JPH07129548A - Document preparing device with letter editing function - Google Patents

Abstract

PURPOSE:To provide a document processing device whereby an omitted item is quickly and easily recognized at the time of automatically editing a letter sentence when the item required for constituting the letter sentence is omitted and also to provide the document processing device whereby grasped omitted item is easily corrected and supplemented, etc. CONSTITUTION:When a letter editing processing mode is selected and executed at the time of completing the generation of editing letter document (S2), it is judged whether or not a required item exists in a text editing memory(S5). Unless the required item exists(S5:YES), an error flag is set(S6) and it is repeated untill the last item(S7). Then, at the time of error flagnot equal to 0(S8:NO), an error message with the clearly indicated omitted item is displayed in a display(S10). At this time, display urging the input of the omitted item can be executed.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention automatically edits a letter sentence by displaying a plurality of items necessary for creating a letter sentence on a display and inputting characters or the like according to the displayed plurality of items. Regarding a document creating apparatus having a letter editing function capable of performing a letter, particularly when a created letter sentence does not include necessary items, the operator can be notified of the necessary items to smoothly edit the letter sentence. The present invention relates to a document creation device having an editing function.

[0002]

2. Description of the Related Art Conventionally, in various document producing apparatuses such as word processors, an automatic letter editing function has been practically used for facilitating the production and editing of letters (letter texts) which are typically fixed. Has been converted. This automatic letter editing function displays necessary items composing a letter sentence on the display sequentially or at a time, and the operator inputs the necessary items from the input means in accordance with the display to complete the editing letter document. Each input item that constitutes the completed editing letter document is judged to which required item in the structure of the letter sentence, and each input item is arranged at the position of the relevant item.

At this time, the editing letter document which is input through the input means and is displayed and created on the display is stored in the text memory as document data. In order to place the items in the appropriate required item positions, each input item that was input when creating an edit letter document separately from this is stored as item data in a separate address in the text editing memory, and each input item is stored. After deciding which required item the item corresponds to, it is necessary to rearrange the order of the input items and arrange them in proper positions in the standard letter format.

Here, as a means for judging which required item each input item corresponds to, a keyword uniquely present in each required item, a document amount, etc. are stored in advance in the RAM, and this and text editing are performed. It has been put into practical use to perform calculations based on a program that collates items from the item data in memory, and by rearranging the input items based on the collation, each item can be placed at a predetermined position in a standard letter format. Placing items has been put to practical use.

According to the document creating apparatus having such an automatic letter editing function, a standard letter is automatically edited without inputting a text layout by appropriately inputting a required document for each item, and the letter is automatically edited. This makes it possible to facilitate editing.

[0006]

However, in the conventional document creating apparatus having the letter editing function, if the necessary items are forgotten when creating the editing letter document,
There was a problem that the automatic letter editing could not be executed because the input items could not be arranged in the proper positions and the standard letter text could not be constructed.

In such a case, some error message is not even displayed on the display, and the automatic letter editing program is not executed (the operation of the apparatus is stopped). What causes the apparatus not to operate in the document preparation apparatus? There is a problem that I do not know, and the operator has to check each item again because I do not know which item is missing and the automatic letter editing program is not executed, so it is not easy to use. There was a problem that work efficiency was poor.

Further, the fact that the missing item cannot be found easily means that the missing item cannot be corrected or replenished quickly and easily, and it takes a huge amount of labor and time to complete the letter. It also caused problems.

The present invention has been made in order to solve the above problems, and in automatically editing a letter sentence,
If the items necessary to compose the letter are missing, you can quickly and easily find out the missing items,
It is an object of the present invention to provide a document processing device capable of correcting and supplementing, and an object of the present invention to provide a document processing device capable of easily correcting and supplementing a known missing item.

[0010]

In order to achieve the above object, the present invention has an input means for inputting characters and the like, and a display for displaying the characters and the like input from the input means, and is useful for creating a letter. In a document creating apparatus having a letter editing function capable of automatically editing a letter by inputting characters or the like from an input means while displaying a plurality of necessary items on a display, a plurality of the plurality of items are included in the edited letter. A judgment means for judging whether or not each item exists, and a display control means for displaying an error message on the display display when the judgment means judges that any one of the items does not exist. Prepare
Further, the display control means causes the error message to be displayed along with the item not existing in the letter on the display display.

[0011]

In the present invention having the above-described structure, since the letter editing function capable of automatically editing a letter is provided, a plurality of items necessary for creating a letter are displayed on the display. Then, when characters or the like are input through the input means in accordance with the plurality of items displayed on the display display, the letter is edited and configured on the display display.

When each item is input in this way, the determination means determines whether or not all the displayed items are present, and any one of the plurality of items is not present in the letter. If it is determined that the error message is displayed on the display by the display control means.

Further, if the items judged by the judging means not to be present in the letter are specifically displayed together with the error message displayed at this time, the editing of the letter becomes more efficient.

[0014]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS An embodiment in which the present invention is embodied in an English word processor will be described below with reference to the drawings. First, the overall configuration of the English word processor will be described with reference to FIG. FIG. 1 is an overall perspective view of an English word processor, in which a keyboard 3 is arranged in front of a main body frame 2 of the word processor 1, and a printing mechanism P for printing characters, symbols, etc. above the rear portion of the keyboard 3.
M is installed internally. Further, the word processor 1 is connected to a display device DM having a CRT display 4 capable of displaying input characters and the like.

Here, on the keyboard 3, a cursor movement key 3a for moving the cursor 4a on the CRT display 4 in the vertical and horizontal directions, as will be described later, a CRT.
A command menu display key 3b for displaying various command menus on the display 4, a return key 3c for confirming line feed and various commands, executing processing, etc., and a character key CH for inputting characters, symbols and the like. ,
A number key N for inputting numbers, a print key P for instructing printing of characters and the like on a sheet through the printing mechanism PM, a space key 3d, and other various keys necessary for operating the word processor 1 are provided. Has been.

Further, the CRT display 4 in the display device DM displays various data input from the character keys CH, the number keys N, etc. Further, when the command menu display key 3b is depressed, A menu of various commands is displayed on the screen so that the letter edit mode can be selected and confirmed.

Further, as the printing mechanism PM, ink droplets are ejected onto printing paper to perform desired printing of characters and the like.
A so-called inkjet printer has been adopted, and the configuration of such an inkjet printer is known, so that the description thereof is omitted here.

Next, the control system of the word processor 1 configured as described above will be described with reference to FIG. Figure 2
Shows a control block diagram of the word processor 1. The word processor 1 is configured with a control device C as a core,
The control device C includes a CPU 20 that performs various calculations based on various programs stored in the ROM 21, a ROM 21 provided with a program memory 22 that stores various programs, and a temporary storage of the calculation results calculated by the CPU 20. RAM 30, each of these CPUs 20, R
The OM 21 and the RAM 30 are connected to each other, and the bus 24 is connected to the input / output interface 23.

Here, the program memory 22 provided in the ROM 21 is necessary for controlling the word processor 1 such as an editing letter document creating program, a letter editing program, a necessary item search processing program, an error message display processing program, which will be described later. Various programs such as various display control programs and print control programs are stored. Further, the RAM 30 has various memory areas, a text memory 31 for storing document data and the like inputted from the character keys CH, the number keys N, etc., and respective inputs inputted at the time of executing the editing letter document creation program. A text editing memory 32 for storing items is provided.

Further, the input / output interface 23 includes
When the keyboard 3 and the display device DM are connected and the character key CH, the numeric key N, etc. on the keyboard 3 are pressed, the characters and numbers corresponding to the pressed character key CH, the numeric key N, etc. The document data and the like are stored in the text memory 31 and the document data and the like are displayed on the CRT display 4 via the display controller 38.

Further, a print mechanism PM is connected to the input / output interface 23, and when the print key P on the keyboard 3 is pressed, the document data and the like stored in the text memory 31 is stored in the print mechanism PM. Printed on the paper through.

Next, the operation of the word processor 1 configured as described above will be described with reference to FIGS. 3, 4 and 5. Here, FIG. 3 is an explanatory view showing a display state of the CRT display 4 when a letter sentence is created in the letter edit processing program, FIG. 4 is a flow chart of the letter edit processing program, and FIG. 5 shows an error message. It is explanatory drawing which shows the display state of the CRT display 4.

First, a procedure for creating an editing letter document based on the editing letter document creating program will be described. CR when the command menu display key 3b is pressed
Various command menus are displayed on the T display 4. From the displayed command menu, the cursor moving key 3a and the return key 3c are operated to select and confirm the edit letter document creation mode.

When the editing letter document creation program is started, first, the cursor 4a is displayed in the display area of "Date" as the necessary item 10 to enter the standby state for inputting the date, so the numeric key N on the keyboard 3 is used. Enter the date. To prevent erroneous operation, when the return key 3c is pressed when the input is completed, the input content is confirmed, and when the return key 3c is pressed again, the input content is stored in the text editing memory 32 as item data, and at the next necessary item 10, A certain "Inside Addresses
The cursor 4a is displayed in the display area "s".

Therefore, in the same manner as in the case of inputting a date, the letter key CH, the number key N, etc. are operated to input the sender's address, the return key 3c is pressed to confirm the input contents, and the return key 3c is pressed again. By doing so, the input content is stored in the text editing memory 32, and the next necessary item 10 is displayed on the CRT display.

These operations are called "Salutatio".
n ”,“ Paragraphs ”,“ Complime ”
"Nature Close", "Signature",
Repeated for each required item 10 of the "Identification Line", the last required item 10
When the input of "Enclosure Notification" is finished, the editing letter document creation program is finished.

In the above editing letter document creation program, the input items are stored in the text editing memory 32. At this time, each input item may be stored in the address of the corresponding required item. Further, it may be simply stored for each input item.

When the creation of the editing letter document is completed, it is judged whether or not the input required items 10 are missing, and the letter edit processing mode for laying out each required item 10 at an appropriate position is executed. Complete.

The operation procedure and operation of the letter editing process will be described below based on the letter editing process program. In FIG. 4, first, when the command menu display key 3b is pressed, various command menus are displayed on the CRT display 4 (S1). Here, it is assumed that the letter edit processing mode is selected and confirmed through the cursor movement key 3a and the return key 3c (S2).

When the letter edit processing mode is selected, the error flag set by the previously executed letter edit processing mode is released, and the error flag is initialized in preparation for execution of a new letter edit processing mode. (S3). When the initialization of the error flag is completed, the search processing of the input necessary items is started based on the item data which is input first and is stored in the text editing memory 32 (S4).

In the above-mentioned editing letter document creation mode, when the return key 3c is pressed even if the data is not actually input at the time of inputting each required item, the next input is awaited. Therefore, it is necessary to search for whether or not data actually exists as the necessary item 10.

In this search operation, the necessary item 10 is searched from the item data stored in the text editing memory 32 based on the necessary item search processing program stored in advance in the ROM 21 (S4), and the necessary item 10 is set. It is determined whether data has been input (S5).

When it is determined in S5 that the data has not been input in the required item 10 (S5: YES), the error flag is set (S6), and the process proceeds to S7. on the other hand,
When it is determined that the data is input in the required item 10 (S5: NO), the process directly proceeds to S7.

In S7, it is determined whether or not the retrieved required item 10 is the final item. If it is determined that the required item 10 is not the final item (S7: NO), the process returns to S4 and remains in the text editing memory. When the required item 10 is searched and the required item 10 is not found (S5: YES), the error flag is set (S6) and the process proceeds to S7. When the required item 10 is found (S5: NO), As it is S7
The work to proceed to is repeated until the final item is reached.

When it is determined that the retrieved required item 10 is the final item in the text editing memory 32 (S7: YES), it is determined whether the error flag is 0 (S8). . This judgment is indispensable for the next control of the display screen.

When it is judged that the error flag ≠ 0 (S
8: NO), there is a necessary item 10 that has not been input, and the letter text cannot be composed by the letter editing function. Therefore, as shown in FIG. 5, an error message 11 indicating that fact is displayed on the CRT display 4. Screen display processing for displaying is performed (S10). On the other hand, when it is determined that the error flag = 0 (S8: YES), a screen display process is performed to arrange and display the necessary items 10 at appropriate positions on the CRT display 4 (S9).

In the screen display process, the necessary items are arranged at appropriate positions when the input items are stored at the addresses of the necessary items in the text edit memory 32 when the editing letter document is created. It may be taken out in order from the address, arranged at an appropriate position, and displayed on the CRT display 4. On the other hand, if the input items are simply stored in the text editing memory 32, it is determined which keyword is required by the keyword and item data amount when the required item is previously searched. It may be displayed at an appropriate position. With the above operation, the letter edit processing program ends.

Next, a second embodiment will be described with reference to FIGS. 6 and 7. Here, FIG. 6 is a flowchart of the letter editing processing program according to the second embodiment, and FIG.
FIG. 6 is an explanatory diagram showing a display state of a CRT display on which an error message and an input request message are displayed.

Since the editing letter document is created by the same procedure as in the first embodiment, the description thereof is omitted here, and the letter editing process for the editing letter document will be described. As shown in FIG. 6, first, when the command menu display key 3b is pressed, various command menus are displayed on the CRT display 4 (S20). Here, it is assumed that the letter edit processing mode is selected and confirmed through the cursor movement key 3a and the return key 3c (S21).

When the letter edit processing mode is selected, the error flag set by the previously executed letter edit processing mode is released, and the error flag is initialized in preparation for the execution of a new letter edit processing mode. (S22). When the initialization of the error flag is completed, the search process for the necessary item 10 is started based on the item data that is input first and stored in the text editing memory 32 (S23).

When the search for the necessary item 10 is started and it is determined that the data is not input to the necessary item 10 in S24 (S24: YES), after the error flag is set (S25), the process proceeds to S26. On the other hand, required item 10
If it is determined that the data has been input to (S2
4: NO), and the process directly proceeds to S26.

In S26, it is determined whether or not the retrieved required item 10 is the final item. If it is determined that the required item 10 is not the final item (S26: NO), the process returns to S23 and remains in the text editing memory 32. When the data of the required item 10 is not searched (S2)
4: YES, an error flag is set (S2
5) Proceed to S7, and if the necessary items are retrieved (S24:
If the answer is NO, the operation of directly proceeding to S26 is repeated until the final item is reached.

When it is determined that the retrieved required item is the last item in the text editing memory 32 (S26: YES), it is determined whether the error flag is 0 (S27). This judgment is indispensable for the next control of the display screen.

In the second embodiment, in addition to the error message 11 (see FIG. 5) displayed in the first embodiment,
The feature is that the display process is performed to request the input process of the error item. When it is determined that the error flag is not 0 (S27: NO), there is a missing item, and the letter text cannot be composed by the letter editing function. Therefore, the error message 12 indicating that fact is displayed on the CRT display 4. The display process is performed (S29), and the error item input process (S30) that displays the input request message 13 that prompts the user to input the missing item (error item) is performed (see FIG. 7).

In the error item input process (S30), the letter key C is used as in the case of the editing letter document.
The missing item is created by operating H, the numeric key N, and the like. When the input of the missing item is completed, the process returns to S21 and the letter editing process is executed again.

On the other hand, if it is determined that the error flag = 0 (S27: YES), a screen display process is performed for arranging and displaying the necessary items 10 on the CRT display 4 at appropriate positions (S28).

As described in detail above, in the present embodiment, the necessary item retrieval process for determining whether or not each required item exists in the created editing letter document is executed. Even if the input of the necessary items is omitted during the document creation, the missing items can be easily recognized.

Further, when a missing item is searched by the necessary item searching process, an error message 11 that clearly indicates which item is missing is displayed on the CRT display 4, so that the operator Makes it possible to know the missing item very easily, and the correction work to be performed later can be easily carried out.

Further, in the second embodiment, in addition to the error message 12 that clearly indicates the missing item, the input request message 13 that prompts the user to input the missing item is displayed on the CRT display 4 so that the missing item can be entered. Since it is provided, the missing item can be input without exiting the letter edit processing mode, and efficient correction work can be performed.

The present invention has been described above based on the embodiments, but the present invention is not limited to the above embodiments, and various modifications and improvements can be made without departing from the spirit of the present invention. It can be easily guessed, for example,
In this embodiment, the case of creating an English letter is explained, but it may be used for creating a Japanese or a letter in another language. The items to be input are not limited to the items in the embodiment, and may be changed as necessary.

[0051]

As described above, the present invention has a judgment means for judging whether or not each item exists in the edited letter, and an error message is displayed on the display when any one of the items does not exist. Since the display control means for displaying and specifically displaying the nonexistent item together with the error message on the display is provided, in automatically editing the letter sentence using the letter editing function,
If the items necessary to compose the letter are missing, you can quickly and easily know the missing items, and you can easily correct or supplement the missing items that you have learned. It can be done, and its industrial effect is great.

[Brief description of drawings]

FIG. 1 is an overall perspective view of an English word processor.

FIG. 2 is a control block diagram of an English word processor.

FIG. 3 is an explanatory diagram showing a display state of a CRT display when a letter sentence is created in a letter edit processing program.

FIG. 4 is a flowchart of a letter edit processing program, a print processing setting program.

FIG. 5 is an explanatory diagram showing a display state of a CRT display on which an error message is displayed.

FIG. 6 is a flow chart of a print processing setting program of a letter edit processing program in the second embodiment.

FIG. 7 is an explanatory diagram showing a display state of a CRT display on which an error message and an input request message are displayed.

[Explanation of symbols]

 1 English word processor 3 Keyboard 3a Cursor move key 3b Command menu display key 3c Return key 3d Space key 4 CRT display 20 CPU 21 ROM 30 RAM 31 text memory 32 text editing memory DM display device

Claims (2)

[Claims] 1. An input device for inputting characters and the like and a display for displaying the characters and the like input from the input device, and inputting while displaying a plurality of items necessary for creating a letter on the display display. In a document creating apparatus having a letter editing function capable of automatically editing a letter by inputting characters or the like from the means, a determining means for determining whether or not each of the plurality of items exists in the edited letter, A document creating apparatus having a letter editing function, comprising: display control means for displaying an error message on the display display when the determination means determines that any of the items does not exist. 2. The document creating apparatus according to claim 1, wherein the display control unit causes the display display to display an item that does not exist in the letter together with the error message.