JPH07168838A - Document processor - Google Patents

Abstract

(57) [Abstract] [Purpose] In a document processing device, annotation specification data can be distinguished from normal data, and can be recognized and stored so that various edits can be performed while adding more information to one document. [Configuration] A function of recognizing and storing the input data by distinguishing the input data into normal data and annotation designation data at the time of editing or data input in the document processing device, and whether the data stored as the annotation data is printed at the time of printing. A configuration with the addition of a function that allows you to independently select whether or not.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document processing apparatus such as a Japanese word processor, DTP, personal computer or the like which can input and edit documents.

[0002]

2. Description of the Related Art Conventionally, the following method has been used as a method other than the memo-added document editing method described in Japanese Patent Laid-Open No. 1-270167. These methods are disclosed in JP-A 1-2
70167.

(1) A memo is realized as a part of a document.

(2) Treat as another document.

(3) A memo and a document are created and stored as one in a binder, a cabinet or the like.

(4) Use a comment that is attribute information.

In (1), information in the memory is put in a part of a sentence and treated as normal document contents. This method is inconvenient because the information itself is described.

(2) is difficult to handle because two documents are created.

Although (3) is easy to understand as a style, handling of the document becomes difficult due to the relation of the binder and cabinet.

In (4), the method of expressing graphics and images is restricted.

As described above, the conventional method cannot successfully edit the information about the document. As a document editing method with a memo, in Japanese Patent Laid-Open No. 1-270167, "Information that cannot be described in a document to be processed for communication (exchange target document) is a communication means document (communication document, that is," memo "), It is known as a separate document and simultaneously edited by selecting a screen. " In this method, the "exchange target document" (that is, a normal document) and the memo are edited and stored as different items. With this method, information as a memo can be easily edited together while creating a normal document. In addition, necessary information that cannot be described in the document contents can be freely handled in ordinary documents. However, this method is for creating necessary information for each other for the purpose of communication, and the purpose is to store the necessary information in the created document. It is difficult to “write necessary information directly into the content of a document being created”, which is an object of the present invention, and it is impossible to handle information related to the document.
In the conventional method, it is necessary to directly write the printed document by handwriting, change the document name, and treat the previous document as another document.

[0012]

Conventionally, as described above, when there is information that is necessary information but cannot be actually described, that information is printed by the person who actually created the information and then prints the information. I have managed the necessary information by actually writing it in the created document or handling it as a form attached to the created document like a memo. In addition, JP-A 1-2
In the method described in 70167, the information directly required for the contents of the document is too large to be handled as a memo, and the purpose is to describe the necessary information at the time of communication. We could not handle meaningless information. According to the present invention, the information directly required by the document is input in the same manner as a normal sentence and the setting of the display method of the printed character string and the non-printed character string is changed, so that the character string unnecessary for the direct printing is printed. Incorporate it into “Note” so that it can be edited. With this method, it is possible to perform editing without wasting the number of documents.
In addition, by switching, the document state at the time of printing and the state in which the annotation is displayed can be selectively displayed, and more necessary information can be easily and efficiently found and edited.

[0013]

SUMMARY OF THE INVENTION The present invention has been made for the purpose of solving the above-mentioned problems, and a document processing apparatus according to claim 1 has a data input means, a means for displaying the input data, and a print. In the document processing device including a means for editing, when inputting or editing data, the input data is discriminated and recognized as normal data and annotation designation data, and the data stored as the annotation designation data is printed. A document processing apparatus, characterized in that it has means for independently selecting whether or not to execute printing.

The document processing apparatus according to a second aspect of the present invention is a document processing apparatus according to the first aspect, having means for switching a display method of the data stored as the annotation designation data.

According to a third aspect of the present invention, in the document processing apparatus, the recognition means as the annotation designation data sets the start position of the data as an annotation code and the end position as an annotation cancellation code. A document processing device.

The document processing apparatus according to claim 4 is characterized in that the recognition means as the annotation designation data targets a rectangular area independent by a space around the data. It is a device.

According to a fifth aspect of the present invention, in the document processing apparatus, when there are a plurality of annotation specifying data, the selecting means can be divided into a plurality of groups to select a display method and whether or not to execute printing. The document processing apparatus according to claim 1.

[0018]

With the above configuration, the information directly required by the document is input in the same manner as a normal sentence, and by changing the setting of the print character string and the non-print character string display method, a character string that is not needed at the time of direct printing can be obtained. It can be incorporated into a document and described as "annotation" so that it can be edited and more information can be handled. Entering the information (annotation information) required as normal document contents in the same way as a normal document means handling a lot of information as a document in addition to the information that could only be printed in the past. The advantage is that By realizing this processing method, it is possible to edit personal information that could not be processed until now. As an effect of the present invention, more auxiliary information necessary for the content of a document, information required by an individual, or a specific person is input.

Use the created document contents without destroying them. Also, enter the content that can be given as a candidate.

By specifying the input content as an annotation, only the format can be output by the printer.

And the like.

[0022]

DESCRIPTION OF THE PREFERRED EMBODIMENTS The details will be described below based on the embodiments of the present invention shown in the drawings. Needless to say, the present invention should not be limited to these examples.

FIG. 1 is a hardware block diagram of a Japanese word processor according to the present invention, in which 1 is a central processing unit for executing a program, 2 is a ROM for storing a control program, 3 is text data, graphic data. R to store
AM. Reference numeral 4 is a keyboard as an input device, 5 is an LCD as a display device, and 6 is an FDD as a storage device.
(Floppy disk drive), 7 is a printer as an output (printing) device.

FIG. 2 shows a text creating function of a general Japanese word processor, which is naturally included in the device of the present invention.

FIG. 3 is a block diagram showing the configuration of a word processor which is an example of realizing this function. In the figure, reference numeral 10 denotes the apparatus main body, which includes a CPU 11, a kana-kanji conversion processing unit
2, display switching processing unit 13, storage unit 14, output control unit 15
And are mainly connected to each other, and these are connected to each other by a bus line 16. A CRT is externally connected to the CPU 11 via a keyboard 17 and an output controller 15. The kana character string input from the keyboard 17 is encoded and given to the CPU 11,
The process of converting the kana-kanji conversion sentence into the kana-kanji mixed sentence by the kana-kanji conversion processing unit 12 is the same as the conventional one, and is the same as the conventional one, and therefore the description thereof is omitted. The storage unit 14 is composed of a RAM, and includes a display mode buffer 140 and a display code buffer 141 annotation specification data table 142. In the display mode buffer 140, information about the annotation condition of the control code is stored as a flag. The display code buffer 141 includes a CPU 11 and a kana-kanji conversion processing unit 12.
It stores the character input performed by and, and the address of the character string treated as a comment.

FIG. 4 is a window for setting display / printing for the annotation function of the present invention. <Display>
In the item, in the document currently being created, whether or not to activate the annotation designation display is set with "Yes / No", and if "Yes" is set, the expression method when it is activated is "Gray display It is possible to select from among three types: "," reverse display ", and" normal display "(display / print individual switching,
Switching the display method). By this setting, whether to display the annotation line during image display or how to represent the annotation state is selected. The “number of information” is used to set whether there are multiple pieces of information that are candidates for the same value. When this setting is set to "plural", two or more pieces of information can be input, and the information currently displayed is highlighted. This information is
The number edited by input / deletion determines the width of the window. The information input here can be selected and displayed / printed. In the item <Print>, the annotation character string print setting at the time of printing can be set.
When this setting is set to "Yes", printing is performed with the currently displayed annotation character string included. At this time, the annotation character string to be printed can be selected from the three settings of <display> and printed (annotation character string grouping function).
Printing of the annotation in this setting can print only the character string currently displayed by the user. The shaded area in the figure indicates that the annotation designation display is activated.

FIG. 5 shows an example in which the annotation designation display is set to "ON" and the display method is set to "reverse display" in the present invention. By changing the normal display, the annotation portion indicated by the arrow can be determined as the annotation designation character string. Also,
If the annotation designation print is set to "Yes" and the image display is activated by this setting, the image is printed as it is in FIG. The shaded area in the figure indicates reverse display (start of annotation designation display).

FIG. 6 is an image screen when the comment designation character string is set to "not" in <display> on this screen. Since the comment designation character string is not displayed, if it is determined that only the comment character string exists in the displayed line, the comment line is automatically omitted and printed only by the content of the document. If there is a character string that is not judged as a comment on the same line even if the comment character string is omitted, only the character string is printed in a deleted state. When submitting a document as an official document to the outside or leaving it as a format, you can use the document with the annotation specified character string by using this setting.
As described above, by using this function, it is possible to create a wide variety of documents according to the purpose while adding more information to one document. This function can also be used in the case of the rectangular function. In this case, an area determined to be a rectangle is input, and its attributes (display state, etc.) are set in the same manner as before (annotation function for a rectangular area). When a plurality of candidates are listed at the same position as the annotation character string described so far, the information of the plurality of candidates can be held at the same position. This plurality of information is set in the <display> information number setting described in FIG. For example, when submitting the same document to a plurality of recipients, the same document can be utilized without retyping the data by having a plurality of data in the same position in a rewritten form.
In this figure, the contents displayed by the selection number and information are displayed. By selecting the item, the user
Replace the necessary data and display / print. Next, a method of selecting a plurality of pieces of information that do not exist at the same position will be described. This method is an information selection method that targets all annotation line data created so far. This selection can be performed by displaying / printing by switching the information according to the annotation display method (grouping of annotation character strings). The advantage of this processing method is that a plurality of pieces of information can be selected / displayed only as needed, and information can be further selected / printed from the displayed information. With these functions, the document created by this setting can be utilized according to the purpose.

FIG. 9, FIG. 10 and FIG. 11 show the display / printing setting state by this information selection. FIG. 9 shows a screen displaying a plurality of annotation information items, each annotation information item being displayed in three types of display states. This display state is
If only "reverse display" is set, the state shown in FIG. 10 is obtained. If the annotation information to be printed is selected only from "reverse display" in this state, it is printed as shown in FIG. In this way, required information can be easily selected and displayed / printed.

The processing flow of the present invention will be described with reference to FIGS. First, when the annotation designation function is activated by key input, the annotation designation display setting window opens (FIG. 4). Annotations can be specified when this window is set. The annotation character is designated by the position designation with the cursor or the range designation setting (step 20). Next, when the annotation specifying function is activated from the function (steps 21 and 22), the expression of the character string is changed if the setting is made for each shade (steps 23, 24, 25, 2).
6, 27). This is displayed by the annotation character string in the expression method set in FIG. Next, the flow of processing at the time of image display / printing will be described with reference to FIG. In addition, in this figure [※]
The words to enter include the words “image display” or “print”. The flow of printing will be described. First, it is confirmed that the print function has been activated (step 30), and it is confirmed whether there is an annotation designation character string (step 31). Next, it is confirmed whether or not the annotation designation character string is to be printed by "Omitting the annotation character string at the time of printing" (step 32), and when it is set to "No", the annotation character string is included and printed (step 3).
3). If it is set to "omitted", the character string excluding the comment character string is printed (step 34). The same flow is used for displaying images.

FIG. 12 shows the state of data for which annotation has been designated. First, an annotation code is set at the beginning of the data set as the annotation, and an annotation cancellation code is set at the end of the character string (the annotation code has a recognition function). Information on the character string designated as the annotation by this annotation code is stored in the "annotation designation data table". The structure of this table is as shown in FIG. 13, and when the display code buffer determines that it is annotation data, an annotation number pointer 101, a display pointer 102, a print pointer 103, and data length information 10 are added to this table as annotation management data 100.
4 is retained. Here, the comment number pointer 101 has information as to whether the specified comment character string holds a plurality of data. The display pointer 102 has information on the display designated state. The print pointer 103 has information on printing of the character string at the time of printing. The data information indicates the length of the character string. By such processing, it is considered that a more flexible document can be created and one can be used as a database. Specifically, when you create a document,
It is possible to directly input the confidential information attached to the content for what reason it was created and where it was distributed, and to handle it without printing by specifying the annotation. For example, in the case of a circulation of a meeting, if you fill in the name of each section manager of the distribution destination, the name of the creator, the reservation date of the meeting room as annotation information as auxiliary information, the person who created it or the job If the person who inherits the document sees the document, the information can be directly obtained. Next, as described above, the contents of the documents created so far can be directly written with other information when the information is given, so that the contents of the document are not necessary at present but thought of future potential. You can write in the necessary information at this time. Further, the format of the document created so far can be used by designating the previously written information as an annotation and leaving it as it is. By treating the data as annotation information, you can use the format while the data remains (repeated questionnaires and information collection forms (tables by year)). Further, when the document is called by this method, the previous data remains, so if the user overwrites it while looking at the previous data, the contents can be input without mistake while understanding the purpose of the creator. As a result, it is possible to effectively use the information while suppressing the number of documents as much as possible, rather than adding a plurality of different document names or adding a memo. As described above, according to the present invention, the created document can be more easily understood, can be used depending on the purpose, and can be used in a wide range of applications.
It can be made into a highly developable one.

Others The present invention is not limited to the embodiments described above and shown in the drawings, and it goes without saying that the present invention can be appropriately modified and implemented without departing from the scope of the invention.

[0033]

As described above, according to the present invention, information that a document directly needs is input in the same manner as a normal sentence, and by changing the settings of the print character string and the non-print character string display method, characters that are not required for direct printing are printed. You can incorporate columns into a document and mark them as "notes" so that you can edit them and handle more information. Entering the information (annotation information) required as normal document contents in the same way as a normal document means handling a lot of information as a document in addition to the information that could only be printed in the past. The advantage is that By realizing this processing method, it is possible to edit personal information that could not be processed until now. As an effect of the present invention, more auxiliary information necessary for the content of a document, information required by an individual, or a specific person is input.

Use the created document contents without destroying them. Also, enter the content that can be given as a candidate.

By specifying the input content as an annotation, only the format can be output by the printer.

And the like.

[Brief description of drawings]

FIG. 1 is a hardware configuration diagram of a Japanese word processor according to the present invention.

FIG. 2 is a list of document creation functions of a Japanese word processor.

FIG. 3 is a device configuration diagram of a Japanese word processor according to the present invention.

FIG. 4 is a diagram showing a window display example of a Japanese word processor according to the present invention.

FIG. 5 is a diagram showing a screen display example of the Japanese word processor according to the present invention.

FIG. 6 is a diagram showing a screen display example of a Japanese word processor according to the present invention.

FIG. 7 is a flowchart showing the operation of the present invention.

FIG. 8 is a flowchart showing the operation of the present invention.

FIG. 9 is a diagram showing a screen displaying annotation data (information).

FIG. 10 is a diagram showing a screen displaying annotation data (information).

FIG. 11 is a diagram showing a screen displaying annotation data (information).

FIG. 12 is a diagram showing a data state in a display code buffer.

FIG. 13 is a diagram showing an information structure in an annotation designation data table.

[Explanation of symbols]

 1 CPU 2 ROM 3 RAM 4 keyboard 5 LCD 6 FDD 7 printer 10 device body 11 CPU 12 kana-kanji conversion processing unit 13 display switching processing unit 14 storage unit 15 output control unit 16 bus line 17 keyboard 18 CRT 140 display mode buffer 141 for display Code buffer 142 Annotation specification data table

Claims (5)

[Claims] 1. A document processing apparatus comprising a data input means, a means for displaying the input data, and a means for printing the input data, wherein the input data is converted into normal data and annotation specifying data during editing or data input. 2. A document processing apparatus comprising: a unit for separately recognizing and recognizing and storing; and a unit for independently selecting whether or not to execute printing of data stored as the annotation designation data at the time of printing. 2. The document processing apparatus according to claim 1, further comprising means for switching a display method of data stored as the annotation designation data. 3. The document processing apparatus according to claim 1, wherein the recognition unit as the annotation designation data sets the start position of the data as an annotation code and the end position as an annotation cancellation code. 4. The document processing apparatus according to claim 1, wherein the recognition means as the annotation designation data targets a rectangular area independent by a space around the data. 5. The document according to claim 1, wherein when there are a plurality of annotation designation data, the selection means can be divided into a plurality of groups to select a display method and whether or not to execute printing. Processing equipment.