JPH08185507A - Document processor with filing function - Google Patents

Abstract

PURPOSE: To provide a document processor with filing function with satisfactory operability by displaying a process and the number of pages while using page numbers in the case of dividing document/image information into plural files so that the information can be designated in a page as unit. CONSTITUTION: When a selecting means selects any subordinate storage means 103 for separately storing the document/image information from a main storage means, where first-order information composed of the document/image information and second-order information composed of the page numbers of this first- order information are correspondingly stored, and its page number, based on the respective selected subordinate storage means 103 and correspondent page number, a divided storage means 107 calls the first-order and second-order information of the document/image information from the main storage means 102 and dividedly stores them in the respective subordinate storage means. At such a time, a display data generating means 104 generates file display data for displaying the document/image information stored in the main storage means 102 and the subordinate storage means 103 on a display means 105 so that its number of pages and its page numbers can be identified.

Description

Detailed Description of the Invention

[0001]

The present invention relates to a word processor having a filing function, a personal computer, and a DT.
A document processing device such as a P, POS terminal, or electronic notebook,
In particular, the present invention relates to a document processing device with a filing function for filing document / image information registered in one document file into a plurality of document files by processes such as dividing, copying, deleting and re-registering.

[0002]

2. Description of the Related Art In recent years, a filing technique for document information including image information has been developed, and a file system that is easy for users to use has been proposed, for example, as described in Conventional Examples 1 to 3 below. Conventional Example 1: As described in Japanese Patent Application Laid-Open No. 60-20286, a document image file apparatus has been proposed which executes the process while reorganizing a document file and changing the system while symbolically displaying the process on the display. ing. Therefore, in Conventional Example 1, for example, when the document / image information which is the primary information is subjected to processing such as division / copying / deletion and the old system is changed to the new system, the document image information is registered in the secondary information. By displaying on the display at corresponding positions based on the arranged sequence, the change in the physical characteristics (position, shape, color) of the system of the document file can be easily recognized by the user. Migration became easier, and it became possible to increase flexibility as a document image file device. Here, the document / image information that is directly stored in the case of filing is referred to as primary information, and the information serving as a keyword of the storage destination of the primary information is referred to as secondary information.

Conventional Example 2: As described in Japanese Patent Laid-Open No. 64-81076, original image information corresponding to image information input from an image input device such as a scanner as a corrected version is
Image data in an image file system that is searched from a file device, finds the difference between the input corrected image information and the searched original image information, combines the difference image information and the searched original image information, and registers as a new corrected image A registration method has been proposed. Therefore, in the conventional example 2, the image information, which is the primary information corresponding to the image information read from the scanner, is searched from the file device and replaced, so that the image information such as the setting screen has already been registered when the image information is stored. It is possible to save the trouble of temporarily outputting the partial correction of the image information of (1) to the printer, changing the image on the paper, and inputting the image again.

Conventional Example 3: As described in Japanese Patent Application Laid-Open No. 4-274571, image information (image data) of a plurality of pages included in one document is assigned to its own page number in an independent image data file page by page. A file storage method of image data in which a file name including the file name is given and stored is proposed. Therefore, in Conventional Example 3, it is possible to discriminate the page number from the file name of the image data file and freely access the image data of the desired page without paying attention to the file structure. Image data can be commonly used in business software.

[0005]

However, in the file system of the prior art, for example, JP-A-60-2 is used.
In Conventional Example 1 described in Japanese Patent No. 0286, the image information, which is the primary information, is displayed symbolically while the image information is divided /
Although it is a method of copying / deleting, the number of steps is required when managing the image information of multiple pages by dividing it into multiple files, as each page is actually operated and processing such as moving / copying / deleting is performed. / The work increased in time and took time.

Further, in the conventional example 2 disclosed in Japanese Patent Laid-Open No. 64-81076, the input image information is visually displayed and the image information read from the scanner is used to obtain the image information which is the target primary information. This is a method of searching and replacing. In this method, the replacement page could be selected, but it is not possible to copy / divide / delete one document into multiple documents while checking the document contents. could not.

Further, in the conventional example 3 disclosed in Japanese Patent Laid-Open No. 4-274571, the secondary information is not added so far, the registration destination of each separator is set by the file name,
With this method, the image information could be accessed by referring to the storage location file for the storage location of the image information. This is because of the logical configuration of the information file of the storage location file. Must be sufficiently grasped, and if it cannot be grasped, the desired image information cannot be easily accessed. Further, before reading the primary information, it was necessary to set at which position the separator at the beginning of the primary information is stored.

Therefore, in the above-mentioned conventional examples 1 to 3, when there is document image information for each page, one document image information is managed and, for example, when the document image information is divided, copying / copying is performed. Processing has been performed by repeatedly performing processing such as deletion / movement for each page unit. With these processing methods, when dealing with a document whose content cannot be processed when viewed from a third party, such as a large amount of documents or individual documents,
In order to deal with various documents, there were many processing steps and it could not be performed by a simple operation.

The present invention has been made in consideration of the above circumstances. For example, document / image information is stored page by page in one document file, and this document file is divided and stored in another document file. In this case, the number of pages and the page number are displayed in a distinguishable manner, and the file can be created by specifying the page unit while visually checking the progress, so that file management can be performed more easily and smoothly. A document processing apparatus with a filing function is provided. Another object of the present invention is to expand the document / image information of the selected page number into an image and display it when the document / image information stored in one document file is divided and stored in a plurality of document files. (EN) Provided is a document processing device with a filing function, which enables accurate file management because a file can be created while grasping the contents of a document.

Another object of the present invention is to specify a page number by collectively specifying a range of a plurality of page units when the document / image information stored in one document file is divided and stored in another document file. (EN) A document processing device with a filing function that improves the operability when designating. Another object of the present invention is to divide and store document / image information stored in one document file into a plurality of document files by storing only page information as necessary. Provided is a document processing device with a filing function that can reduce an increase in the amount of data in a document file.

[0011]

FIG. 1 is a block diagram showing the basic configuration of the present invention. As shown in FIG. 1, according to the present invention, an input unit 101 for inputting document / image information, primary information composed of document / image information that is independent of the input document / image information, and this primary information. Main storage means 102 for correspondingly storing secondary information including page numbers of
A plurality of secondary storage means 103 for independently storing primary information and secondary information when the document / image information stored in the main storage means 102 is divided into page units; Display data generating means 104 for generating file display data for distinguishably displaying the number of pages of document / image information stored in the secondary storage means 103, and the generated file display data are displayed on the screen. In the document processing apparatus with a filing function including the display unit 105, the sub memory unit 103 for dividing and storing the document / image information and the page number of the document / image information to be stored in each selected sub memory unit 103 are displayed. Selection means 106 to be selected, and each selected secondary storage means 103
And the main storage means 102 based on the corresponding page number
A division storage unit 10 for calling the primary information and the secondary information of the document / image information from the storage unit and storing the divided information in each sub storage unit 103.
7 is a document processing apparatus with a filing function.

When selecting the page number for dividing and storing the document / image data from the main storage means 102 into the respective sub-storage means 103 by the selecting means 106, the display data generating means 104 causes the document / image of the selected page number to be selected. It is preferable that the image information is developed into an image and output to the display means 105.

The selection means 106 is the main storage means 1.
When selecting the page number for dividing and storing the document / image data stored in No. 02 in each sub-storage unit 103, it is preferable to further have a function of designating a dividing range in units of a plurality of pages.

The division storage means 107 has a function of storing only the secondary information as needed when the document / image data stored in the main storage means 102 is divided and stored in each sub storage means 103. It is preferable to have the configuration provided.

In the configuration of the present invention, the input means 1
As 01, a keyboard and a scanner are used as an input device for inputting document information and image information. Main storage means 102, slave storage means 103, display data generation means 1
04, divided storage means 107, such as CPU, ROM,
A microcomputer including a RAM and an I / O port is used. In particular, the main storage means 102 and the sub storage means 10
As the RAM 3, a RAM therein is used. Display means 1
As 05, a CRT display device, an LCD (liquid crystal display) device, or the like is used. A keyboard, a tablet, a mouse, or the like is used as the selection unit 106.

[0016]

According to the structure of the present invention, as shown in FIG. 1, the input means 101 for inputting document / image information and the input document / image information are composed of independent document / image information for each page. The main storage unit 102 that stores the secondary information corresponding to the secondary information and the page number of the primary information, and the document / image information stored in the primary storage unit 102 when the page unit is divided. A plurality of secondary storage means 103 for independently storing the next information and the secondary information, and the main storage means 1
02 and display data generating means 10 for generating file display data for distinguishably displaying the number and page number of the document / image information stored in the secondary storage means 103.
4 and a display means 105 for displaying the generated file display data on the screen, in a document processing apparatus with a filing function, selection of the slave storage means 103 for separately storing document / image information and each selected slave. Storage means 103
The page number of the document / image information to be stored in the selection means 10
When selected by 6, the divided storage means 107 calls the primary information and secondary information of the document / image information from the main storage means 102 based on each selected secondary storage means 103 and the corresponding page number and each secondary storage. The data is divided and stored in the means 103. At this time, the number of pages of the document / image information and the page number are displayed on the display unit so that they can be identified. Therefore, when the document / image information is stored page by page in one document file and this document file is divided and stored in another document file, the file creation can be done page by page without visually checking the progress. As a result, you can manage files more easily and smoothly.

When selecting the page number for dividing and storing the document / image data from the main storage means 102 into the respective sub-storage means 103 by the selecting means 106, the display data generating means 104 causes the document / image of the selected page number to be selected. If the image information is expanded into an image and output to the display unit 105, the file can be created while grasping the content of the document, and thus accurate file management can be performed.

The selection means 106 is the main storage means 1.
When selecting a page number for dividing and storing the document / image data stored in No. 02 in each sub-storage unit 103, a plurality of pages can be specified if the division range is specified for each page. The page unit of can be collectively specified and the operability at the time of specifying the page number is improved.

The division storage means 107 has a function of storing only the secondary information as needed when the document / image data stored in the main storage means 102 is divided and stored in each sub storage means 103. With the configuration provided, it is possible to reduce an increase in the data amount of the document file that is divided and stored.

[0020]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS The present invention will be described in detail below based on the embodiments shown in the drawings. The present invention is not limited to this. The present invention is mainly applied to a word processing device such as a word processor, a personal computer, a DTP, a POS terminal, and an electronic notebook, and each component has a normal document processing function in addition to achieving the filing function of the present invention.

FIG. 2 is a block diagram showing an embodiment of the document processing apparatus with a filing function of the present invention. In FIG. 2, reference numeral 1 is a CPU (central processing unit),
It functions as a display data generation unit and a division storage unit shown in, and controls the entire apparatus. Furthermore, the CPU 1
Although not shown, the recognition means for recognizing the document / image information that is the input primary information, the information (page number, etc.) input as the secondary information for each page from the input document / image information Secondary information determining means for selecting and selecting, determining means for determining the type of document size frame, document editing means for editing document / image information, primary information updating means for updating document / image information, and document / image information Secondary information changing means for changing the value of the added secondary information, primary information managing means for managing the entire input document / image information, 2
Secondary information management means for managing document / image information with the next information, copy / delete / divide input document / image information
Document management means that manages by combining, copy means that copies document / image information page by page, delete means that deletes document / image information page by page, and move document / image information page by page It functions as a means of transportation.

Reference numeral 2 denotes a RAM (random access memory), which functions as a main memory unit and a slave memory unit shown in FIG. 1 and stores document / image information (including graphic data, ruled line data, parenthesis data). It is used as a means (document file) and a means for storing data used when the CPU 1 controls the apparatus and functions as each means. 3 is a ROM (Read Only Memory), a CPU
CP for 1 to function as each means
A control program for controlling the device connected to U1 is stored. Reference numeral 4 denotes a display device such as a liquid crystal display (LCD) device or a CRT display device, which functions as the display unit in FIG. Reference numeral 5 denotes a keyboard, which functions as an input unit and a selection unit shown in FIG. The keyboard 5 is used as an input device for inputting document information and various editing instructions such as copying / erasing / division / selection.

The document processing apparatus has the following devices in addition to the above components. Reference numeral 6 denotes a scanner, which is used especially as an input means for inputting image information. Further, 7 is a pen, which functions as a handwriting input means. A floppy disk drive 8 is used as an auxiliary storage device for storing document information and image information. A printer 9 is a thermal transfer printer, a laser printer, or the like, and prints document information and image information.
Reference numeral 10 denotes a CGROM that stores bitmaps such as characters and symbols that can be displayed / printed by this device, and outline font data, and 11 has an address configuration that corresponds to display coordinates on the screen of the display device 4 on a one-to-one basis. The VRAM 4a, which stores the displayed screen as a bitmap, is a display controller that displays the display data for one screen stored in the VRAM 11 on the display device 4 in real time.

Reference numeral 8a is an FD controller for controlling the floppy disk drive 8 to store and call out document data and the like, and 9a is a printer 9 for controlling the RAM.
2 is a printer controller for printing the document data stored in 2 while calling its font data from the CGROM 10, 6a is a scanner controller for controlling reading of bitmap data such as image data from the scanner 6, and 5a is input from the keyboard 5. A keyboard controller for transferring key codes to the CPU 1, 7a
Is a pen controller that transfers the state of the pen input from the pen 7 (whether or not the screen is touched by the pen) and the coordinates when the screen is touched by the pen to the CPU 1. 12 is a buzzer for confirming the operation, and 12a is a buzzer 12
Is a buzzer controller that controls the. Reference numeral 13 is an address and a bus line such as a data bus for transferring various data between the respective devices.

FIG. 3 is an explanatory view showing a display example of the filing process 1 of two divisions of the present invention. As shown in FIG. 3, when the document file A has document / image information of 8 pages, for example, if the required page number (2, 5, 7, 8) and the document file C are designated, the required page number is changed. The document is moved (copied) to document file C and the remaining pages are moved to document file B, respectively.
It shows that the document file is completely divided into two document files B and C. FIG. 4 is an explanatory view showing a display example of the filing processing 2 of two divisions of the present invention. As shown in FIG. 4, when the document file A is divided into two document files B and C,
For example, it is a method of dividing required pages (2, 3, 4) into two document files in an overlapping manner. By this method, necessary pages can be duplicated and divided into two document files.

FIG. 5 is an explanatory view showing a modified display example in the filing processing 1 of two divisions of the present invention. As shown in FIG. 5, when the document file A has document / image information of 6 pages, for example, the document file B has page numbers 1, 3 and 5 and the document file C has page numbers 2 and 4. , 6 documents
9 is a modified display example showing that image information is divided and stored. Further, in FIG. 5, the document / image information stored in the document file A is read from the first page to the document files B and C.
Select whether to memorize in page units while turning pages. At this time, the document / image information is visually displayed on the screen, and the pages are divided into B and C document files while checking the contents of the previous and next pages by turning the pages. It is also possible to divide a plurality of pages collectively by designating a division range, or to set them to exist in one document page or two document files obtained by dividing a plurality of pages designated as a range.

FIG. 6 is an explanatory view showing a page designating method in the filing process of three divisions of the present invention. As shown in FIG. 6, when the document information is divided, it is possible to specify it in independent page units. FIG. 7 is an explanatory view showing a display example of the filing process of three divisions of the present invention. Figure 7
As shown in FIG. 5, a display example when the document file A is divided into three document files B, C, and D is shown.
In particular, when tens of pieces of document / image information are divided into a plurality of document files, one page at a time or a range designation (for example, 1 to 6 pages in document file B, document files C and D)
Then, the document is divided according to pages 2 to 4). It is assumed that the divided page numbers are arranged in ascending order when this division work is performed. After splitting, edit / modify by copying / deleting / moving in normal page units.

FIG. 8 is an explanatory view showing a modified display example 1 in the three-division filing processing of the present invention. As shown in FIG. 8, when a document file A is divided into a plurality of document files B, C, and D, the documents on the first and fifth pages are required for the destination document files B, C, and D. In this case, the range is designated (for example, 1 to 5 pages), and then the page number to be divided into the respective document files is designated, and the display example is divided. By designating in this way, the previously designated page divided into three is stored. Therefore, by specifying the range, the page number can be specified more quickly and the document information can be divided.

FIG. 9 is an explanatory view showing a modified display example 2 in the three-division filing processing of the present invention. As shown in FIG. 9, when a document file A is divided into a plurality of document files B, C, and D, the document file B of the division destination,
This is a display example in which C and D include a plurality of pages 2 to 4 which are commonly required. The filing process as described above can be visually performed while watching the input image information.

FIG. 10 is a schematic flow chart showing the operation of the filing process of two divisions. This filing processing method will be described. When the filing function for splitting two documents is activated, the document file A that is the split source is displayed on the screen. At this time, the initial value is set (step S101: start page / continuous page number / maximum page number etc. are set to 1). Then, the first page is displayed (step S102). At this time, the page to be divided is selected while turning over the displayed page. When the page to be divided is determined, it is confirmed whether the page is designated as a single page or a plurality of pages are designated by the range designation (step S103).

When the continuous range is designated, the actual number of pages is calculated (steps S106 and 107), and the designated page is divided into documents (step S104: routine A). When the document division is completed, the number of pages is counted (steps S108 and S109). Next, check whether the page that has been processed in the dictionary is the last page (step S
110), if not finished, the process from page selection is repeated. Here, the term "end" means that all pages have been divided.

FIG. 11 is a detailed flowchart showing the operation of routine A in FIG. When the document is divided into two documents, the divided document in which the page to be divided is stored is the first document file (probably document file B
And the second document file (tentatively, document file C
Either) is selected (step S201).
Next, when the storage destination document is determined, it is confirmed whether the document is a plurality of pages or a plurality of pages by specifying a range. When the page to be stored is a single page (steps S204 and 206) and the page is a plurality of pages (steps S205 and 207), the pages are separately stored. In this way, the document is divided and stored.

FIG. 12 is an explanatory diagram showing the contents of the document file. As shown in FIG. 12, when there is one document file, each page stores the document / image information that is the primary information and the secondary information related to the document / image information.
The secondary information means, for example, page number / image size / primary information which is image data read from a scanner.
These include density / registered file name / related document name.

According to the present invention, one document file can be divided into two document files by a sampling method. However, the sampling process, in particular, setting a plurality of pages first, or dividing while setting can reduce the number of processing steps. , You can do the processing collectively. If this processing is performed by setting one page / plurality of pages, it becomes more efficient. The feature of this function is that when each page exists in a divided document file, it can be set to two document files.

When one document file is divided into two document files, it is divided / stored on the screen, but in the stored data, the place where the page is used is secondary for each page unit. Information related to each page, image information / page information, etc. are shown. When divided / stored as a completely different document file, the registered document name and related document name, which are the secondary information, are changed. In this way, by changing the secondary information related to one primary information or having separate document information as two or more secondary information, effective data utilization without dividing the primary information It can be performed.

Therefore, the data amount of the document / image information does not increase due to the division. For example, as shown in FIGS. 3 to 5, the document file A is replaced by the document file B and the document file C.
When the document file A is divided, the secondary information of the document file A stores the name of the related document in which the page exists and its position. When the secondary information is divided, the document file B
And is converted into the secondary information of the document file C. Divided 2
When the primary information simultaneously exists in one document file, the secondary information corresponding to the divided primary information is newly created and added. Therefore, without increasing the primary information,
The document file can be effectively used by the secondary information.

[0037]

The present invention has the following effects. (1) Document / image information is stored page by page in one document file, and when this document file is divided and stored in another document file, it is displayed so that it can be identified by the number of files and page number. The file management can be performed more easily and smoothly by specifying the file for each page while creating the file while visually checking the progress. (2) When the document / image information stored in one document file is divided and stored in a plurality of document files, the document / image information of the selected page number is expanded and displayed as an image. Since files can be created while grasping, accurate file management can be performed. (3) When the document / image information stored in one document file is divided and stored in a plurality of document files, a plurality of page units can be collectively designated, so that the operability in designating a page number is improved. (4) When the document image information stored in one document file is divided and stored in a plurality of document files, only the page information can be stored as necessary. The increase can be reduced.

[Brief description of drawings]

FIG. 1 is a block diagram showing a basic configuration of the present invention.

FIG. 2 is a block diagram showing an embodiment of a document processing apparatus with a filing function of the present invention.

FIG. 3 is an explanatory diagram showing a display example of filing processing 1 of two divisions of the present invention.

FIG. 4 is an explanatory diagram showing a display example of filing processing 2 of two divisions of the present invention.

FIG. 5 is an explanatory diagram showing a modified display example in filing processing 1 of two divisions of the present invention.

FIG. 6 is an explanatory diagram showing a dividing method in a filing process of three divisions according to the present invention.

FIG. 7 is an explanatory diagram showing a display example of filing processing of three divisions according to the present invention.

FIG. 8 is an explanatory diagram showing a modified display example 1 in a filing process of three divisions according to the present invention.

FIG. 9 is an explanatory view showing a modified display example 2 in the filing process of three divisions of the present invention.

FIG. 10 is a schematic flowchart showing the operation of the filing process of two divisions of the present invention.

11 is a detailed flowchart showing the operation of routine A in FIG.

FIG. 12 is an explanatory diagram showing the contents of a document file.

[Explanation of symbols]

 1 CPU 2 RAM 3 ROM 4 Display device 4a Display controller 5 Keyboard 5a Keyboard controller 6 Scanner 6a Scanner controller 7 Pen 7a Pen controller 8 Floppy disk drive 8a FD controller 9 Printer 9a Printer controller 10 CGROM 11 VRAM 12 Buzzer 12a Buzzer controller Bus line

Claims (4)

[Claims] 1. Input means for inputting document / image information,
Main storage means for storing the input document / image information in association with primary information consisting of independent document / image information on a page-by-page basis and secondary information consisting of the page number of this primary information.
When the document / image information stored in the main storage means is divided into page units, a plurality of slave storage means for independently storing the primary information and the secondary information, and the main storage means and the slave storage means are stored. Filing provided with display data generating means for generating file display data for discriminatingly displaying the number of document / image information and page numbers being displayed, and display means for displaying the generated file display data on the screen In a document processing apparatus with a function, selection of a secondary storage unit for separately storing document / image information and selection unit for selecting a page number of the document / image information to be stored in each selected secondary storage unit; Divided storage for calling the primary information and secondary information of the document / image information from the main storage means based on the secondary storage means and the corresponding page number and storing them separately in the respective secondary storage means A document processing apparatus with a filing function, comprising: 2. When the selection unit selects a page number from which the document / image information is divided and stored in each sub-storage unit from the main storage unit, the display data generation unit causes the display data generation unit to select the document / image information of the selected page number. 2. The document processing apparatus with a filing function according to claim 1, further comprising a function of developing an image into an image and outputting the image to the display means. 3. The selecting means, when selecting a page number for dividing and storing the document / image information stored in the main storage means in each sub-storage means, specifies a division range in units of a plurality of pages. The document processing apparatus with a filing function according to claim 1, further comprising a function. 4. The division storage means has a function of storing only the secondary information as needed when the document / image information stored in the main storage means is divided and stored in each sub storage means. The document processing apparatus with a filing function according to claim 1, wherein the document processing apparatus has a filing function.