JPS6019227A - Document processing method - Google Patents

Abstract

PURPOSE:To secure the assured selection of documents by providing the 1st step to display a list of registered documents, the 2nd step to divide the designated contents into two groups and display them at a time and the 3rd step to either display the contents on the entire screen or go back to the 1st step. CONSTITUTION:A job selection menu is displayed at a display device 13 with operation of a keyboard 12. When a menu number for replacement of documents is fed, the title and format information on the document registered to an external memory medium 15 is displayed in the form of a list. Then an operator feeds a desired document number written in the list. Thus the list is displayed in the upper column, and the contents of the selected document are displayed in the lower column. If the selected document is not the one desired, a cancel key is pushed to display the list again. In case the desired document is selected, an execution key is pushed to display a full screen for editing and proofreading. Then the procedure proceeds to the editing and proofreading processes.

Description

DETAILED DESCRIPTION OF THE INVENTION [Field of Application of the Invention] The present invention relates to a document processing method that processes documents registered in an external storage medium.

[Background of the invention]

In a word processor, when a document registered in an external storage medium is recalled and edited, proofread, printed, deleted, etc., the desired document is selected by referring to a list of registered documents. is taken. Conventionally,
The only information about the document at the time of document selection is the title, notes, paper size, and other format information added to the entire document.As the number of registered documents increases, it becomes easier to select the desired document using only the above format information. This made it difficult to make a correct selection, and it was troublesome to correct the incorrect selection.

[Purpose of the invention]

An object of the present invention is that when selecting a desired document on an external storage medium to be processed, it is possible to refer to a large amount of information regarding the document, thereby making it possible to make a reliable selection, and to simplify correction operations caused by incorrect selection. It is about becoming.

[Summary of the invention]

In the present invention, when selecting a desired document on an external storage medium,
The present invention is characterized in that not only the format information such as the conventional title but also the content of the selected document can be referred to, thereby making it possible to make a reliable selection.

[Embodiments of the invention]

Examples of the present invention will be described in detail below.

FIG. 1 shows the configuration of an example of a Japanese document creation device according to the present invention. Reference numeral 11 denotes a central processing unit (hereinafter referred to as CPU) that controls the entire device. Reference numeral 12 denotes a keyboard for inputting characters and giving instructions for operations, and the key arrangement thereof is shown in FIG.

13 is a display device for displaying characters, guide messages, etc.; 14 is a random access memory (hereinafter referred to as RAM) for storing programs and documents; and 15 is an external storage medium for registering created documents; bus 1
connected by 6.

In the keyboard 12, 201 is an execution key, 202 is a cancel key, 203 to 206 are scroll keys, 2
07 is a sentence start key, 208 is a sentence end key, 209 is a previous page key, 210 is a next page key, 211 is a numeric keypad, and 212 is a character key.

The processing flow of the apparatus when a document registered in the external storage medium 15 is read, edited, and proofread as an embodiment of the present invention will be described below with reference to FIG.

Step 701 in FIG. 3 is a process for displaying a work selection menu, which is the initial display of the document creation device.
As shown in the figure. After displaying the work selection menu in step 701, the CPU II moves to step 702, which inputs the number of the work selection menu. At this point, the operator selects the document update menu "number" from the numeric keypad 211 of the keyboard 12.
Enter the correct name. When the menu number is input, CPU II
checks the authenticity of the input menu number, and if the menu number is the document update number, step 703
Progress. In step 703, the title and format information of the documents registered in the external storage medium 15 are read into the RAM 14 and converted into displayable data. In step 704, the list of documents shown in FIG. 5 is displayed on the display screen of the display device 13. Execute the process to display. The operator selects and specifies a desired document based on the information in the document list shown in FIG.

The selection and designation method is performed by inputting the document number 41 added to each document using the numeric keypad 211. When the execution key 201 indicating completion of inputting the document number is input, the CPU
1 is the document number 41 that was input in step 706.
The content of the document corresponding to the external storage medium 15, pRAM
14, and the contents of the document shown in FIG. 6 are displayed through the processing of steps 707 and 708. In this display processing step, the display screen is divided into upper and lower halves, and the list of documents shown in FIG. 5 is displayed as is in the upper part, and the content of the selected document is displayed in the lower part. At this point, the operator presses the screen control key (up scroll key 203) on the keyboard 12.
, down scroll key 204, left scroll key 205,
Right scroll key 206, beginning of sentence key 207, end of sentence key 2
By operating the previous page key 209 and next page key 210), the entire contents of the document can be displayed at the bottom of the screen, and the operator can confirm the selected document based on this information. I can do it. Step 712 is a process for determining the input of the execution key 201f or the cancel key 202. If the selected paper store is not the desired document (if the cancel key 202 is input, the CP'UII moves to step 715 and displays it in the lower row of 9). After erasing the content of the selected document, the process returns to step 704 and displays the list of documents shown in FIG. 5 again, allowing the operator to input the document number again. pcPUl by inputting the execution key 201.
1 proceeds to step 713, deletes the list of documents in preparation for editing and proofreading work, displays the screen for editing and proofreading shown in FIG. 6, and proceeds to step 7140, processing of editing and proofreading work.

〔Effect of the invention〕

According to the above explanation, the present invention makes it possible to refer to more information regarding the document when selecting a desired document from an external storage medium, thereby making it possible to make a reliable selection.
be a sign. Furthermore, the present invention facilitates error correction operations upon erroneous selection. Conventionally, an incorrect selection was discovered when the screen for editing or proofreading was displayed, and in this case, in order to make the selection again, you had to advance to the end of editing and proofreading work, return to the work selection, and then select again. The desired document must be selected for document update. On the other hand, in the case of the present invention, the incorrect selection is detected at the time when the document contents are displayed while the updated document is being selected, and by canceling the selected document, it is possible to return to the document number input operation again. This simplifies the error correction operation and has the effect of improving operability.

[Brief explanation of the drawing]

FIG. 1 is a block diagram of the configuration of an example of a Japanese document creation device according to the present invention, FIG. 2 is a key arrangement diagram showing details of the keyboard shown in FIG. 1, FIG. 3 is a processing flowchart, and FIG. The figure shows an example of a screen display of the work selection menu, Figure 5 shows an example of a screen display of a list of documents registered in an external storage medium, and Figure 6 shows a list of documents displayed at the top of the screen and the contents of the document. FIG. 7 is an example of a screen display simultaneously displayed at the bottom of the screen, and an example of a screen display for editing and proofreading. 11...Central processing unit, 12...Keyboard, 13
...Display device, 14...Random access memory,
15...External storage medium, 704...Step of displaying a list of registered documents, 707...Step of dividing the display screen, 708...Displaying the contents of the selected document at the bottom of the screen Step 712... Step of determining confirmation input, 713... Screen display step for editing proofreading, 715... Document content display rod at the bottom of the screen
1 (21 Scary 2-eyed hachi 3IIB

Claims (1)

[Claims] 1. In a document processing device that reads and processes documents registered on an external storage medium, a first step of displaying a list of registered documents registered on the external storage medium on a display screen and waiting for a selection input; , a second step in which the contents of the registered document specified by this list and the selection input are simultaneously displayed on the display screen in two areas, and then the contents of the registered document are displayed by confirming and inputting the displayed contents. A document processing method, comprising a third step of displaying only the content on the entire display screen in a state in which the document can be processed, or proceeding to the first step.