JPH0766374B2 - Document management device - Google Patents

Description

TECHNICAL FIELD The present invention relates to a document management device that manages electronically created documents, and in particular, document management that can manage documents by dividing them as necessary. Regarding the device.

“Prior Art” In recent years, the usage pattern of computers has been rapidly changing from the conventional centralized type to the network-oriented distributed type.

FIG. 5 shows an example of a distributed network system. In this network system, a workstation 5 and a communication server 6 are connected to each node 4 of a through cable 3 such as a coaxial cable whose both ends are connected to terminators 1 and 2. Here, the workstation 5 can generate various data using the keyboard 7 and the mouse 8. The created data is the communication server 6
Can also be sent to other network systems over telephone lines and vice versa. The communication server 6 can also be connected to the host computer 9 and can use various data.

Office computers and word processors used in such systems create various types of data. Among them, document data is highly reusable and is commonly used by multiple workstations and multiple people. Often used.

Especially as recently as each person can own an office computer or word processor on his desk,
One theme is set, and each person shares the work of creating a document.

As an example, there may be a case where a service manual for a certain product is created in a shared manner by each person in the group in charge of developing the product. In the case of this example, first, fields to be shared by each person are defined, and thereafter, each person operates a word processor or the like on his / her own desk to create a document for the portion. These documents are brought together at each meeting to be combined into one final document for adjustment. Even after one document is finally completed as a service manual, these will be successively modified at the person in charge level as the product is improved.

"Problems to be Solved by the Invention" A conventional document management device such as a word processor has a function of combining documents. Therefore, even with the conventional device, it is possible to create one unified document such as a service manual based on the document created by each person. However, documents that have been combined once cannot be separated or divided into multiple documents, and as described above, when each person puts their hands into the completed service manual, the work entered by each person is carried on their own workstation or desk. I couldn't do it all at once.

That is, conventionally, it has been necessary for each person to bring back an electronic copy of the entire document, revise only the pages in the field in which he / she is in charge, and compile them into one document.

Therefore, an object of the present invention is to provide a document management device that can appropriately divide a document. Another object of the present invention is to provide a document management apparatus capable of performing page management as a whole document or individual document units when necessary.

"Means for Solving Problems" In the present invention, for one electronically created document file, a position specifying means for specifying a position for separating the document file and a position specifying means for specifying the position are specified. The document management apparatus is provided with a creating unit that separates the contents of the document file at the specified position and creates a plurality of document files that individually have the separated contents. The document management apparatus of the present invention may be configured such that an independent page number is assigned to each of a plurality of separated document files, and each of the separated document files may have another document file. The page numbers may be allocated so as to be continuous with.

[Examples] The present invention will be described in detail below with reference to Examples.

FIG. 1 shows a main part of a circuit configuration of a document management apparatus according to an embodiment of the present invention.

The document management apparatus of this embodiment is equipped with a CPU (central processing unit) 11. The CPU 11 is connected to each part of the device by a bus 12. Of these, RAM 13 is a radam access memory for temporarily storing various data. The program storage unit 14 is a memory that stores programs for performing various operations of this document management apparatus. Input section 15
Is composed of a keyboard and a mouse, and is designed to input various data and commands. Here, the mouse is a pointing device, and the cursor can be moved to a desired position by moving the mouse on the desk. Two buttons are arranged on the mouse, and various instructions can be given by pressing (clicking) these buttons.

The display 16 is a device such as a CRT for displaying the separated document name and the content of the document on the screen. The printer 17 is a device such as a laser printer for printing out separated documents on paper. Separated data storage 18
Is a memory for storing the name of the separated document and the layout when the contents of this document are displayed on the display 16 or the printer 17. The document file storage unit 19 is a memory for storing a document. The various storage units constituting this device do not have to be configured by independent storage media. For example, when a disk device is used for the document management device, the storage area is divided and assigned to those storage units. be able to.

FIG. 2 is for explaining the work of designating the separation position and the separation of documents in the document management apparatus having the above-mentioned configuration. The operator designates a document file to be separated from the document files stored in the document file storage unit 19 (step in FIG. 2), and presses a predetermined function key on the keyboard of the input unit 15 (step).
If the function key is a key for designating separation of document files (Y), the CPU 11 sets the document management device in the separation mode. At this point, the display section of the display 16 displays "separation mode" (step).

If the input unit 15 is equipped with a mouse, it may be operated to display various menus on the display 16 and specify the division mode of the document file from among them.

When a key other than the key for specifying the separation of the document files is pressed (step), the mode corresponding to the pressed key is set, and the work in that mode is performed (step).

When the document management device is set to the separation mode, the operator operates the keyboard to specify the separation position of the document file (step). In the document management apparatus of this embodiment, the separation position is specified page by page, but depending on the apparatus, both the page and the line may be specified. At the same time as specifying the separation position, the operator specifies the page number allocation mode for the separated document files. This designation is one of three types of "continuous", "individual", and "relative".

Here, "continuous" refers to a mode in which continuous page numbers are added from the first page to each separated document file. “Individual” refers to a mode in which page numbers are individually assigned from the first page for each separated document file. "Relative" refers to a mode in which pagination is performed with a number such that the separated specific document file is continuous with the page number of another specified document file.
These will be specifically described later.

The CPU 11 determines whether the input separation position is within the total number of pages in the document file (step), and if it is within the total number of pages, the data regarding the page at the separation position and the pagination mode is separated data. Memory
Register in 18 corresponding storage areas (step). Then, unless the end key of the keyboard of the input unit 15 is pressed (step; N), the input and registration of the separation position are repeated (step ~).

On the other hand, if the above-mentioned end key is pressed after inputting the separation position (step; Y), or if the end key is pressed while waiting for the input of the separation position (step; Y),
A list of data of the separation positions of this document file registered in the separation data storage unit 18 is displayed on the display 16 (step). At this point, the document management apparatus performs the document file separation work in the instructed mode, and stores each separated document file in the document file storage unit 19 (step). After this, the display of "separation mode" on the display is turned off (step).

FIG. 3 shows details of the work shown in the steps of FIG.

First, the CPU 11 deletes the corresponding document file stored in the document file storage unit 19 before separating the document files.
Transfer to RAM13 (step in FIG. 3). Next, the data of this document file in the separated data storage unit 18 is examined to check whether or not there is a designation concerning the separation of the file (step).

If file separation is specified for the document file (Y), the data of the document file up to the specified separation position is read from the RAM 13 and written in another storage area of the RAM 13 (step). Then, the layout information of the original document file is inherited to this new document (step). Here, the layout information refers to various kinds of information such as the paper size, margin, and the presence or absence of setting of columns when printing with the printer 17. When the layout information is inherited, the document data is rearranged based on this (step). This is because the document management apparatus does not set the layout of the document at the time of printing, but saves the document data of the set layout as a document file.

When the above work is completed, the separation position of the document file is updated (step). That is, when the next separation position exists, a document file is created by the same operation (steps-). The same applies hereinafter.

When all the work for separating the document files is completed in this way (step; N), page number information for page number allocation is added to these separated document files (step). After this, RAM1
The data of the document files stored in 3 are individually stored in the document file storage unit 19 as separated document files (step). The original document file before separation is also stored in the document file storage unit 19 without being erased.

Next, the page number assignment operation described in the step of FIG. 3 will be described in detail with reference to FIG.

When assigning page numbers, page number designation information for the document file is input to the RAM 13 (step). If this information specifies "continuous" mode (step; Y), the portion of the first document file (first document file) that is separated is loaded into the pagination work area of RAM 13 (step). Then, first, an initial value "0" is set as the page number P (step).
Next, the page number P of the first page is incremented by 1, and the page number "1" is added to this page (step).
When this work is completed, it is checked whether there is information (page division information) for recognizing the next page (step). When the page division information exists (step; Y), the page number P is incremented by 1 for the next page). Similarly, the page number is incremented by 1 for each page until the page division information no longer exists.

If page division information does not exist (step;
N), the next part of the document file to be separated is loaded into the pagination work area of RAMP13 (step). Then, similarly, the page number P is increased by one. If the last page of the portion that becomes the first document file is N pages, pagination will be sequentially performed from N + 1 pages. In this way, the above operation is repeated until the separated document file does not exist (steps-). When the document file portion to be separated does not exist (step; Y), the page number allocation work is completed.

By the way, if the page number designation information designates the "individual" mode (steps; N ,; Y), the page numbers are sequentially assigned from 1 to each part of the separated document file. Also in this case, first, the portion of the first document file is loaded into the pagination work area of the RAM 13 (step). Then, first, an initial value "0" is set as the page number P (step). Next, the page number P of the first page is incremented by 1, and the page number "1" is added to this first page (step,). In the same manner as in the case of the "continuous" mode described above, the page number is incremented by 1 for each page until the page division information does not exist (step).

If page division information does not exist (step;
N), the part of the next document file to be separated is loaded into the pagination work area of RAM 13 (step). In the case of this "individual" mode, the initial value "0" is set again as the page number P (step). This is because the page numbers are assigned from the first page for each document file. The above operation is repeated until the separated document file does not exist (step ~). When the document file portion to be separated does not exist (step; Y), the page number allocation work is completed.

Next, a case where the "relative" mode is designated will be described. In this case (steps; N ,; Y), the final page number of the relative target document file to which the page numbers are connected is detected (step). Thereafter, the portion of the first document file is loaded into the pagination work area of RAM 13 (step). At this time, the initial page number "M"
Is equal to the last page number of the relative target document file. After this, the page number P of the first page is incremented by 1, and the page number "M + 1" is added to this first page (step,). When this work is completed, it is checked whether there is information (page division information) for recognizing the next page (step). When page division information exists (step; Y), the page number P for the next page is incremented by 1 (step).
Similarly, the page number is incremented by 1 for each page until the page division information no longer exists.

If page division information does not exist (step;
N), the part of the next document file to be separated is loaded into the pagination work area of RAM 13 (step). Then, similarly, the page number P is increased by one. When the document file portion to be separated does not exist (step; Y), the page number allocation work is completed.

Finally, if no page number allocation mode is specified (step; N), the process of not assigning page numbers to all of the separated document files is performed (step), and the operation ends.

The document files to which the pages are allocated in this manner are stored in the document file storage unit 19 in a state of being separated from each other as described in FIG. 3 above. Each stored document file is individually called by the operation of the input unit 15, and can be displayed on the display 16 or printed out by the printer 17. Further, it is of course possible to edit using the input unit 15.

In the document management apparatus of the embodiment described above, the original document file is also stored in the document file storage unit 19, so it is possible to redo the separation of document files again. Further, since it is possible to select several modes of page number allocation, it becomes easy to manage each document when printed out.

"Effect of the Invention" As described above, according to the present invention, a document file can be easily separated into a plurality of document files, so that, for example, a single document can be distributed and processed by a large number of people on a network. , The work can be speeded up.

[Brief description of drawings]

1 to 4 are for explaining one embodiment of the present invention, in which FIG. 1 is a block diagram showing a main part of a circuit configuration of a document management apparatus, and FIG. 2 is separation of document files. FIG. 3 is a flow chart showing the outline of work centering on the designation of separation, FIG. 3 is a flow chart showing the detailed flow of separation of document files, and FIG. 4 is a flow chart showing details of page number allocation work. FIG. 1 is a system configuration diagram showing an example of a distributed network system suitable for the document management apparatus of the present invention. 11 ... CPU, 13 ... RAM, 14 ... program storage, 15 ... input, 16 ... display, 17 ... printer, 18 ... separated data storage, 19 ... document file storage.

Claims (3)

[Claims] 1. A position designation means for designating a position for separating a document file for one electronically created document file, and a position of the document file defined by the position designation means as a boundary. A document management apparatus comprising: a creating unit that separates contents and creates a plurality of document files individually having the separated contents. 2. The document according to claim 1, further comprising page number assigning means for assigning a page number starting from a predetermined page to each of the plurality of document files created by the creating means. Management device. 3. A page number assigning unit that assigns a series of page numbers to each of the plurality of document files created by the creating unit so as to be continuous with other document files. The document management apparatus according to item 1.