JPH0916750A - Information registering method - Google Patents

Abstract

PURPOSE: To efficiently, further, easily and exactly register materials such as documents or drawings by designating the storage position of information to be registered while hierarchically displaying them on a screen according to a procedure in the case of retrieving information. CONSTITUTION: First of all, the desired storage position of materials is retrieved by operating a mouse 12 of an operating part 13 and successively developing display pictures while observing pictures displayed on a display part 11. Next, when the mouse arrives at the desired picture to be stored, a fixing operating is performed so that a retrieving/registering mechanism part 14 automatically numbers key information corresponding to hierarchies up to a current time point from a retrieval route till then. Afterwards, the materials are read from a material input part 16 in the state of instructing the desired picture to be stored, and the read information is stored in a data storage part 15 while being linked with the key information numbered by the retrieving/registering mechanism part 14.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an information registration method for registering information such as documents and drawings in a searchable hierarchical manner in an electronic filing system.

[0002]

2. Description of the Related Art Generally, in an electronic filing system for materials, a method of expressing the classification of materials in a tree structure folder and registering in the folder, or adding key information to each material in advance The method of registration is adopted.

The former registration method using a tree structure is similar to the conventional method of organizing materials by using a paper base. As shown in FIG. 5, an icon 1 representing a cabinet, a drawer, an icon representing a paper folder, etc. To 2,
As shown by A, B, C, ..., the material is hierarchized and inserted. The registration method using the tree structure is very similar to the actual work, and thus has an advantage that there is little discomfort.

The latter method of adding key information is as follows:
For each material, a key necessary for searching the material is defined, and the key information is entered when the material is registered. Here, the key information is normally batched while manually looking at the list.

[0005]

However, in the above-described registration method using the tree structure, by hierarchizing the material storage locations, it is easy to get familiar with it. There is a problem that it becomes large and difficult to understand. In addition, if the same material is desired to be attached to different folders, it is necessary to put the same material in a plurality of locations, which results in double management and excessive memory consumption.

In addition, the method of adding key information is inefficient because the key information is a dry information, it is difficult to understand the relationship with the material, and the work is performed with reference to the list. There is a problem of load.

The present invention has been made in view of such conventional problems, and provides an information registration method capable of efficiently, easily, and accurately registering materials such as documents and drawings. To aim.

[0008]

In order to achieve the above object, the present invention provides an electronic filing system comprising:
When registering information such as documents and drawings in a searchable hierarchy, specify the storage location of the information to be registered while displaying it hierarchically on the screen according to the procedure when searching for information, and make the desired The key information for hierarchization up to the storage location is automatically issued, and the issued key information is automatically added to the information to be registered.

[0009]

In the present invention, the operation for designating the storage location of information is performed by the same method as the normal information retrieval, and by designating the storage location, the search route up to that point reaches the current hierarchy. Key information for hierarchization is automatically issued and the key information is added to the information. That is, according to the present invention, the information to be registered is registered in exactly the same operation as the work procedure for searching and retrieving the information.

Here, the operation for hierarchically designating the above-mentioned storage locations, that is, the operation for automatically issuing the key information, is performed by selecting the storage location expanded on the screen by operating the keyboard. Although it is possible to specify it by converting it into a form, it is preferable to realize it only by operating the mouse, from the viewpoint of easy operation. Further, when expanding the hierarchies, each hierarchy can be displayed on one screen, but it is preferable to display successive hierarchies in a multi-window so that the operator can easily recognize the hierarchization.

[0011]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS FIG. 1 shows an example of the configuration of an electronic filing system for carrying out the information registration method of the present invention.
This electronic filing system includes an operation unit 13 having a display unit 11 and a mouse 12 that form a man-machine interface, a search / registration mechanism unit 14 that performs information search and registration processing, and stores information linked to key information. The data storage unit 15 and the material input unit 16 are provided.

In this embodiment, as shown in the flow chart of the material registration process in FIG.
The operation unit 13 while observing the screen displayed on the display unit 11.
The display screen is sequentially expanded by operating the mouse 12 to search for a desired storage location of the material. Next, when you reach the screen you want to store, you can perform a confirmation operation to search /
The registration mechanism unit 14 automatically issues key information (linking information) corresponding to the hierarchy from the search route up to that point in time.

Thereafter, in the state in which the screen to be stored is instructed, the material is read from the material input unit 16, and the read information is linked to the key information issued by the search / registration mechanism unit 14 to store the data in the data storage unit 15. To store. Here, if the material is, for example, a paper-based handwritten material, the material is read using an image scanner or the like as the material input unit 16, and if it is a computerized file, the file is designated. read.

A specific example of the above-mentioned material registration process will be described below by taking as an example the case of being applied to a system in which necessary facility information is associated and stored / instructed in order to support maintenance work against a plant facility failure. FIG. 3 shows an example of a screen displayed on the display unit 11 in this specific example. First, in accordance with the search procedure, for example, the item "steel piece" is selected from the equipment code selection displayed on the screen by mouse operation.

By this selection, a screen for selecting equipment major classification codes corresponding to the next layer of "steel" is displayed on the display unit 11 in a multi-window. Then, from this search item, for example, ""VHmill" is selected by operating the mouse. Similarly, select the middle equipment category and the equipment minor category. After that, by selecting "Equipment Abnormality Report" from the drawings / material classification codes, the display of the equipment abnormality report selection menu is displayed on the display unit 11 in a multi-window. I want to register from that menu. Select the item according to the material. In this state, the material to be registered is set in the material input unit 16 and the confirmation operation is executed.

By the series of operations described above, for example, the "equipment abnormality report" shown in FIG. 5 is read from the material input section 16, and the related information shown in FIG. 4 is automatically linked to the material as key information. It is registered and stored in the data storage unit 15.

Although one item is selected in the failure history selection menu in the above description, a plurality of items can be selected depending on the material to be registered. In this case, a plurality of different key information is automatically issued, and the key information is added to one material and registered.

According to this embodiment, the place where the material is desired to be stored is developed by the mouse operation and the easy operation utilizing the multi-window, and the image is decided from the standpoint of actually using the material. The registration operator can easily register the desired material without being aware of the key information, while surely confirming the hierarchy on the screen displayed on the display unit 11. Also, when the storage location is specified, the key information indicating the relevance (linkage) of the material is automatically issued from the route so far and linked to the material, so you can manually enter the key information in advance. No need to drive. Therefore, it is possible to effectively prevent registration in an erroneous place or in a place with a low utilization rate.

Further, even when the same material is registered in a plurality of layers, different key information is automatically issued by the same operation, and only those key information is added to the same material. Since one is registered, there is no problem of double management.

The present invention is not limited to the registration of materials for supporting the above-mentioned maintenance work, but also documents, drawings, photographs, images,
It can be effectively applied when various information such as voice is registered.

[0021]

As described above, according to the present invention, since the information retrieval procedure is also used for the registration procedure, the related key information (link information for retrieval) is previously stored. There is no need to drive in and double control can be effectively prevented. Therefore, registration work can be performed efficiently, easily and accurately, and
Even after registration, the materials can be searched easily and can be used effectively.

[Brief description of the drawings]

FIG. 1 is a diagram showing a configuration example of an electronic filing system for implementing an information retrieval method of the present invention.

FIG. 2 is a flowchart of a material registration process by the electronic filing system shown in FIG.

FIG. 3 is a diagram showing an example of a display screen in a material registration process.

FIG. 4 is a diagram showing an example of related information as key information.

FIG. 5 is a diagram for explaining a conventional information registration method.

[Explanation of symbols]

 11 display unit 12 mouse 13 operation unit 14 search / registration mechanism unit 15 data storage unit 16 material input unit

Claims (1)

[Claims] 1. In an electronic filing system, when registering information such as a document and a drawing in a hierarchically searchable manner, the storage location of the information to be registered is hierarchized on the screen according to the procedure for searching the information. Designate while displaying, automatically assign key information for layering up to the desired storage location by the designation, and automatically add the issued key information to the information to be registered An information registration method characterized by: