JPH086956A - Electronic filing device - Google Patents

Abstract

PURPOSE:To improve a bookmark function to be added to image data for a document. CONSTITUTION:When a bookmark to be used is selected by an input device 1, a using flag for the bookmark data of the selected bookmark which are stored in a data storage part 10 is turned on by a data setting part 6 in a system control part 4 to make the selected bookmark usable. At the time of setting up the bookmark on the image data of a document, a bookmark setting part 9 refers to the bookmark data of the bookmark selected by the device 1, and when the using flag of the bookmark data is on, adds the bookmark to specified image data to set up it.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic filing device for storing image data of a document in a file format so that the image data can be searched.

[0002]

2. Description of the Related Art Conventionally, image data of a document is stored, a specific code such as a bookmark is added to an arbitrary portion of the image data and stored, and the image data to which the specific code is added is searched and output. There was an electronic filing device (see, for example, JP-A-59-36867).

[0003]

However, in the conventional electronic filing apparatus, a plurality of types of bookmarks can be used, but it is not possible to use only a specific bookmark. Therefore, it is not possible to set a bookmark or search using a bookmark. There was a problem that the work became complicated. Further, for example, even if it is desired to keep other users from knowing which image data the bookmark is added to, there is a problem that the specific bookmark is used without permission by another person.

Furthermore, when a plurality of bookmarks are added to the image data of a document when searching the image data of the document, it is possible to perform a search by a bookmark other than the unnecessary bookmark, which makes the search operation very complicated. There was a problem.
Furthermore, when displaying image data of a document, if a plurality of bookmarks are added to the image data, a bookmark other than the unnecessary bookmark is also displayed, which is very difficult to see.

The present invention has been made in view of the above points, and an object thereof is to improve the function of a bookmark added to image data of a document.

[0006]

In order to achieve the above object, the present invention provides a means for storing image data of a document, a means for displaying the image data stored in the means, and a bookmark for the image data. In the electronic filing apparatus provided with a means for adding, a means for setting a use flag for enabling the bookmark is provided.

Further, it is preferable to provide a means for setting a password for the bookmark and a means for setting the use flag only for the bookmark to which the password set by the means is input.

Further, it is preferable to provide a means for setting only the bookmark for which the use flag is set as a search condition for image data.

Further, it is preferable to provide means for displaying only the bookmark for which the use flag is set when displaying the image data of the document.

Further, it is preferable to provide a means for adding only the bookmark in which the use flag is set to the image data.

[0011]

In the electronic filing apparatus according to the present invention, a bookmark is added to the image data of a document, and a usage flag is set to enable the bookmark. Therefore, only the unnecessary bookmark can be easily selected from a plurality of bookmarks. Therefore, it is possible to easily perform work such as setting bookmarks and searching by bookmarks.

Further, if a password is set for the bookmark and the use flag can be set only for the bookmark to which the password is input, it is possible to prevent other users from using the bookmark without permission. A specific bookmark can be used as a personal bookmark.

Further, if only the bookmark for which the use flag is set can be set as the search condition for the image data, only the unnecessary bookmark can be easily set as the search condition for the image data, and the unnecessary bookmark is set. The work of selecting can be done easily. Then, if a password is set and the bookmark in which the password is entered has the use flag set, only the bookmark can be set as the search condition for the image data, so that the image data can be searched by the bookmark. Can be prevented from entering without entering a password, and other users can be prevented from performing a search by the bookmark without permission.

Further, if only the bookmarks for which the use flag is set are displayed at the time of displaying the image data of the document, when displaying the image data of the document, it is not necessary to use the bookmark added to the image data. Only the cage can be displayed easily. Then, if a password is set and the bookmark is entered with the password, and only the bookmark is displayed when the image data of the document is displayed, that bookmark is displayed as the password. Can be performed without inputting, and it is possible to prevent other users from referring to the image data added with the bookmark without permission.

Further, if only the bookmark for which the use flag is set can be added to the image data, only the unnecessary bookmark can be easily added when setting the bookmark in the image data of the document. . Then, when a password is set and the bookmark for which the password is entered has the use flag set, it is possible to add only the bookmark to the image data of the document, and the setting of the bookmark is entered by the password. It can be prohibited without it, and it is possible to prevent other users from using the bookmark without permission.

[0016]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENT An embodiment of the present invention will be specifically described below with reference to the drawings. FIG. 1 is a block diagram showing the configuration of an electronic filing apparatus which is an embodiment of the present invention. This electronic filing device includes an input device 1, a display device 2,
And a control processing device 3.

The input device 1 registers document image data,
Instructions for search, output, etc., instructions for selecting bookmarks to use,
Instructions to set a password for the bookmark, enter search conditions,
It is an input device such as a keyboard or a mouse for inputting various operation information such as a bookmark setting instruction. The display device 2 is a display device such as a CRT or LCD that displays image data of a document, bookmarks, various work screens, messages and the like.

The control processing device 3 comprises a system control unit 4 and a storage unit 5. The system control unit 4 includes a CPU, RO
Built-in microcomputer consisting of M, RAM, etc.
It fulfills the functions of registering, retrieving, and outputting the image data of the document, and also fulfills the respective functions of the bookmark data setting unit 6, the bookmark retrieval unit 7, the bookmark display unit 8, and the bookmark setting unit 9.

The bookmark data setting unit 6 performs bookmark data setting processing for registering a use flag and password for each bookmark. That is, it corresponds to means for setting a use flag for enabling the bookmark, means for setting a password for the bookmark, and means for setting the use flag only for the bookmark in which the set password is input.

The bookmark search unit 7 performs bookmark search processing for searching the image data of the document to which the bookmark is added. That is, it corresponds to a unit that enables only the bookmark for which the use flag is set as the search condition of the image data.

The bookmark display unit 8 performs bookmark display processing for displaying only a specific bookmark added to the image data of the document. That is, it corresponds to a means for displaying only the bookmark for which the use flag is set when displaying the image data of the document.

The bookmark setting unit 9 performs a bookmark setting process for adding a bookmark to the image data of the document. That is, it corresponds to a unit that enables only the bookmark for which the use flag is set to be added to the image data.

The storage unit 5 stores the image data of the document and stores the bookmark data such as the use flag and password for each bookmark in the bookmark data storage unit 10 such as a magneto-optical disk device, a hard disk device, a floppy disk device, or the like. It is a memory.

Table 1 is a table showing an example of the data format of the bookmark data storage unit 10. In the bookmark data storage unit 10, use flags or passwords for all bookmark types usable in this electronic filing device are registered. For example, when there is an instruction to use the bookmark 1 and a password is set for the bookmark 1, the use flag ON and the password are stored in the ID of the bookmark 1.

That is, a usage flag is stored for each bookmark ID indicating the type of bookmark, and when a password is set, the password is also stored. Then, when using the bookmark, the system control unit 4 refers to the bookmark data and performs control processing.

[0026]

[Table 1]

Next, the bookmark data setting process in this electronic filing apparatus will be described. FIG. 2 is a flowchart showing the bookmark data setting process. In this process, if the bookmark to be used in step 1 is selected, the process proceeds to step 2 to determine whether or not a password has been set. If not, the process proceeds to step 3 to determine whether or not to set the password. If it is determined that the password is not set, the process proceeds to step 6 to turn on the use flag of the bookmark bookmark data, and this process is finished.

If the password is set by the judgment in step 3, the process proceeds to step 4, the password is input, and the process proceeds to step 5 where the password data is set (stored) in the bookmark data password storage area, and the step The process proceeds to step 6 to turn on the use flag of the bookmark bookmark data, and this processing ends.

On the other hand, if the password is set in the determination in step 2, the process proceeds to step 7 to input the password, and the process proceeds to step 8 to determine whether the entered password is correct and correct. If this is not the case, the process is terminated, but if it is correct, the process proceeds to step 9 to determine whether or not to change the password.

If it is not changed in the judgment of step 9, the process proceeds to step 6 to turn on the use flag of the bookmark bookmark data to end this processing, and if it is changed, proceeds to step 4 to input the password, and step 5, the password data is set (stored) in the bookmark data password storage area, the process proceeds to step 6, and the bookmark bookmark data use flag is turned on, and this processing is terminated.

Further, the bookmark data setting process will be described. When the bookmark to be used is selected from the input device 1, the bookmark data setting unit 6 refers to the bookmark data in the bookmark data storage unit 10 and determines whether or not a password is set for the selected bookmark. If it is not set, the user is prompted to set a password, and if the instruction to set the password is not input from the input device 1, the use flag of the selected bookmark bookmark data is turned on. To do.

When an instruction to set a password is input from the input device 1, the password input from the input device 1 is registered as the password of the selected bookmark bookmark data, and the bookmark bookmark data use flag is set. Turn on.

On the other hand, when the bookmark to be used is selected by the input device 1, it is determined whether or not a password is stored in the bookmark data of the bookmark. If it is stored, it is determined that the password is set. Then, the user is prompted to enter a password, and when the password is entered, it is determined whether or not the entered password matches the password registered in the selected bookmark bookmark data, If they do not match, it is determined that the entered password is incorrect, and this process ends.

If the entered password matches the registered password, it is judged that the entered password is correct, and the user is prompted to change the password. If there is no password change instruction, the flag for using the selected bookmark data is turned on.

If there is an instruction to change the password from the input device 1, the user is prompted to input the password, and when the password is input from the input device 1, the password is stored as the password of the bookmark bookmark data. , The previously registered password is changed to the newly input password, and the use flag of the bookmark bookmark data is turned on.

FIG. 3 is a diagram showing an example of a work screen when setting a bookmark to be used in this electronic filing apparatus. A bookmark selection field 11 and a password input field 12 are displayed on this work screen, and the bookmark selection field 11 includes a plurality of bookmarks 1 that can be used with this electronic filing device.
3 is displayed.

When the bookmark to be used is selected in the bookmark selection field 11 on this work screen and the password for the bookmark is entered in the password input field 12, the bookmark is registered as usable and the password is registered. Then, in the subsequent processing, the bookmark can be used by inputting the password.

Further, another processing example of updating the bookmark data in this electronic filing apparatus will be described.
FIG. 4 is a flowchart showing another example of processing for updating the bookmark data. The system control unit 4 performs step 11
Display each bookmark with, and go to step 12 to select the bookmark to use. Go to step 13 to determine whether a password is attached. If not, go to step 16 to update the use flag. Then, this process ends.

If the password is attached in the judgment in step 13, the process proceeds to step 14 to enter the password from the input device 1, and the process proceeds to step 15 to check whether the password is correct. The process returns to step 14 to enter the password again, but if the password is correct, the process proceeds to step 16 to update the use flag, and this process ends.

In this way, in this electronic filing apparatus, the operator can select a bookmark he / she wants to use from a plurality of bookmarks, so that the processing using the bookmark after the selection can be easily handled. Further, by setting a password for the bookmark, the specific bookmark can be used as a personal bookmark.

Next, the bookmark retrieval process in this electronic filing device will be described. FIG. 5 is a flowchart showing the bookmark search process. In this process,
When the bookmark ID is input as the search condition in step 21, the process proceeds to step 22, and it is determined whether the input bookmark is available or not. If it is not available, the process ends, but if available, the process goes to step 23. Then, the process proceeds to search the image data of the document to which the bookmark is added, and this process is terminated.

Further, the bookmark retrieval process will be described.
When the bookmark to be searched is specified by the input device 1, the bookmark search unit 7 inputs the bookmark ID of the bookmark as a search condition, and registers the bookmark ID in the bookmark data of the bookmark data storage unit 10 as the input bookmark ID. If the use flag is turned on, it is determined that the bookmark is usable, and the image data of the document to which the bookmark is added is searched.

FIG. 6 is a diagram showing an example of a work screen at the time of searching a bookmark in this electronic filing device. For example, when the bookmark 13a shown in FIG. 3 is set to be usable in advance, and the bookmark 13a is input as a search condition to instruct a search, the bookmark 13a is displayed on the bookmark display unit 14 of this work screen, The image data 15 of the document to which the bookmark 13a is added is displayed.

The bookmark retrieval process described above may be used together with the password. First, when the bookmark to be searched is specified from the input device 1, the password for the bookmark is prompted, and when the password is input, the password matches the password registered in the specified bookmark bookmark data. Determine whether or not.

If they match, the bookmark bookmark I
Enter D as the search condition, refer to the usage flag registered in the entered bookmark ID in the bookmark data, and if the usage flag is on, determine that the bookmark is available, and confirm that the bookmark Search the image data of the attached document.

In this way, in this electronic filing apparatus, since the unnecessary bookmark can be selected and used at the time of searching the document image data by the bookmark, the bookmark selecting operation is not complicated and the operability is improved. . Also, by using it in combination with the password, it is possible to prevent the search work by the bookmark for the password not being entered, so that other users cannot know the bookmark set in the image data of the document. can do.

Next, the display process of the bookmark added to the image data of the document in this electronic filing apparatus will be described. FIG. 7 is a flowchart showing the bookmark display process.

In this process, when displaying the image data of the document, as shown in FIG. 7, it is determined whether or not the bookmark set (added) to the image data of the document displayed in step 31 can be used. If the bookmark is available, the process proceeds to step 32, the available bookmark is displayed, and the process ends.

Further, the bookmark display processing will be described.
When displaying the image data of the document, the bookmark display unit 8 refers to the bookmark data in the bookmark data storage unit 10,
It is determined whether or not the use flag of the bookmark and bookmark data added to the image data is on, and only the bookmark with the use flag on is displayed together with the image data of the document.

The bookmark display processing described above may be used together with the password. First, when displaying the image data of a document, if the bookmark is selected from the input device 1 and the password of the bookmark is input, does the password match the password registered in the selected bookmark bookmark data? Determine whether or not.

If they match, the usage flag of the bookmark data of the bookmark is referred to. If the usage flag is on, it is determined that the bookmark is usable, and the bookmark is displayed as image data when the image data of the document is displayed. Display with.

FIG. 8 is a view showing an example of a display screen of image data of a document and a bookmark added to the image data of the electronic filing device. On this screen, along with the image data 16 of the document, the bookmark 17
8 is displayed. The bookmarks 17 and 18 are added to the image data 16, and the use flag of the bookmark data is ON indicating that the bookmark data can be used.
It is displayed together with the image data 16.

In this way, in this electronic filing apparatus, since the unnecessary bookmark can be selected and used when displaying the image data of the document, the bookmark display is easy to see and the operability is improved. Further, by using the password together with the password, it is possible to prevent the password from being input and the bookmark not to be displayed, so that it cannot be used by another operator. Therefore, the operator can keep the bookmark set by himself from being known to other operators.

Next, the bookmark setting process in this electronic filing device will be described. FIG. 9 is a flowchart showing the bookmark setting process. In this process, the bookmark (bookmark ID) is input in step 41, the process proceeds to step 42, it is determined whether the entered bookmark is available, and if it is available, the process proceeds to step 43 to create the bookmark bookmark ID. Is set to the image data of the designated document, and this process ends. If it is not usable, this process is immediately terminated.

Further, the bookmark setting process will be described. The bookmark setting unit 9 receives an instruction to set a bookmark in the image data of the document displayed on the display device 2 from the input device 1 and, when the bookmark is selected, refers to the bookmark data in the bookmark data storage unit 10, It is determined whether or not the use flag of the selected bookmark data is on, and if the use flag is on, it is determined that the bookmark is usable, the bookmark is set in the image data, and the use flag is set. If is not on, bookmark setting is prohibited.

Table 2 is a table showing an example of the format of the bookmark setting management table of the storage unit 5. The bookmark setting management table registers and manages bookmark IDs of bookmarks set for each image data of a document. For example,
When the bookmark 1 and the bookmark 3 are set in the image data 2, the ID of the image data 1, the ID of the bookmark 1 and the ID of the bookmark 3 are stored.

[0057]

[Table 2]

When a bookmark is set in the image data of the document, a bookmark ID indicating the type of bookmark is stored in association with the image data ID indicating the image data. Then, when the image data of the document is displayed or when the image data of the document is searched by the bookmark, the system control unit 4 refers to the bookmark setting management table and recognizes the bookmark added to the image data.

The bookmark setting process described above may be used together with the password. First, when the bookmark to be set in the image data of the document is designated from the input device 1, the user is prompted to enter the password for the bookmark, and when the password is entered, the password and the password registered in the designated bookmark bookmark data. It is determined whether and match.

If the passwords match, the usage flag of the bookmark bookmark data is referred to. If the usage flag is on, it is determined that the bookmark can be used,
The bookmark is set (added) to the image data.

In this way, in this electronic filing apparatus, since the unnecessary bookmark can be selected and used when setting the bookmark for the image data of the document, the bookmark setting work is not complicated and the operability is improved. .

By using the password together with the password, it is possible to prevent the password from being input and the bookmark from being set in the image data of the document, so that it cannot be used by another operator. Therefore, the operator can easily distinguish between the bookmark set by himself and the bookmark set by another operator.

[0063]

As described above, according to the electronic filing apparatus of the present invention, the function of the bookmark added to the image data of the document can be improved, and the operator can set the bookmark and the bookmark for the image data. Work such as retrieval of image data of a document can be efficiently performed.

[Brief description of drawings]

FIG. 1 is a block diagram showing the configuration of an electronic filing device that is an embodiment of the present invention.

FIG. 2 is a flowchart showing a bookmark data setting process in the electronic filing device of this embodiment.

FIG. 3 is a diagram showing an example of a work screen when setting a bookmark to be used in this electronic filing device.

FIG. 4 is a flowchart showing another processing example of updating bookmark data in the electronic filing device of this embodiment.

FIG. 5 is a flowchart showing a bookmark search process in the electronic filing device of this embodiment.

FIG. 6 is a view showing an example of a work screen at the time of bookmark search in this electronic filing device.

FIG. 7 is a flowchart showing a process of displaying a bookmark added to image data of a document in the electronic filing device of this embodiment.

FIG. 8 is a diagram showing an example of a display screen of image data of a document and a bookmark added to the image data in the electronic filing device of this embodiment.

FIG. 9 is a flowchart showing a bookmark setting process in the electronic filing device of this embodiment.

[Explanation of symbols]

 1: Input device 2: Display device 3: Control processing device 4: System control unit 5: Storage unit 6: Bookmark data setting unit 7: Bookmark search unit 8: Bookmark display unit 9: Bookmark setting unit 10: Bookmark data storage unit 11 : Bookmark selection field 12: Password input field 13, 13a, 17, 18: Bookmark 14: Bookmark display section 15, 16: Image data

Claims (5)

[Claims] 1. An electronic filing apparatus comprising: means for storing image data of a document; means for displaying the image data stored in the means; and means for adding a bookmark to the image data. An electronic filing device comprising means for setting a use flag for enabling use. 2. The electronic filing device according to claim 1, wherein a means for setting a password for the bookmark and a means for setting the use flag only for the bookmark to which the password set by the means is input. An electronic filing device characterized by being provided with. 3. The electronic filing apparatus according to claim 1 or 2, further comprising means for setting only a bookmark having the use flag set as a search condition for image data. . 4. The electronic filing apparatus according to claim 1, further comprising means for displaying only the bookmark with the use flag set when displaying image data of a document. 5. The electronic filing apparatus according to claim 1 or 2, further comprising means for adding only the bookmark in which the use flag is set to the image data.