image data of three pages.

The icon 37 with the document name "9.file9" is divided and displayed in a large number of cells, and it can be confirmed at a glance that this document is composed of image data of a large number of pages. In this way, the page structure of each document can be displayed on one screen regardless of the number of pages of the document by the number of cells into which the icon is divided. Therefore, the operator can confirm the page structure of the document without performing a complicated operation.

Then, when the mouse cursor MC is placed on the second cell 34a of the icon 34 on the work screen shown in FIG. 12 and the middle mouse button 2b of the mouse 2 is clicked, as shown in FIG. The second cell 34a is displayed in reverse video, and 2 of the document with the document name "1.file1"
A reduced image 35 of the image of the page is pop-up displayed on the screen.

Therefore, by simply moving the mouse cursor to an arbitrary cell in the icon displayed corresponding to the document name and clicking a predetermined mouse button, the contents of the page corresponding to the designated cell can be confirmed quickly. can do.

Then, when the left mouse button 2a is clicked with the mouse cursor placed on the second cell 34a of the icon 34, the reduced image 35 and the search result list 32 are erased as shown in FIG. , An image 36 of two pages of the document with the document name “1.file1” is displayed.

Therefore, the image of the page whose contents have been confirmed by the reduced image can be quickly displayed. In addition,
After the pop-up display of the reduced image 35, the reduced image 35 may be deleted after a lapse of a predetermined time.

In the work screen shown in FIG. 12,
When the mouse cursor MC is moved to the cell 34a and the left mouse button 2a is clicked, the image on the second page corresponding to the cell 34a is displayed as shown in FIG. That is, when the content of the page of the document is known, the image of the page may be directly displayed by designating the cell in the icon.

Further, in the work screen shown in FIG. 12, the cell 3 of the icon 37 of the document name "9.file9" is displayed.
Move mouse cursor MC to 7a and right mouse button 2
If you click c, as shown in FIG. 15, the cell 37a
A partial icon 38 divided by cells for four pages before and five pages after is displayed in a pop-up.

As described above, when the number of pages of a document is large, the number of cells in the icon also becomes large. Therefore, if partial icons divided by a plurality of pages including the designated cell can be displayed. That is, if only the cells within the predetermined range of the icon are enlarged and displayed so that they are easy to see, the page structure of the document can be easily determined.

After that, on the work screen shown in FIG. 15, when the mouse cursor MC is placed on the cell 38a in the partial icon 38 and the middle mouse button 2b is clicked, the cell 38a is highlighted as shown in FIG. 25 corresponding to the cell 38a of the document having the document name "9.file9".
A reduced image 39 of the image of the page is popped up on the screen.

Therefore, the contents of the 25th page of this document can be confirmed quickly and easily. Note that, after displaying the reduced image 39, when the mouse middle button 2b is clicked again without moving the mouse cursor MC, the reduced image 39 may be deleted.

Then, when the left mouse button 2a is clicked while the mouse cursor MC is placed on the cell 38a of the partial icon 38, the reduced image 39 and the search result list 32 are deleted as shown in FIG. An image 40 of 25 pages of the document with the document name "9.file9" is displayed. Therefore, the image of the page whose contents have been confirmed by the reduced image can be quickly displayed.

In the work screen shown in FIG. 12,
When the mouse cursor MC is moved to the cell 37a and the left mouse button 2a is clicked, the image of the 25th page corresponding to the cell 37a is displayed as shown in FIG.
That is, even in the case of a document including a large number of pages, if the contents of the page are known, the image of the page may be directly displayed by designating the cell in the icon.

Further, when the designated cell in the icon corresponds to the vicinity of the first or last page of the page when displaying the partial icon, a predetermined number of cells before or after the designated cell are displayed. To do. For example, in the work screen shown in FIG. 12, when the mouse cursor MC is moved to the cell 37b in the icon 37 of the document name "9.file9" and the middle mouse button 2b is clicked, the cell 37b is displayed as shown in FIG. The partial icon 41 divided into cells for 10 pages after being included is displayed.

When the last cell in the icon is designated, the partial icon divided into cells for the previous 10 pages including the cell is displayed. When the partial icon is displayed and the number of pages including the cell in which the icon is specified is insufficient, the partial icon is divided and displayed on all pages.

As described above, since the number of pages corresponding to the document is displayed in each divided cell in the icon, it is easy to identify the cell corresponding to the required page. Further, it is convenient to be able to arbitrarily change the number of cells in the partial icon described above. Further, when the mouse cursor MC is moved within the icon and the partial icon while the middle mouse button 2b is clicked, the reduced images of the pages corresponding to the cell where the mouse cursor MC is located may be sequentially switched and displayed. .

Furthermore, when the range of cells in the icon and the partial icon is designated, reduced images of pages corresponding to all cells in the designated range may be displayed at the same time. When arbitrary plural cells in the partial icon are designated, the reduced image of the page corresponding to each designated cell may be displayed at the same time.

Although the mouse having three buttons is used in the above-described embodiment, a mouse having two left and right buttons can display each of the above-mentioned displays by a combination of clicking the two buttons. You can give instructions.

For example, when the left mouse button is clicked, a partial icon is displayed as a popup, and when the right mouse button is clicked, a reduced image of a page is displayed as a popup. It is better to correspond to each of the instructions.

Next, the effects of the electronic file device of this embodiment will be listed. (1) The image of the required page can be quickly displayed by a simple operation. (2) Since the number of cells in the icon is divided according to the number of pages of the document, the number of pages of each document can be quantitatively quickly determined. (3) Since all pages of each document are displayed on one screen, the page structure of each document can be referred to at once.

(4) Even when retrieving an image of a required page of a document composed of a large number of pages, two steps are performed by displaying a partial icon in a predetermined range within the icon and designating a cell of the partial icon. It can be quickly displayed by the instruction work of. (5) Since the reduced image showing the contents of the page corresponding to the designated cell in the icon is displayed, the contents of each page of the document can be confirmed quickly by a simple operation.

(6) Since the image of the page corresponding to the designated cell in the icon is displayed, the image of each page of the document can be quickly displayed by a simple operation. (7) Since the image of the required page can be displayed only by the operation with the mouse, the troublesome key input is not required, and the operability is improved. (8) When confirming the contents of the required page or displaying the image of the page, relatively few pointing operations with the mouse are required.
Work efficiency and operability are improved.

[0071]

As described above, according to the electronic file device of the present invention, when the index data is searched, the name of the searched document file and the number of pages of the document file are set in cells corresponding to the number of pages. Since the divided icons are displayed, the total number of pages of the document file can be displayed at one time.

Further, since the icon divided into cells for several pages before and after the page selected by the icon is displayed, only a specific number of pages of the document file can be displayed. Further, since the reduced image data of the page corresponding to the designated cell of the document file selected by the icon is read out and displayed, the content of the designated page can be displayed.

Furthermore, since the image data of the page corresponding to the designated cell of the document file selected by the icon is read out and displayed, the image of any page of the document file can be called up quickly. Therefore,
The page structure of a document can be easily known at a glance, and the contents of each page can be easily checked. Furthermore, since the operation of calling the image of the required page is also simplified, the page image of the document can be searched efficiently.

[Brief description of drawings]

FIG. 1 is a block diagram showing main functions of a control unit shown in FIG. 4 according to the present invention.

FIG. 2 is an external view of the mouse shown in FIG.

FIG. 3 is an external view of an electronic file device that is an embodiment of the present invention.

4 is a block diagram showing an internal configuration of a control device in the electronic file device shown in FIG.

5 is a diagram showing an example of a format of a search result table automatically created by the search means shown in FIG. 1 at the time of search.

FIG. 6 is a diagram showing an example of a format of a document information table automatically created by the file storage means shown in FIG. 1 when storing a document file.

FIG. 7 is a diagram showing an example of a format of a page information table automatically created by the file storage means when storing a document file.

FIG. 8 is a diagram showing an example of a format of a document file automatically created by the file storage means when storing a document.

FIG. 9 is a flowchart showing processing of icon display at the time of document search in this electronic file device.

FIG. 10 is a flowchart showing a process when an icon is designated in this electronic file device.

FIG. 11 is a diagram showing a work screen corresponding to each operation at the time of icon display and icon designation in this electronic file device.

FIG. 12 is a diagram showing a work screen corresponding to each operation at the time of icon display and icon designation.

FIG. 13 is a diagram showing a work screen corresponding to each operation when displaying the icon and designating the icon.

FIG. 14 is a diagram showing a work screen corresponding to each operation when displaying the icon and designating the icon.

FIG. 15 is a diagram showing a work screen corresponding to each operation when displaying the icon and designating the icon.

FIG. 16 is a diagram showing a work screen corresponding to each operation when displaying the icon and designating the icon.

FIG. 17 is a diagram showing a work screen corresponding to each operation when displaying the icon and designating the icon.

FIG. 18 is a diagram showing a work screen corresponding to each operation at the time of icon display and icon designation.

FIG. 19 is a diagram showing a work screen when an image of a page of a conventional document is searched.

[Explanation of symbols]

1 keyboard device 2 mouse 2a left mouse button 2b middle mouse button 2c right mouse button 3 storage device 4 display device 5 printer device 6 scanner device 7 control device 10 keyboard / mouse (KB / M) interface (I / F) unit 11 optical disk Hard disk deck interface (I / F) unit 12 Display interface (I / F) unit 13 Printer interface (I / F) unit 14 Scanner interface (I / F) unit 15 Image memory 16 Image processing unit 17 Display memory 18 Compression Decompression processing unit 19 Compression / decompression memory 20 Control unit 21 Bus 22 File storage means 23 Search means 24 Display means 25 First display control means 26 Second display control means 27 Third display control means 28 Fourth display control Means 30 Work menu field 31 Document search key 32 Search result list 33 Scroll bar 34 Icon 34a, 37a, 3
7b, 38a cell 35, 39 reduced image 36, 40 image 37 icon 38, 41 partial icon MC mouse cursor

Claims (4)

[Claims] 1. A file storage unit for storing a document file composed of image data of a plurality of pages, reduced image data of each image data and index data, and a searching unit for searching the document file stored in the unit. In an electronic file device having display means for displaying information of a document file retrieved by the means, at the time of retrieval by index data, the name of the document file retrieved by the retrieval means and the number of pages of the document file are displayed. An electronic file device comprising means for displaying on the display means by an icon divided into cells according to the number of pages. 2. The electronic file device according to claim 1, further comprising means for displaying on the display means an icon divided into cells for several pages before and after including the page selected by the displayed icon. An electronic file device characterized by. 3. The electronic file device according to claim 1, wherein reduced image data of a page corresponding to a designated cell of the document file selected by the displayed icon is read from the file storage means, and An electronic filing device characterized in that means for displaying on a display means is provided. 4. The electronic file device according to claim 1, wherein the image data of a page corresponding to a designated cell of the document file selected by the displayed icon is stored in the file. An electronic file device comprising means for reading out from the means and displaying on the display means.