JPH076225A - File retrieval print method - Google Patents

Abstract

PURPOSE:To reduce the processing time by generating a retrieved document/ image picture, its front cover, a transmission slip and an instruction sheet or the like and sorting them automatically to an output means and providing an output in parallel. CONSTITUTION:An electronic filing device used for the method is made up of an image read means 2 such as a scanner reading a document image picture, a display means 1 displaying a read document/image picture, a storage means 9 providing retrieval information to the read document/image picture and storing the result, a retrieval means retrieving a desired document/image picture from a storage medium 10, and plural output means 3, 4 providing an output of the retrieved document/image picture, and also with a front cover generating means 6 generating or entering a front cover, or a transmission slip or an instruction sheet or the like with respect to the retrieved document/image picture by the retrieval means 8 and provides an output of the front cover, or the transmission slip or the order sheet or the like generated by the front cover generating means 6 automatically to a specific output means automatically without designation of the output destination.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a file search and print method in an electronic filing apparatus for registering and searching for documents and images.

[0002]

2. Description of the Related Art Regarding the technique of connecting a plurality of output means to output at the first point, in a document processing device such as a word processor, in addition to an internal thermal printer, an output device such as a wire dot printer is used. Devices that can be output by external connection have been commercialized. In addition, JP-A-02-807
As disclosed in No. 9, a printer interface control system for simultaneously outputting to a plurality of output means has been devised.

As a second point, regarding a technique for creating a facsimile transmission slip or the like, a conventional electronic filing apparatus has a function called an image editing function.
This is a function of writing characters or figures on a document / image image retrieved by the retrieval means, a document / image image read by the image reading means, or a blank sheet displayed on the screen, and further stored by the storage means. Alternatively, it can be output by the output means.

As a third point, a technique for adding a transmission slip to image data retrieved by an electronic filing apparatus and transmitting it by facsimile is disclosed in JP-A-02-2289.

As a fourth point, as a technique for outputting the retrieved document / image image data in the electronic filing apparatus, the retrieval information of the document is also disclosed in Japanese Utility Model Laid-Open No. 64-21448.

[0006]

As a first point, the above-mentioned conventional document processing apparatus is configured to output by designating one of the output destinations, and at the same time, output to a plurality of output means. Not a configuration. On the other hand, the printer interface control method aims to shorten the output time by outputting the same document in parallel to a plurality of output means when outputting a plurality of copies, but it is configured to specify the output destination of the document. Therefore, when outputting a plurality of documents, the output destination of each document must be specified, which causes a problem of complicated operation.

As a second point, of the image editing functions, a function of writing characters or figures on a blank sheet displayed on the screen can be used to create and output a cover sheet, a transmission slip, or an instruction sheet. It is not possible to output the document that is the main body while outputting the cover sheet, the transmission slip, or the instruction sheet, and if the output is made in parallel, the created cover sheet, the transmission sheet, or the instruction sheet is temporarily stored in the storage means. I had no choice but to memorize it and output it.

As a third point, the technique disclosed in Japanese Patent Application Laid-Open No. 02-2289 is "provided with an image data file,
An electronic file system having a facsimile communication function, comprising image input means for inputting image information, searching means for searching desired image data from the image data file, and arbitrary position of image data searched by the searching means. And storage means for adding and storing the image information input from the image input means, and transmission means for transmitting the image data stored by the storage means to the facsimile of the other party.
As shown in the claims, the facsimile data is transmitted in a form in which the image information input by the image input means is added to the searched image data. Therefore, the transmission slip is handwritten or is output by a word processor or the like once on paper and then input by the image input means. Therefore, it is necessary to create the transmission slip separately, and the operation becomes troublesome.

As a fourth point, the actual exploitation 64-21448
The technique disclosed in "the document is stored as image data, the stored document is searched and displayed, and the document itself is output when the document is output,
It has a means for outputting the search keyword attached to the above-mentioned document as well ... ", and outputs the search keyword when outputting the document / image image data. Since there is only one output means, the same output means can
There is a problem that it takes time to output the image data and the search keyword.

[0010]

In order to solve this problem, the present invention has the following structure. An image reading unit such as a scanner for reading a document / image image, a display unit for displaying the read document / image image, and a storage unit for adding search information to the read document / image image and storing the same. In the electronic filing apparatus, which comprises a searching means for searching a desired document / image image from the storage means and a plurality of output means for outputting the searched document / image image, with respect to the document / image image searched by the searching means A cover creating means for inputting and creating a cover, a transmission slip, or an instruction sheet is provided, and the document / image image searched by the search means and the cover, the transmission slip, or the instruction sheet created by the cover creating means are output to the output destination. It is configured to automatically output to specific output means without specifying. Alternatively, in the electronic filing device, the document / image image retrieved by the retrieval means and the attribute information of the document / image image are automatically and automatically designated without specifying the output destination.
Each is configured to output to a specific output means. Alternatively, in the electronic filing apparatus, the document / image image is automatically output to a specific output unit without designating an output destination according to the attribute information of the document / image image searched by the search unit. The above problems can be solved by any of the above configurations.

[0011]

According to the present invention, according to the above-mentioned structure, the retrieved document / image image and its cover, transmission sheet, or instruction sheet are created, and are automatically distributed to the output means and output in parallel. Can be shortened. Alternatively, by the configuration in which the retrieved document / image image and the attribute information of the document / image image are automatically output to the respective specific output means without designating the output destination,
The time can be shortened. Alternatively, according to the attribute information of the retrieved document / image image, the document / image image is automatically output to a specific output unit without designating an output destination, whereby the time can be shortened.

[0012]

DESCRIPTION OF THE PREFERRED EMBODIMENTS An embodiment of the present invention will be described below with reference to the drawings.

FIG. 1 is a block diagram showing a file search printing method according to an embodiment of the present invention. In this figure, 1 is a CRT
Alternatively, display means such as LCD, 2 is image reading means, 3 is output means (1), 4 is output means (2), 5 is image processing control means for controlling the entire image processing, and 6
Is a cover creation means, 7 is an input means such as a keyboard and a mouse, 8 is a search means, 9 is a storage means, and 10 is a storage medium for storing a document / image image and its search information.

First, the operation of registration, retrieval and output of the conventional electronic filing apparatus will be described below with reference to FIG.

In the registration, the document on which the document / image is written is read as image data from the image reading means 2, and is stored in the storage medium 10 as the document / image image data by the storage means 9. At this time, a keyword or a title is input from the input unit 7 as information for searching the document / image image data to be registered, and is associated with the document / image image data as search information and stored in the storage medium 10 by the storage unit 9. Remembered. Search is
First, when the search condition is input from the input unit 7, the search unit 8 compares the search information matching the search condition in the document / image image data of the storage medium 10 and corresponds to the matching search information. The document / image data is displayed on the display unit 1 or output to the output unit (1) 3.

A schematic flow chart of the operation of the file search and print method of the present invention is shown in FIGS. 2 to 4, and the embodiments of the present invention will be described below using these.

In step 1, search conditions such as keywords, document names and dates are input by the input means 7.

In step 2, the image processing control means 5 issues an instruction to the search means 8, and the search means 8 searches the storage medium 10 for the corresponding document / image image data based on the search conditions input in step 1. .

In step 3, the image processing control means 5 displays the document / image image data on the display means 1.

In step 4, when the transmission form is to be created, the operator gives an instruction using the input means 7 and proceeds to step 7, and when the transmission form is not to be produced, the process proceeds to step 5.

In step 5, if the retrieved document / image image data is to be output, the operator uses the input means 7
Then, the output is instructed, and the process proceeds to step 6. If not output, the search / output process ends.

In step 6, when the operator inputs the number of output copies of the document / image data through the input means 7, the output means, etc., the image processing control means 5 outputs the number of documents specified by the specified output means. After outputting the image data, the search / output process ends.

In step 7, the document / image image data is displayed on one half of the screen of the display means 1, and the edit screen of the transmission slip to be created is displayed on the other half. The operator
While looking at the image data, transfer the title from the input means 7 to the transmission form, the affiliation of the sender, the name,
Enter the affiliation, name, date, etc. of the recipient. Repeat this operation for the amount to be sent. The cover sheet creating means 6 stores this transmission slip in a memory (not shown).

In step 8, when the output means is instructed by the input means 7, the image processing control means 5 outputs the transmission form stored in the memory to the output means (2) 4 while performing search / search in parallel. The desired document / image image data displayed is output to the output means (1) 3 by the required number of copies. When the output ends, the search / output processing ends.

In step 8, the number of copies of the document / image image data to be output may be automatically adjusted to the number of transmission slips created in step 7, or the operator may specify the required number of copies. Good.

Next, the operation of the file search and print method according to claims 3 and 4 will be described with reference to FIG.

In step 11, search conditions such as keywords, document names and dates are input by the input means 7.

In step 12, the image processing control means 5 gives an instruction to the search means 8, and the search means 8 stores the storage medium 10 based on the search conditions input in step 11.
More relevant document / image image data is searched.

At step 13, the image processing control means 5 displays the document / image image data on the display means 1.

In step 14, if the retrieved document / image data is to be output, the operator gives an instruction to output it through the input means 7, and the process proceeds to step 15. If not, the retrieval / output process is terminated. .

In step 15, the attribute information of the retrieved document / image data is set to the image processing control means 5.
Edit to output format.

At step 16, the image processing control means 5 outputs the retrieved / displayed document / image data to the output means (1) 3, while the attribute information edited at step 15 is output means (2) 4 Output to. When the output ends, the search / output processing ends.

In step 15, the attribute information to be output includes the number of pages, the document size, the resolution, etc. in addition to the keyword, the document name, the document code, the date, etc. given to the document / image image data by the operator. However, instead of outputting all, the operator may select.

Next, the operation of the file search and print method in another embodiment will be described with reference to FIG.

In step 21, search conditions such as keywords, document names and dates are input by the input means 7.

In step 22, the image processing control means 5 gives an instruction to the search means 8, and the search means 8 stores the storage medium 10 based on the search condition input in step 21.
More relevant document / image image data is searched.

In step 23, the image processing control means 5 causes the display means 1 to display the information of a plurality of documents / images and image data which match the retrieval conditions.

In step 24, if the retrieved document / image data is to be output, the operator gives an instruction to output it through the input means 7, and proceeds to step 25. If not, the retrieval / output processing is terminated. .

In step 25, the operator uses the input means 7 to select which document / image data to output. It is assumed that n pieces of document / image data are selected.

In step 26, the nth document
The image processing control means 5 judges the attribute of the image data, and if it is a specific attribute, the process proceeds to step 27, and if it is not the specific attribute, the process proceeds to step 28.

In step 27, the nth document
Image Management information for outputting image data is stacked in an output queue (1) not shown, and step 2
Proceed to 9.

In step 28, the nth document
Image The management information for outputting image data is stacked in an output queue (2) (not shown), and step 2
Proceed to 9.

In step 29, the value obtained by subtracting 1 from the value of n is set to n. In step 30, it is determined whether the value of n is larger than 0, and if it is larger, step 2
Return to step 6, and if equal, proceed to step 31.

In step 31, the image processing means 5 outputs the corresponding document / image image data to the output means (1) based on the management information set in the output queue (1), and in parallel. , Corresponding document / image image data is output to the output means (2) based on the management information set in the output queue (2). This operation is continued until the output queue (1) and the output queue (2) are empty. The process ends when both the output queue (1) and the output queue (2) are empty.

[0045]

As is apparent from the above description, according to the present invention, a retrieved document / image image and its cover, transmission sheet, or instruction sheet are created and automatically distributed to output means for parallel processing. It is possible to reduce the time by outputting the output. Alternatively, it is possible to reduce the time by automatically outputting the retrieved document / image image and the attribute information of the document / image image to the specific output means without designating the output destination. Alternatively, it is possible to reduce the time by automatically outputting the document / image image to a specific output means without designating the output destination according to the attribute information of the searched document / image image. It has an effect.

[Brief description of drawings]

FIG. 1 is a configuration diagram showing a file search printing method according to an embodiment of the present invention.

FIG. 2 is a schematic flowchart of the operation of the file search printing method according to the embodiment of the present invention.

FIG. 3 is a schematic flowchart of the operation of a file search printing method according to an embodiment of the present invention.

FIG. 4 is a schematic flowchart of the operation of a file search printing method according to an embodiment of the present invention.

[Explanation of symbols]

 1 Display Means 2 Image Reading Means 3 Output Means (1) 4 Output Means (2) 5 Image Processing Control Means 6 Cover Creation Means 7 Input Means 8 Search Means 9 Storage Means 10 Storage Media

 ─────────────────────────────────────────────────── ─── Continuation of front page (72) Inventor Zenichi Takeuchi 2-26-30 Nishiazabu, Minato-ku, Tokyo Within Fuji Shashin Film Co., Ltd. (72) Inventor Nagao Takeda 2-26-30 Nishiazabu, Minato-ku, Tokyo Fuji Fujishin Film Co., Ltd.

Claims (7)

[Claims] 1. An image reading means such as a scanner for reading a document / image image, a display means for displaying the read document / image image, and a read document / image.
From storage means for adding search information to the image image and storing the same, search means for searching a desired document / image image from the storage means, and a plurality of output means for outputting the searched document / image image In the electronic filing apparatus, a cover creating means for inputting and creating a cover or a transmission slip or an instruction sheet for the document / image image searched by the searching means is provided, and the document / image image searched by the searching means and the A file search and printing method characterized in that the cover, the transmission form, or the kind of instruction created by the cover creating means is automatically output to a specific output means without designating an output destination. 2. The output means comprises a laser beam printer and a thermal printer, and the document / image image retrieved by the retrieval means is produced in the laser beam printer by the cover producing means. 2. The file search printing method according to claim 1, wherein a cover sheet, a transmission slip, or an instruction sheet is output to a thermal printer. 3. In the electronic filing apparatus, the document / image image searched by the searching means and the attribute information of the document / image image are automatically output to specific output means without designating an output destination. A file search printing method characterized in that 4. The output means comprises a laser beam printer and a thermal printer, and the document / image image searched by the searching means is laser beam / printed.
4. The file search printing method according to claim 3, wherein the printer outputs the attribute information of the document / image image to a thermal printer. 5. The electronic filing apparatus, according to the attribute information of the document / image image searched by the searching unit, automatically outputs the document / image image to a specific output unit without designating an output destination. A file search printing method characterized in that 6. The file retrieval and printing method according to claim 5, wherein the output means comprises a laser beam printer and a thermal printer. 7. The attribute information includes the resolution of a document / image image, and is output by a laser beam printer or a thermal printer according to the resolution of the document / image image. The file search printing method according to claim 6.