JPH08202730A - Electronic filing device - Google Patents

Abstract

PURPOSE: To provide the electronic filing device with which the input and retrieval of information contents can be facilitated. CONSTITUTION: Concerning an electronic filing device A provided with a document registering means 11 for inputting the information contents of document information or index information, preserving means 16 for storing the information contents, retrieval means 19 for retrieving the information contents stored in the preserving means 16, and display means 22 for displaying the retrieval result, the document registering means 11 is provided with a page describing language input part 12 for inputting a page describing language describing the information contents to be outputted by the printing instruction of a document preparing device B, and the retrieval means 19 is provided with a document information retrieval part 20 for retrieving the document information stored in the preserving means 16.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic filing apparatus for storing information contents such as document information.

[0002]

2. Description of the Related Art Conventionally, the document information as a document itself created by a document creating device such as a word processor and the information content such as the created date, time, index information of the creator, etc. are as shown in FIG. It is stored in the storage unit 4 in the creating device B. At that time, in order to easily search for information contents later, keywords are often input in the input unit 1 and stored in the storage unit 4 at the same time. Further, as a means for storing information contents such as a lot of document information, Japanese Patent Laid-Open No.
There is an electronic filing device such as that disclosed in 125266. This is a document registration means for inputting information content such as document information and index information from a keyboard or a floppy disk, a storage means for storing the information content, and a search means for searching the information content stored in the storage means. Display means for displaying the search result. Then, in order to easily retrieve the stored information content later, the keyword is extracted from the information content using the keyword dictionary memory storing the keyword group.

When the information content created by the former document creating apparatus B is output by the printing apparatus 5, by inputting a print instruction at the input section 1 of the document creating apparatus B,
The processing unit 2 converts the information content into a page description language, and the page description language is output to the printing device 5 for printing.

[0004]

The former document creating apparatus can search the information content by a keyword and use the information content. However, when it is troublesome to input a keyword and a plurality of document creation devices are used, each document creation device is searched separately for searching the target information contents from the stored information contents. It is necessary and time consuming. In addition, the latter electronic filing device stores a lot of information content,
It is convenient because it automatically extracts keywords.
However, since the input of the information content to the document registration means is a keyboard or a floppy disk, it is troublesome, and if the keyword extraction is not successful, it takes time to retrieve the necessary information content.

The present invention has been made in view of the above circumstances, and an object of the present invention is to provide an electronic filing device in which information contents can be easily input and information contents can be retrieved.

[0006]

In order to solve such a problem, an electronic filing apparatus according to claim 1 comprises a document registration means for inputting information contents such as document information and index information,
In an electronic filing device having storage means for storing the information content, search means for searching the information content stored in the storage means, and display means for displaying the search result, the document registration means includes a document A page description language input unit for inputting a page description language that describes the information content output by the printing instruction of the creating apparatus is provided.

In the electronic filing apparatus according to the second aspect, the page description language input section according to the first aspect is provided with an information determination section for classifying the page description language into document information and index information, and the information determination section. The output is input to the storage means.

According to another aspect of the electronic filing apparatus of the present invention, the page description language input section of the second aspect classifies the index information classified by the information judging section into item-by-item index information. An index storage control unit for outputting the item-based index information to the storage unit is provided.

Further, in the electronic filing apparatus according to a fourth aspect, the search means according to the third aspect is provided with an index information search section for searching from the item-based index information stored in the storage means.

Further, the electronic filing apparatus according to a fifth aspect of the present invention is configured such that the retrieval means according to the second or third aspect is provided with a document information retrieval unit that retrieves from the document information stored in the storage means.

An electronic filing apparatus according to claim 6 is the electronic filing apparatus according to any one of claims 1 to 5,
The print means for printing the search result of the search means is provided.

[0012]

According to the first aspect of the present invention, the page description language page in which information contents such as document information are described by connecting the document creating device to the document registration means and outputting the print instruction of the document creating device. The description language can be input to the document registration means without using a floppy disk or the like.

Further, according to the structure of claim 2, in addition to the operation of claim 1, the information judging section classifies the page description language into document information and index information and inputs the classified information into the storage means to save the page description language. The information contents stored in the means are classified and arranged.

Further, according to the configuration of claim 3, in addition to the operation of claim 2, the index storage control unit index information is classified into each item to be itemized index information, which is input to the storage means. As a result, the information content stored in the storage means is further classified and arranged.

Further, according to the configuration of claim 4, in addition to the operation of claim 3, the index information search unit searches the information content from the item-based index information stored in the storage means.
The search time can be shortened.

According to the configuration of claim 5, in addition to the operation of claim 2 or 3, the document information search unit searches the document information stored in the storage means for the information content, and therefore the keyword is used. Since all document information is searched without using it, necessary information contents can be easily extracted.

Further, according to the configuration of claim 6, in addition to the operation of any one of claims 1 to 5, since the search result of the search means can be printed and viewed by the print means, the information content can be displayed. easy to understand.

[0018]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS One embodiment of the present invention will be described below with reference to FIGS. FIG. 1 is a block diagram of the electronic filing apparatus A and the document creating apparatuses B, B, ... Where a plurality of document creating apparatuses B, B ,.
Connected to. Members having the same functions as those in the conventional example are designated by the same reference numerals.

The document creating apparatus B is formed by a word processor, a personal computer or the like, and creates information contents such as document information, graphic information, index information, etc., and includes an input unit 1, a processing unit 2, a display unit 3 and a storage unit. Part 4 is the main component. The document information is the document itself such as minutes and letters, and the graphic information is information including graphics such as patterns and pictures.
The index information is the document information, the date when the graphic information was created,
It consists of time, information name, creator name, and so on.

The input unit 1 is composed of a keyboard, a mouse and the like, and inputs characters and symbols. The processing unit 2 is the input unit 1
Creates information contents such as document information, graphic information and index information based on the characters and symbols entered in
The information content is output to 3 or the storage unit 4. Further, the processing unit 2 converts the information content into a page description language when the printing instruction is input through the input unit 1 and converts the information into the electronic filing apparatus A.
It has a conversion output unit 2a for outputting to. As shown in FIG. 2, this page description language is a language described while distinguishing document information, graphic information, and index information.
The language specifications may differ depending on the B model.

The display unit 3 is formed of a CRT or the like and displays the information content based on the output of the processing unit 2. Memory 4
Is formed of a memory, a hard disk, or the like, and stores information content.

Next, the electronic filing apparatus A will be described. The electronic filing device A stores a lot of information contents such as document information, and the page description language input unit 12
A document registration means 11 having a storage means 16, a storage means 16, and a search means 19
The display means 22 and the printing means 23 are the main constituent members.

The document registration means 11 inputs information contents such as document information and index information, and the page description language input section 12
have. The page description language input unit 12 inputs the page description language, and is connected to the conversion output units 2a, 2a, ... Of the document creation devices B, B, ... By a signal line C. The page description language input unit 12 has an information judgment unit 13, a document storage control unit 14, and an index storage control unit 15. Information judgment unit 13
Classifies the page description language into document information and index information, and outputs the document information to the document saving control unit 14 and the index information to the index saving control unit 15. This information judgment unit 13
Even if the specifications of the page description language to be input differ depending on the model of the document creating apparatus B, they can be classified. The document storage control unit 14 stores the entire text of the document information in a storage unit 16 described later.
Output to. The index storage control unit 15 classifies the index information into items such as the date when the document information was created, the creator name, and the like to obtain item-based index information, and outputs the item-based index information to the storage unit 16.

The storage means 16 stores information content and has a document information storage section 17 and an index information storage section 18.
The document information storage unit 17 stores the document information input from the document storage control unit 14, and the index information storage unit 18 stores the item-based index information input from the index storage control unit 15.

The search means 19 searches the information content stored in the storage means 16, and has a document information search section 20 and an index information search section 21. The search means 19 performs a search based on the search condition input by the input unit described later. The search condition is
It is a combination of one word included in the document information and item-based index information such as the created date. Further, the document information search unit 20 searches the entire text of the document information stored in the document information storage unit 17 of the storage means 16 based on the search condition. The index information search unit 21 searches the item-based index information stored in the index information storage unit 18 of the storage unit 16 based on the search condition.

The display means 22 displays the search results and the like searched by the search means 19, and is formed by a CRT or the like. The printing unit 23 prints the search result and the like searched by the search unit 19, and is formed by a printer or the like. Reference numeral 24 is an input unit for inputting search conditions in the search unit 19, display conditions in the display unit 22, print conditions in the printing unit 23, etc., and is formed by a keyboard or the like.

Next, the operation of this one will be described. When a print instruction is input from the input unit 1 of the document creation device B, the processing unit 2 converts the information content into a page description language by the conversion output unit 2a, and the document registration means of the electronic filing device A via the signal line B. The information is output to the information determination unit 13 of the page description language input unit 12 of 11. The information judging unit 13 classifies the page description language into document information and index information, and outputs the document information to the document saving control unit 14 and the index information to the index saving control unit 15. The document storage control unit 14 outputs and stores the entire text of the document information to the document information storage unit 17 of the storage unit 16 described later.
The index storage control unit 15 classifies the index information into item-based index information by classifying the items such as the date when the document information was created and the name of the creator, and the item-based index information is stored in the index information storage unit of the storage unit 16. Output to 18 and memorize.

On the other hand, when it is desired to retrieve the information content stored in the storage means 16, the document information retrieval section 20 of the retrieval means 19 stores the document information in the storage means 16 by inputting the retrieval condition with the input means 24. The entire sentence of the document information stored in the unit 17 is searched based on the search condition. Also, the index information search section
21 searches the index information for each item stored in the index information storage unit 18 of the storage means 16 based on the search condition. Then, the search result is displayed on the display unit 22 and printed by the printing unit 23.

This information is easily stored in the electronic filing apparatus A by instructing the printing by the document preparation apparatus B, and the stored information content is based on the document full text of the document information or the index information. Since the search can be performed, the search can be performed efficiently without inputting the keyword, and the time and effort for inputting the keyword are eliminated.

Although the document information and the index information are stored in the storage means, the present invention is not limited to this.
You may make it memorize | store as it is, without classifying graphic information and page description language. Further, although the document information search unit searches for the entire document of the document information, it may search for a part of the document in consideration of the search time and the like. Furthermore, although the document registration means has been shown inputting the information content in the page description language, it is of course possible to add a function of inputting the information content by a method such as a keyboard, a floppy disk, a copy or the like as in the prior art.

[0031]

According to the electronic filing apparatus of the first aspect, the page description in which the information content such as the document information is described by connecting the document creating apparatus to the document registration means and outputting the print instruction of the document creating apparatus. Language The page description language can be input to the document registration means without using a floppy disk or the like, so that information content can be easily input in a short time.

In addition to the effect of claim 1, the electronic filing apparatus according to claim 2 stores the page description language by the information judging section into document information and index information and inputs the classified information into the storage means. Since the information contents stored in the means are classified and arranged, the management of the information contents becomes easy.

Further, in addition to the effect of claim 2, the electronic filing device according to claim 3 classifies the index information of the index saving control unit into item-by-item index information and inputs it into the saving means. As a result, the information content stored in the storage means is further classified and arranged, so that the management of the information content becomes easier.

According to the electronic filing apparatus of claim 4, in addition to the effect of claim 3, the index information retrieving section retrieves the information contents from the item-by-item index information stored in the storing means, so the retrieval time Can be shortened, which improves usability.

According to the electronic filing apparatus of claim 5, in addition to the effect of claim 2 or 3, the document information retrieving section retrieves the information content from the document information stored in the storing means, so that the keyword is used. All document information is searched without using it, and necessary information contents are easily extracted, so that the search accuracy is improved.

Further, in addition to the operation of any one of claims 1 to 5, the electronic filing device according to claim 6 can print the search result of the search means by the printing means so that the information can be viewed. It is easy to understand, so the usability is improved.

[Brief description of drawings]

FIG. 1 is a block diagram of an electronic filing device and a document creation device showing an embodiment of the present invention.

FIG. 2 is a block diagram of a document registration unit and a storage unit of the electronic filing device.

FIG. 3 is a block diagram of a document creating apparatus and a printing unit showing a conventional example of the present invention.

[Explanation of symbols]

 A electronic filing device B document creation device 1 input unit 2 processing unit 2a conversion output unit 11 document registration unit 12 page description language input unit 13 information judgment unit 16 storage unit 19 retrieval unit 22 display unit 23 printing unit 24 input unit

Claims (6)

[Claims] 1. A document registration means for inputting information content such as document information and index information, a storage means for storing the information content, a search means for searching the information content stored in the storage means, and a search therefor. In the electronic filing device having a display unit for displaying the result, the document registration unit is provided with a page description language input unit for inputting a page description language describing information content output by a print instruction of the document creation device. An electronic filing device characterized in that 2. The page description language input section is provided with an information judging section for classifying the page description language into document information and index information, and an output of the information judging section is inputted to a storage means. The electronic filing device according to claim 1. 3. The page storage language input unit stores the index information classified by the information judging unit into item-by-item index information by classifying the index information by item, and outputs the item-by-item index information to a storage unit. The electronic filing device according to claim 2, further comprising a control unit. 4. The electronic filing apparatus according to claim 3, wherein the search means is provided with an index information search section for searching from the item-based index information stored in the storage means. 5. The electronic filing apparatus according to claim 2, wherein the search means is provided with a document information search unit for searching from the document information stored in the storage means. 6. The electronic filing apparatus according to claim 1, further comprising a printing unit that prints a search result of the search unit.