JP3128276B2 - Information retrieval device - Google Patents

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an information retrieving apparatus suitable for various filing systems, and in particular, a filing system for registering and retrieving a document created by a word processor.

[0002]

2. Description of the Related Art Various types of document data are registered in a file memory together with corresponding date data (dates of creation, registration, update, use, etc.), and required document data is prepared based on the date data as required. There is an information retrieval apparatus which retrieves a file from a file memory and makes it available.

[0003] In a conventional information retrieval apparatus of this kind,
The display of the date data of the registered document is only indicated numerically as one of the title items for each document,
Searching a registered document based on date data has been performed by inputting a numerical value or a numerical value range of a specific month or date for a date item from a keyboard as a search condition and specifying it. The information on the number of documents obtained as a result is only the total number of documents in the specified date or month / day range.

[0004]

However, in such a conventional information retrieval apparatus, the visibility of date data is poor, and the time-series relationship between each registered document and the date cannot be checked at a glance. In addition, it takes time and effort to specify the date at the time of retrieval, and when the storage of the date is ambiguous, it is difficult to retrieve a required document.

[0005] The present invention has been made in view of the above points, and the time series relationship between each document data registered in the file memory and each date data or the number of documents on the same date can be determined at a glance. The object of the present invention is to make it possible to easily search for required document data therein. In addition, the user of each document (creator, user, etc.)
Alternatively, the purpose is to make it possible to understand the use at a glance and to make the selection easy.

[0006]

SUMMARY OF THE INVENTION In order to achieve the above object, the present invention provides a file memory for registering various types of document data together with corresponding date data, and stores required document data from the file memory based on the date data. In an information retrieval apparatus having a retrieval means, a calendar display means for displaying a calendar in a tabular form, and each document data registered in the file memory as one icon for each document, displayed by the calendar display means. Document icon display means for displaying the date data corresponding to each document data in the calendar to be displayed in the date column.

In this information retrieval apparatus, a means for setting a user name or use of each document when registering document data in the file memory is provided, and a document icon display means is provided for each document registered in the file memory. When displaying in the corresponding date column in the calendar, it is preferable to display the icons with different icons depending on the set user name or use.

Further, in each of the information retrieval devices, when a date in the displayed calendar is designated, the data of the document indicated by the icon in the date column is read out from the file memory and the content is displayed as an image. It is preferable to provide a document calling means. When a plurality of icons are displayed in the designated date column in the displayed calendar, the title of each document corresponding to the plurality of icons is displayed in a list, and the document to be called by specifying the title is displayed. It is more preferable to provide a narrowing-down means that allows narrowing down.

In these information retrieval apparatuses, means for highlighting a specified month, week, or day of the week in a calendar to be displayed differently from other dates may be provided. Alternatively, a means for designating any of a user name, a purpose, and a type of an icon is provided, and when the means is designated by the means, the document icon display means displays only the icon corresponding to the designation in the calendar. Good to do.

[0010]

The information retrieval apparatus according to the present invention displays each document data registered in the file memory with one icon for each document in the date column of the date data corresponding to each document data in the calendar. The number of registered documents on all the dates on the displayed calendar can be checked individually and simultaneously at a glance, and the time-series state of the registered documents can be visually checked.

If the user name or use of each document is set when the document data is registered in the file memory, each registered document has a different icon depending on the user name or use set in the corresponding date column in the calendar. , The user name or use of each document can be checked at a glance. When searching for the required document data, simply specify the date in the displayed calendar, the data of the document indicated by the icon in the date column is read from the file memory, and the contents are read. Since images are displayed, the operability of search is greatly improved.

Further, when a plurality of icons are displayed in the designated date column, the title of each document corresponding to each icon is displayed in a list, and the documents to be called are narrowed down by specifying the title. be able to.
Also, if the date of the specified month, week, or day of the week in the displayed calendar is highlighted differently from other dates, it is easy to search for document data related to a specific month, week, or day of the week. Become. Alternatively, if any one of the user name, the purpose, and the type of the icon is designated, only the icon corresponding to the designation is displayed in the calendar. It will be easier.

[0013]

DESCRIPTION OF THE PREFERRED EMBODIMENTS Embodiments of the present invention will be specifically described below with reference to the drawings. FIG. 2 is a block diagram of an information retrieval apparatus according to an embodiment of the present invention. 1 is a keyboard
It is used for selecting various functions, inputting document data and date data, setting search conditions, and the like. Reference numeral 2 denotes a mouse as a pointing device, which is used to specify a search condition such as a date by moving a mouse cursor on a display screen of a display device 3 such as a CRT, and to specify functions such as "call execution" and "refinement". Used for

Reference numeral 5 denotes an input control unit.
And data input by the mouse 2 are controlled. Reference numeral 6 denotes a document data file in which each created document data is registered in a file format for each document. Reference numeral 7 denotes a search data file, in which the registration data (creation date, registration date, update date, scheduled use date, etc.) data of each document data of the document data file 6, and the search data such as a user name and usage are registered in a file format. I do. For these files 6, 7, a large-capacity file memory such as a hard disk is used.

Further, the calendar display setting section 8 has display data for displaying the calendar in the table format on the display device 3 and stores each document data registered in the document data file 6 into one for each document. This is a part for creating data to be displayed as an icon in the date column of the date data corresponding to each document data in the calendar,
Together with the output data control section 9 and the display device 3, they function as calendar display means and document icon display means in the present invention.

The search condition creation unit 10 creates search conditions specified by the keyboard 1 or the mouse 2 as search data, and the search unit 11 combines the created search data and the data in the search data file 7 with each other. The specified document data is searched for by collation, and the retrieved data is stored in the document data file 6.
And stores it in the output buffer (RAM) 12.

The output control section 9 creates display image data based on the data transferred from the calendar display setting section 8 and the output buffer 12, and causes the display device 3 to display the image data. If necessary, the image data is set to the setting-only page determination unit 13.
And output to the printer 4 excluding the page dedicated to the setting and print out on paper. These parts are connected to the bus line 14
, But is not actually shown
It is realized as a function by a microcomputer including U, program ROM, data RAM and the like.

FIG. 1 shows an example of a calendar display of a registered document according to this embodiment. In this example, the year name “1990” and “Calendar” are displayed at the left end of the top of the screen, and the “narrow down” designation field 21 and the “call execution” designation field 22 are displayed on the right side.
Four types of scroll specification columns 23 are provided. Then, the calendar (month, day, and day of the week) 24 from the last week of August to the end of October is displayed in a table format, and each registered document data is represented by one icon 2 for each document.
5 (shown in an enlarged manner in FIG. 4) is displayed in each date column (determined by date data corresponding to each document data) in the calendar 24.

By looking at the calendar display, the number of registered documents for all displayed dates can be confirmed individually and simultaneously, and the time-series state of the registered documents can be visually recognized. For example, on September 3, 1990, two documents,
It can be seen at a glance that the document data of one document on September 5 and the document data of four documents on September 7 are registered as the document data file 6 in the file memory.

The number of icons displayed on a single day is limited to eight. If more documents are registered on the same day, the number of the documents is indicated by a numerical value. For example, it is understood that 15 documents are registered on October 8. This date is
The date can be switched to a registration date, an update date, a user-specified date, or the like of the document. The calendar 24 is displayed for one week by pointing or clicking one of the arrows in the scroll designation field 23 with the cursor of the mouse 2 or by pressing one of the scroll keys on the keyboard 1 for one week. You can scroll by minute or at high speed.

Except for the hatched columns in the figure, the date of each column can be designated by the mouse 2, whereby the data of the document indicated by the icon 25 in the date column can be specified. It can be called up and its contents can be displayed as an image. For example, when the user wants to call up the document of September 3, the user designates a rectangular column in the calendar 24 on which September 3 is displayed with the mouse cursor and clicks the mouse 2 as shown in FIG. The number “3” indicating the date in that column changes to reverse display.

Next, when the mouse cursor is moved to the “call execution” designation field 22 and clicked, the “call execution” designation field 22 is highlighted as shown in FIG. 3, and the search unit 11 shown in FIG. , The content of the document data corresponding to the first icon is displayed as an image as shown in FIG. When there are a plurality of documents of the specified date (a plurality of icons are displayed), when the user wants to narrow down the documents to be called, the user designates the "refinement" designation field 21 with the mouse cursor and clicks the corresponding icons. Since the title of each document to be displayed is displayed in a list, the documents to be called can be narrowed down by designating the title item.

FIG. 6 shows a flowchart in which the retrieval unit 11 (microcomputer) in FIG. 2 executes the above-described image calling (retrieval) processing. This "call image"
The routine is started by designating a date. First, it is checked whether or not there is a document registered on the designated desired date, and if there is no document, the process is terminated.
Is compared with the rectangular coordinates in the “call execution” designation field 22 and waits for the coordinates within the rectangle to be input (“call execution” is instructed). It is checked whether or not there are a plurality of documents of the given date.

If there is not a plurality, the document data is immediately read from the file memory and displayed on the display device 3 as an image. If there are a plurality of documents, it is determined whether or not to narrow down the document based on whether or not coordinates within the rectangle of the “refinement” designation field 21 are input by the mouse 2. If not, the document is registered with the specified date. Document data is sequentially read out and displayed as an image. If narrowing down, as described above, the titles of each document corresponding to a plurality of icons are displayed in a list, and the document to be called by specifying the title item is changed to the specified title (or a plurality of titles). The document data is read out and displayed as an image.

According to this embodiment, documents to be searched can be narrowed down by designating with a mouse without using a keyboard. In addition, since it is possible to easily specify a registered document by date, for example, all materials to be used for a meeting on September 3 are registered collectively on September 3, and when the date comes, the calendar display of September 3 is performed. By designating the date field, those documents are sequentially displayed on the display device 3 as images.
The necessary number of copies can be printed out by the printer 4.

Next, another embodiment of the present invention will be described. The hardware configuration of the information retrieval apparatus is the same as that of the above-described embodiment shown in FIG. Since the functions of the setting unit 10 and the search unit 11 are only slightly different, the description will be made only with reference to the display screens in FIG.

In this embodiment, when document data is registered in the file memory, the user name (creator, user, etc.) or purpose of each document can be set from the keyboard 1, and the data file 7 for search is searched together with the date. It is registered as data for use. Then, when each document registered in the document data file is displayed in the corresponding date column in the calendar as described above, each document is displayed with a different icon depending on the set user name or use.

FIG. 7 shows a display example. In this example, a square icon in which the purpose of the document is displayed, such as “company”, “figure”, “gi”, “report” (which means a plan, a drawing, a meeting material, and a report), and a user of the document A square icon in which a heart mark, a spat mark, or the like indicating a name is reversely displayed is used. Therefore, looking at the calendar display of FIG. 7, for example, on September 11, only one document is planned, and on September 12, one document is prepared for meeting material and one document.
It can be seen at a glance that on March 13 there is one document each for the meeting materials, drawings and plan.

In this case, in addition to designating the document to be called by the date as in the previous embodiment, the document can be designated by the icon in the date column, and the documents can be narrowed down easily. For example, in the calendar display shown in FIG. 7, if the user wants to specify the document of October 10 only by the date, the portion without the icon of the date column of October 10 shown in FIG. By pointing and clicking with the mouse cursor, the date number "1" is displayed as shown in FIG.
"0" changes to reverse display, and the date is designated.

If it is desired to designate a document having the user name indicated by the icon of the spat mark in a plurality of documents on October 10, the user designates the icon of the spat mark of FIG. For example, the icon of the spat mark changes to a non-inverted display as shown in FIG.

Further, according to this embodiment, the user uses the keyboard 1 or the mouse 2 to specify the use or the user name or the type of the icon of the document displayed in the calendar display (by inputting the number of the list display). Can be narrowed down by For example, in the calendar display of FIG. 7, if "drawing" is designated as the icon of "drawing" or the application, only the "drawing" icon indicating the document of the drawing is displayed in the calendar as shown in FIG. Become.

When "conference material" and "plan" are designated as icons of "conference" and "corporate" or as applications, FIG.
As shown in the above, only the icons of "meeting" and "work" indicating the meeting material and the document of the plan are displayed in the calendar. In this embodiment, by specifying a month, a week, or a day of the week in the displayed calendar, the number of a date belonging to the specified month, week, or day of the week can be clearly distinguished from the numbers of other dates. Can be highlighted as follows.

When a week is designated, for example, when the fourth week of September is designated in the calendar display of FIG. 7, the leftmost rectangular portion of the designated week is shaded as shown in FIG. In addition, the numbers (16
To 22) are displayed in reverse video. Therefore, when it is desired to search for a document in this week, it becomes easy to specify the document.
When the day of the week is designated, for example, if the Monday of September is designated in the calendar display of FIG. 7, the display “Mon Mon” of the September Monday is highlighted as shown in FIG. 12, and the date of each Monday is displayed. Column numbers (3,10,17,2
4) is displayed in reverse video. Therefore, when it is desired to retrieve a document on Monday in September, it is easy to specify the document.

When the month is designated, for example, if October is designated in the calendar display of FIG. 7, the display of "October" changes from reverse display to non-reverse display, and the number ( (1) to (31) are all changed to reverse display. Therefore, it is easy to specify a document when searching for documents in October.

According to this embodiment, "documents registered at the end of the week", "documents created at the beginning of the week", "documents registered at the end of the month", "documents used at the beginning of the month", "documents registered on the Tuesday""," Documents created in the second week of September "," documents used in October ", etc., are useful for searching from ambiguous memory based on the calendar. It is valid.

It is also convenient when it is desired to collectively refer to documents that are regularly used or created (for example, minutes of a meeting every Wednesday). Further, by displaying a calendar with icons narrowed down, when the number of registered documents on the same day exceeds the limit number of icons (six in this example), documents can be narrowed down by use or user name, so that search efficiency can be improved. Goes up. Alternatively, when it is desired to search for a document whose date is ambiguous but whose use is clear (a document previously registered as a “drawing”), the search can be efficiently performed.

[0037]

As described above, according to the present invention, a large number of documents registered in the information retrieval apparatus can be displayed in each date column in the calendar with one icon for each document. It is possible to check the number of registered documents on all the dates on the calendar individually and simultaneously at a glance, and also to visually check the time-series state of the registered documents.

Also, each registered document can be displayed in a corresponding date column in the calendar with a different icon depending on the user name or use, so that the user name or use of each document can be confirmed at a glance. . Then, when searching for required document data, it is only necessary to specify the date in the displayed calendar, so that the operability of the search is greatly improved.

Further, when a plurality of icons are displayed in the designated date field, it is easy to narrow down the documents to be called. Also, the month in the displayed calendar,
If you specify a week or day of the week and the date is highlighted differently from other dates,
Document data related to a week or a day of the week can be easily searched.
Alternatively, if any one of the user name, the purpose, and the type of the icon is designated, only the icon corresponding to the designation is displayed in the calendar. It will be easier.

[Brief description of the drawings]

FIG. 1 is a screen diagram showing a calendar display example according to an embodiment of the present invention.

FIG. 2 is a block diagram illustrating a configuration of an information search device according to an embodiment of the present invention.

FIG. 3 is a screen view when a call is executed by specifying September 3 from the calendar display state of FIG. 1 according to the embodiment of FIG. 2;

FIG. 4 is an explanatory diagram showing, in an enlarged manner, a change in display of a date field when September 3 is designated in the calendar display of FIG. 1;

FIG. 5 is a screen diagram showing an example of a document which is called and displayed as an image after the display state of FIG. 3;

FIG. 6 is a flowchart of an image calling process executed by the search unit 11 of FIG. 2;

FIG. 7 is a screen diagram showing a calendar display example according to another embodiment of the present invention.

FIG. 8 is an explanatory diagram showing, in an enlarged manner, a change in display when the date and the icon on October 10 are designated.

9 is a screen diagram showing a change in the calendar display when only the icon of “figure” is designated from the calendar display state of FIG. 7;

FIG. 10 is a screen diagram showing a change in calendar display when an icon of “gi” and “company” is designated.

FIG. 11 is a screen diagram showing a change in calendar display when the fourth week of September is designated as a week.

FIG. 12 is a screen diagram showing a change in calendar display when Monday of September is designated as a day of the week.

FIG. 13 is a screen diagram showing a change in calendar display when October is designated as a month.

[Explanation of symbols]

Reference Signs List 1 keyboard 2 mouse (pointing device) 3 display device (CRT) 4 printer 5 input control device 6 document data file 7 search data file 8 calendar display setting unit 9 output control unit 10 search condition creation unit 11 search unit 12 output buffer 13 Setting dedicated page discriminating section 21 Refinement specification field 22 Call execution specification field 23 Scroll specification field 24 Calendar 25 Icon

Claims (6)

(57) [Claims] 1. An information retrieval apparatus comprising: a file memory for registering various types of document data together with corresponding date data; and means for retrieving required document data from the file memory based on the date data. Calendar display means for displaying in a table format, and date data corresponding to each document data in the calendar displayed by the calendar display means, with each document data registered in the file memory as one icon for each document. And a document icon display means for displaying the document icon in each of the date fields. 2. The information retrieval apparatus according to claim 1, wherein
When registering the document data in the file memory, a means for setting the user name or use of each document is provided, and the document icon display means stores each document registered in the file memory in a corresponding date column in the calendar. An information retrieval apparatus characterized in that, when displaying, each of the icons is displayed with a different icon depending on the set user name or application. 3. The information retrieval apparatus according to claim 1, wherein a date in the displayed calendar is designated.
An information retrieval apparatus, comprising: a document retrieving means for reading data of a document indicated by an icon in the date column from the file memory and displaying the content as an image. 4. The information search device according to claim 3, wherein
When multiple icons are displayed in the specified date column in the displayed calendar, the title of each document corresponding to the multiple icons is displayed in a list, and the documents to be called are narrowed down by specifying the title An information retrieval apparatus characterized by comprising a narrowing-down means for enabling a search. 5. The information retrieval apparatus according to claim 1, wherein a date of a specified month, week, or day of the week in a calendar to be displayed is highlighted differently from other dates. An information retrieval device comprising means. 6. The information retrieval apparatus according to claim 2, wherein
A means for designating any of a user name, a purpose, and an icon type is provided, and when the means is designated by the means,
An information retrieval device, wherein the document icon display means displays only the icon corresponding to the designation in the calendar.