JPH06195343A - Document storage and display system - Google Patents

Abstract

PURPOSE:To set plural attributes concerning the document storage system. CONSTITUTION:Document attribute managing parts 41-43 are prepared for each attribute to be specified, plural links 44 are set to the document attribute managing part coincident with the set attribute for one document, a place for storage in a storage part is automatically decided according to the attribute and further, when retrieving the document of an editing object, the documents are classified according to the set attributes corresponding to a retrieval mode set by a user, listed up and displayed for the user. Thus, the storage position of the document to be stored in a document processor can be easily classified, and index retrieval can be easily performed.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document storage / display system for improving the efficiency of, for example, retrieval of a document heading stored in a document management apparatus.

[0002]

2. Description of the Related Art As an example showing a conventional document storage system,
FIG. 10 is a diagram showing the hardware of a personal computer, for example, and FIG. 11 is a diagram for explaining the work performed by the user using this device. In FIG. 10, 11 is a CPU for controlling this device, 12 is an input device such as a keyboard for inputting characters and a mouse for inputting coordinate values,
Reference numeral 13 is a display unit for displaying the input data and the edited result to the user, and 14 is a storage unit for storing the edited document.

FIG. 12 is a diagram specifically showing a document storage procedure in the conventional apparatus, and is a screen diagram displayed on the display unit 13 when a document storage function is selected from a menu or the like during document editing. . Reference numeral 91 denotes a panel for instructing where and what document name is to be stored in the storage unit 14. In the parts 92, names of storage units (hereinafter referred to as folders) existing in the storage unit 14 are listed. The user specifies a folder to be stored with the mouse of the input unit 12 or the like. Reference numeral 93 is a part for designating a document name, and after the user sets the document name, the user designates a button for instructing the storage of 94 with the mouse of the input unit 12 or the like, and the corresponding portion of the storage unit 14 is triggered. Save to.

FIG. 13 is a data structure diagram when the document data is stored in the storage unit 13 by the conventional apparatus. Reference numeral 101 is data for managing the data in the storage unit 13 by dividing it into folders, and 102 is data of the document itself. Then, the document data 102 is the folder data 101 of the placement location designated by the user.
It is placed under.

FIG. 14 is a screen view displayed on the display unit 13 for the user to specify the data to be edited again from the document data stored in the storage unit 13. The user designates the icon 111 of the folder designated by the user through the input unit 12 and opens the window 112 in the target document 113.
The icon is displayed on the display unit 13, and the user indicates the icon 113 to be edited in the storage unit 14 by pointing the icon 113 with the mouse or the like of the input unit 12.

Next, the operation of the conventional example will be described. In FIG. 11, in step 21, the user inputs characters, edit key code, etc. from the input unit 12, and in step 22, the input result is displayed on the display unit 13 to edit errors and the like. In step 23, the document data on the memory (not shown) created in step 22 is stored in the storage unit 14. The document data once stored is further displayed in a list in step 24 with icons and file names as the document heading, and the user selects the document to be edited in step 25, calls it, and returns to step 21 to edit-store-call operation. Repeat to create a document.

This will be described in detail with reference to FIGS. 12 to 14. After editing the document, the user, for example, Giffer 1.12Doc. A document name “msw” is designated in the part 93, EPSCAN is designated as the folder in the part 92, and the save instruction button 94 is pressed to store the document. At this point, in the data configuration diagram of FIG. 13, Giffer1.12Doc. The document msw
It is placed under a folder of EPSCAN classification. The next time this document is called, E in FIG.
Instruct PSCAN to display Giffe in window 112.
r1.12Doc. The document is called by instructing msw.

[0008]

Since the conventional document processing apparatus is configured as described above, the user can sort documents by storing them in advance in the storage unit so that they can be retrieved later at a later time. However, they could only be classified and displayed by one attribute classification determined by the user. Therefore, there is a fear that the document cannot be searched if the user forgets one attribute classification.

Further, in databases and file management systems, there is a record search system using a multi-index key having a plurality of keys for one record, but these are used when searching for a record. It is for searching records using a plurality of keys in a programming language or a search language, unlike when searching a document.
It was not easy for general users to use.

The present invention has been made to solve the above problems, and when storing and retrieving a document, the user can retrieve the document only from the information that is stored fragmentarily. The purpose is to get a scheme.

[0011]

The present invention has been made to solve the above problems, and the document storage / display system according to the first invention can set a plurality of attributes in a stored document. In this way, one attribute is selected from a plurality of attributes, and a document having the attribute is displayed so that the document can be selected, and it has the following elements. (A) Editing means for editing a document having a plurality of attributes,
(B) storage means for storing the document edited by the editing means, (c) a plurality of attributes are classified into a predetermined category in advance, and a plurality of attributes of the document are classified into corresponding categories. Document attribute management means for storing the document stored in the storage means,
(D) Retrieval means for retrieving a document having the attribute by displaying and selecting the category classified by the document attribute management means, and displaying and selecting the attribute belonging to the category.

The document storing and displaying method of the second invention is equipped with a document attribute detecting means for detecting the attribute of the document edited by the editing means of the document storing and displaying method of the first invention, and the attribute of the document is automatically set. It is possible to set a plurality of.

[0013]

According to the document storing / displaying method of the document processing apparatus according to the present invention, a plurality of attributes of a document can be set, so that the user does not set only one attribute from the document data, but some characteristics as attributes. Since it can be registered as, the document can be searched by remembering any attribute when searching later. That is,
It becomes possible to easily store and retrieve the document data in the storage unit by the attribute set in the document.

[0014]

【Example】

Example 1. An embodiment of the present invention will be described below with reference to the drawings. FIG. 1 illustrates a hardware configuration example and a document data configuration example. In FIG. 1A, 1 is an editing unit for editing a document having a plurality of attributes, 2 is a storage unit for storing the document edited by the editing unit, 3
Is a document attribute management unit that classifies a plurality of attributes into predetermined categories in advance and stores the plurality of attributes of the document in corresponding categories and stores them in correspondence with the document stored in the storage unit. Display and select the categories classified by the document attribute management means,
Search means 5 for searching a target document by displaying and selecting the attributes belonging to the category is a document attribute detecting means for detecting the attributes of the document edited by the editing means.

FIG. 1B is a diagram showing an example of document data. One document has document data 31 such as character codes and graphic data, as well as an attribute of the document, for example, an attribute 1 "A graphic is included. The attribute data 32 of a plurality of documents such as “Document”, “Alumni association-related document” as the attribute 2 and “Document in a format to be transmitted by fax” as the attribute 3 are stored.

FIG. 2 is a diagram for explaining the operation of the document attribute management means 3, and is a diagram showing a storage method for storing document data in the storage unit 14. The document attribute management unit 3 classifies the supposed attributes into documents for each category, and prepares an attribute management unit 41 for each category. For example,
The document attribute management unit 41 uses data (graphics,
The management unit and the document attribute management unit 42 according to the category of the type of graph, character, moving image, etc. are the management unit and the document attribute management unit 43 according to the category of the person (friend, circle, colleague, customer, etc.) who is the target of reading the document. Then, the management unit is in the category of the format of the target document (thesis, fax, postcard, memo).

Next, the operation of the document attribute management means 3 will be described. When the user tries to save the document in the storage unit 14, the document attribute management means 3 follows the document attribute 32 set by the user in the document or detected by the document processing device in the process of creating the document by the user. , A link 44 indicating a relationship is set to the document attribute management unit that matches the attribute set in the stored document. This link 44 can be set for the number of attributes set for one document. For example, the document 1 is linked to the attribute of a figure in the document attribute management unit 41 that represents the attribute of the type of data, and the alumni association in the document attribute management unit 42 that represents the object to be read.
In the document attribute management section 43 representing the document format,
It is linked to fax.

Next, the operation of the search means 4 will be described.
The search means 4 displays a category to be searched by a menu (not shown) or the like. The user selects, from the categories displayed by the search means 4, the category having the attribute of the document that he or she is aiming for.

For example, in the case of the above-described example, the category of the type of data existing in the document, the category of the person who reads the document, the category of the format of the target document, etc. are displayed in the menu, and the user can display them. Select one of the listed categories. When the category is selected, the search means 4 displays a screen as shown in FIG. 3 or 4.

3 and 4, when the user tries to retrieve the document to be edited by designating the attribute in the document data storage method based on the attribute as shown in FIG.
4 is a diagram for explaining the screen data displayed on the display unit 13, and FIG. 3 is a screen diagram when the user selects a search category from a menu or the like as the type of data existing in the document. Is a screen diagram when the user selects the type of document format as the category to be searched. In the case of FIG. 3, the link data set in the document attribute management unit 41 of FIG. 2 is stored in the storage unit. Folders are formed by classifying the document data into figures 61, graphs 62, characters 63, moving images 64, images 65, and displayed to the user. In the case of FIG. 4, the link data set in the document attribute management unit 43 of FIG. 2 is traced, and the document data stored in the storage unit 14 is converted into a document format such as a paper 71, fax 72, postcard, memo 74, picture 75. Create a folder with the following types and display it to the user. For example, the document 1 shown in FIG.
You can also search from fax72.

FIG. 5 is a diagram for explaining the operation of selecting the desired document to be edited, and is displayed on the display unit 13 when the user selects the type of data existing in the document as the search mode. It is the figure which showed the screen displayed. For example,
If the user's target document contains a graph, the user designates the graph folder 81 from the folder data according to the classification created by the document processing apparatus in the search mode with the mouse or the like in the input unit, opens it in the window 82, and stores it in the storage unit. 14
Only the document data including the graph is listed from a large number of document data groups stored in, and the target document 83 to be edited is designated by the mouse of the input unit 12 or the like to be edited.

Next, the document attribute detecting means 5 will be described. The document attribute detecting means 5 detects the attribute of the document when the document is stored in the storage unit 14. The following methods are conceivable as methods for detecting document attributes. (1) If the same word is frequently found by searching the document data, the word is registered as an attribute as a keyword. (2) The tool or utility program used when creating the document data is stored, and the type of data generated by the used tool or utility program is registered as an attribute. For example, it is stored that a graphic exists when a program for writing the graphic is called, and this is set as an attribute. Alternatively, when a graph program is used, it is assumed that the graph exists, and this is stored as an attribute. (3) Search for a special word such as “don” and “sama” and register the word attached to the word as an attribute. In such a case, the destination can be detected. Alternatively, the creation date of that type can be registered as an attribute by searching for the word “date”.

As described above, in this embodiment, the character input section,
In a document processing apparatus including a document editing unit, a document storage unit, and a display unit for a stored document, a user sets a plurality of document attributes when a document edited by the document editing unit is stored in the document storage unit. The document storage method of the document processing apparatus capable of performing the above has been described. In addition, this document storage method is characterized in that a plurality of document attributes are automatically set according to the type of stored data included in the document created by the user when storing the document, keywords existing in the data, and the like. To do. In addition, in this embodiment, according to the display attributes set by the user, the headings of the documents stored in the document storage unit are classified for each attribute,
It is characterized by displaying.

Example 2. In the first embodiment, a plurality of document attribute data is set at the beginning of the document data, but as shown in FIG. 6, an attribute is set for each delimiter of the document data forming one document. It may be configured to always set. As shown in FIG. 6, document data 1,
Document data attributes 1, 2, 3 ... For 2, 3, ...
Exists. For example, when the document data 1 is a character, an attribute of character is entered in the document data attribute 1. Next, when the document data 2 is a graph, the attribute of being a graph is recorded as the document data attribute 2. If the document data 3 is again a character, an attribute that the document data 3 is a character is recorded. In this way, when there is a character area in one document file, then a graph area, and then a character area again, a document data attribute is added to each area.
This document data attribute is added by the editing means. That is, when a character editing tool or utility program is called to edit a character, this tool or utility program has an attribute indicating that the character area starts at the beginning of the area, that is, an attribute that is a character. Will be attached. Also,
When the document data 2 is a graph area, a tool or utility program for drawing a graph is called, but this tool or utility program adds an attribute indicating a graph to the head of the graph area. These are done at the time of editing.
When this document is stored in the storage unit 14, the document attribute detecting means 5 has the document data attributes 1, 2 and 3 assigned to the respective areas.
Is searched, the duplicated attribute is ignored, and the detected attribute is registered in the document attribute management unit. The document attribute management means stores the attribute detected by the document attribute detection means in association with this document. Since the subsequent operation is the same as that described in the first embodiment, the description thereof is omitted here.

Example 3. FIG. 7 is a diagram showing another example of the document attribute detection means 5, which is automatically set according to the type of stored data included in the document created by the user when storing the document, the keyword existing in the data, and the like. FIG. 6 is a diagram showing a procedure for setting a plurality of document attributes. For example, if the user is
If the data having the keyword 121 is set to the attribute of formula, when the document is saved, the document having the keyword 121 is automatically linked with the attribute of formula, and the formula shown in the configuration diagram of FIG. Stores attribute data. If this document also has another keyword 122, this document is linked to an attribute of a table, and a plurality of attribute data are automatically stored as shown in FIG. The method of setting the keyword is not limited to one character, but may be a character string or a character code range. Further, although the method of detecting from the keyword in the document is used as the document attribute detecting means, the attribute may be detected by judging from the document name to be stored. In addition to the keyword, when the user selects a document format, the attribute may be set according to the format.

Example 4. In the above embodiment, an example in which one link is set from one category for one document is shown, but a plurality of links may be set. That is, for example, when a document and a character are included in one document, the same effect can be obtained by setting links to both the character and the character as shown in FIG. In this case, when the user selects the type of data existing in the document as the search display mode, the relevant document can be searched from both the "figure" folder and the "text" folder.

[0027]

As described above, according to the present invention, since a plurality of attributes can be set in a document to be stored,
One document can be searched by a plurality of search paths, and the document data can be easily searched from the storage unit.

[Brief description of drawings]

FIG. 1 is a diagram illustrating a configuration example of a document processing apparatus and a document data configuration example according to a first embodiment of the present invention.

FIG. 2 is a diagram showing a method of storing document data in a storage unit of the document processing apparatus according to the first embodiment of the present invention.

FIG. 3 is a diagram showing screen data displayed when retrieving document data stored by the document storage system according to the first embodiment of the present invention.

FIG. 4 is a diagram showing another screen data displayed when searching the document data stored by the document storage system according to the first embodiment of the present invention.

FIG. 5 is a diagram showing screen data displayed during an operation of retrieving document data stored by the document storage system according to the first embodiment of the present invention.

FIG. 6 is a diagram showing an example of a document data structure of a second embodiment of the document processing apparatus of the present invention.

FIG. 7 is a process flow chart showing a document attribute detection method according to the third embodiment of the present invention.

FIG. 8 is a diagram showing an example of keywords according to a third embodiment of the present invention.

FIG. 9 is a diagram showing a method of storing document data in a storage unit of a document processing apparatus according to a fourth embodiment of the present invention.

FIG. 10 is a hardware configuration diagram of a conventional document processing apparatus.

FIG. 11 is a flowchart showing an operation procedure performed by a user in the conventional document processing apparatus.

FIG. 12 is a diagram illustrating an operation of a user when a document is stored in a conventional device.

FIG. 13 is a diagram showing a method of storing document data in a storage unit of a conventional device.

FIG. 14 is a diagram showing a method of designating a document stored in a conventional device as an editing target.

[Explanation of symbols]

 1 Editing Means 2 Storage Means 3 Document Attribute Management Means 4 Search Means 5 Document Attribute Detection Means 31 Document Data 32 Attribute Data 41 Document Attribute Management Unit 1 42 Document Attribute Management Unit 2 43 Document Attribute Management Unit n 44 Link

Claims (2)

[Claims] 1. A document storage display system having the following elements: (a) editing means for editing a document having a plurality of attributes; (b) storage means for storing the document edited by the editing means; (D) a document attribute management unit that classifies the attributes of the document into predetermined categories in advance, classifies the plurality of attributes of the document into corresponding categories, and stores the plurality of attributes corresponding to the documents stored in the storage unit. Retrieval means for retrieving a document having the attribute by displaying and selecting the category classified by the document attribute management means, and displaying and selecting the attribute belonging to the category. 2. The document storage display method according to claim 1, further comprising a document attribute detection means for detecting an attribute of the document edited by the editing means.