JPH0347543B2 - - Google Patents

Description

DETAILED DESCRIPTION OF THE INVENTION [Field of Application of the Invention] The present invention relates to a document processing method that processes documents registered in an external storage medium.

[Background of the invention]

When using a word processor to recall a document registered in an external storage medium and perform processing such as editing, proofreading, printing, or deleting, refer to the list of registered documents and select the desired document. A method is being adopted. Conventionally, the only information regarding the document at the time of document selection was the title, notes, paper size, and other format information added to the entire document.As the number of registered documents increases, it becomes difficult to select the desired document based solely on the format information. It became difficult to make a correct selection, and it was troublesome to correct the incorrect selection.

[Purpose of the invention]

The purpose of the present invention is to make it possible to refer to more information about the document when selecting a desired document on an external storage medium to be processed, thereby making it possible to make a reliable selection, and to simplify correction operations caused by incorrect selection. It's about doing.

[Summary of the invention]

When selecting a desired document on an external storage medium, the present invention enables reliable selection by making it possible to refer not only to conventional format information such as title but also to the contents of the selected document. Features.

[Embodiments of the invention]

Examples of the present invention will be described in detail below.

FIG. 1 shows the configuration of an example of a Japanese document creation device according to the present invention, and 11 is a central processing unit (hereinafter referred to as CPU) that controls the entire device. Reference numeral 12 denotes a keyboard for inputting characters and giving instructions for operations, and the key arrangement thereof is shown in FIG.
13 is a display device for displaying characters, guide messages, etc.; 14 is a random access memory (hereinafter referred to as RAM) for storing programs and documents;
Reference numeral 15 denotes an external storage medium in which created documents are registered, and these are connected by a signal bus 16.

In the keyboard 12, 201 is an execution key;
202 is a cancel key, 203 to 206 are scroll keys, 207 is a sentence start key, 208 is a sentence end key, 209 is a previous page key, 210 is a next page key, 21
1 is a numeric keypad, and 212 is a character key.

Hereinafter, an external storage medium 1 will be described as an embodiment of the present invention.
The processing flow of the device when reading, editing, and proofreading documents registered in Section 5 is described in Section 3.
This will be explained with reference to the figures.

Step 701 in FIG. 3 is a process for displaying a work selection menu, which is the initial display of the document creation device, and an example of the display is shown in FIG. After displaying the work selection menu in step 701, the CPU 11 moves to step 702 to input the number of the work selection menu. At this point, the operator inputs the document update menu number using the numeric keypad 211 of the keyboard 12. When a menu number is input, the CPU 11 checks the validity of the input menu number, and if the menu number is a document update number, the process proceeds to step 703. Step 703 reads the title and format information of the document registered in the external storage medium 15 into the RAM 14, converts it into displayable data, and then displays the list of documents shown in FIG. 5 on the display screen of the display device 13 in step 704. Execute the process to display. The operator selects and specifies a desired document based on the information in the document list shown in FIG. The selection and designation method is performed by inputting the document number 41 added to each document using the numeric keypad 211, and pressing the execution key 201 indicating completion of inputting the document number.
When inputted, the CPU 11 moves to step 706 and reads out the contents of the document corresponding to the specified inputted document number 41 from the external storage medium 15 to the RAM 14.
Through the processing in steps 707 and 708, the contents of the document shown in FIG. 6 are displayed. In this display processing step, the display screen is divided into upper and lower halves, and the list of documents shown in FIG. 5 is displayed as is in the upper part, and the content of the selected document is displayed in the lower part. At this point, the operator presses the screen control keys (up scroll key 203, down scroll key 2) on the keyboard 12.
By operating the left scroll key 205, right scroll key 206, beginning of sentence key 207, end of sentence key 208, previous page key 209, and next page key 210), the entire contents of the document can be displayed at the bottom of the screen. Yes, the operator can confirm the selected document based on this information. Step 712 is a process for determining the input of the execution key 201 or the cancel key 202. If the selected document is not the desired document, the cancel key 202 is pressed.
By inputting , the CPU 11 executes step 71.
After moving to step 5 and erasing the contents of the documents displayed in the lower row, the process returns to step 704, where the list of documents shown in FIG. 5 is displayed again, and the operator can again specify and input the document number. If the selected document is the desired document, by inputting the execution key 201, the CPU 11 proceeds to step 713, erases the list of documents in preparation for editing and proofreading, and displays the list for editing and proofreading as shown in FIG. screen is displayed, and the process proceeds to step 714 for editing and proofreading work.

〔Effect of the invention〕

As described above, the present invention is characterized in that when a desired document is selected from an external storage medium, more information regarding the document can be referenced and a reliable selection can be made. Furthermore, the present invention facilitates error correction operations upon erroneous selection. Conventionally, an incorrect selection was discovered when the screen for editing and proofreading was displayed, and in this case, in order to make the selection again, you had to proceed to the end of editing and proofreading work, return to the work selection, and then select again. A desired document must be selected by document update. On the other hand, in the case of the present invention, the error is detected when the document content is displayed while the updated document is being selected, and it is possible to return to the document number input operation by canceling the selected document. This simplifies the correction operation and has the effect of improving operability.

[Brief explanation of drawings]

FIG. 1 is a block diagram of the configuration of an example of a Japanese document creation device according to the present invention, FIG. 2 is a key arrangement diagram showing details of the keyboard shown in FIG. 1, and FIG. 3 is a processing flowchart. Figure 4 shows an example screen display of the work selection menu, Figure 5 shows an example screen display of a list of documents registered in an external storage medium, and Figure 6 shows a list display of documents at the top of the screen, and the contents of the document. FIG. 7 is an example of a screen display for editing and proofreading. 11...Central processing unit, 12...Keyboard,
13...Display device, 14...Random access memory, 15...External storage medium, 704...Step for displaying a list of registered documents, 707...Step for dividing the display screen, 708...Selection and designation Step 712 of displaying the content of the document at the bottom of the screen...Step 7 of determining confirmation input
13...Screen display step for editing proofreading, 715
...Step to erase the document content display at the bottom of the screen.

Claims (1)

[Claims] 1. In a document processing device that reads and processes documents registered on an external storage medium, a first step of displaying a list of registered documents registered on the external storage medium on a display screen and waiting for a selection input; A second step in which the list and the contents of the registered document specified by the selection input are simultaneously displayed on the display screen in two areas, and then the registered document is displayed by confirming and inputting the displayed contents. a third step for displaying only the contents of the document on the entire display screen in a state where document processing is possible or for proceeding to the first step;
A document processing method comprising the steps of: